HomeMy WebLinkAbout2015-264-E Arts - Hillsborough Arts Council Arts Grant DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
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ORANGE COUNTY ARTS COMMISSION z
bI I ,4a a. a L 0 u,i Y A ri i'Si, SPRING, 2015 GRANT AGREEMENT � � �
10,1 0 THIS AGREEMENT, entered into this 18th day of June, 2015, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Hillsborough Arts Council("Grant Recipient").
WHEREAS,the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred dollars
($1,500) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
A. Implementation. The Project implementation shall take place between July 1,
2015 and June 30, 2016. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Alts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 8, 2016 . The Final Report shall be in the format required by the
North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. PUment. The Arts Commission shall release the grant funds in the amount of
$1,500 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
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DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
i. County Funds Only. "This program is supported by the Orange
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with fiends from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"), the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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Revised June 2015
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
(iii) Failure to adhere to the terms of applicable county, state or.federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
11A and Article 40 of North Carolina General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For pne o ebeha f of the Grant Recipient
6/18/2015
Hi11, borough Arts Council Date
Forpg p.&Pehalf of Orange County Government
jOV�,l�ttf ( mmvsbS 6/23/2015
Bonnie Hammersley, County Manager Date
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Revised June 2015
DocuSign Envelope ID: 5458DB77-2AO9-49AA-8780-A2B5598E356E
CIO) Arts Program Grant ® Spring
2015-16 Application Instructions
ORANGE COUNTY ARTS
COMMISSION Orange County Arts Commission
Promoting the artistic and cultural development of Orange County, North Carolina
INCOMPLETE APPLICATI®NS WILL NOT BE FUNDED
Program Grant ® Spring
2015-16 Application Form
Orange County Arts Commission
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served - impact for geographic &traditionally under-served populations.
• Feasibility of proposed activity &effectiveness in fulfilling applicant`s mission.
• Cooperation between organizations and artists.
• Evidence of feasibility of program, community support, and responsiveness to
community needs.
• Emerging organizations are encouraged to apply.
1 Applicant Information
Applicant Name Hillsborough Arts Council
Mailing Address 102 N Churton $t Hillsborough NC 27278
Daytime Phone 919 6430400 Fax Number
Email Address infoCa)hillsboroughartsconici.org_ Web Site
www.hillsboroughartscouncii.org
Project Director Tinka Jordy Title Board
Member/artwalk liason
DUNS Number 830747544_
2 Project Director Information
Project Director Home Address 1902 Borland RD Hillsborough NC 27278
Daytime Phone 919 757 2181 Evening Phone same
Email Address tinkaC&hillsborouahartscounil.org
DocuSign Envelope ID: 5458DB77-2AO9-49AA-8780-A2B5598E356E
3 Grant Request Summary
CC)#
ORANGE COUNTY ARTS
COMMISSION
Arts Program Grant Request 1500
Total Cash Match 2000
Total Organizational Budget 2013-2014 66,400 Past Year
2014-2015 88,900 Current Year
2015-2016 88,540 Projected for Next Year
Summary Statement for Proposed Uses of Arts Program Grant
The_purgosed use of the Hillsborough Art Walk grant proposal is to provide
promotional Support to the Hillsborough Arts Council's Art Walk which is runs year round
on Last Fridays for 11 months of the year from January through November.
9191968-2011 - P.O. Box 1177, 131 West Margaret Lane, Hillsborough, NC 27278 -
www.artsorange.org
2015-16 Arts Program Application — Page Two
• Organizational Profile - a brief overview your organization's mission
and history.
• The Hillsborough Arts Council supports the arts and enhances the
Hillsborough and Orange County communities through education and by
organizing events that feature regional artists for the enjoyment and
education of the general public. For over twenty years, Hillsborough Arts
Council volunteers have been serving the arts and cultural needs of the
community through a diversity of initiatives and services that fulfill the Arts
Council's mission to "enrich...our community through the arts." The
Hillsborough Arts Council is a 501(c)(3) non-profit organization.
• Current Programs and Services - a brief list.
• Last Fridays free concert series with arts, crafts, children's activities and non-
profit organizations around the Old Courthouse
• Last Fridays Art Walks, during which venues unite to celebrate and present
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
art;
• The Hillsborough Handmade Parade, which features handmade puppets and
has become a valued local tradition;
• Parlor Concerts, which showcase traditional music;
• The Hillsborough Downtown Arts & Crafts Show, where artists sell their wares
and interact with the public at a personal and commercial level;
• Free Spirit Freedom, which celebrates the contributions of African-Americans
to Hillsborough's historic past and future;
• The Orange Dog Poets Society, which supports the strong literary tradition of
Hillsborough;
• The Hillsborough Arts Council Gallery and Gift Shop, which provides a
consistent venue for the work of local artists; and
• Hillsborough Jazz Festival, which brings outdoor jazz performances to
Hillsborough annually
• Hillsborough Sculpture Tour, a bi-annual exhibit of outdoor sculpture in
downtown Hillsborough
• Arts Alive, a performance series combining multiple art forms such as music
and literature
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
Narrative
The Hillsborough Last Friday Art Walk is a premier recurring event for Hillsborough
and Orange County. We have had visitors tell us that they go to many art walks
throughout the triangle and find that this is their favorite because unlike other
towns this art walk is truly walk- able, between the art venues and the restaurants.
