HomeMy WebLinkAbout2015-270-E Arts - Hillsborough Arts Council Arts Grant DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63 6 8 r
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ORANGE COUNTY ARTS COMMISSION z
SPRING, 2015 GRANT AGREEMENT \
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THIS AGREEMENT, entered into this 18th day of June, 2015, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Hillsborough Arts Council ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred dollars
($1,500) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
A. Implementation. The Project implementation shall take place between July 1,
2015 and June 30, 2016. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Ails Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 8, 2016 . The Final Report shall be in the format required by the
North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Patent. The Arts Commission shall release the grant funds in the amount of
$1,500 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
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DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
i. County Funds Only. "This program is supported by the Orange
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with funds from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the all work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
"default"),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
11A and Article 40 of North Carolina General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For n�lgo, &ha f of the Grant Recipient
.1� SI v b tr 6/18/2015
9F-A'S�C3 .
Hillsborough Arts Council Date
F �r9Qb�Zehalf of Orange County Government
jOV�,l�ttf C�AaMiMt VS 6/23/2015
Bonnie Hammersley, County Manager Date
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Revised June 2015
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
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Spring Arts Program Grant - S
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2015-16 Application Form
ORANGE COUNTY ARTSS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served—impact for geographic&traditionally under-served populations.
• Feasibility of proposed activity&effectiveness in fulfilling applicant's mission.
• Cooperation between organizations and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Emerging organizations are encouraged to apply.
1 Applicant Information
Applicant Name Hillsborough Arts Council
Mailing Address 102 N Churton St, Hillsborough, NC 27278
Daytime Phone 919-643-2500 Fax Number
Email Address philipcooley41 @gmail.com Web Site www.hillsboroughartscouncii.org
Project Director Thomas Watson & Philip Cooley Title Chairmen last Fridays
DUNS Number 830747544
2 Project Director Information
Project Director Home Address
Thomas Watson 4519 Orange Grove Rd, Hillsborough, NC 27278. M: 919-451-1844
Phil Cooley 424 Stone Currie Dr, Hillsborough, NC 27278 M: 919-448-7168
Email Address Philipcooley41 CcD-g mail.com
3 Grant Request Summary
Arts Program Grant Request $1500
Total Cash Match $13400
Total Organizational Budget 2013-2014$66000 Past Year
2014-2015$85900 Current Year
2015-2016$88540 Projected for Next Year
Summary Statement for Proposed Uses of Arts Program Grant
The purposed use of this grant is to partially fund performing artist and artist demonstrators at the
Last Fridays events in Hillsborough,
919/968-2011 —P.O. Box 1177, 131 West Margaret Lane, Hillsborough, NC 27278—www.artsorange.org
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
2015-16 Arts Program Application — Page Two
4 Budget Sheet—See Page Three
5 Arts Program Application Narrative
Write an application narrative, up to three pages, single spaced, that describes the following
under separate subheadings:
• Organizational Profile—a brief overview your organization's mission and history.
• The Hillsborough Arts Council supports the arts and enhances the Hillsborough and Orange
County communities through education and by organizing events that feature regional artists for
the enjoyment and education of the general public. For over twenty years, Hillsborough Arts
Council volunteers have been serving the arts and cultural needs of the community through a
diversity of initiatives and services that fulfill the Arts Council's mission to "enrich...our community
through the arts." The Hillsborough Arts Council is a 501(c)(3) non-profit organization.
• Current Proarams and Services—a brief list.
• Last Fridays free concert series with arts, crafts, children's activities and non-profit organizations
around the Old Courthouse
• Last Fridays Art Walks, during which venues unite to celebrate and present art;
• The Hillsborough Handmade Parade, which features handmade puppets and has become a valued
local tradition;
• Parlor Concerts,which showcase traditional music;
• The Hillsborough Downtown Arts& Crafts Show, where artists sell their wares and interact with
the public at a personal and commercial level;
• Free Spirit Freedom,which celebrates the contributions of African-Americans to Hillsborough's
historic past and future;
• The Orange Dog Poets Society, which supports the strong literary tradition of Hillsborough;
• The Hillsborough Arts Council Gallery and Gift Shop,which provides a consistent venue for the
work of local artists; and
• Hillsborough Jazz Festival,which brings outdoor jazz performances to Hillsborough annually
• Hillsborough Sculpture Tour, a bi-annual exhibit of outdoor sculpture in downtown Hillsborough
• Arts Alive, a performance series combining multiple art forms such as music and literature
• Proposed Uses of Grant Funds—description including location, date, artists involved.
