HomeMy WebLinkAboutAgenda - 11-05-2007-4fORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2007
Action Agenda
Item No.
SUBJECT: Contract with Corley Redfoot Zack for Engineering and Design Services for
Fairview Community Park
(DEPARTMENT: Purchasing, ERCD, PUBLIC HEARING: (Y /N) No
Recreation & Parks
ATTACHMENT (S):
1) Cost Proposal
2) Fairview Park Master Plan
INFORMATION CONTACT:
Pam Jones, 245 -2652
Lori Taft, 245 -2660
David Stancil, 245 -2590
Marabeth Carr, 960 -3880
PURPOSE: To consider authorizing the Chair to execute a contract with Corley Redfoot Zack
(CRZ) for park pre- construction design and engineering services to secure permits, conduct
engineering work, and create construction drawings and specifications for bid documents for
Fairview Community Park.
BACKGROUND: In 2004, the County and Town agreed to work together to create a master
plan for the entire 92 -acre site by adopting a Memorandum of Agreement, reflecting both the
existing and planned uses on the Public Works site and potential future uses for a park. In
October 2005, an appointed Fairview Public Campus Master Plan Committee began work to
develop a proposed Master Plan. Over the next four months, the Committee met on four
occasions to create this report and plan. (See attached Master Plan).
In 2001, Orange County voters approved a Parks and Open Space bond that earmarked
$850,000 for this park. The Board will remember that at the January 23, 2007 BOCC meeting
an expenditure of up to $40,000 was approved for the purchase of playground equipment. That
purchase of the playground equipment along with site surveys and a survey of cultural and
archeological surveys of the site have left a balance of $803,103.90 available for the design and
construction of the park.
In April 2007, a Request for Proposal was conveyed to professional engineering and design
firms to solicit interest. Eight firms responded with proposals, and a Project Design Team was
convened to interview three firms. The Project Design Team included staff members David
Cannell, Lori Taft and Marabeth Carr as well as Stephanie Trueblood from the Town of
Hillsborough.
The three. firms invited to interview were;
• Corley Redfoot Zack/Susan Hatchell Landscape Architecture of Chapel Hill/Raleigh
• Lappas + Havener/HH Architecture /Mulkey Engineers of Durham/Raleigh/Cary
• Rivers and Associates/Dibble & Pledger, PA/Dixon Associates, Greenville, NC
After interviewing the three firms, the Project Team recommended that Corley Redfoot Zack and
Susan Hatchell Landscape Architecture be selected to conduct the project. In addition, ERCD's
Mara Beth Carr, who is also a licensed landscape architect, would provide primary project
management to ensure this phase of development occurs out in a timely and quality manner.
Experience with similar projects by both CRZ and Susan Hatchell was a strong consideration in
the selection recommendation. The team also recognized CRZ's experience in designing
athletic fields, attention to sustainability, and construction administration when making the
recommendation. The Team also felt that Susan Hatchell's landscape expertise, innovative
thinking, and attention to sustainability added tremendous value to CRZ's proposal.
This item was originally presented to the Board on June 26, 2007 but was tabled in order to
allow the Fairview community a chance to meet the recommended team. On August 23, 2007
at 7:00 p.m. , an informal meeting was held at the Fairview Community Policing Station to allow
members of the Fairview Park Planning Committee and the citizens of Fairview to meet Susan
Hatchell - Landscape Architect and Mike Hammersley — Civil Engineer from Corley Redfoot
Zack. The meeting was attended by three members from the committee and two interested
citizens. After a presentation by the design team, a question and answer session followed that
allowed the team to share some ideas as well as answer questions and receive input from the
committee members and residents. After the meeting, staff spoke individually with the
attendees and all agreed with the recommendation of Susan Hatchell and Corley Redfoot Zack.
FINANCIAL IMPACT: The negotiated price of the services to be conducted for Fairview Park is
not to exceed $85,000. A cost proposal outlining more specifically the services to be provided is
attached to this abstract. Funding from the 2001 Parks and Open Space Bond is appropriated in
previous budgets in the amount of $803,103.90 for this work.
RECOMMENDATION (S): The Manager recommends that the Board approve the contract with
Corley Redfoot Zack as cited herein; and authorize the Chair to sign on behalf of the Board,
subject to final review by staff and the County Attorney.
0�
GLENN D. CORLEY, ALA
President, CEO
KENNETH E.REDFOOT,AIA
Vice President
MARK ZACK, AIA
Vice President
MICHAEL L. HAMMERSLEY, rE
Principal
LAURENCE W. BUNCH, ALA
Associate
ANDREW R. CRUICKSHANK, AIA
Associate
CHARLENE E. HANLEY, AIA
Associate
DAVID M. TAYLOR, AIA
Associate
HARRY MJI NSEN
Associate
KENNETH E. SMITH
Associate
PO Box 2368
Chapel Hill, NC 27515 -2368
222 Cloister Court
Chapel Hill, NC 275142212
19G5 -2005.
CORLEY REDFOOT ZACKINC-
ARCHITECTS • ENGINEERS • PLANNERS
October 25, 2007
David Cannell
Orange County Purchasing Office
County of Orange
P. O. Box 8181
Hillsborough, NC 27278
RE: Fairview Park Fee Proposal
Dear Mr. Cannell,
I am enclosing for your review, a revised design fee proposal of $85,000
and a projected schedule for the above - referenced project.
We look forward to another successful project with the Orange County
Recreation and Parks Department.
Please give me a call if you have any additional questions.
Sincerely,
ichael
Principal
ENCLOSU
MLWjh- Fairview Proposal
(919) 401 -8586 Telephone
(919) 493 -7306 Fax
www.corleyredfootzack.com .
01
RE: Fairview Park October 25, 2007
Fee Proposal /Timeline
TMELINE:
December 2007 — Schematic Design Submittal
February 2008 — Design Development Submittal
April 2008 — Construction Document Submittal
July 2008 - Bid Opening
August 2008 — Bid Approval by Board of County Commissioners
September 2008 — Construction Contracts Review and Approval
October 2008 — Begin Construction
July 2009 — Complete Construction
FEE PROPOSAL:
Schematic Design -
$
4,400.00
Design Development -
$
19,200.00
Construction Documents -
$
38,800.00
Bidding -
$
4,800.00
Construction Administration-
$
14,400.00
Total
$
81,600.00
Town of Hillsborough Approval Process - $ 3,400.00
TOTAL $ 85,000.00
III
I I I CORLEY REDFOOT ZACKmr