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Home My WebLink About2015-275-E Arts - Hillsborough Presbyterian Church Arts Grant DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A C a � o ORANGE COUNTY ARTS COMMISSION Z SPRING, 2015 GRANT AGREEMENT c \ ti1h ,'r,1, r011ti1i Afi:I � 1 i ';I ' IC1,°'I THIS AGREEMENT, entered into this 22nd day of June, 2015, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Hillsborough Presbyterian Church("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, an agency of the Department of Cultural Resources and the National Endowment for the Arts. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the Spring Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed two hundred twenty five dollars ($225) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. These funds must be matched at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised June 2015 DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A A. Implementation. The Project implementation shall take place between July 1, 2015 and June 30, 2016. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein,the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose of implementing the Project and Project related expenses. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 8, 2016 . The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Patent. The Arts Commission shall release the grant funds in the amount of $225 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission using the Arts Commission logo and if State funds are received to the North Carolina Grassroots Program in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. When no printed information is used, verbal credit shall be given. In addition, all print and promotional material must include the following credit line (check all that apply): 2 Revised June 2015 DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A i. County Funds Only. "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. "This program is supported by the Orange County Arts Commission -with funds from the Grassroots Program of the North Carolina Arts Council, a state agency. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChapelHillARTS.com website and display ExploreChapelHil]ARTS.com publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred) to their main webpage. The Grant Recipient shall contact the Orange County Arts Commission for replacement ExploreChapelHillARTS.com publicity materials. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below(hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised June 2015 DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. This Agreement shall be interpreted in accordance with the laws of the State of North Carolina and the Orange County. C. Entire Agreement and Signatures. The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For an#on behalf of the Grant Recipient 1Docu igned by: 66b bvi") kvx 6/22/2015 Hillsborough Presbyterian Church Date Forgn gog behalf of Orange County Government j6VULkAt. ( aMmtysb-� 6/23/2015 Bonme ammersley, County Manager Date 4 Revised June 2015 DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A Arts Program Grant - Spring Q� 2015- 16 Application Form ORANGE COUNTY ARTS Orange County Arts Commission COMMISSION Promoting the artistic and cultural development of Orange County, North Carolina Evaluation Criteria • Artistic merit of program. • Populations served —impact for geographic & traditionally under-served populations. • Feasibility of proposed activity & effectiveness in fulfilling applicant's mission. • Cooperation between organizations and artists. • Evidence of feasibility of program, community support, and responsiveness to community needs. • Emerging organizations are encouraged to apply. 1 Applicant Information Applicant Name Hillsborough Presbyterian Church Mailing Address P.O. Box 717, 102 West Tryon Street, Hillsborough, NC 27278 Daytime Phone 919-732-3131 Fax Number N/A Email Address_h_pchurch(c4hillsboroughpres.org Web Site www:hillsboroughpres.org Project Director Lisa N. Flinn ( Title Last g Friday Committee Moderator DUNS Number _4 `7 J 2 Project Director Information Project Director Home Address 4600 Orange Grove Road, Hillsborough, NC 27278 Daytime Phone 919-732-6449 Evening Phone 919-732-6449 Email Address lisaflinn @gmail.com 3 Grant Request Summary Arts Program Grant Request $225.00 Total Cash Match $225.00 Total Organizational Budget 2013-2014 $650.00 Past Year 2014-2015 $650,00 Current Year 2015-2016 $650.00 Projected for Next Year Summary Statement for Proposed Uses of Arts Program Grant: Honorarium for musicians who play at our Last Friday events. 