HomeMy WebLinkAbout2015-268-E Arts - Hillsborough Arts Council Arts Grant DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40 C 8
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ORANGE COUNTY ARTS COMMISSION z
kA 11 L i,,L)L! �V A r SPRING, 2015 GRANT AGREEMENT
14 C,11:1AIs I!7 # 0 U n G �
THIS AGREEMENT, entered into this 18th day of June, 2015, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Hillsborough Arts Council ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local amts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Ails Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for,the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred dollars
($1,500) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
A. Implementation. The Project implementation shall take place between July 1,
2015 and June 30, 2016. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 8, 2016 . The Final Report shall be in the format required by the
North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Patent. The Arts Commission shall release the grant funds in the amount of
$1,500 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
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i. County Funds Only. "This program is supported by the Orange
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with fiends from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChape1Hi11ARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChape1Hi11ARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"),the At Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
I IA and Article 40 of North Carolina General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For anal on behalf of the Grant Recipient
rDoc u ignedLby:
6/18/2015
Hillsborough Arts Council Date
For poi .ond#ehalf of Orange County Government
jOV�,l�tlf �AaMw�t VS 6/23/2015
Bonme ammersley, County Manager Date
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DocuSign Envelope ID: E4B9F8F9-35C1-489E-93AO-E60AB1145C40
I/
Spring Arts Program Grant - S
® 9 p 9
2015-16 Application Form
ORANGE COUNTY ARTS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served—impact for geographic&traditionally under-served populations.
• Feasibility of proposed activity&effectiveness in fulfilling applicant's mission.
• Cooperation between organizations and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Emerging organizations are encouraged to apply.
1 Applicant Information
Applicant Name Hillsborough Arts Council
Mailing Address 102 North Churton Street, Hillsborough, NC 27278
Daytime Phone 919-643-2500 Fax Number
Email Address in Web Site www.hillsboroughartscouncii.org
Project Director James Hester Title chairman The Music Masters Series
DUNS Number 830747544
2 Project Director Information
Project Director Home Address 4300 Dunkeld Way, Durham NC 27705
Daytime Phone 919 382-5561 Evening Phone 919 382-5561
Email Address hesterjch4300 @aol.com
3 Grant Request Summary
Arts Program Grant Request $1500.00
Total Cash Match $1500.00
Total Organizational Budget 2013-2014 $66,400 Past Year
2014-2015 $85.900 Current Year
2015-2016 $88,540 Projected for Next Year
Summary Statement for Proposed Uses of Arts Program Grant The purposed use of this grant is to partially
fund The Music Masters Series.This series will replace The Hillsborough Jazz Festival.These events will
bring together music fans and artist in the comfort of the Whiffed building. The series will provide
entertainment for all ages at a minimal cost. The plans are to attract a cross section of the population in the
Triangle.This series of musical shows takes the next step in making Orange County an influential player in
hosting different genres of music.
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
1
ORANGE COUNTY ARTS
COMMISSION
9191968-2011—P.O. Box 1177, 131 West Margaret Lane, Hillsborough, NC 27278—wwmartsorange.org
2015-16 Arts Program Application — Page Two
4 Budget Sheet— See Page Three
5 Arts Program Application Narrative
Write an application narrative, up to three pages, single spaced, that describes the following
under separate subheadings:
• Organizational Profile—a brief overview your organization's mission and history.
• Current Programs and Services—a brief list.
• Proposed Uses of Grant Funds—description including location, date, artists involved.
Include information concerning whether you have undertaken similar activities in the past.
Include approximate number of audience per program; geography of audience; mix of race,
ethnicity, age, and gender. Discuss how arts program will be integrated into the curriculum.
NARRATIVE:
• Organizational Profile—a brief overview your organization's mission and history.
The Hillsborough Arts Council supports the arts and enhances the Hillsborough and Orange
County communities through education and by organizing events that feature regional artists for
the enjoyment and education of the general public. For over twenty-five years, Hillsborough Arts
Council volunteers have been serving the arts and cultural needs of the community through a
diversity of initiatives and services that fulfill the Arts Council's mission to "enrich...our community
through the arts." The Hillsborough Arts Council is a 501(c)(3) non-profit organization.
• Current Programs and Services—a brief list.
