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HomeMy WebLinkAboutAgenda - 01-19-1982 ORANGE COUNTY", NORTH CAROLINA BOARD OF COMMISSIONERS Regular Meeting 7:30 P.M. , Tuesday, January 19, 1982 Commission' e-rs ' ROOM, Orange County Courthouse Hillsborough, North Carolina A. COMMENTS FROM THE BOARD B. COMMENTS FROM THE AUDIENCE C. REPORTS I. Designworks, Mr. Giddings 3. Dr. Mike Simmons 2. IES, Mr. Davis D. ITEMS FOR DISCUSSION BY THE BOARD I. Rescheduling of the Public Hearing for the Falls of New Hope Preliminary Assessment Roll 2. ' Deerfield Subdivision Request 3. James A. Freeland and Paul Kemp Subdivision Request 4 . Paul J. Kemp Subdivision Request 5. Planned Development Housing application for the Timbers 6. .Rezoning Requests a.. ASCO Construction b. Security Window & Door C. U-Store It 7. Text Amendments to the Zoning Ordinance 8. COG Charter Amendments 9. Financial Projections 10 . Housing Rehabilitations Bid Awards 11. Budget Amendments S y D 302 i 4 � 4 MINUTES JANUARY 19, 1982 The Orange County Board of Co miissioners met in regular session on Tuesday, January 19, 1982, at 7:30 P.M. in the Commissioners' Fcom, Orange County Courthouse, Hillsborough, North Carolina. Commissioners present: Chairman Richard E. Whitted, and Commissioners Norm Gustaveson, Shirley R. Marshall; Norman walker and Don W11lha1 t. A. Board Comments Commissioner willhoit added discussion of Efland School Property as number 12 and County Manager Thompson added consideration of cheese distri- bution with Mr_ Tom Ward ccmm'nti.ng. B. Audience Ccmvients Messrs. Areford, Heath and McAdams said they wished to address the Board for ASCO Construaation, Deerfield Subdivision and the Timbers Planned Develop- ment, respectively. There were no members of the audience who wished to address the Board about matters not on the agenda. C. Reports 1. Designworks: Mr. Giddings, represented Dasignworks, and presented that firm's report on the Old Courthouse proposed renovations. Mr. Giddings gave a brief report of his firm's previous projects. He said he took the minimum approach on the renovation, looking at things that must be done as, for example, the elevator. Ile provided a "guesstimate" of about $50,000 to $100,000 for the minimal renovations with about $75,000 to $175,000 for the max- imum renovations. He added that the roof might need replacing and that a ccmplete heating system was needed. Mr. Giddings asked the Board if it intended to do this project; the Board responded that it had adopted the Capital Irprove7rtents Plan I in 1976 and this renovation was a part of this plAn. Mr. Giddings said he would prefer to withdraw his firm frcn Board consideration if the integrity and character of the building wouldn't be preserved. Cbmnissioner Willhoit said one of the goals was to maintain the historical character of the Old Courthouse. 2. Integrated Energy Systems: Mr. Jeff Davis and Mr. Dan Koenigshofer presented their firm's report on the Old Courthouse renovations. This firm also provided a brief background on previous projects. Mr. Davis emphasized the his- torical integrity of the Old courthouse. He said he felt it was premature to provide plans for the renovations yet, saying he dial not know the County's needs u'vut1� right now; he added that he would flike to prepare massive renovation plans for that building providing alternatives and costs for those alternatives. The Board thanked the architects for their presentations, 3. Dr. Simms, orange County Superintendent of Schools, introduced Mr. Penn, the Assistent Superintendent for Personnel, who gave a report on the transportation system for the schools. Mr. Penn gave a background report on recent changes i_n the North Carolina law pertaining to car's which pass a stopped school bus. He said they needed support frCrn the oaurts, saying that _ one judge had expressed the personal opinion that this recently amended law per- taining to cars passing stopped buses was unconstitutional.. CcRmxi.ssicnex Willhoit asked about the accident rate for orange County. Dr. Simmons said the record was very good so fax; there had been no major accidents recently. D. Board Decisions 1. Reschedule Public Hearing--Falls of New Hope commissioner Willhoit moved to xesche,.ale the public hearing on the Falls of the New Hope Participatory Paving Project on January 25, 1982; Commissioner Qzstaveson seconded the motion. vote: Ayes, 5; noes, 0. --"2'. Deerfield Subdivision. Planning Director Polatty said this was a major' subdivision which was exempt from the moratorium on development in the University lake watershed because it was already in process when the moratorium was imposed. CaTrrLi.ssioner Gustaveson moved, seconded by Commissioner Walker, the approval of the Deerfield Subdivision as reconmended by the Planning Board. aani_ssioner Willhoit asked about the intensity of development and soil duality and any pre- vious problems with a mobile home development nearby. Mr. Polatty said he knew of no problems. Mr. Heath, the developer, said there was good absorption in that development; he had 60 units on 22 acres of land in that development and pumped the individual septic tanks every five years. vote: Ayes, 5; noes, 0. 3, ,Tams A. Freeland and Paul Kempa Property: Planning Director Polatty said this is a major subdivision according to Planning Department standards but that Mr. Kempa protests its designation as a major subdivision. CanTLissioner Gustaveson moved, seconded by Cxammissioner Wallaer, to approve the subdivision of .lot three located on SR 1127 and owned by Paul Kempa and James A. Freeland as recommended by the Planning Board. Vote: Ayes, 5; noes, 0. 0 U14 4. Paul Nempa Preliminary Plan: Mr. Polatty said Mr. Kempa was sub- dividing a ten acre lot and was protesting its designation as a major subdivision also. Comissioner Gustaveson moved approval, seconded by Cmmdssioner Whitted, of the preliminary plan for the property of Mr. Paul J. Fempa located on SR 1545 as recommended by the Planning Hoard. Vote: ,Ayes, 5; noes, 0. 5. Public Hearing--The Timbers Chairman Whitted said the purpose of tkai.s public hearing was a continuation from the public hearing of November 23, 1951, for the purpose of receiving the Planning Board's recommendation. E niairwoman Pat Crawford, of the orange County Planning Board, was sworn and E presented the findings of fact on the Timbers to the Board of C Missioners (those findings are listed on pages of this book). Chairwanan Crawford said the Planning Board had voted six-two in favor of the project which includes rezoning from R--1 to PD--H (R-8) with special conditions attached; Chairwoman Crawford listed the special conditions (those conditions are found on pages of this book). Chairman Whitted, having received this recommendation, declared the public hearing adjotirhed. Mr. Cannity, of the Planning Staff, reviewed the attachments for the Board of Ommissioners. Commissioner Walker moved to approve the Planning Board's recommendation of approval with the conditions attached. chairman Whitted declared the motion dead for lack of a second. Mr. Cannity told the Board that Planning Staff's recommendation on the Timbers was that the request be denied or deferred in order to give time to deal with concerns of the Staff. (See page of this kook for a memorandum from Planning Staff which details the reasons for this recmmendation.) Commis- sion Willhoit moved to place this request on the rebruary 1, 1982, agenda, (bm- 3 inissioner Marshall seconded the motion, saying she needed additional time to study the request,. other Board members concurred, saying they too needed additional time. Othe Board members felt the demand for this type housing was urgent and wished to move ahead. Vote on CUmi,ssioner Willhoit's motion: Ayes, 5; noes, 0. S. ASCO Construction, Security Window and Door, and U-Store-It Rezoning: Commissioner Willhoit moved, seconded by 07miissioner Marshall, to designate ;'6CO Construction BC-5,and Security Window and Door and U-Store--Zt as E-1. Vote: Ayes, 5; noes, d. 7. Amend nts to Zoning Ordinance: Mr. Polatty said the proposed amend- ments to Article 4 clarified uses allowed by right. Commissioner mni.ssioner Gustaveson moved seconded by Chairman Whitted, to approve the amendments to the Zoning Ordinance 00305 Article 4. Vote: .Ayes, 5; noes, 0. Coa missioner Will.hoit moved, seconded by CaTunissioner Gustaveson, to . delay action on the recommended amendments to the Zoning ordinance Article 8 as requested by the County Attorney. Vote: Ayes, 5; noes, 0. 8. COG Charter Amendments. Ccz[�T€issioner Gustaveson moved, seconded by Commissioner Marshall, to approve the amendments as detailed (see pages of this book). Vote: Ayes, 5; noes, 0. The Board asked the Clerk to notify Mr. Harker at the Triangle J Council of Governments of this Hoard's action on those amendments. 9. Financial Projections from Manager: The Manager listed for Board con- sideration several measures which he thought would ensure underspending of the budget for Fiscal Year 81-82. 'There was a consensus of the Board that the Manager should implement measures which he 'deemed prudent to ensure County underspending of the budget. 10. Housing Rehabilitation Contract Awards: Commissioner Whitted moved, seconded by Commissioner Gustaveson, to award contracts to Carolina Mobile Nome Parts (Unit # 138A) for $6,668.00; Gates Construction C bmpany (Unit N umhei$ 65 and 137) $7,506.00 and $10,254.00, respectively; and Eugene H. Marrow (Unit #1 35) $8,800.00. Vote: Ayes, 5; noes, 0. 11. Budget Amendments: Canm.issicner Gustaveson moved, seconded by commas- sicn Walker, to approve the budget amendments (see page of this book). Vote: Ayes, 5; noes, 0. 13. Added Ttznr—Cheese Distribution: The Director of Social Services, Mr. Tom Ward, passed out a contract which provided for the distribution of the cheese as ordered by President Reagan. Mr. Ward said there was no charge to the recipients. Commissioner Willhoit moved, seconded by Gmui-ssicner Gustaveson, to accept: the generous offer of cheese and authorized the chair to sign the contract. Vote: Ayes, 5; noes, 0. The Board asked Mr. Ward to check with Raleigh to ascertain if the nutrition sites were eligible for free cheese. 12. Efland School Property Discussion: Chairman Whitted said there had been an auction last Friday for the property and that the Efland Ruritan Club had bid $45,100 for the property. Comiissioner Willhoit said the concerns of the Board of C=Lissioners, as outlined an its statement, was to assure accessibility for all the population and that if the property ceases to be used for community t recreation that the County have the option to acquire the property, and, the County's need for the buildings and land; to discuss whether or not to raise the bid on that property. Commissioner Willhoit felt it would be use- ful to have a meeting within ten days with the Orange County Board of Education to discuss concerns an this issue; Ccraai.ssionez Gustaveson felt a discussion o` joint responsibilities would be useful.. 0onedssioner Marshall clarified what was being said, that in regard to private acquisition of that property, if it passed out of recreational use that the County would have the opportunity to acquire it paying the original purchase prime plus any impmvemnts. Chair;nan Mitted said sane Efland citizens had told him of their concerns that the property would not be publicly accessible and had urged the Board to continue trying to purchase that property for County use. Chairman Tgbitted added that $45,100 was still less than value for the property. Couudssicner Walker said that whether or not narket value was received, that there was a group of citizens who was willing to provide recreation for the community. He said that the President of the Raritan Club had said that race wnuldn't be an issue. Commissioner Willhoit said accessibility was a very real issue; that the Lout hail no assurances that the property wouldn't be put to other uses once purchased. Commissioner Willhoit moved to request a joint meeting with the Orange gaunt, :)ard of Education within the week to discuss 1) assurance of public access' 2) provision for the County to have the option for purchase of the property in the event it is no longer used for coam ni:ty recreation and 3) possible housing of the Willie M. program. 1 0mTdssio6ar Gustaveson I said he thought the Willie M. discussion was out of place here. i Chairman Whitted declared the motion dead for lack of a second. Car issioner Willhoit restated his motion. Jo request a meeting with the Orange County Board of Education within the week to discuss assurance of public accessibility of the Efland Property and a reversion clause providing for County purchase of the property in the event it is no longer used for public recreation. Chairman Whitted seconded the motion. Vote: Ayes, 4 (Commissioners Gustaveson, I Marshall, Whitted and Willhoit); noes, 1 (Coamissioner Walker). Chairman Whitted asked that the County Manager- arrange that meeting- Mr. William Heffner, who identified himself as the Secretary of the Efland Raritan Club, said according to the by,-laws of the Club it was a`public service uuOur f � I organization. C~aTndssioner Willhoit asked Mr. Heffner if he could have a copy of the by-Laws of the Ruritan club and article of incorporation. He said the issue of accessibility was lamer than race; it was in terms of availability to non- m=mbers and policy making. Mr. Heffner continued that he felt it was "asinine" to use taxpayers` mmey to fund a program the citizens were willing to fund for themselves. r' Coamissioner Will oit responded that he felt it was part of the responsibility to the public to assure public accessibility. He added that the Efland Improve- ment Association had ccffe before this Board to request recreational facilities in that ',part of the County. Mr. Heffner said their Town Council„ had given the authority to the Ruritan Club to purchase that property. Cbmmi„ssioner Walker moved to adjourn, seconded by Commissioner Whitted. Vote: Ayes, 5; noes, 0. The meeting was declared adjourn chard E. Matted, Cha an Paulette Pridgen-Pond, Clerk i I A 0 Q 3 Q O 1OttD OF CCiG - � .. ... O.! 1'L%'1 21 C; DA'C January 19, 1982 Subject— Rescheduling of the Public Hearing for the Falls of New Hope Participatory Paving Project. I} � � Plannin De artment F371 iC ii�clz3T1 _ des MF [���1u1LT St�(S). None ilifl2�3tio-.1 Cont-Ic'`c= Susan Smith phoRa 1VL er: 732--8181 ext.. 359 PURPOSE. Peschedulzng of the public hearing on the Preliminary Assessment Roll for the Falls