919/968-2011 —P.O. Box 1177, 131 West Margaret Lane, Hillsborough, NC 27278— www.artsorange.org DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A Narrative In 2006 Hillsborough Presbyterian Church began offering music and food at our church location, 102 West Tryon Street in Hillsborough. Our bands, from April through September kindly played for free. The following year, we obtained a permit to close off Tryon Street in front of our church for the safety and comfort of the people who came to hear the music. We also began serving free ice cream and quickly became known as the Ice Cream Church! In 2008 the Tourism Board granted us with $600 to pay the six groups of musicians $100 per gig. We have received grants through 2014, with Mr. Eric Hallman saying that we are "the best bang for the buck". Due to technical problems, the 2015 grant application wasn't made in a timely manner and HPC missed the deadline. This is our 10th Anniversary Year and the News of Orange and other folks refer to us as the Tryon Stage. We are applying for funds to help us acquire musicians for April, May and June of 2016 —the church's 200th Anniversary year. Our goal is to show hospitality to the community and we spend at least $650 per season on ice cream! Thank you! Proposed Project We are in our 10th year of providing entertainment, chairs to sit, restrooms and ice cream to folks wishing such! We have banners, coolers, tables purchased for this purpose. With a grant of $225.00 we can continue this appreciated service. Community Impact We provide a safe place to sit and visit, music, free ice cream! The Public is invited through newspaper spots and a legacy of"being there." We serve on average 400 scoops of ice cream each "Last Friday." A Few Past Music Groups: The Bucket Brothers Orange and Cedar Ridge High School Bands LA Fernandez and Company The Decauter St. Beat The Nash Street Band Mandelin Orange Cracken The Stoney Creek Bank A.L. Stanback Jazz Bands Triangle Tuba Quartet Dr. Drill and the Bits To date we have welcomed 56 bands to our Tryon Street Stage." Publicity is provided by Annette Jurgelski and Jean Fettig to area newspapers and on local posters. DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A 1 1, G2015-16 Arts Program Application — Page Three ORANGE ,COUNTY ARTS COMMISSION Financial Information Please provide a projected budget for your proposed project utilizing the format below. Project Expenses Cash - Grant Amount + Applicant Expenses Requested Cash Match A Personnel Administrative staff Artistic staff Technical/Production staff B Outside Fees and Services Artistic contracts 450.00 225.00 225.00 Other contracts: C Space Rental D Travel E Marketing F Remaining Project Expenses G Total Cash Expenses _450.00_ = 225,00_ + 225.00 Project Income Cash Income A Admissions 0.00 B Contracted Services Revenue C Other Revenue(specify) D Private Support Corporate support Foundation support Other private support E Government Support Federal State/regional (not including this request) Local (not including this request) F Applicant Cash G Grant Amount Requested _225.00 in this application H Total Cash Income ^450.00_ (must equal Total Cash Expenses, Item G above) DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A G ORANGE COUNTY ARTS 2015-16 Arts Program Application — Page Four COMMISSION Signatures 4 Signat re of Project Director Date L'15c,- Typed or Printed Name– Project Director Signature of Authorizin Official Date 40 0Q�-'7– C 8PI`ZGA1bW Typed or Printed Name–Authorizing Official INCOMPLETE APPLICATIONS WILL NOT BE FUNDED DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A ORGANIZATION OF HILLSBOROUGH PRESBYTERIAN CHURCH/2011 Address Home Work Dr. Bob Brizendine 703 McDade Store Road 919-732-0940 919-732-3131 Pastor Hillsborough,NC 27278 drbobbriz @hillsboroughpres.org Rosie Summers 214 W. Queen Street 919-818-2499 Clerk of Session Hillsborough,NC 27278 sewinglady99 @earthlink.net JoAnn Harrison P.O. Box 315 919-724-9171 919-732-3131 Office Manager