It is an event which draws visitors from Chapel Hill, Carrboro, Pittsboro, Cary,
Raleigh, Burlington, Mebane, Durham and other surrounding communities. During
the regular summer Last Fridays Art Walk over 1000 people attend the Last Fridays
Art Walk and during the extended season we estimate 500-600 people attend the
Art Walk. The attendance is steadily growing. The Last Friday's Art Walk is held on
the last Friday of each month from 6 - 9 pm from January through November. This
year the November Art Walk will be held the first weekend in December and called
the Holiday Art Walk so that it does not fall on Thanksgiving weekend as in the
past.
The regional artists exhibiting their works in Hillsborough galleries invite their
collectors to Hillsborough thus increasing new visitors to Hillsborough on a routine
basis. Many people who attend the Last Fridays Art Walk return to Hillsborough for
additional visits to participating art venues, have lunch or dinner and see all that
Hillsborough has to offer. Each venue has a new exhibit each month attracting new
visitors to each event. In this way the arts continue to be an economic engine for
the town Of Hillsborough.
We estimate that though there are many Hillsborough visitors, the exhibiting artists
from other areas bring in the majority of visitors that are tourists. Each of the 10
venues count between 100 to 450 visitors per event but we have no way of
knowing how many of those are repeat counts between the venues on any given
Last Friday Art Walk. The restaurants are always full to capacity for these events.
Heather Delisle attends most Last Fridays Art Walks to see what the overall
attendance is at the openings and participating Last Fridays Art Walk venues check
in periodically to share their impressions of the monthly event. We also keep track
of how many brochures are taken and the online traffic to the Last Fridays Art Walk
page on the Hillsborough Arts Council's website.
An annual brochure with a map is printed each year and distributed to all the
venues. The map is also on our website along with a description of all the offerings
for each venue at each monthly event. In addition we have a contract with WUNC
for regular spots throughout the year at discounted rates by joining together to fill
the commitments for the 20 percent discount. We also run print ads during the
season to help promote the art openings. and have a frequent advertising discount
with the Durham Herald. and News and Observer to reach throughout the triangle
area. (Please see sample ad)
DocuSign Envelope ID: 5458DB77-2AO9-49AA-8780-A2B5598E356E
Ae
c17-N , 2015-16 Arts Program Application -- Page Three
cif Project Expenses
Cash = Grant Amount
ORANGE COUNTY ARTS + Applicant
OR,.___COMM.MIAN__ _ Expenses Requested Cash Match
COMMISSION A Personnel
Administrative staff 300 300
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts
Other contracts:
C Space Rental
D Travel
E Marketing 3200 _1500 1700
F Remaining Project Expenses
G Total Cash Expenses 3500 = _1500_ _ 2000
Project Income Cash Income
A Admissions(venue fee) _300
B Contracted Services Revenue
C Other Revenue (specify)
_in kind graphic 200
D Private Support
Corporate support
Foundation support
Other private support
E Government Support
Federal
State/regional (not including this request)
Local (not including this request) _1500
F Applicant Cash
G Grant Amount Requested 1500
in this application
H Total Cash Income 3500
(must equal Total Cash Expenses,
Item G above)
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
Hillsborough Arts Council
Board of Directors April 2015
HACBoargi togglegroups.com
(Hillsborough, NC 27278 address unless noted)
Susan Bellinger
312 N Churton St
H 919-732-6816, M 919-602-7504
bellinger earthlink.net
(1st term ends Sept 2017)
Aaron Belz
427 W King St
919-360-7095
aaron.belz(algmail.com
(1st term ends Sept 2015)
Catharine Callaway
2848 Orange Grove Rd
(send mail to PO Box 1198)
919-732-9753
catharinecallaway@)yahoo.com
(1st term ends Sept 2016)
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
Gail Cooley, Treasurer
424 Stone Currie Dr
H919-969-8478 M919-606-9837
ohcooley@msn.com
(1St term ends Sept 2015)
Dennis Hermanson
3105 Bluff Lane
919-644-2212
dennishermanson(cbgmail.com
(1St term ends Sept 2016)
Marion Jackson
407 Gentry Lane
919-294-8308
marionjacksonclark @ yahoo.com
(2nd term ends Sept 2017)
Tinka Jordy
1902 Borland Rd
919-968-2113
tnka(a)hillsboroughartscouncii.org
(1St term ends Sept 2015)
Luba Sawczyn
1705 Cheyenne Dr
H 919-942-4026 M 970-988-9529
lubasawczyn(&gmail.com
(1St term ends Sept 2017)
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
Linda Schmitt
2101 Schley Road
Hurdle Mills, NC 27541
H 919-732-9852 M 919-801-8206
Calaveras@)embargmaii.com
(1st term ends Sept 2017)
Neil Stutzer, Chairman
2704 Sweet Gum Drive
919-241-3433
neilandbarbara(a)nc.rr.comn
(2nd term ends Sept 2017)
Thomas Watson
4519 Orange Grove Rd
Hillsborough, NC 27278
919-732-2471
Thomaswatson30@yahoo.com
(1st term ends Sept 2015)
Bill Whitmore, Vice-Chairman
125 W Queen St
919-593-0865
wmwhitmore(ftmail.com
(1st term ends Sept 2016)
DocuSign Envelope ID: 5458DB77-2A09-49AA-8780-A2B5598E356E
2015-16 Arts Program
Application -- Page Four
Signatures
5/202015
Sig atu're of Projec Dir for Date
Tinka Jordy
Typed or Printed Name - Project Director
li, 4�4, ' /,"-r 5/202015
gnature of A orizing Official Date
Neil Stutzer
Typed or Printed Name - Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
FRIDAY,APRIL 24,2015 THE HERA[ D-SUN DURHAM, NORTH CAROLINA PAGE All
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