of New Hope Participatory Paving Project from January 19, to January 25, 1982. N=: The original Preliminary Assessment Roll, prepared on January 7, 1982, and the individual assessment and public hea;i.ng notices, mailed on January � have been revised. A later public hearing date is required in order to comply with the proper notification period for.the revised Preliminary Assessment Roll for the Falls of New Hope Participatory Paving Project. MAPACT. Compliance with proper notification period for the revised Preliminary Assessment Roll of the Falls of New Hope project. RECD-94ENDATION: Reschedule public hearing for January 25, 1982. i Item`N +`D-2 t„� T T G 1)-\T, 1-19-02 Sli4jiMt,: DEERFIELD SUBDIVISIO14 D PartiTt-rli.: PLAUNING public Ilearing= yes X na At c Ci s?C1itS)=CHECKLIST, TAY. MAP. PLAN T32s�O�iL��jcQ . CO'Ita t:RICK CAIMITY, EDDIE KIRK r: 732-8181 — PURPOSE: To consider approval of the Preliminary Flan for Deerfield Subdivision NEED: Property is located in Chapel Hill Township off Ridgewood Road. There are nine lots proposed with the road to be constructed to Department o£ Transportation Standards. The proposed lot size meets the minimum standards of the Zoning Ordinance and Subdivision. Regulations. This tract is designated Rural Huffer and water Supply Watershe'd in the Land Use Plan, it is also in the University Lake Watershed. The Original lot of record for this tract shows 3 lots each being approximately 8 acres.. This division: was allowed under the Orange County Commissioners' moritorium on subdivisions., Access to this site is by Ridgewood ?toad which will ,also be maintained by the State. RVACT- The proposal meets the existing standards for lot size. This tract does lie in the University Lake watershed and the lots would not meet the minimum criteria as set out in the water Task Force Report however, this subdivision is one of those exempted from the moratorium in the University Lake watershed. Approval of the request as drawn may possibly have long term and adverse impacts on water quality. RECOMME11DATION: The Planning Staff recommends approval. Planning Doard recommncs app)--oral (1--5--32) , by unaninrsus vote. MAJOR SUB IV" CHECKLIST f 11TTAC:ilAENT it OWNER OR' DEVELOPER Forrest T. Beath i•tF; O1•' 51333[)IViSION� f�eorEzeid � ' . DRESS haute 5 Mlapei 16-11; NC 27514 t,NSttxP clianoll hill TA\ M 117 BLOL€K LOS i 11C Or. SURVEYOR OR ENGINEER tree "gold %and Surve s tal nu €nber of lots 12 To be developed in 1 meal dwelling units at present Clone or proF :rLt,,R SUPPLY: Public(name) Conununity Y. :firSC;E TRCATfSEN'P> Public Community individual i :eels onto State Road It 1940 Road Standard: Public X - 1sting critical areas such as streams ( ), Flood prone arross nroner.ty . .... .__ uses in the general area: IC'1•CH PLAN RECEIVED (Date) 8 -5 -81 approves€ tELIMINTARY PLAN RECEIV0 (Date) 1118 --B1 1 = el.minary Review by Health Department 11 -3-•81 Perry P Hoard of Education _her Town of Carrboro 10 -8 -81 reliminary Action by the Planning Hoard January 5, .1982 relim•ivary Action by tile County Commissioners INAL PLAT RECEIVED (Date) } All lots were approved by the Health Department } Lots failing 11ealt1i Departments approval are combined } Road Maintenance Agreement submitted (where applicabl } Improvements have been provided for, completed, bond, Final OWASA approval (where applicable) on all plans Final DOT approval on plat 1 Final action by the Planning; Boa M C; 151 Fire District Soutlti Dranrre ,se(s), Total.number'of acres 12 Du le)Les Individual �teic tan "sc x SCHOOL DISTRICT Chb€�el Private Class Class A , B s C Historic Sites ( ), Other (X ): Explain :Drainage .ecommended Changes (x ) ;D PRELIMINARY PLAN RRC" IVED (Date) Erosion Control Officer 7- 16--81 °t'JM�Wkins Department of Transportation 11-17 -Bi ;A (if possible) bane (if possible) Ilsborough (if possible) inge]Alamance (if possible) r -j f listed properly on the plat Approved ' ter of credit, cash. Date ecifications. Date SPRINGHILL FOREST) s 7,28 4 9272 7 w5 elf), tl; : -Y'rpnn it SEE 2141 AC ET R e c Cl) 27 x 6 AC. 003. 2 Orange Soil and Water Conservation District 110 East King Street Hillsborough,North Carolina 27278 - Phone(9S9)732.8181 December 16, 19111 Mr. Forre Heath Route 5 Ridgewood Road Chaps Hill, NC 27514 Dear Mr. Heath; I have received the revised plot for Deerfield Subdivision which changes the water system from a_community well to individual wells. My previous letter expressed concern about the proximity df the community well to the relatively small adjacent lot1. Since this concern has been eliminated by the change in the water system, T cannot -Foresee any other problems at this time. -Si ncerely -.. — - - - — Warren Faircloth District Technician ct cc: Zddie Kirk, Ordinance Administrator Teresa Hawkins, Erosion Control Officer CONSERVnTSON DEVELOPMENT -SELF GOVERNMENT I TOWN OF CARRBORO NORTH CAROUNA PLANNING DEPARTMENT •�.ri��li4 - n Q' October 8, 1981 Mr. Eddie Kirk, Planner Orange County Planning Department 228 S. Churton Street Hillsborough; NC 27278 Deerfield Subdivision -- ..-----Dear Mr. Kirk In reviewing the,proposed Deerfield Subdivision, I recommend that careful � M attention be given to the restrictive development of lots 7#1 and n8 due to the 100' power right-of-way, and the absence of a minimum building line - along lots H, R8, and ,9. Adequate sight distance should be assured along the entrance to the subdivision in regard to its proximity to the curve along Ridgewood Road, you-are aware, the Town of Carrboro requires minimum 5-acre lot sizes j1 the ;--however, -s ,pce:.this developer ,has-complied with _- __ _= mange County's subdivision'moratorium restrictions and is some distance from the watershed, I concur with this project with the previously noted reservations. 'Thank you for this opportunity to comment. R/o' M.�l'1 I Ilford Planni Director RMW:mlh cc: Charles H. Thibaut P.0 337.WEST MAIN STREET,CASRSORD,NORTH CAROLINA 27510 AN EQUAL OPPORTUNITY EMPLOYER 00314 a�a STRTF'v J �ry � STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION JAMES B.HUNT,JR oh n a 21255-076,; _. GOVERNOR - _ ._ _ DIVISION OF I-€tGH YS WA WILLIAM R.ROSERSON,JR. SECRETARY 1i.,a t.� i:ix"?i li*1= 2751•!: iSl ;uCG: 3'x;7-.:nines 7 i li ..- Deerfield iiuUdivissa= War WA 1.0 !?%y0 Iu"vim e�:BC Uf3G a�)OV•'3 _^u7.. -i and :fcpmd it to be V is p aie rad out i O'., recu>0 a�ie' he er;'OO load be cac;e a pa-M Of • ie of I'my. cc: '.IV. UW5. B0 L0 0 C{3 n-3 1-19-82 «(� PROPERTY OF JNMES A rREELAND AND PAUL KEMPA �...7.Z 'i f'`.�"LM� PLANNI[3G laicl�.0 FI?ilX1n�= �2S• X I!� At c.1' m Clr' ( ) CfsECKLISTr TAX A1APr PLAN �rif6 .atjo-L CA-,It.C` : RICK CANNITXr EDDIE KIRK P:zon� L4tir�2 = 732-8181 p(TR'cpSE: To consider approval of the Preliminary Plan for the'Subdivision of lot 3 of Property of .Tames ?Tae Freeland and Paul Kempa. Property is located in Bingham Township on unpaved State Road 1127 (Borland Road) Both lots will have State Road frontage. The proposed lot sizes of 1,177 acres and 2.18 acres meet the minimum standards of the Zoning Ordinance and Subdivision Regulations. This tract is designated Agricultural Residential in the Land Use Plan. The original lot of record for this tract was 128 acres. 'There has since been one minor subdivision creating 3 lots (one at which is now being divided) and one major subdivision creating 5 tracts each larger than 10 acres., R4 CT: This proposal meets the existing standards for lot size and lies outsida of water supply watersheds. There should be minimal adverse impacts from this development. RECOMMENDATION: Planning Staff recommends approval. Planning Bear` xeccm�ands approval (1--5-82) by unanimaus vote ,y , I4Ii.01 SULiDVV' , `.IE OP SUBDIVISION 5utxlivisfon of Lot 3 P1:011srty Of JaMO,34. liar- Freeland and Paul. XL.sitsa 1; )12LSS Post O£Eice Box n65 €iillsisarouc7h, NC 27278 if '1NS11IP €31 mnitaln TAX MAP 12 W 1L: OF SURVEYOR OR ENGINEER Alois Callem n .al number of lots 'A ,j To be develop�,j � I: Acal dwelling units at present None z CER SUPPLY Public(name) Contmun 1AGE TREATMENT: Public Community JOOL DISTRICT Otance County Bess onto State Road D 1127 Road Standard; Pub1� i st inch critical areas such as streams I ) , Flool' !lain : Mot a€--al is lol e id Uses in the general area._ nesidential, Agricult_uz, 1AL PLAT RECEIVED (Date) - 71.7.1 lots were approved by the Health Departme€ Lots failing health Department's approval ar& 1 Hoard of Education approved. Date 12- 4-A1: °a Erosion Control Officer approved. Date 12-1 -e�: Road Maintenance Agreement submitted (where a Improvements have been provided for; complete, ONASA approval (where applicable) Date E1 CID !: ; ­1JECIMIST n1 °rnc €€rt1ra1 c; 'I OWNER OR' DEVELOPER James Ttae rreeland s Paul Kemna - FIRE orange Grove LOT 21 C one phase (s) r Total number of acres 3.95 or proposed single Family individual x individual Septic tank x . =i x or Private Class A r H r C hone areas(., reas( )r Historic sites( )r Other( ), i; c j Cued or lasted properly on the plat ford !cable). Approved bond, letter of creditr cash. Date 00317 a tot s W f, ff - 2.19 AC 2,97AC. 2tA 218 !f2 ISO D ,i 12t 73 AC. ---- i 3 i 1 � z _ I E I �$ 46 E 053..7) t Esst 4 801677 3-- -- 98 C ! I 1 I , E U06 t December 14, 1981 orange C.ou.n4_v Planning Board c/o orange County Planning Dept. Hillsborough, N.C. Re:---Paul--Kemper and James Rae ° Freeland Property Dear Sirs: We think we should not be required to pay another major subdivision fee concerning the hereinabove referred to property, for the following reasons: - 1.-- We have already paid one minor subdivision fee-thdt included the "property in question A i.e., we: are only making one additional lot in a minor subdivision.that is now of record.) 2. The tract that was of record in 1978 has already had one major subdivision fee paid on a 51 acre tract that was divided into five "lots". Each of these "lots" contained over 10 acres. . - O trul�r _ Paul x pa James Rae w,. eland I _ ♦r PROPERTY OF PAUL d, KEMPA T} p?.r'',-�-�:.nt: _ PL.INNI G PtL713.0 [_c"l ".I- - ]7c"'a }{�,,.X't".� CIIECKLIST, TAX FLAP, Trr$O ss i l.Q;i. C17�ic. -_ RICK CANTd2TY r..EbDTE KTR PLAN- vnona- 3k'L--+a x= 732-6161 PURPOSE. To consider approval of the Preliminary Plan for the Property of Paul J. Kempa Imo: Property is located in Cedar Grove Township on State Road 1545 (Saw flill Road). Both lots are proposed-to have 30 feet of frontage-9n the: paved state road. The proposed,-lat sizes of 5+ acres meet the miniLium standards of the Subdivision Regulations. This tract is designated Agricultural Residential in the Land Use Plan„ This tract is a division of one l0+ acre lot from a previously divided tract of land which contained 115x- acres. This 115 acres was divided into 10 tracts each larger than 10 acres. These tracts are served by a private road that did not have to be built to Orange County Standards. z WACT: This 'property is located in a rural section of 'Cedar Grove Toimship and contains large lots. The project lies outside of water supply water sheds- There should be minimal adverse impacts from this development. °SCO?I`JrND TION: Planning Staff recommends approval. Planning Board reconvends approval (3--5-a2), 6 infavor, Rizer opposed, Harris abstained., MINOR SUBDT�_,-IS'' CHECKLIST ATTACHMENT F Y 0 101E OF SUBDIVISION Property of Paul T. Kem a' ;I OWNER OR DEVELOPER Paul xempa W )DRESS Lost Office Box 865 Hills borou h. NC 27278 "� FIRE DISTUCT Orange Rural f•, � A*1SIfIP Cedar Grove TAX MAP 34 (;.•BLOCK LOT 19 J C., ,ME OF SURVEYOR OR ENGINEER R. A. Jones '�`,� ..........)tal number of lots TWO To be develop in p phase(s) F fatal numbex of acres 10 •pical dwelling units at present gone ;j;!. or proposed ,TER SUPPLY: Public(name) Communi y Individual x ;WAGE TREATMENT; Public Commun ty Individual Septic tank x :tiOOL DISTRICT Orange County.� :cess onto State Road 1545 Road Standard: Pub,l "c x or Private Class A , H , C :fisting critical areas such as streams x ) , loo 'prone areas( x ) , Historic Sites ( Other( ) , :plain: Stream rtins throucTh pronerty '3 find Uses in the general area: fi',` tt : • 1 1 NAL PLAT RECEIVER (mate) 11 -23-s1 Ij j All lots were approved by the Health Departm 't i]au ICo1ie1d 11-17-s1 l Lots failing health Department's approval ar(g; i�:ombined or listed properly on the plat x j Board of Education approved. Date 12-10-81 dqn! Lunsford ) Erosion Control Officer approved. ; Date :111 1 Road Maintenance Agreement submitted (where zt ��licable) . Approved ) Improvements have been provided fort completl.14 bond, letter of credit, cash. hate ) OWASA approval (where applicable) -Date -4I . ; .P I 0 02 a ta i ' 250E ga17 � l9N ► !�c [6-4! 10 C6 AC 10.,46 AC. 12.60 AC- 10,42 AC '08 20 T^ B s 365ca MAP I, -_ •.96072 11.74 AC, _ 19 I0.43 AG, 3150 4 0--9 1 `5G 1014 207 G — AG. 9th I�FfE( i6 7x72 6;02' 20 •~E'o�3 - :3 778 AC. . �r 2CA 14 11 AC 1966 j 1 .r- i 00322 November 23, 1;81 Planning Board Orange County Hillsborough, North Carolina RE: Division of one ten acre plus lot being considered a Major subdivision. 'To WHOM IT MAY CONCERN: _ _.. The sole purpose of my purchasing this lot with state road frontage was for division and resale. Having had land surveyed and approved by the Health department for division, I have met division require- ments. Upon presenting this division to the Planning Department for their approval, I am informed this is to be a Major Subdivision and will take time to be approv ed. The reason given to me by Rick Cannity _ for. th�s::b irz a kla ar�SulRd:F�: sfo_q i:s =4-hetr�.there •ate iyl?ts?ther terraccL-¢i�}5 lkG� r1* �*rtix(# VptieT� T3RS5��.�u-ryancg-th - ' Planning Department: Eras ho -say' in such divisions: 1 am of the opinion the Planning Department should not be able to oenalize me for dividing my ten acre lot. Having to pay for the previous division of land over which neither I or the Planning Department had--control, seems unfair. _._ . .... -.-- -_.:•.. ___ _ Would you please discuss this matter at your earliest convenience and except my fee of Thirty dollars for a minor subdivision. Concern, `� Paul/J. Kempa - - v_ir v r- r. BO1ct� O: C�` iTSSIC?)'• t3 Ac -tion' r�r ^ia AC!'1f3 F:G'�'i:1.1 l'Ii�.•I i}.