Include information concerning whether you have undertaken similar activities in the past.
Include approximate number of audience per program; geography of audience; mix of race,
ethnicity, age, and gender. Discuss how arts program will be integrated into the curriculum.
The proposed use of this grant is to partially fund performing artist and artist demonstrators at
the Last Fridays events in Hillsborough. Last Fridays uses the cultural and artistic abundance of
the Hillsborough and northern Orange County to create an atmosphere of entertainment,
education, and interaction with the public. Events include musical performances, and an arts
and crafts market that takes place at the courthouse in downtown Hillsborough on the last Friday
every month from April through September. Since July of 2008,with the help of a grant from
the Orange County Arts Commission the Arts Council has offered art educational programming
to the Last Fridays venue during the spring and summer months.
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
By offering educational art programming during the event, we have been able to reach many
children who might otherwise not get this type of artistic educational exposure. The Children's Art
Educational Area has been very successful and wonderfully received. It often has so many children
that the parents pitch in to help, and activities spread beyond the tables onto the lawn. We will
continue to hire visual and performing artists that will be offering direct interaction with the
younger audiences. Tim Wells will be the Children's Program Planner for Last Fridays. The multi-
talented Tim is a teacher with experience in early childhood and middle school and a professional
musician. He has provided children's programs at festivals and parties and will bring his creativity
and expertise to enliven our own Last Fridays this year. In addition to Tim and the assistants he
enlists,we pay a clown and a potter to demonstrate their skills and entertain.
This year's new Last Fridays Chairman, Thomas Watson,is increasing outreach efforts to
Blacks/African Americans through contacting and involving churches, vendors, and bands with ties
and greater appeal to that community.
As part of our efforts to reach the Latino Community,the Family Success Alliance will have a table
at Last Fridays with a Spanish language translator.
Our mission is"to enrich our community through the arts." We would like to continue bringing
educational opportunities to the public through existing venues, including Last Fridays.
6 Application Checklist (do not staple, bind, or put into individual folders)
Please include the following materials in your application packet in the following order:
1 copy each: (only 1 sided, 81/2"x 11", white paper) and 1 complete electronic copy(in PDF
format):
Applicant Information Sheet (Page One of Grant Application Form)
Narrative
Budget Sheet
• Itemized Budget (if necessary)
Signature Page
• Resumes of key artists and administrators involved in grant funded program(s).
2013-14, 201415, 2015-16 Organizational Budgets.
• Artist contact list, including names, address, phone numbers, and email (if applicable) of all
artists involved in grant funded activities.
Staff roster with position title(s).
Board contact list, including names, address, phone numbers, and email (if applicable) of
organization's board of directors.
Copy of IRS Tax Exemption Letter.
Sample programs, press, or other materials from this or similar past programs.
• Sample work by key artists, administrators, or teachers produced in the last three years:
For example, for visual arts submit a PC-compatible CD or DVD, slides or high quality photographs
(5-10 images); for dance or theater arts submit a PC-compatible CD or DVD, or video tape (3-5
minute sample); for music and spoken word submit a PC-compatible CD or DVD, or audio tape (1-
2 selections); for literary arts submit a manuscript (10-15 pages).
Label all sample work with artists'/organizations' name, title of work(s), date of work. For visual
arts include a sheet with work dimensions, media. Indicate top of image.
Mail or deliver signed original to the OCAC office, including work samples. Email PDF of
completed application to arts @orangecountync.gov.