• Last Fridays free concert series with arts, crafts, children's activities and non-profit organizations
around the Old Courthouse
• Last Fridays Art Walks, during which venues unite to celebrate and present art;
• The Hillsborough Handmade Parade,which features handmade puppets and has become a valued
local tradition;
• Parlor Concerts,which showcase traditional music;
• The Hillsborough Downtown Arts & Crafts Show, where artists sell their wares and interact with
the public at a personal and commercial level;
• Free Spirit Freedom, which celebrates the contributions of African-Americans to Hillsborough's
historic past and future;
• The Orange Dog Poets Society, which supports the strong literary tradition of Hillsborough;
• The Hillsborough Arts Council Gallery and Gift Shop,which provides a consistent venue for the
work of local artists;
• Music Masters Series,will bring different genres of music to Hillsborough annually through indoor
shows;
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93AO-E60AB1145C40
® Proposed Uses of Grant Funds
The past five years the arts council has sponsored an outdoor jazz festival on the Moorefield
Estates' grounds. The MUSIC MASTERS SERIES will replace this festival. These events will
bring together music fans and artist in the comfort of the Whitted building in Hillsborough. The
arts council has been active in developing and supporting the arts locally for
more than 20 years. The attempt is to make Hillsborough a better place to
® �® visit, live and play. This series will provide entertainment for all ages at a
minimal cost. The arts council's plans are to attract a good cross section of
the population in the Triangle. In the past this goal was achieved with The
Hillsborough Jazz Festival. This series of musical shows takes the next step
ORANGE COUNTY ARTS in making Hillsborough an influential player in hosting different genres of
COMMISSION music. Not only the jazz enthusiast palate be satisfied but lovers of R&B,
folk, bluegrass and modern music will have their appetites gratified. A future show in the
planning stages for 2016 will bring together the County middle and high school jazz bands for
each to perform then get feedback on their performance, from trained clinicians. Giving the
students the benefits of two worlds; to play in front of friends, family and other schools. Then to
be critiqued by professional musicians. This year's grant would be used along with sponsor
donations and other grants to fund the initial two shows. On August 15, 2015 Ken Knox and
Company will perform at the Whitted building from 7-9pm. This band is comprised of the former
members of The Chairman of the Board. Beach music fans love this band. October 24, 2015 a
jazz show is being planned from 7-9pm, consisting of two bands. Jazz has been hosted in
northern Orange County ten of the last eleven years. This show continues that tradition. First it
was the COOL JAZZ FESTIVAL produced by the Orange County Parks and Recreation
Department. Then the Hillsborough Jazz Festival produced by the Hillsborough Arts Council.
Now we will have the first indoor jazz performance in this line of music. The Whitted building
has a capacity of 290 people. We estimate selling 200 tickets for each show.
6 Application Checklist (do not staple, bind, or put into individual folders)
Please include the following materials in your application packet in the following order:
1 copy each: (only 1 sided, 81/2"x 11'; white paper) and 1 complete electronic copy(in PDF
format):
• Applicant Information Sheet (Page One of Grant Application Form)
Narrative
Budget Sheet
Itemized Budget(if necessary)
• Signature Page
Resumes of key artists and administrators involved in grant funded program(s).
• 2013-14, 2014-15, 2015-16 Organizational Budgets..
• Artist contact list, including names, address, phone numbers, and email (if applicable)of all
artists involved in grant funded activities.
• Staff roster with position title(s).
Board contact list, including names, address, phone numbers, and email (if applicable) of
organization's board of directors.
• Copy of IRS Tax Exemption Letter.
• Sample programs, press, or other materials from this or similar past programs.
Sample work by key artists, administrators, or teachers produced in the last three years:.
For example, for visual arts submit a PC-compatible CD or DVD, slides or high quality photographs
(5-10 images); for dance or theater arts submit a PC-compatible CD or DVD, or video tape (3-5
minute sample); for music and spoken word submit a PC-compatible CD or DVD, or audio tape (1-
2 selections); for literary arts submit a manuscript (10-15 pages).
Label all sample work with artists'/organizations' name, title of work(s), date of work. For visual
arts include a sheet with work dimensions, media. Indicate top of image.
Mail or deliver signed original to the OCAC office, including work samples. Email PDF of
completed application to arts @orangecountync.gov.