�.i'PlC'P Sean` _jec11. Planned Development - Housing (R-8) Application for the Timbers -- Tax flap 24, part of Lot 4. F.iD Lic T yes x n ?GC�2;ft Planning - -- Attachment(s): Plat, Tax blap(pg. 2) ; Appli cation (pg. 3); Applicants Narrative (pg. 4--6); InfO=,,ati01 -- C0,1 Jim PolattY T.,�tters (pg. 7 --20); Findings of Planning Board (pg. 21 -29) ; Planning Board 7Recommendation (pg.30 pip -,Ia NL—v 3-=- 732 -8381 ext. 342 31); Staff Memo (pg. 32 -33) PURPOSE_ To receive public input and comment concerning an application for a PD-H (R -8) which would include a rezoning and Special Use Permit. NEM- The applicant has requested a PD-14 (R -8) for a 79 mobile homes spaces can 14 acres of a 44 acre tract, after a i.6 acre taking for proposed 1-°40_ 1 -85 serves as the northern property boundary, and proposed 1--40 as the western property boundary.. Thirteen (13) mobile bone spaces will 'be 30 feet wide and 66 spaces will be 40 feet wide. All traffic will enter onto Orange Grove -Road. Traffic generation will be approximately 632 trips per•day (8 trips, per dwelling), Parking will be on the 44 foot road pavement. All mobile homes will use Hillsborough water and sewer_ Two dumpsters will be provided. Hydrants will be provided. A landscaping plan is shown on the plat. Building separations are about _.28 feet, which is.less than the approximate 3'T feet required for ah 60 ,_ ..foot long mobile home_ The private road will be paved. A 20 foot x 40 foot pool, accessible only by walkfrig, is shown on the plat. Prive,, for each unit is attempted through the building arrangement,, building separation, landscaping plan, and mobile homes space arrangement. ,ACT. Approximately 79 mobile homes will be located on the tract as described above. A private paved road will be provided along with public water _ and sewer. All 632 traffic trips empty onto orange Grove Road. Livability, recreation, floor area and open space ratios are as shown on the plat. Privacy for each unit is minimal due to building arrangement, minimal building setback, ho screening or vegetation. 1 -85 and proposed 1.40 will cause maximum noise impact upon the site. Internal and external screening is minimal. RSC0MHENT)AT1Qi4: The Planning Staff recommended denial or reconsideration with major changes at a later date. (See attached memo) The Planning Hoard recommended approval with conditions at the January $, 1332 - neotin3 ^^_Ie ;-ote eras six in fa-nr; ror4an and Harris opposed 1 ?0324 0 r,�..---�"� --^- --�.�"..� ^� �_ ^�- �"" �✓.�, �.-��^�^�' .ter.. r^ ----""" ......�-... '"� •......... 1 `i Nl- i , 1 ff F• w �,.. �.• rte' t MAP t Q'c �,. C DES, J f• i .. ` tip:. ��=_>'.�=="• '_' ';{ ! 49AC Z7 -CAC ROAD�. �--_.... � ,,,,, _„��•'l,",�••;w��..:;;..t ,fly I, 1i f E Yo .2 E.l 3 APPLICATION FOR CHANGE OF ZONING DISTRICT CLASSIFICATION PATE October B, 1981 The Honorable Board of County, Commissioners Orange County, North Carolina 9014 CTSSTCJNERS .The undersigned request that property located on Tax clap dumber 42 ; Slocic number A Lot number 4 , Shown ow the accompanying plat, which is presently in a Residential - .1 District be rezoned tb Planned nevelopnent Housing for the following reasons: SEE ATTACHED NA,RRATIVE Signed: Address: 3 00326 't S.i... 1 ; A } iTHE JOH N R_ McA.DAMS COMPANY, INC:'. CONSULTING ENGINEERS 100 HAYES BUILDING,GLEN LENNOX CENTER,CHAPEL HILL P.O. I30X 2898,CHAPEL HILL.NORTH CAROLINA 27514 (919)967-707 7 TEiE TTi•1BERS A 11fl3ILE FIOt•IE PARK DEVELOPCIENT APPLICATIOCI TO ORADIGE COUNTY FOR PLANNED - DEVELOWLENT APPROVAL SEPTEMBER 9, 1981 LOCATION The 'limbers is located in orange County, about one mile southwest of the a£ Rillsborough. The site is to the northwest of orange Grove Road and Taern and is located i has access off of Orange Grove Road, immediately south of Interstate 85 and immediately east of the designated right-Of-way for the proposed Interstate 40. The site occupies the western 14 acres of a tract of land that is totally about 44 acres in size (after a 16 acre taking.for the 1-40 right-of-way). DESCRIPTION OF THE DEVELOPMENT The Timbers consist of 86 mobile homes, 13 of which will be' on lots 30 feet wide, and the faalance on 40 foot wide lots. At the north end of the pr development is a 4-acre area reserved as open space, in which will be built a small pond and a swimming pool. Access to The 'limbers is off of Orange Grove Road, and public water and sewer will be provided. All of the land Will be under common ownership, with spaces rented to the tenants. In most cases the mobile homes themselves will be owned by the tenants. ACCESS TO THE SITE The Timbers is located about. 900 feet off of Orange Grove Road, which is a State-maintained two-laved secondary road_ Traveling northeastward an Orange ne of Grove Road, it is only 3/4 of mile to reach the Town Limit. li Hillsborough. By traveling northeastward on orange Grove Road and then taking Old SAC 86 south, one can get on I-85 about two miles from The Timbers. By traveling southwest an Orange Grove Road and taking two other State roads to the %rest that cross under I-85, one can get into west Hillsborough in the area of Hillsborough Textiles with about three miles,of travel. The traffic generated from The Timbers will not overload Orange Grove Road_ Although the current tr affic load an Orange Grove Road is not now knob•;n to the Developer, The Timbers Development should add only about 100 vehicles per hour to the peak hour traffic. (The average traffic generated by The Timbers wouid be only about 30 vehicles per hour.) The peak hour capacity of Orange Grove Road, assuming about 40 mile per hour traffic-a:d typical delays for A UU34 51 turning onto Orange Grove Road, mould be about 1600 cars per hour., UTILITIES Water and sewer service will be provided by connection to the Town of Eillsborough systems: In the case of sewer, }[illsborough has a rather new 2.0 MGD wastewater treatment plant that is currently operating at only 30 percent capacity. There is an existing se*er force main that runs along Orange Grove Road from a pump station at Grady Brown School and that force main has considerable excess capacity to receive the wastewater flow from this develop- ment. The Developer proposes to install a sewer pump station at the north edge of the mobile home lots, and pump the wastewater south along the entrance drive to a connection into the existing force main at Orange Grove Road_' Between the pump station and the mobile home, all sewer service will be by gravity flow. As for water service, the Town of Hillsborough has a rather new 3.0 MCD water treatment plant facility, which is currently operating at only 37 percent capacity. There is an existing waterline on Orange Grove Road which runs from Hillsborough to the Grady Brown School, and this line also has considerable excess capacity and can be tapped to serve The Timbers. The eleva,tion of this development is'high relative to the elevation of the Torn of Hillsborough, but the waterline already has a booster pump station located approximately 2000 feet northeast of the site, which increases the pressure in the niaxi.mum surface elevation in the area of The Timbers and Grady Brown School. The existing waterline is 8'inches in diameter and the demand from The Timbers Trill .no's place a significant burden on the line. The streets will be maintained by the Developer, or his successor in ownershi- who will retain ownership of all of the land. The streets will be graded an:c: drained generally in accordance with N.C. DOT Subdivision Roads standards.. Base course will be S inches of ABC ("crusher run"), and then asphaltic surface treatment will be applied to the surface. EROSION CONTROL PLAN An erasion control plan for development of The Timbers has been submitted to and approved by the Orange County Erosion Control officer. FUTURE IMPROVM4ENTS The site plan submitted for this application for The Timbers indicates certain areas of possible future development on the balance of the total 44 acre tract of land. At the present time, the applicant intends neither to develop that portion of the land indicated as "Possible Future" nor Seel: approval of that possible layout as shown on the plan. The layout is presented simply to comply with the County application requirements, and to indicate that a coordinated 5 r r 00328 development on the balance of the property is possible. The current portion of the development for which approval is now sought is only that portion of the development at the west end of the property which is bordered by a. heavy. line and indicated to be The Timbers. APPROPRIATENESS OF VIE PROPOSED DEVELOPIUENT The Timbers Mobile Home Park will be developed to a density of about 6.2 units -- per acre_ The balance of the total tract is- shown Frith.development in the range of 6 to s units per acre. Development to this density is appropriate for this site for several reasons. The site is extremely well located from the standpoint of access. it is very close to Orange Grove Road, yet it is buffered from the road by some internal buffering as well as some existing low density residential uses to the south of the site. orange Grove Road leads directly into Hillsborough. Access to 1-85, or travel to Durham to the east or Burlington to the west, is excellent. Access on state roads to wrest Hillsborough, where several of the residents are likely to be employed, is also quite good. The site is also very well located with respect to utilities. As described above, the Town of Hillsborough water and sewer already exist on Orange Grove Road, and this development will not over burden those existing utilities. Because of the existence of these utilities, and the considerable difficulty with respect to providing sewer,service in so many other areas of the county, it is particularly appropriate that this site be developed for high density residential. use. - 6 .r OFA ;��� rat �����7�s L] IJRt�-.' CO U—N.]..y }. ^.'J_`}1��i °7275 ti September 25, 1933- Torn R. McAdams Company r�siT: Ziohn R. McAdams P.Q. Box 2896 Charnel Hill, N.C. 27514 near Mr. mc.Adams, 1 have had the opportunity to zeviva your submittal for The Timbers (Mobile Home Park)- The following information must he suonlied your application before the submittal can be considered complete and accented by this department.. The following figures and itens need to be proviaea, the definitions -and fo=ulas can be found in Articles 5 and 6. net land area of site gross Land area of site - residential land area Ma ju.m residential. floor area. allo;—c on site minimum open space required on site - minimum recreation space required oa site - type and number of units on site - number of parking spaces required -- number provided on site The site plans fox The T.jjbers should be revised and expanded to include the following information as required in Articles 6 and 7 of the Zoning ordinance: - Sanitary sewer layout for The Timbers oilth the indication of size and type of lines- -- Plater layout to the lots with the indication of size and type of lines. This layout will also show tae location of fire hydrants on the site (located so that no lot is is any more than 500' by road f m a, hydrar_t. .. Road names and road signs according to orange County standards. Call the Planning Depart-rent to confi n, n *yes to avoid duplication whit other existing names. - show pedestrian circulation within the development especai lly building to building, building to trash containers, and building to recreation areas. - Make sure that the mobile homes can :meet the building to building setbac San 6-12.3. - Figa es for maximum residential floor area permitted based on site area; and amount of floor area. 7 f 00330 John: R- McAdaMs seote=er 25, 1981 P--Gc 2 Indicate those areas an plan that are included in your Open space Calculations. ,,,e n and 0 1 -.- I - 'q requiter ,sczLaa Plax leta;I S of lantiz Width of Pavement 041 Orange Grove Rnad; the width of travel surface on interior drives, type of surface tzeat=ent- Soil erosion-sedimentation control Plans- Location and type of trash removal. The above are the mini== requirements and the letter of the ordinance.. .one following are my Personal suggestions to i)zpzove the design of the project: Since 'the project is in unitary ownership -remove all lot lines and show only mobile horse pads. The lot lines in a pD-H are. meaningless. 50' buffer around the perimeter of the n--6ject in v{nich no bulldimg vilL - be located and in which if there is no vege,ation emm sting new plantings are shown- The layout of the park does not provide any privacy to each unit. I strongly suggest tha t you redesign the park around a staggered. Lam willing to help with this if I can be layout or short. cul-de-sacs. of assistance, If you have any ouestions about these requirembnts, Please 6�1-11 ML- at the planning Depart en*_. When you have submit'-ea these revised plans .1 can -tell you when they will be presented to the planning Board. Sincerely, 4 , Rick Cannity, �C/sw cc: Fred Cates Louie CallemYn may. L_71_'�?-1.1.V R -,OUI1—T.+4 -LL�G 1,.).L' .4 ALi.r3_MB!\T LSBOR OUGa IV g7dx. C�Ett�l<'E�i� 27.°78 ,a �n17 r,9 y October 8; 1981 ?•r. John R. McAdams Co- Post office Box 2695 Chapel Hill, NC 27513 ATE;: John R. McAdams Dear Mx. MaRaams, I have reviewed.your submittal for the Tiers (Mobile Home Paz.-')- Jim polatty and I have discussed this project at length and feel that it needs further work before it should be submitted to the Planning Board. Mhe present scale of the drawings do not allow enough detail to be shown and will not display the project well in a public hearing. The scale of the plans should be 1 20' or at a minimum 1" .. 40'. - I would make reference to the letter of october 7, 1.961 on Cates Para for the format an required ratios. ' -- indicate the size of the swiutminci pool,it should be sized for thy number of residents_ Show the size and location of the bath house, any fencing and screening around it; vrater line to the pool and water fountains. - Parking and vehicular access to the recreation area. Par%=g at. one saace per 140 square feet of pool area. - Road names on all roads with signs according to orange County standards- (designated as private roads) The building to building setbacks do not meet the standards of Article 6.12.3_ soil erosion-sedznentation control Plans/drainage plans need to be submit.-t! There needs to be more than two (2) aumasters for the 86 proposed units. 9 r a 00332 L �v Again I will. read-d you that the Planning 5Ca does nab, feel the proposed nit sed rovides enough privacy to each unit, par enough buffer betwaen units lryout p shown within. the buffer around. end property line- Vew landscaping should be property to minimize adverse impacts on this site and adjacent grope y_ The subrL,ttal fee for this ato5ect is $490-00 at s,bm'ttal and $5.00�u-�a at she time the final plat. is aporov-ed. If you have questions cancerniiiq these points please call tie. I need the re-,rised plans in my office by 9:00 a.m_ October 9, 1981. Sincerely, Ftic% Cann.ity Planner Rc/ns:� CC: tr. 