Hillsborough,NC 27278 hpchurch @hillsboroughpres.org Scott Schlesinger 4200 Sunny Court 919-383-5610 919-732-3131 Organist/ Choir Master Durham,NC 27705 scottschles @hotmail.com James Watts 4321 Hope Valley Drive 919-357-5670 Treasurer Hillsborough,NC 27278 hptreasurer @hillsboroughpres.org SESSION BY CLASS Class of 2016 Robin Barnhill 535 Ivy Drive, Hillsborough,NC 27278 919-732-1670 Shari Latta 1309 Governor Burke Rd., Hillsborough,NC 27278 919-732-8875 Cheryl Morgan Maxey 618 Miller Road, Hillsborough,NC 27278 919-451-2398 Rosie Summers 124 W. Queen Street, Hillsborough,NC 27278 919-818-2499 Class of 2017 Eric Cathey 320 Mitchell Street, Hillsborough,NC 27278 919-338-2049 Rich Erdosy 932 Patriot Pointe Drive, Hillsborough,NC 27278 336-986-3010 Karoline Mathewson 6601 Manor Hill Court, Chapel Hill,NC 27516 919-967-8033 James Watts 4321 Hope Valley Drive Hillsborough,NC 27278 919-357-5670 Class of 2018 Lisa Flinn 4600 Orange Grove Road, Hillsborough,NC 27278 919-732-6449 Jan McKelvey 105 Smallwood Court, Hillsborough,NC 27278 919-732-9497 Sam Nesbit 800 Fletcher Road, Hillsborough,NC 27278 919-732-6746 Kathy Remington 609 Red Fox Trail, Hillsborough,NC 27278 919-732-4302 DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A cn""` °`e, �� yP l Cato��s ORANGE COUNTY TAX OFFICE JOHN SMITH, CAE 200 SOUTH CAMERON STREET ASSESSOR R P.O.BOX 8181 HILLSBOROUGH,NORTH CAROLINA 27278 TELEPHONE (919)732-8181,Bxt,2100,FAX 644-3091 March 15, 2004 Hillsborough Presbyterian Church USA PO Box 717 Hillsborough, N.C. 27278 Dear Sir, The exemption application that you submitted for tract 418442 has been approved for exemption for the year 2004 and future years. You do not need to reapply unless the use of the property changes or unless we ask for new application. Please do not hesitate to call me if I can be of further assistance. Sincerely, Gail Jones, Exemption Program Director DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A Y W U N TY THE NEWS OP ORANGE COUNTY Will Y r� Y.. 3S y T J, d 1. V � n } fi 11 � YI � 1 y Y * a, Y FILE PHOTO 0 VANESSA C SHORTLEY/NEWS OE ORANGE Ice cream at Hillsborough Presbyterian Church is just one of the family-friendly events at Last Fridays. dv,o I re Na Last F id offeeiii usic, -dining an r a,Y$l Li fr ,_ .. n c st dents ,w%ertorm i mmw&c HPC From staff reports Music is a high prioiYty quality group for which and even the sweet sounds at Stanback where 180 students are selected by _ of Stan Getz and Natalie Tryon Sheet in front of students select - concert audition in the spring of the Cole,to name a few. Hillsborough" Presbyterian band as an elective; Jazz ' previous year, Capps said that students Churchwiilbereverberating Ensembles T and H—taught Under the tutelage of look forward to playing at with a mixture of historic by Michael Capps and Capps and Sisco, the Hillsborough Presbyterian, and popular jazz on Joseph Sisco--meet 40 student musicians learn "By this time, they've Hillsborough's Last minutes before the school how to perform on their played concerts for family Fridays,May 251 buses roll in to start the instruments in the style of and friends concerts this is their The' toe-tapping music regular school day. Practice the immortal artists who grand finale for the yearir will be provided by a group sessions occur daily without first 'brought us this great he said.finale "They'll be playing of talented and well-trained exception, music called jazz, y P y g Musicians from A.L. 'The only day we take off Those attending` the from 6,30 pail.to dusk." Stanback Middle School, is the first day of school," pre sentationatHillsborough While the music plays, including the sixth-grade Capps said. Presbyterian will be treated visitors can get a scoop of jazz ensemble and the more Theresultofthisdedicated to the brilliance of Basie, free ice cream served by advanced Jazz 11 and I. effort is a professional- the eloquence of Ellington church members. DocuSign Envelope ID:497FDDEC-E5CE-4B68-89CB-4FEB20D1 E43A -a! P-io, r, r jg.,,j A o5",,,g -'V44414 '04 -4 OLD AND NEW JAZZ FAVORITES PRESENTED BY Stanback junior High School jazz Bands it , Friday, May 29, 201 -5 6-30 - 8.30 pm. ............ A Last Uridav Traditi5cn! "D01"? Street concert in front of Hillsborough Presbyterian Church 1kn Comer of Churton and Tryon Streets Free Ice. Cream &(?pped B Church Members! y--