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
2015-16 Arts Program Application — Page Three
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
Expenses Requested Cash Match
A Personnel
Administrative staff 0
Artistic staff 0
Technical/Production staff 0
B Outside Fees and Services
Artistic contracts $4100
Other contracts:
C Space Rental $500
D Travel 0
E Marketing 1150
F Remaining Project Expenses 1175
G Total Cash Expenses 6925 = $1500 $5425
Project Income Cash Income
A Admissions $2350
B Contracted Services Revenue 0
C Other Revenue(specify)
D Private Support
Corporate support $1575
Foundation support
Other private support
E Government Support
Federal
State/regional(not including this request)
Local(not including this request) $1500
F Applicant Cash
G Grant Amount Requested $1500
in this application
H Total Cash Income $6925
(must equal Total Cash Expenses,
Item G above)
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
2015-16 Arts Program
Application — Page Four
Signatures
Co � ��y /z, .20/3'
Sig ature of Project Dire for Date
Typed or Printed Name— Project Director
�/J
Sig ture of Authori ing Official ate
e - I S Zil.1 &r a 1 P, 1S +r 7S
Typed or Printed Name—Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
Glossary of Budget Terms
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
Attachment: Concert Budget Details: The Music Masters Music Series
August 15,2015(Ken Knox and Company)
Location:Whiffed Building
Expenses:
Band $ 2750.00
Sound $ 500.00
Facility $ 250.00
Advertisement $ 500.00
Security $ 75.00
Total $ 4,075.00
Revenue
Sponsors $ 1075.00
OCAS Grant $ 500.00
Tourism Grant $ 1000.00
Ticket sales $ 1500.00
Total $ 4,075.00
October 24, 2015(Jazz Show)
Location:Whitted Building
Expenses:
Band $ 1350.00
Sound $ 500.00
Facility $ 250.00
Advertising $ 650.00
Security $ 100.00
Total $ 2,850.00
Revenue:
Sponsors $ 500.00
OCAC Grant $ 1000.00
Tourism Grant $ 500.00
Ticket Sales $ 850.00
Total $ 2,850.00
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
Hillsborough Arts Council
Board of Directors March 2015
(Hillsborough, NC 27278 address unless noted)
Susan Bellinger
312 N Churton St
H 919-732-6816, M 919-602-7504
bellinc�er( earthlink.net
(1St term ends Sept 2017)
Aaron Belz
427 W King St
919-360-7095
aaron.belz mail.com
(111 term ends Sept 2015)
Catharine Callaway
2848 Orange Grove Rd
(send mail to PO Box 1198)
919-732-9753
catharinecallawgy@yahoo.com
(1 It term ends Sept 2016)
Mike Collins
121 E Union St
919-619-2113
mike �ulsehw.com
(2nd term ends Sept 2017)
Gail Cooley, Treasurer
424 Stone Currie Dr
H919-969-8478 M919-606-9837
hcoole�n.com
(1 St term ends Sept 2015)
Dennis Hermanson
3105 Bluff Lane
919-644-2212
denni_sherqtans�rail.com
(1St term ends Sept 2016)
Marion Jackson
407 Gentry Lane
919-294-8308
marioniacksonclark yahoc .COrn
(2nd term ends Sept 2017)
Tinka Jordy
1902 Borland Rd
919-968-2113
t�nkhillsborouhartscouncil.oro
(1st term ends Sept 2015)
Luba Sawczyn
1705 Cheyenne Dr
H 919-942-4026 M 970-988-9529
Iuasawcncccmail.com
(1 It term ends Sept 2017)
DocuSign Envelope ID: E4B9F8F9-35C1-489E-93A0-E60AB1145C40
Linda Schmitt
2101 Schley Road
Hurdle Mills, NC 27541
H 919-732-9852 M 919-801-8206
(1s'term ends Sept 2017)
Neil Stutzer, Chairman
2704 Sweet Gum Drive
919-241-3433
(2nd term ends Sept 2017)
Thomas Watson
Hillsborough, NC 27278
919-732-2471
(1 sl term ends Sept 2015)
Bill Whitmore, Vice-Chairman
125 W Queen St
919-593-0865
W ni.V,'1i
(15f term ends Sept 2016)