'Fred Cates 10 003313 October 8, 1981 t Orange County Planning Department 116 E. Margaret Lane Hillsborough, North Carolina 27278 RE: The Timbers Mobile 11ome Park ATTENTION- 14r. Rick Cannity Gentlemen= This is to certify that 1, Fred S_ Cates, dr., am the Owner of the tract of land in Hillsborough Township, orange County, on Old Orange Grove Road and south of In 85, on which the mobile home park "The Timbers" is under development. I certify further that I am in agreement with all of the improvements, including buildings, roads, p a utilities, pedestrian paths, landscaping, and recreational amenities indicated on the attached site plan dated September, 1981, and prepared by The John R. mcmam!� Company, Inc. Si Y# r REC7 CATES,'JR. f' ll oo334 JOHN R. McA.DAMS COMPANY, INC. _ CONSULTING ENGINEERS 100 HAYES BUILDING,GLEN LENNOX CENTER.CHAPEL HILL 19 967707$ p,0 BOX 2896,CHAPEL HILL,NORTH CAROLINA 27514 Octobor 9, 1991 Rick Cannity, planner orange County Planning Dep artment 106 East Margaret Lane Hillsborough, North Carolina 27278 RE- The Timbers Mobile Home Park CFS 6101. Year t•Ir. Cannitye in response to your letter of October 8, we have revised our plan of The Timbers Mobile Home Park, i9e enclose 18 prints of the revised site plan, and I offer the following specific comments: .-The scale has been enlarged to 1"=40 Ft., which T think makes the site plan more readable. .-Ile have supplied the ratio information in the manner you had rbet raphy ter. -We have revised the site plan somewhat, to fit, the topog The-density is slightly less than it was before; we now have 79 mobile their d of showing the home sites where before we had 86. And instea mobile homes as being aligned in a rectangular format have Shawn them , a aliened with the contours, which provides some var riation in placement of the site -Z�Te show the size of the swimming pool, the water line and a fence around it. No bath house is proposed, nor is parking at the pool. The people tiaho are authorized to use the pool have their aim residences within a hundred feet of t he pool, and we feel that a bath house and parking fear would facilitate use by nonautharized persons. -Road names will be supplied for your approval, and the Orange County standard signs will be provided.. -The building to building separations average about 28 feet. C•To under- stand that this is less than the zoning ordinance calls for. We request a variance on the separations- ­M erosion control plan is provided. _ -t7w remain of the opinion that should. be h 79e guide units, via are at lines we use are one dump aer pe the top end Of that range, but the dumping schedule (twice a week, initially) can be increased if necessary, -A landscaping plan is shown on the site plan. The basic concept is to have wide paved street, grass on the shoulders and a shallow Swale, and 44 It. br most of the remaining area itural. For an barY. mulch, ande o out mobile home there will be p around each entrance. Additional shrubbery will be planted to form a short. mr. Rick cannity October 9, 1981 Page 2 hedge between the trailer sites_ A stepping stone Oall: iaill go from the street to the entrance, with pine bark mulch around the stones_ Skirting trill be required on every mobile home. The road and the land- scaping are designed so that the mobile homes can be moved in or out of the site without disturbance to the site. The basic landscaping is designed for low maintenance, although the tenants will be allowed to enhance their Oran landscapingm -The applicant is going to provide you with the $ 90.60 submittal fee. 1,1e are aware that the planning staff's opinion is that the project does not. provide enough screening either internally or on the perimeter. Our opinion is different. The interest is to provide a clean, well-constructed and well- managed mobile horde park for a low cost_ The proposed rental rate is $50.001 per month. There is a great demand for this type of housing., But if the density is decreased, the cost of land and improvements associated with each individual site increases in inverse proportion. The reduced building to building set- backs we propose do not pose a public health or safety problem; the greater density affects only the visual impact of the project, which is an aspect that a prospective tenant can take into account and accept for himself. As far as impact on adjoining property is concerned, the site is largely bordered by interstate highway and the applicant himself. Given that there is high demand for this type of housingr. this appears to be a particularity well-suited site_ Ike thank you for all yourcooperation with us an this project, and we look fOrtiard. to meeting with the Planning Board on October 12. Sincerely, THE JOHN R. McADAMS COMPANY, INC- BY- JO R. MCADAMS, P.�� president 7R.Mc:kn Enclosure 13 0033'3 200 EAST KING STRM£T H I L,L,SSO ROUGH,NORTH CAPOI.INA 27270 +ry dpAA154 {919J 732.8128 OFFICC OF THE%UPERINTENUrt4T December Ms. .lane L. Atwater, Planning Technician orange County Planning Department Hillsborough, North Carolina 27278 Dear Ms. Ativater: Re. The Timbers Development We have reviewed the proposed development noted above and have shared the information with the orange County Board of Edu- cation. The basic concern we have with this development is that it will have a major impact on the school age population in the Grady A. Brown Elementary School. District. With other develop- ments that have been approved for the same school district, there will be a significant impact on the school attendance zone and available classroom space in the relative near future. In addition, we have concerns about the sewer and hater demand, since those lines serve the Grady A. Brown Elementary School. Please take this information into consideration with current and future development projects. Thank. you_ Sincerely? n � u fo Assistant sups rin en an Ldent for Instruction crm CC: R. Mike Simmons, Superintendent s D,Oi3 3:7 T' ; E THE JOHN R. McA.DAMS COMPANY, INC. CONSULTING ENGINEERS 180 HAYES BUILDING,GLEN LENNOX CENTER,CHAPEL HILL g19 967.7079 P.,O,BOX 2896,CHAPEL HILL,NORTH CAROLINA 27514 ( ! December 30, 1981 Orange County Planning Board 146mbers, and w_ orange County Planning Department ,staff 106 East Margaret bane Hillsborough, North Carolina 27278 HE: The Timbers Mobile Home Park CFS 8101 Ladies and Gentlemen: When the December 22 Planning Board meeting was cancelled due to weather, The Timbers was rescheduled for the January 5, 1982 meeting. This causes a con- flict for me. I have a project before the Chapel Hill Planning Board on January 5. I wil.1 try to attend both meetings.. The Timbers should be fairly early on the January 5 agenda, and I have arranged for my Chapel Hill project to be last on their agenda. In order-to handle The Timbers item efficiently on January 5, I wish to make available to you the comments I am prepared to make at the Planning Board meeting,. The planning staff has produced a document for your consideration containing their negative recommendation on The Timbers application, and seven "reasons" for the recommendation. it is that recommendation and the reasons for it to which these remarks are addressed. (We have reproduced and attached a copy of the recommendation and reasons.) 13ACKGROUND CONSIDERATIONS it is the applicant's position that there is a strong need for mobile home housing in this area, and this was demonstrated clearly in the Public Hearing, it is the applicant's position that low monthly fees are of greater importance to the potential residents than improved privacy, and this position was upheld in the Public Hearing. it is the applicant's position that the site is well situated and sufficiently buffered from the surroundings, and this was upheld in the Public Hearing both through comments from residents in the development (stating the noise was not objectionable), and from the complete lack of comments from the neighbors of the proposed development. 1s i F. s Orange County Planning Board members, and Orange County planning Department Staff page 2 Dacember 301 1981 given below The TjTvtbers approval t Mobile for the subdivision as i xne applicant request prefer for re g val with stipulations,. presented, but if that is not possible then app ro SPECIFIC RESPONSE TO THE STAFF'S SEVEN REAS014S 1. Concerning noise and buffers: ---The staff is incorrect on noise being a problem. The Adevelop ent will have no noise impact on the surrounding community. that the noise from the surroundings will adversely affect the site is untrue, and is contrary to the evidence presented in the Public Nearing. --The site has good buf€eying to the outside, due owner spoke ingfavoroof and the interstates. An adjoining property the development at the Public Hearing. ---The proposed recreation area provides buffering from 1-85. --The west border of the property borders on what will be an access directly on 1-4b. What particular access ramp will ramp rather than probably be one of the lesser used ones. our experience with other sites where 1-4o is crossing is that the paved roadway is 130 feet inside of the right-of-way line. 2. Concerning spacing and screening between units: ---The staff is incorrect on the average spacing being 18 feet. The minimum spacing between units is is feet, and that occurs between 13 For the of the proposed units (those along the south side) iun s is rest of the units (65 of them) the averag e spacing between 26 feet. --Evidence presented at the Puband Hearing lowexhren ai mobile rat sme residents do not expect much privacy, p -Tparlt,is a the ratesrthevresidentstmust pay;efor the hfollowing reasons: -The costs of the development are constant_ (The same amount of land is involved, and the same length of roads and water and sewer would be built, even though the mobile homes vyould be located less fre- quently along them_) Id result in less mobile home spaces being --Increasing the spacing wou provided. -The fewer number of units would have to bear the payoff Of the cost of all the improvements for the proposed number of units, -if the spacing were increased, the effect on the monthly rent would be as follows: 16 00339 orange County Planning Board Members, and Orange County planning Department Staff Page 3 December 30, 1981 ' Applicant's Proposal: Spacing 18 feet and 26 feet, 79 units, monthly rent $65. if spacing were increased to a minimum of 30 .feet, 69 units, monthly rent $74 (14% higher) would be required to produce- revenues equivalent to those in applicant's proposal. If spacing were increased to a minimum of 37 feet (i.a.w. ordinance), 59 units, monthly rent $87' (34%, higher) would be required to produce revenues equivalent to those in applicant's proposal. The applicant acknowledges that the Orange County approval process is not intended to assure a developer of a certain level of return an investment, and does not expect such assurance. But we do point out that whenever there is an investment in land and improvements, the revenues generated have got to cover the invest- ment, and if there are fewer units (greater spacing) in the development then the return from each unit has got to be higher. The requirement for greater spacing will cause the rents to increase, and it is the applicant's opinion.(supported by evidence from the Public Hearing) that the people who aspire to live at _ The Timbers prefer lower rent over greater spacing- -A hedge row about 25 feet long is proposed between each of the units- -To change the spacing of the units would not require extensive re--design. The orientation of the units cannot be changed because of the topography of the sate. Thus, if indeed it is required of the applicant to increase the spacing this will simply involve sliding the units down along the rows they are already in. if increased spacing is required, we ask not to have to resubmit; but rather just cover this in a stipulation.. 3. Concerning parking_ ----Lde have revised and enclosed the site plan to show the parking spaces in detail� it is proposed to have areas between every two cars for pedestrian access, --The proposed surface treatment of the roads would be a form of pave- ment, and there would be no dust- --Paved pedestrian paths have been provided along the edges of some of the parking, and through the middle of the development, to improve pedestrian circulation and provide separation from vehicular traffic. 4. Concerning recreational amenities: __We strongly object to including a bath house and parking at the pool. To do sa would encourage non--residents to drive up and use the pool.. 17 T gQ340 Orange County Planning 'Board Members, and Orange County Planning Department Staff Page n December 30, 1981 in apartment developments there are often pools with no bath houses and parking. applicant would agree to a stipulation on the play equipment„ ---The applicant would agree to a stipulation that all recreation faci- lities be installed before the last ten mobile homes are moved onto the site. 5. Concerning dumpsterst --The applicant has arranged a contract with a trash collection contractor to provide the dumpsters and collect the trash.. The intention is to collect the trash twice a week, and the frequency can be increased if the volume of trash begins to exceed the capacity of the dumpsters_ ..-p third dumpster Is now proposed, and the locations adjusted as shown on the enclosed plan. All the mobile homes except four are within 250 feet of dumpsters, and those four are no more than 300 feet from dumpsters. 6. Concerning street names: .--The applicant agrees to provide street names subject to the Planning Department's approval. 7. General comments: ---The applicant agrees with the staff that there is need for mobile home spaces in Orange County. , --The applicant urges the Planning Board to approve or to approve con- ditionally this application at this time, and not deny it for re-design causing further delays. ---We first submitted this project to the Planning Department on September 9. There have been delays and postponements of meetings throughout the approval process, and we ask that we be allowed to proceed in the approval process on some basis at this time_ Sincerely, THE JOH R cx INC. BY: JOF R., MCADAM , P.E. Pr silent cc tor. Fred S. Cates m r„ Lucius Cheshire is c.l; EXCERPT FROM ORANGE COUNTY PLANNING DEPARTMENT DOCUMIENTS ON "THE TIMBERS (CLASS A) SPECIAL USE PERMIT APPLICATION" The Prange county planning Staff recommends denial. or deferral of the Planned A Special Use Permit) (and Rezoning from R-1 to Development (PD-4) - Class R-8) request for The Timbens- The reasons for this recommendation are as follows: 1. The location of this project adjacent to interstate highways could p There sent noise problems. The proposal does not address this concern. The distance or vegetation between the roads and the units. is no buffer of Staff feels a minimum of a 50 foot buffer should7�a required. 