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
I
cv;
2015-16 Arts Program Application -- Page Three
ORANGE COUNTY ARTS
COMMISSION
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
Expenses Requested Cash Match
A Personnel
Administrative staff $1100_ $1100
Artistic staff
Technical/Production staff(sound) $2250
B Outside Fees and Services
Artistic contracts $6200 $1500 $4700
Other contracts: (security&setup) $2100 $2100
C Space Rental
D Travel
E Marketing $1950__ $1950
F Remaining Project Expenses $1300 $1300_,___
G Total Cash Expenses $14900 - $1500 + $13400
Project Income Cash Income
A Admissions(vendorfees) $2900_____^__
B Contracted Services Revenue
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support
Other private support
E Government Support
Federal
State/regional(not including this request)
Local(not including this request) $10500
F Applicant Cash
G Grant Amount Requested $1500
in this application
H Total Cash Income $14900
(must equal Total Cash Expenses,
Item G above)
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
Ili
G
ORANGE COUNTY ARTS 2015-16 Arts Program Application -- Page Four
COMMISSION
Signatures
Alr�
Si nature of Projecl Director Date
- Thomas Watson
Typed or Printed Name— Project Director
Signature of Project Director Date
Philip Cooley
Typed or Printed Name— Project Director
SigflAture 6f Authorizi Official Date
- Neil Stutzer
Typed or Printed Name—Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
Hillsborough Arts Council
Board of Directors April 2015
HACBoard , 00lcroossco
(Hillsborough,NC 27278 address unless noted)
Susan Bellinger
312 N Churton St
H 919-732-6816,M 919-602-7504
hellitlger ci`teartlflitik.net
(I't term ends Sept 2017)
Aaron Belz
427 W King St
919-360-7095
aaron.belz Ex, tnail.cotn
(1st term ends Sept 2015)
Catharine Callaway
2848 Orange Grove Rd
(send mail to PO Box 1198)
919-732-9753
eatharineeallawav&,yahoo.com
(lst term ends Sept 2016)
Gail Cooley,Treasurer
424 Stone Currie Dr
H919-969-8478 M919-606-9837
ghcooley((-z)rnsn.cotn
(1st term ends Sept 2015)
Dennis Hermanson
3105 Bluff Lane
919-644-2212
dennislhet-tstansort�Lyniail.c€ tn
(1st term ends Sept 2016)
Marion Jackson
407 Gentry Lane
919-294-8308
tnarioiiiacksoticlat�k rct}yhoo.cont
(2nd term ends Sept 2017)
Tinka Jordy
1902 Borland Rd
919-968-2113
tinker Iiillshot-ott Itat-tscutttICiI. r
(1St term ends Sept 2015)
Luba Sawczyn
1705 Cheyenne Dr
H 919-942-4026 M 970-988-9529
000uSign Envelope|o: 7n0000no-6nen-4on1'eoF9-oesrnFnouosn
(1"term ends Sept 2017)
Linda Schmitt
2101 Schley Road
Hurdle Mills,NC2754l
H919-732-9852M914-801-0206
(l't term ends Sept 2017)
Neil 8totuer, Chairman
2704 Sweet Gum Drive
919-241-3433
(2od term ends Sept 20l7)
Thomas Watson
4519 Orange Grove Rd
}fU|sbnr000kNC2727W
919-732-2471
(I't term ends Sept 2015)
Bill Whitmore,Vice-Chairman
]25W Queen St
919-593-0865
(1"term ends Sept 2016)
'
Glossary of Budget Terms
Project Expenses
APersonmel
Payments for salarwages,fees and benefits specifically identified with the project for administrative,artistic and
tech nical/prod uction staff
B Outside Fees and Services
Payments to fi o or persons for the services of individuals who are not normally considered employees of the grantee but consultants
or the employees ofotherurgoniooUuno.whouauwmiu000eopacifioaUyidondifimdvv|ththopnojoct. Artistic personnel who are serving in
non-employee/non-staff capacities should be described here.
C Space Rental
Payments specifically identified with the project for rental of office, rehearsal,theater,hall,gallery and other spaces,
DTrave|
All costs directly related hu the travel ofan individual or individuals specifically identifindvWththopnojeut. Include fares,hotel,and other
lodging expenses, meals,texiu. Wnotuitioo. perdiempaynmento.ho||ohorOon.nnUaogo.oUowanceunnporsono|veh|dou.oarnenbm|costo.
etc. Du not include reception or entertainment costs. Shipping costs should ba listed under Remaining Operating Expenses.
DocuSign Envelope ID: 75DCDCOD-6895-4D01-9BF9-B9673F3C2D63
INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY
P. O. BOX 2508
CINCINNATI, OH 45201
Employer Identification Number:
Date: APR �(�(11,
lJt� DLN:
17053073741084
HILLSBOROUGH ARTS COUNCIL Contact Person:
PO BOX 625 MICHAEL A LUDWIG ID# 31470
HILLSBOROUGH, NC 27278-0625 Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Dear Applicant:
Our letter dated June 2000, stated you would be exempt from Federal
income tax under section 501 (c) (3) of the Internal Revenue Code, and you would
be treated as a public charity during an advance ruling period.
Based on our records and on the information you submitted, we are pleased to
confirm that you are exempt under section 501(c) (3) of the Code, and you are
classified as a public charity under the Code section listed in the heading of
this letter.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading between 8 :00 a.m. - 6:30 p.m. Eastern
time.
Please keep this letter in your permanent records.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)