2. The site has been logged in the recent past and there is very little significant vegetation remaining. The proposed layout shows an average of l8 feet between units This distance does not provide enough privacy, especially since there is no vegetation between units. Staff feels that the size and capacity of landscaping should be increased and indicated on the plan. Further the distance between units should be not less than as calculated in Article 6.12.3 j- 3. The parking for each unit will be along the roads; without separate rian circulation within the project there is considerable possi pedespedest t especially with the smaller children_ Also, bility for accidents, unit, it is passible that residents with no designated parking for each their unit. The staff would have to park a considerable distance from feels there should be separate pedestrian circulation within the That parking should be off of project to avoid possible conflicts- the travel surface of the road. The road width could be reduced If this is done. There Should be a minimum of two spaces per unit located on the site plan_ The surface treatment of the road should be such L1! that there would be no dust. 4. The swimming pool is a• good improvement for this type development. There should, however, be some additional improvements. Bathroom facilities need, to be built at the pools, including a drinking fountain_ Two tot lots should be provided, one at each end of the development. This would allow young children to stay mswhcloser to home- etc' are usual play equipment should be supplied, goad examples. There is no parking provided at the pool. This would require the residents to walk and carry all their belongings and their children to the pool. There is no indication of when the swimming pool and other improvements will be completed. Staff feels all improvements for the project should be installed before the last section of units is ready for occupancy.. 5. Two dumpster locations are proposed for the project.. The dumping schedule is supposed to be twice weekly. Staff feels at least one more dumpster is necessary. Presently some residents will have to go 19 ( 034 over 5DO feet to get to a dumpstear. The dumpsters should be emptied at least twice per week. The .locations should also be more carefully chosen so that units located near the dumpsters are not overcome in the summer by odors_ 6. tro street names are indicated nor unit numbers assigned on the site plan. The Staff feels that each drive should be identified and a street sign erected at the corners. Each unit should have a number assigned to it and the same number marked at the unit in a manner visible from the drive. 7. staff feels that there is a need for mobile home spaces in Orange county and that building them in areas with water and sanitary sewer provides goad protection for residents and the County as a whole. The Staff further feels that thence are serious short comings in The Timbers pro- posal and these short comings should be addressed in a redesigned proposal, rather than as imposed conditions on this submittal. It should also be understood that all spaces are for rent and cannot be sold under any condition. S 20 The Timbers (Class A) special Use Permit Application The following information is the orange County Planning Boards findings of fact concerning Fred Cates request for a Class A special Use Permit under section 8.8.23 of the orange County Zoning ordinance. The corresponding Zoning district he has applied for is R-S- The following evidence has been supplied by the applicant or by the orange County Planning Department, Article 8 5 ecial Uses. ordinance requires: Findings: 8.2.1 a) The applicant shall have the The Planning Board finds that the burden of establishing, by competent applicant has presented competent material and substantial evidence, the material and substantial evidence existence of the facts and conditions for the approval of the request; which this ordinance requires for with the attached imposed conditions. approval; and 8.2.1 b) xhe Board shall make written The applicant has provided figures findings certifying compliance with that indicate compliance with Article the specific rules governing such in-- 5, Dimensional Requirements and dividual Special Use 2nd that the use, Article 6, Application of Dimensional v;hi.c-h,_i5 listed as a Special Use in the Requirements. The site plan as _ district in which it is proposed to be dra,--m does not meet the minimum biAl located, complies with all required re- ing setback requirement in Section. gulations and standards, including the 6.12.3. The applicant has requested provisions of Article 5 and 6 of this that this requirement be waived ordinance, unless greater or different according to the site plan. regulations are contained in the indi- vidual standards for the specific Special Use, it shall be the res- sponsibility of the applicant to pre- sent evidence in the form of testi- mony, exhibits, documents, models, plans and the like to support the application for approval of a special Use, 6.2.2. there the Board finds a perpon- derence of evidence to indicate Compli- ance with the general standards, spe- cific rules governing the specific use and that the use complies with all re- required regul<4tians and standards, the application must be approved unless the Board shall also find, in some specific manner that: 21 00344 a) The use will not promote the public a} The planning Board finds that health, safety and general welfare,. if there is a perponderence of evidence to indicate compliance with the gen- located where proposed and developed eral standards and specific rules according to the plan as submitted; governing the Special Use and that the use complies generally with re- quired regulations. The following unposed conditions are to be con- sidered a part of the general stan- dards and specific rules for this request., b) The use will not maintain. or en- Planning b) No evidence was presented. to the hance the value of contiguous Property not enhanceaor maintain property 11 (unless the use is a p values of contiguous property. in which case the use need not main- tain or enhance the value of contiguous property); c) The use is not in compliance with c) This project is appropriately lo- c) Transition Area the general plans for the physical devel�- cated in the Ten Ye opment of the county as embodied in these around aillsborough as identified in regulations he in the Coed by the Board tralized publicasewer site cen- or portion thereof, ors. y available. This project adds to the of County Commissioners. diversity and quantity of housing available near Hillsborough_ The project, is in substantial couipli­ ante with the following goals set forth in the Land Use Plan, including= 5.3 Direct intensive land uses to existing urban areas and areas de- signated Transition Areas and away from areas suitable for continued agricultural uses and protected as water supply watersheds. 5.5 Designate land in areas chang- ing from rural to urban in charac- ter which could reasonably be devel- oped to acconiodate urban-type den- sities, but are currently not com- pletely served by urban systems such as water and sewer lilies as Tran- sition areas. These areas will be further classified into 10--20 Year Transition areas to reflect the most appropriate sequence of development as this area changes from rural to urban and services are extended- 22 7.4 Provide adequate amounts of avail- able vacant land in and near existing urban areas for intensive land uses direct such uses array from viable farming operations. 8 Adequate, reasonably priced, safe housing in an appropriate variety of types in proximity to jobs and daily activities for all citizens.. W 8.1 Encourage the construction and rehabilitation of a diverse range of housing types in response to the needs of various household sizes and incomes. 8..2 Encourage the location of various housing types according to the acces- sibility of public services and com- mercial uses. multi-family housing should be built in urban and Transition. Areas where urban--type services are available. 8.3 Encourage the provision of a range of affordable and suitable low--income housing by means of development in- centives in order to provide a bal- anced housing stock foxc the residents of Orange County, 8.4 Support the use of individual mobile homes as a useful housing re- source in the County by affording these homes the same locational opportunities as single family units meeting the state Building Code. 8.10 Discourage medium and higher density residential development in the rural portion of the County- 11.2 Identify service by centralized water and sewer systems as most appro- priate at the higher density levels which occur in Urban and Transition Areas. 12.7 Develop a road classification system to classify major roads by function for purposes of effective long range planning including the evaluation of highway capacity. 13,.3 Require developers to provide adequate open space suitable for passive/ active recreation in residential de- velopments. 23 16.1 include the provision of ade- quate public safety protection stan- dards for residential, commercial and industrial development. 16.2 include road design standards to ensure adequate emergency vehicle access in site design standards for residential, commercial and indas-- trial development. — 8.2.4 In addition to the General Stan- dard's stated in 8.2 the following Specific Standards shall be addressed by the applicant before the issuance of a Special Use Permit. a) Method and adequacy of provision of a) The Town of Hillsborough has a-- sewage disposal facilities, solid waste, greed to supply both water and sani- and water- tary sewer service to the proposed development. solid waste disposal is proposed to be provided by dump- sters that will be hauled away by a private contractor. b) Method and adequacy of police, b) police protection will be pro- fire and rescue squad protection. vided by the Orange county Sheriff's Department, fire protection by orange Rural Volunteer Fire Department, -and rescue protection by Orange County EMS., c) Method and adequacy of vehicle c) Access to this site is from State access to the site and traffic condi- Secondary Road 1006 (Orange Grove tions around the site. Road). Accurate traffic counts are unavailable on this section of Orange Grove Road. 1978 figures south c°_ this area showed an ADT count of 790 vehicles. Estimated traffic generated by this development is 632. This pro- ject will very significantly increase the traffic on Orange Grove Road. Although the project lies adjacent to an existing Interstate and a pro- posed interstate the closest access is about 2 miles away. There is no public transportation available in Hillsborough, 24 PV-c 47 .r- .:veJ 8.2-4 d} Specific requirements of all The following are usespecific requirements for f special use requests. special B.g a} The following additional infor-- 8_8 a} A site plan has been supplied.. oration is required for all Special Use 1. North Point, scale and date shown_ Appl is at i.on s Three copies of the Site Plan prepared 2. Extent of area to be developed is by a registered North Capolina land sur- indicated; possible fUture level-- veyor or engineer which shall contain the opment is also shown. following: 3. The location of easements and North point scale and date. rights of way are shown. No widths are indicated on the Extent of area to be developed. site plan. s of all easements and 4. All existing and proposed structure Locations width rights of way within or adjacent to are shown on the site plan. the site. 5. There are no flood prune areas an Location of all existing or proposed the site.. structures on the site. 6. The water courses are spawn an Location of all areas on the site sub- the site plan_ ject to flood hazard or inundation as shown on flood maps or Soil's maps. 7. Existing topography is shown.. Location of all water courses on the B. There are no storage areas, site including direction of flour. service areas, or fencing pro-- posed,. `'here is proposed Existing topography at a countour in- be some landscaping betw­ terval of five feet based on mean level each unit as shown on the site datum. plan.. Proposed or existing fencing, screen- 9. Access to the site is shown an ing gates, parking, service and stor- the site plan (` age areas. 10« The applicant proposes that Access to site including site distan- mobile homes will be setup in ces on all roads used for access. the development- Elevations of all structures par- 11_ The name and address of the posed to be used in the development. owner have been supplied_ Names and addresses of owners and 12. The application fee has been applicants. paid by the applicant. A fee, as set by the orange County Board of commissioners. 25 w 00348 8,,8,23 Planned Developments 8.8.23.1 Additional Information 8.8.,23.1 This refers to the standards set forth in Article 7 Planned DevelopU t.. in addition to the information re- quired in Subsections 8.2 and 8.8, information shall be supplied as part of the application as per applicable requirements of Article 7. Article 7 Planned Develo meet Districts 7.4.1 Relationshi of Planned Devel- 7.4.1 Relationship of this project to merit to Major Trans ortation Facili- major transportation facilities. (See-: 8.2.4 c above) ties. Requires that Planned Developments wake use of major roads for access; and public transportation facilities available. 7..4.2 Relationship of Planned De- 7.4.2 Relationship to Public Utilities, velapme to Public Utilities, Fa-- Facilities+ and Services.. (See 8.2_4 a nt cilities, and Services. above) Requires that Planned Developments make use of existing utility systems _ and not require the public extension of such systems. it also requires that the Planned Development make use of public transportation if available. 7.4.3 Physical Character of the site; 7.4.3 Phycical Character of the Site; :relation to 5urraundin Property. Relation to Surrounding Property.. The Site shall be suitable for the type The site is sloping from the south to development proposed and be free from the north; it has been timbered within._ adverse natural impacts.. the Last few years and there are few years and there are few remaining large trees.. The site does not present problems for the development as proposed. Surrounding this site on two sides are an qcisting interstate highway and a proposed interstate� immediately ad- jacent on the other two sides are un- developed tracts_ There are several single family dwellings nearby.. Cate Farm Apartments are north of this pro ject. 26 J4Q349 7.14..3 Site Planning a) External Relationships; The site plan should show how the development will provide protection for the development from potentially adverse surrounding influences and provide protection for sl3rounding ar e from potentially adverse in- fluences writhin the development. 1. vehicular access to the site Points- Generally, 1. principal access points shall be good smooth traffic flaw. The designed to encourage smoo traffic Flow. Street layout and allows smooth shall not connect minor resi main access does not connect miner dential streets with collector streets or cause through traffic in residential areas. There is no pe- streets, destrian circulation indicated on the site plan. 2.. Access for pedestrians and motor 2. Pedestrian access. There is no cyclists shall be safe and con- pedestrian access; or vehicular- venient.. where there are street pedestrian separation indicated an crossings, they shall be so loca- the site plan. ted as to be safe, shall be marked and controlled. 3" 3. _Protection of visibility at inter- sections Visibility at the extez-- sections. Shall be as set forth in nal intersection is good and unob- prticle 6. structed. 4, Uses adj�Lcent to single family dis- 4. Uses adjacent to single family dis- tricts. This section requires a tricts. The developer has as?:ed for permanent 100' buffer on lot sues a variance from the required setbacks the property line. The required within the district equal to the from adjacent residential district. setback is 100' from the property line, allowed uses are only those as allowed in the adjacent resident- ial area, on lots that meet the re- quirements of the residential area.. The Planning Hoard found that the proposed building setback is adequate. 5. Yards, fences, walls or vegetative 5. Yards, fences, walls or vegetative screening, at the edges of the PA- screening. The vegetative screening H district shall be such as to pro- proposed for this development is as vide protection for the development shown on the site plan. adjacent properties. 27 I 00350 4,= _3 6. 11eight limits at the edge of PD-11 6. 11eight limitation. [Maximum height districts shall be as set forth in limits will be met by all structures Articles 5 and lWticles 6. in this development. 7, signs visible from outside the dis- 7. All signs for this project shall b trict shall be according to Article in accordance with Article 9. 91 b) internal Relationships. _._. The site plan shall provide _for safe, .. ..- efficient, convenient and harmonious groupings of structures, uses and fa- cilities, and for preservation of de- sirable natural feacutes and minimum disturbance of natural topography. 1. Streets, drives and Oarkinq. 1. Streets drives and Parking The Streets and drives shall provide proposed street pattern provides ade-• safe,'and convenient access to quate .internal Circulation. it units and other facilities. posed parking layout calls for p,:. Streets shall discourage through lei parking along both sides of evfs:. traffic and blocks shall be laid street. The imposed conditions that out to maximize efficient use of follow address to several points the property. about access and parking. 2. Vehicular access to streets shall 2. Vehicular access to streets shall be be limited and controlled. if the limited and controlled. The site street serves less than 50 units plan with the proposed parking lay k parking can be directly off the can cause friction between the par street. i.ng, the circulation of vehicles and pedestrians. if the street serves more than 50 units parking shall be from controlled points. This mini- mizes traffic problems.. 3. T-lays for pedestrians and cyclists.. 3. Flays for pedestrians and cyclists. walkways shall form a safe logi-- There are no pedestrian circulation cal. and convenient system for pe- ways indicated other than the streets destrian access to all units, pro- themselves_ Further discussion of jest facilities and any principal these'poi.nts is contained in the im- off site destinations. posed conditions which follow_. 4. Protection of visibility for auto- 4. protection of visibility for motor mobile traffic, cyclists and pe- vehicles, Pedestrians and Cyclists. destrians. Visibility protection All three will be using the same cir- shall be as set forth in section culation system with possible conflicts 7.14.3 (b) 3 above. Further discussion of this point is contained in the imposed condition which follow. 28 t U:J;) ,, U L) 5„ O en s ate antis acinc of build 5. open sisacedasPdra+n doesunotimeet in The xequirements for open The site plan � and spacing o� buildings the required }aui.ldinc� to l�aildiac� set- space,are contained spacing Articles 5 and backs as required in Article 6..1,2..3. The applicant has requested a vari- 6 ante from this requirement, There is minimal landscaping shown on the site site plan. There is no proposed' p erimeter of the the landscaping on site_ i i t i I i 29 i t�f1352 The C1ran,e County Planning Board finds that there is a preponderence of evidence to indicate substantial compliance vdth the General. Standards and specific rules governing the Planned LevelopmentHousi.ng R-8 Class A Special Use Permit- The use Complies Vrith all regulations and standards The Planning Board voted, six in favor; Gordon and Harris opposed, to recor rend approval of the Spacial. Use Permit for a Planned Development (PD-11-R­8) with the following imposed conditions: 1. Toilet facilities shall be built at the strlmming pool at the same time the pool is constructed. 2. 'There shall be a minimum of 26* between units along the southern boundary of the project. 3„ There shall. be 2 dumDsters located at the entrance of the project. These dumpsters shall be screened on the 3 sides array from the road. 4. There shall be a 41 tai.de sidewalk on at least one side of all paved roads. The walkway shall be clearly de- lineated so as to distinguish it frm the parking areas and vehicle travel surface. A 41 vdde gravel walk from the paved road to the swimming pool area, and between the double row of mobile homes as shoran on the plans, shall be constructed. - 5. There shall be at least 1.8 parking spaces per unit in the development. 6. That all streets vdthin the development shall be 1401 wide with a 611 base coarse of crusher run and three applications of asphaltic treatment and pea gravel. 7. Water and sanitary sewer shall be installed to the Town of Hillsborough Standards, 8. This tract shall remain in unitary ownership and no lots shall be sold to individuals, g. All streets within the development shall be named and street signs erected at all intersections. Individual units will be numbered in such a manner that the identi- fication is visible fran the road. 10. The site plan and narrative as submitted shall become part of the Planned Development Special Use Permit. All improvements as indicated on the site plan or stated in the narrative shall be required as a condition of approval. IlU�5�i The Planning Board Voted, six In famor, Gordon opoosed and Harris abstained, to recommend the rezoning request from R--1 to PD-H-R-8- The Planning Board also recommended by unanimous vote that the Coi.Inty Commissioners eonsidax the problem of noise from the exiAN and proposed interstate highways as an insignificant problem. 4 ORANGE COT-TNTY PLANNINTG DEPARTMENT ko= CA-Rol A 27275 yew •f 7a v 17• 7; MEI•10 TO: Orange County commissioners FROM: orange County Planning Staff SUBJECT. Special Use Permit request for the Timbers Mobile Home Park DATE= January 11, 1982 The orange County planning Staff recommended denial or deferral of the Planned Development (PD-4) -- (class A Special Use permit) (and Rezon-• ing. from R-1 to R--B) request for the Timbers to the Planning Hoard at the January 51 1982 meeting. The planning Board is recommending ap- proval of the Timbers Mobile Home Park request with eight imposed con- ditions (see attached planning Board recommendations). Many of the conditions address problems the Planning Staff pointed out to the Planning Board. The reasons for this Staff recommendation are as followsz 1. The location of this project adjacent to interstate high- ways could present noise problems. The proposal does not address this concern. There is no buffer of distance or vegetation between the roads and the units. Staff feels a minimum of a 50' buffer should be required. 2. The site has been logged in the recent past and there is" ' very little significant vegetation remaining. The pro- posed layout shows an average of 1B' between units. This distance does not provide enough privacy, especially since there is no vegetation between units. Staff feels that the size and capacity of landscaping should be increased and indicated on the Plan. Further the distance between units should be not less than as calculated in Article 6.12,3 j. 3. The parking for each unit will be along the roans; without separate pedestrian circulation within the project there is considerable possibility for accidents, especially with the smaller children. Also, with no designated parking for each unit, it is possible that residents would have 32 J V V to part, a considerable distance from their unit- The staff feels there should be separate pedestrian circulati0a within the project to avoid possible conflicts_ That parking should be off of the travel surface of the road. The road width could be ierluced if this is gone.. There should be a minimum of 2 spaces per unit, located on the site plan. The surface treatment of the road should be such that there would be no dust. 4. The swimming pool is a good improvement for this type develop- ment. There should, however, be some additional improvements. Bathroom facilities need to be built at the pools, including a drinking fountain. Two tot lots should be rpovided, one child at each end of the development. This would allow equipment should�n to stay much closer to home. The usual play e qu p be supplied, swings, slide, bars, etc. are goon examples. There is no indication of when the swimming pool and other improvements will be completed. Staff: feels all improvements for the project should be installed :before the last section of units is ready for occupancy. 5. Two dumpster locations are proposed for the eeklyject. T feels dumping schedule is supposed weekly. some me- at least one more dumpster is necessary. y sidents will have to go over 500; to get to a dumpster. The dumpsters should be emptied at least twice per week. The lo-- cations should also be more carefully chosen go that units located near the dumpsters are not overcome in the summer by odors. 6. No street names are indicated nor unit numbers assigned on the site plan_ The Staff feels that each drive should be identified and a street sign erected at the corners. Each unit should have a number assigned to it and the same number marked at the unit in a manner visible from the drive. t Conclusion Staff feels that there is a need for mobile home spaces in orange County and that building them in areas with water and sanitary sewer provides good protection for residents and the County as a whole. The Staff further feels that there are serious short comings in the Timbers proposal and these short cornin s should be addressed in a redesi ned ro e short rather than as impased conditions on this sub- mittal. It should alsa be understood that all spaces are for rent and cannot be sold under any condition,. 33 s ,.,- -..+r..:.-.....,.� "e _—_wr+�."-*—='—,--:--^-"nr„�-+e-:,-�=J�K.C`"'.�..�-J-tia-.r�..'^.^".�.•• ��.cu:"r":;.�-^�=�`R-"r'+"'"-'.�^^'„-,-.,,,",�.'.,-�"`......:`. a(?3 G n� OF cn: uss cry Actio' r' _rte Ito: l]-6a ?•I .T-\G DATE. 1-19-82 Subject,: Rezoning of Property of ASCO Construction (Tax flap 45, P/O Lot 19A), Fillsborough Township 13'J P:,AIINI.NG Public F?aLJn _Ys v'"- 1L• At ``rmient(5)" YES Tax Map HistoxY pf nfor tjoa COata�: Sim POlatty Property, Sketch Map. h 732--81€i1 ext. 342 ' Pan_e r�u;�ar.._ PURPOSE- To consider citizen input ona proposed change to the zoning atlas from Residential-l. to Existing Commercial-5. Any change to the zoning atlas requires a public hearing. The Commissioners changed the proposed designation on this property at their September 2, 1981 meeting and requested the proposal., be ,presented at a subsequent public hearing• The site has an improvements permit but no installed septic tank. Public water is available. The site presently has a partially constructed warehouse. This building was started after the November, 1980 public hearing to extend zoning __ _into Hillsborough Township. _ -- An Existing Commercial Use would be allowed to continue in operation and expand.. FACT: The Planning Board had recommended the property be zoned Residential--l. The Planning Staff had recommended in December 1980 Residential zoning based on the Township Advisory Council's Recommendations. RECU-I4ENDNMCkI: Planning Staff now recommends zoning this tract Existing Commercial-5 (EC-5), Gammercial uses would be allowed to continue in operation or expand as a conforming use, or convert to an other permitted commercial use- 4 At the Planning Board January 5, 1902 sleeting, bhe Board voted unanimously to Oeny the rezoning to Existing Coa aercial-5. The vote was unanin-ous. /10�.�aQ9� �iettck ConIrEN�•g�& 0. is } h ty Wi a ul� Ao 70 P . QTR K �v 5. APILY Loll °tom July 7, 1981 Planning Board meting ACTION: Laszlo moved that: '+no action be taken regarding the lots (warehouse. on Old #10 and that the proposed zoning for these lots be retained." DOCUMENTATION: July 7, 19$1 Planning Board minutes. July 20, 1981 Planning Board meeting ACTON: Correction to the June 8, 1981 minutes. Paragraph 1 shottl.d read: '+The Township Advisory Council has asked that the area be zoned residential including the existing non-residential uses., "+Cleary moved that the node be" a`itered so that it - - - extends from the existing circle, runs along the south side of SR 1710 to Dr. Rhine's property, th south to the rai.l.road, and then back to the inter section with NC 85." :Board~xua nted.verifi.cation�-of-t�e_matio ... kid•. pro -6 thee=Jurie• �=1:9 �;':=?�---es. W DD; ENTATIGI: July 20, 1981 Planning Board minutes. August 28, 1981 August 28, 1981 Memo to the Planning Board from the Plant-d ._•- -. Staff on non-conforming uses. ACTION• Areford s- ••=„---- . ..: -.- + Warehouses at HB--4 node are zoned resi.d tidal and axe, therefore, non-conforming uses. DOM, EN 'ATIo14: August 28, 1981 Memo. September 2, 1981 Board of Comissioners meeting AM, 014: Willhoit moved to: "designate ASCO and the M ni-Mat EC-5 and the Welding Shop E--1 (tii.th the designation of the concrete plant remaining unchanged from that i r DOCTMENTA'I.'ION: (a) January 8, 1.981. P•?emo (See above). (b) January 8, 1981 Hillsborough Township Advisory Council minutes. February 1981 DRAFT: Iand Ilse Plan ACTION: Note reColations made by TAC at January 8, 1981 meting to this node location and descri,pti.o DOM ENTATT-M' Node description on pages 8243 of the Draft Land Use Plan which locates the node at the intersections of both 1--85 and old NC #10 with Nc 86. June 8, 1.981. Planning &card meting ACTON: Cleary moved that the "bubble', node, as defined, balloon so that it extends fr ► the existing circle and runs along the south Si C16 of SR 1710 to Dr. Rhine T s property, then south to the railr, and then back to the intersection with NC 86. Wilson. seconded. Approved unanimously. -_ AC'T`ION: Laszlo moved to take the existing lots out of the -• .,. "c'3n� ��.SC1I'F"a�3S��'1:TI�"CI� —.....,. "°^--`",._�.�'Y �:s�•e.:...-�._�_... .._.., DOC:UI104TATION: (a) June 8, 1981 Planning Board minutes, .... _ June 15, 1.981 Planning Board . - - - _.. _..__.� __ tin g ACTION: Kizer motioned that rOvised node description was such that: "it does not include the existing residential uses Located at the intersection of 14c 86 and Old #10, but does extend east along the northern edge of the Orange Concrete Cly property,, is defined south of Old #10 by the property lines of the Orange ConCMte Company and extends west along the southern edge of the right of way of Old #10. 1.0/20/81 HR--4 HARM YOUNG NODE HISTORY October 1980 DST: Land Use Plan ACTTLON: Desiglation of the H3-4 11ode under the applicatiot of the Activity Node Concept. TAs is a ComOrcil Tra'tsition node which bas a radius of .5 ndl-e. DOCUMg13TATTO?d: (a) Node description in the October 1980 Draft Land Use Plan. November 211, 1980 Public Hearing on Zoning Ordinance. AGT1UI: 'Me convenience store at HB;-4- node 'was proposed ._. to be zoned as Existing; Commercial (EC). The wafehouse, concrete.pl..ant and existing residenti.a uses we re proposed to be zoned residential January $, 29 i Township Advisory Council - Hillsborough .ACTION: The TAC motioned that the: pace z - gLbez,.q �ax?ged-fmm-&neral. cormrc therefore, making the concrete plant, convenienc store, warehouse and storage building non- conformities. - - Y n_ ^-,DOCUm3TAIMN: - (a) January 8, 1.981 mono from the..resider : _- of Hillsborough lbwnship who i^eside near- this intersection of Hifotway 86 and Old i to the Orange County Planting Board, Play Staff and Board of County Commissioners. (b) January 8, 1981 Hillsborough Townshii Advisory Council minutes. a AC'T`ION: The TAC motioned that: "the notation relative to the Land Use Plan be acce-Dted" (with regard to the recou nendat.f ons ItG?. T;a D-6b AC'T'ION F=G--DA I'F'GI Et 351?lr'i 1H-=f'U\G DATE 1-19-82 Subject: Rezoning of Property of dames Freeland (Security Window and Door Company) Tax Map 34 P/O Lot 19B, Hillsborough Township ix-tir"n,uz PLANNING Public f(:aring: yes x XL-,) Att cn�t°ctt� )' YES, Tax Map, History of �nfa ,,a.tart Cantacxt' Jim Polatty Property, Sketch Map, app. 1�iT n r� a r 732--8181 next„ 342 PURPOSE: To consider citizen input on a proposed change to the zoning atlas from Residential-1 to Existing industrial.. (E-I) NEM- Any change irl the Zoning Atlas requires a public hearing. The County Commissioners changed the proposed designation on this property at their September 2, 1981 Commissioners meeting and requested that the proposal be ,presented at a subsequent public hearing. There is not a Health Department improvements permit issued for this property, at this time. There is an existing structure on this property which is being used for industrial purposes at this time. One structure has existed on this site for many years, there has been a new structure recently built Y F - adjacent to the existing building, Public water is available to this sate. MIPAC:T: The Planning Board had recommended the property be zoned residential at the July 5, 1981 public hearing. The Planning Staff had recommended in November,1980 Residential zoning based on the 'Township Adivsory Council's recommendations. Planning staff recommends zoning this tract Existing Industrial--I (E-I). An Existing Industrial use would be allowed to continue in operation or expand as a conforming use. Conversion of this use to other industrial uses would be permitted if there are no off site impacts. RW 0ENDATION: Planning staff recommends zoning this tract Existing Industrial-I (E^I) . The Planning Board at the January 5, 19B2 meeting recommended approval of the rezoning from Residential--I to Existing Industrial (E-•I) . The vote was 6 in'£avor, 5hanklin and Lunsford opposed. 0 0S 5 8 Bo o. 1te;r, IZO.. D-5c .AC.r.IOIZ FGU R ljj,l 8VfT1.1Cf N rZ-7T1DZG DATE 1-19-82 Su'ajecu= Rezoning of Property of James Freeland (U-Store--Tt) Tax Map 45 P/O . Lot 198, Hillsborough Township Deap3rtx"�-1%: PLANNING PLlvtiC C?a ]S1 yes X. Ile l�MB-Ch ants)=YES, Tax Map, History of In,`pram tion Coate t- aim Polatty Property, Sketch Map ;r'1�a. 1V'i.,,beex-- '732-8181 ext. 342 PURPOSE: To consider citizen input on a proposed change to the zoning atlas from Residential.-1 to Existing Commercial--S. N=)-. Any change in the zoning Atlas requires a public hearing. The County Commissioners changed the proposed designation on this property at their September 2, 1981 Commissioners meeting and requested that the proposal be presented at a subsequent public hearing. - There is not a Health Department improvements permit issued on this site, at this time. - The structures on this site were recently constructed by the owners. There is public water available to this site. M4PACT: The planning staff had recommended Residential-1 zoning an this tract based on the comments of the Hillsborough Township Advisory Council, this action took place in November 1980. -- The Planning Board recommended the property he zoned Residential-1 in July G, 1981 Public Hearing,. REC'k-0-NDATI(Yel: - The Planning Staff now recommends that the property be zoned Existing Commercial-5 (EC-'S)„ Commercial uses would be allowed to continue in oreration or expand as a conforming usc, or convert to any other permitted commercial use. nie Planning Board at the January 5, 1982 meeting recd,rencbd approval of the rezoning from Residential.-1 to Existing Comercial-5( -5). she vote was 6 in favor, Shanklin and Lunsford opposed, u.fli x� _ ion kgehda- AI CT--\C UWE, 1--19-82 J T2 XT AMENDMENTS TO ZONING, ORDINANCE 1 r n PLANNING Public 11saring: yes no Atta.GCLit?3"Et(s)= Yes, Revised Sections 'of £0rrat:10;t CO,u?.^�.= .,Jim Polatty Article 4 and Article 8 s Phan-- NU=b2r: 342 1' OSFI= To consider citizen input on proposed changes to Article 4 and Article 8_ (These changes require a public hearing). NEED: The change in Article 4 is to clarify what uses are allowed in all districts as a matter of right. The proposed changes are underlined on the attached sheets.. The changes to Article 8 snake the standards of evaluation more precise, clarify the requirements, and provide a means of addressing the outside noise impacts through fee simple ovmership or an easement over Land that contains noise over 24 Noise Exposure Forecast (NSF) contours. 2-1-DACT: Changes in Article 4 allow certain uses in all districts without a rezoning or Special use Permit. Changes in Article 8 clarify the general aviation standards and add a means of addressing off site noise impacts. RECOMMENDATION: The Planning Staff recommended approval, of the proposed changes with the following exceptions: In section 8.8.8.1 b) and A.8.8.2 g) the NEF interval should be changed from 25 to 30. Section 8.$.8.2 b) should be temporarily deleted. The Planning Board recommends approval with the following changes in section 8.8.8.1 b) antl 8.8.8.2 g) : Change 25 NEF to 30 NET'. The vote was 7 in favor, Gordon opposed. 00,360 � y ARTICLE 4, ESTABLISHMEKT OF PERMITTED USE TABLE AND SCHEDULE 4�1 Establishment Of Use Regulations Except as otherwise provided herein, regulations governing the use of land and structures are hereby established as shown in the Schedule of Permitted Uses, Uses not expressly permitted are prohibited. Within all districts there are certain uses that are permitted as a matter of right. The uses are: 1. Above ground and buried utility lines for local distribution of electricity, telephone, and cable television service, acessory and appertent apparatus such as poles. quy wires, transformers and swS.tching boxes. 2. Bona fide farms except the use of farm property for,non farm purpoyss 3, Buildings and other temporary structures used in connection with the construction of a permanent building. 4- Neighborhood utility facilities located within a public right of way with the permission of the owner of the right of way (State, City or Town). 5. Off street arkin as a required acessory use to rights of way. 7. water and Sanitary sewer lines, gas and liquid fuel distribution lines. Uses requiring special permits must meet certain conditions specified _ in this ordinance_' Only after the existence of these specified conditions has been determined by the Hoard of Adjustment, or the Board dECommissioners, as appropriate, will a special permit be issued; otherwise such uses are prohibiter) uses. Regulations governing the use of land and structures within a Planned Develop- ment district are as established in Article 7. 4.2 District Statements Of Intent And Application Criteria 4.2.1 Agricultural Residential. (AR) District a) Intent The purpose of the Agricultural Residential. (AR) District is to assist in the preservation of land suitable, as a result of location, existing farming operations, soils and topography, for agricultural, silvicultural or horticultural uses and to ,protect such uses from the adverse effects of incompatible land uses. } 6= 6 b) Application Criteria This distract will usually be applied where the following conditions exist- J,, Designated by the adopted Land Use Flan as Agricultural Residential., 2. Urban services, including water distribution and sewage collection mains are not likely within 10-20 years. b) Application Criteria This distract will usually be applied where the following conditions exist: 1. Designated by the adopted ,and Use Plan as Agricultural Residential. 2. urban services, including water distribution and sewage collecti On mains are not likely within 10-20 years. Y 818.8 General Aviation Airports, STOL and Heliports (Class A Special us 6.8.8.1 Additional Information In addition to the information required in Subsection 8.2 and the following shall be submitted as part of the application: a) A configuration diagram depicting the layout of runways, taxiways, approach zeroes and overrun. areas. These diagrams should also be on aerial photographs that show the area within five miles of the proposed site. b) Noise expsoure forecast contours showing the effects of aircraft operations upon land within one mile of the boundary of the proposed site. The applicant shall provide documentation _- :�- that shows fee simple ownership or noise easement rights over any area that has the potential to exceed a noise level of 30 NEF. -The applicant shall provide an aerial photograph of the proposed site with the NEF contours shown, c) The number and type of aircraft proposed to be stored including also the storage areas for aircraft, fuel and motor vehicles, service areas for aircraft. d) How on site fire and rescue services shall be provided and a :letter=frori-;=the appropriate-:agen.-g:�stating services-ere.avai?abD —arid adegf1dte;:ta `protect the :propcisec 'faci,li ty; -- -- - _ e) List land uses within the final approach zones of the airport. f) Certification that all Federal Aviation Administration and State standards and requirements have been met. r g) The applicant. shall provide documentation that the own --;� in fee simple, direct access, at least 60" wide, to a state maintained road. �. 8.8.8.2 Standards Of Evaluation The following specific standards shall be used in deciding an application for approval of this class of use: a) All F.A.A. and state regulations are met as a condition of approval. b) The site provides_ buffers of both distance and screenin to Prevent adverse impacts on adjacent residentially zoned c) Land sufficient to provide approach zones and overrun areas is owned or controlled. by the applicant. d) Adequate lend area is provided for all of the proposed uses, buildings and storage areas. e) setter's from appropriate fire and rescue agencies that protective services can be provided at an adequate level. f) The proposed development lies adjacent to a. state maintained road or the applicant owns in fee simple, 60' wide right of way from the property to the state maintained road. The road shalll be coordinated and in accordance with the orange County Land Use Plan and_Thoroughfare Plan. g) The applicant has fee sample ownership or noise easement rights on all land where �.ihe noise level could exceed 30 NW. - SLR.:J.Y_'..�.•T.L�Ri. �_ _ _ _ __ _ v �1 ORANIZE CaWrS� 23amn cc ccc'niSSia�!�-"�5 Action Agenda i Item yo-D-8 ACNIO` AGR\1a. From ABSTRW? m PrzG D7`rr 1-19-82 5ubjec COG Charter Amendments -------°- ---—� ka1 is fT a ng= Triangle J Council of Governments. _ a: <acnn ifs} No ._ omet_i.on Contzctt Paulette Pridgen-Pond ,- Att phone nmbar= Ext. 505 l purFase: Triangle J Council of Governments has requested that the Board approve amendments to the charter for the Triangle J Council of Governments. 1. Make the by-"laws correspond to Chapter requirement that 40% of the delegates be used to constitute a quorum. 2. Give executive director sole authority in hiring but have full Board to adopt annual budget. 3. Add authority for the Executive Committee to accept federal and other grants to its present authority, 4. Call the Council assembled the Board of delegates so as to dis- tinguish it from other advisory councils. 5„ Remove restrictions requiring only delegates to chair advisory committees and limiting the number of members to '15 on the advisory committees. Impact: Allow Board to operate more efficiently. , pM•cc�.r[�onl tYio:,(s}: Board approve these changes. C11Lk,\r,E c0rnT tem No D--:-9 ACE19 AcME-NCIa 'Frj-34 ABic 1'XCf P=- LNG DNrE 1-1982 TRIANGLE J COUNCIL OF GOVERNMENTS 100 PARK DRIVE P.0, BOX 12276 RESEARCH TRIANGLE PARK, N.C, 27709 (919) 549-0551 December 2, 1981 W MEMORANDUM TO: Chairmen and Mayors FROM: Robert B. beater, Chairman SUBJECT: Charter Review The Council has completed revisions of its Charter. The Charter has not been updated since its adoption in 1972. Many changes are of a "housekeeping" nature while a few others are more substantive. The latter are discussed below. Each member government (of which there are 35) must act upon changes to the Charter. We would appreciate your placing this matter, on the agenda for your next Commssion or Council meeting. Action is -requested before January 5, 1982. A notarized copy of the minutes approving such Charter should be sent to the COG. A copy of the present and proposed Charter is attached, with each section side by side for easy comparison. If there are questions or comments which you wish to discuss prior to i placing the matter on your agenda please call me at 467-6141 , Ken Harmon the Chairman of the Committee which reviewed this matter, or Bradley i Barker, the Executive Director (549-0551) . The main changes are: (1) quorum requirements will be taken from the ' Charter to the By-laws which will be 40% of the Delegates; (2) to continue the full Board with the authority to adopt the annual budget and program j of work but to also give it sole authority with respect to hiring of the :) Executive Director; (3) continue the Executive Committee's authority as at present but add the authority to accept Federal and other grants; (4) to call the Council assembled the Board of Delegates in order to distinquish S & _....... -- 4; 1�t Fr— .^+kF r advricnru r^ir me-1 }a• (4) to rpmnVA t'11P. rP_Ctrict1ons 00363 .,v at?-k\gGF cau� x r,O..AM Oa GQ.LTSSIO}S 7�uL`io i I enc?� D--9 Item Vo_ ACCIC 1, AGM a1 Tl-t::N 1sS3iTIZ�C �• UZG DATE 1-19-82 Subicct: Financial Projections County Manager Punlic Fi �3xtg= yes X na - > O=a.tion Coantac�--: Kenneth Thompson At ccLnent(s) Phone Iq'r�: Ext. 501 Pix�-�oses To consider any policy guidance to insure that cash needs are met between July and November 1982. fleedt This item is a carryover from the last meeting and follows the January 1, 1982, memorandum on the same subject. The 1981-82 budget is based on the Boar'd's desire to set the tax rate at the lowest level possible fallowing a revaluation. It represents a full estimate of revenues, expenditures at a base level to maintain operations and a fund balance that was partially appropriated in lieu of having a higher tax rate. The fund balance needs to be restored along with other measures, to meet cash flour requirements for the months (July-November) preceding next ,year's tax collections. Underspending the 1981-82 budget is a way to do this. Each department could be asked to underspend by 4 per cent and realize additional savings through such selective actions as: 1. Limit building repairs and renovations. 2. Freeze equipment purchases, 3. Replace fewer vehicles. 4. Maintain a freeze on at least 50% of the positions that become vacant. S. Limit expenditures for travel and training, contingency requests, and road naming. The Board may also want to consider scheduling changes in the new year to include: 1, Mail tax bills two weeks earlier. 2. Postpone County capital purchases and construction. 3. Postpone school capital improvement payments. Impact: Insure a match between cash availability and cash requirements. Recommendation(s) : Direct that these or alternative actions be instituted as may seem prudent. 60391 t.. r gFzk\r�S CQU'NTY r,O:1RD Q- CO,'-HCSSIOV\' S Agenda 2 C.PTON AGL`IDA TE-T�t rOSTRACC ILem No- D-10 r-4ErI-DZG MATE 1-19-82 S_'Dject' Housing Rehabilitation Bid Award i Public f[wring: yes x n° i D ? xc: nt: —Community Development — Attachrnent(s): Bid Results Informat_i.on Contact.: Albert K.i ttrel l Plane N�.r;'�- Extension 425 use: Award of Four Housing Rehabilitation Contracts, ii-aacl: Sealed bids were received and opened on January 11, 1982.. Attached is a tabulation of the bids by dwelling unit numbers, Award of contract to the lowest responsible bidder will be consistent with present housing rehabilitation bid procedure,. Award the followino contract amounts. Contractor Dwelling Unit No. Bid Amount Carolina'Mobile Home Parts 138A $ 6,568,00 Gates Construction Co, 65 •7,506"00 11 11 11 137 10,254,00 Eugene H. Morrow 36 81800,00 RESULTS OF BID OPENING Richard & Martha Johnson APPLICATION NUMBER 138A ,DDRE55: P. 0.. Box 746, Homemont Ave. COST ESTIMATE: $6,650.00 PERCENTAGE OF BID OVER .27 UNDER COST ESTIMATE "'ECK ONE: JOB BID JOB NEGOTIATED COMPANY BID AMOUNT 1 , McDuffie Construction Company $7,500.00 7 Gates Construction Company 6,958.38 s. Carolina 14obile Home Parts 6,668.00 n 7 Bids opened by: Robert Wilson, Rehab Specialist Time of Bid Opening: 3:00 PM Date of Bid Opening: January 11, 1982 Witnessed by: Mark Rees Nest Acceptable Bid: $6,668.00 Plegotiated Amount: NSA Contractor: Carolina Mobile Home Parts NAME 502 S. Miami Blvd. , Durham, NC 27703 ADDRESS 596-8337 PHONE NUIIBER COI-VIENTS: Submitted by: � / r� DATE: _ z id Approved by: Proceed Order: Issued Not Issued COMMENTS: =OO�bta RESULTS OF BID OPENING O..tIER John Henry Vanhook APPLICATION NUMBER 65 ADDRESS, Box 508, Harper Street COST ESTIMATE: $8,243,00 PERCENTAGE OF BID OVER UNDER 8.95 COST ESTIMATE CHECK ONE: JOB BID JOB NEGOTIATED = COMPANY BID AMOUNT j. Mayo Builders $9,200.00 2, Mc0uffie Construction Company 8+210.00 3. Gates Construction Company 7,506,.00 4, Eugene H. Morrow 9,384.00 Harris Construction Company 8,800.00 Bids opened by: Robert Wilson, Rehab Specialist Time of Bid Opening: 3:00 PM Date of Bid Opening: January 11, 19B2 Witnessed by: Mark Rees Lowest.Acceptable Bid: $7,506.00 Negotiated Amount: N/A Contractor: Gates Construction Company NAME Rt. 1 , Box 8, Snow Camp, NC 27349 ADDRESS 376-6597 PHONE NUMBER COMMENTS: s .Submitted by: •� � DATE: �� _ Bid Approved by: Proceed Order: Issued Not Issued C'.01,1MENTS: Ni o RESULTS OF BID OPENING O1.'t1 ER: Milton Mitchell APPLICATION NUMBER 137 ADDRESS: P. O• Box 406, Riddle Street COST ESTIMATE: $9,162.00 PERCENTAGE OF BID OVER 10.65 UNDER COST ESTIMATE {ECK ONE: JOB BID l JOB NEGOTIATED COMPANY BID AMOUNT 1. Mayo Builders $11,355.33 Z. McDuffie Construction Company' 10,295.00 3 Gates Construction Company 10,254.00 Eugene H. Morrow 12,000.00 Harris Construction Company 10,960.00 Bids opened by: Robert Wilson, Rehabilitation Specialist Time of Bid Opening: 3:00 PM Date of Bid Opening: January 11 , 1962 Witnessed by: Mark Rees west Acceptable Bid: $10,254 00 iegotiated Amount: N/A Contractor: Gates Construction Company NAME Rt.. 1, Box 8, Snow Camp, NC 27349 ADDRESS ' 376-6597 PHONE NUMBER COMMENTS: . DATE: / "..-�-Z— Submitted by: �- id Approved by: Proceed Order: Issued -^ Not Issued C.01•J•1E31TS "5 003B8 RESULTS OF BID OPENING W y John & Mar Wells APPLICATION NUMBER 36 OWNER: ADDRESS: Rt, 4, Box 32, Torain Street COST ESTIMATE: $9,640 OD PERCENTAGE OF BID OVER UNDER 8.72 COST ESTIMATE CHECK ONE: JOB BID Fj�j JOB NEGOTIATED T COI IPANY B I D�AMOUNT I MCDuffie Construction Company $10,900.00 a__ Gates Construction Company 11 ,243,00 3 Marrow Construction Company 8,800'00 Harris Construction Company 11,820,00 J Bids opened by: Robert Wilson, Rehab Specialist Time of Bid Opening: 3:00 PM Date of Bid Opening: January 11, 1982 Witnessed by: Mark Rees Lowest Acceptable Bid: $8,800.00 hlegotiated Amount: N/A Contractor: Eugene H. Morrow Construction Company NAME Rt, 2, Box 394 Mebane, NC 27302 ADDRESS 563-3023 PHONE NUMBER COMMENTS: Submitted by: �C�J�L4� _RATE: Bid Approved by: Proceed Order: Issued J Not Issued COMMENTS: a C zmc—E rpn,- 'SC BOARD OF MILIMISSIGNIFIRS Action r.gerci 2 �Mrit, nATL January 19, 1982 Su Budget Amendments Fpp r r�x t� .Financ e _ _ PubU c Hearing z Attachments) : Yes IrLorntiaa Cone: Patricia Stutts W.��. Phone llwbe ': 919 7328181 Ext. 495 PURPOSE: Board of Commissioners Consideration of Proposed Budget Amendment NEEIj: _ To record Budget Amendment UU36411 1.� ORANGE COUNTY PROPOSI4D 1981-82 BUDGET ORDINANCE ARENDMENT The 1981-82 Budget Ordinance of Orange County as adopted on June 23, 1981, amd subsequently amended, is hereby amended as follows: INCREASE FUND- ITEM (DECREASE) TOTAL General: Emergency Services - EMS - Operations S6 2,000 63,866 Fire Distracts: Cedar Grave - Remittance to District 3,581 43,469 Health Dental: Hda7.th Dental Fund - Operations 20,000 56,481 I-TMD - RESOURCE General: Emergency Services - Donations 2,000 2,000 1dre Districts: 684 Cedar Grave - Unappropriated Fund Balance (3,581) Cedar Grove - Appropriated rund Balance 3,581 9,9 00 Health Dental: Health Dental. - foundation Grant 20,0030 95,895 Approved this the of ---_, 19$2. For the Manager's information From Patricia Stutts, Budget Analyst Attachment to the Proposed Budget Amendment: 1. To accept donation to Fhergency Services from Richard B. Palmer to be used for medical supplies for EMS 2. To budget for request from Cedar Grove Fire District for funds to be transferred from Unappropriated Fund Balance to Appropriated Fund Balance to be used for purchase of equipment 3. To accept an additional $20,000 from Robert Wood Johnson Foundation for supplies P_ur�e• The purposes of the Council are: 1 . To serve as a forum for discussion of governmental problems of mutui interest and concern; m lo having v formalize policy matters limited to the following; (1) human resource d and loand human relations. (2) housing. p private. (3) health care and hospital services. (4) recreation (5) sanitation and refuse disposal. (6) communications (7) transportation (B) water, sanitary sower, electric polder and other utility services. (9) air, water and other environmental pollution. (14) commercial and industrial development. (11) law enforcement. (12) welfare (13) fire protection and prevention. (14) regional land use planning. (15) manpower development and training. (lb) conservation and development of natural resources. 3. To promote inter-governmental cooperation; 4. To provide organizational effective participating governmentalunitsancommunication other and coordination 9 governmental units; I y 5. To serve as a vehicle for the collection and distribution of information ao concerning matters of area-wide interest, b. To review upon request of 6. To review upon request of any governmental unit within State Region within the Triangle J region appl. "ill applications of that unit for any grant in aid, federal , state or any grant in aid, federal, state c private. 7. To provide services to 1c in the area known as the Triangle i and authorized. ..- 11i a tncaixtaG,. �:,�...• ...0 ......a.....N.a� ...,..r he Council shall strive to Pr-O �vsc T10TF1P,1.r W.µ ....-r_. _.._.. -. -- the autonomy of all local governme ,embers. it shall seek to ndashal threspectatherautonamynof al into al which J Region. S mutually satisfactory, a governments within the State Region J. - ARTICLE ARTICLE ltl Membership. 1. The initial membership of iembership shall consist of the general purpa of and in the counties of Chatham, I . The initial membarshogovernmentaliunitsGoofeandeinstheacountriesst Orange, and Wake, known as the Tri. of the general purpose local gLee Aran a and Wake. known as state a resolution pursuant to N.C.C.S. of Chatham, Durhar, Johnston. g • 1972. Region J which adopt a resolution identical hereto on or before June 3g, 1972• 2 . Any municipality or count Initial is not an initial member of the Co 2. Any municipality as caoinythisRCouncil byiratifying or adopting by ratifying or adopting this Char member of the Counci 1 may royal of the existing vote of approval by the existing n this Charter and upon the p unanimous licationvfor admission shalt be given each application for admission shall be members. Notice of such app Council at least ten (10) days pri member by the Council at least Isstotbe taken.iayThe rvote tshall bet deemed hto at which the vote is to be taken. meeting at which the vote: be unanimous unless one or more votes against the admission of said 3. All rights and privileges .,,,,.,rnmental unit are cast shall be exercised on behalf of th 3- All rights and privileges of membership in the Council shall be their delegates to the Council. exercised on behalf of the member governments by their delegates of the d . Any special purpose gover Council. nmental agency in State Region J involved Region involved in matters affect 4. Any special purpose gover in matters affecting the health, safety. natural resources, welfare or Northal resources, welfare eboa education of the citizens of North .Carolina, such as school s, Is i 9 ible and soil and water conservation di sanitary districts, and soil and water conservation districts. to apply for an affiliate membership in the Council. The application , may apply fandaan membership to may be approved and an affiliate membership granted to such special Y purpose governmental unit upon the affilrmative votes a majority of the ofeaima purpose ority governmental unit at membership attending any meeting at which a quorum i s present. which a quorum is resent. Anpaf f affiliate member shall pay no assessment, but the Council may charge q P each affiliate member a reasonable sum to cover its proportionate share ino assessment, but the Council may of the direct costs of providing services to the affiliate members, of the direct Costs of providing provided such payments are authorized by law. The affiliate member s members, provided such payments as shall have no vote in the Council , but its designated representative may vot serve on any technical or advisory committee and may otherwise participate affiliate iated member shall have nosery in the deliberations of the Council* committee and may otherwise partic ARTICLE V NO CHANGES Withdrawal. Any member tray withdraw from the Council at the end of any fiscal year, provided written notice of Intent to withdraw is given to each of the other members at least sixty days prior to the end of the fiscal year. ARTICLE Governin Board. l ARTICLE Yl board of th Representation shall be known oasr the gBoard of Del constituted as described below. 1 . Each member governmental unit shall be entitled to a delegation of two persons, one primary delegate and one alternate delegate. Each 2. The Board of Delegates st delegate shall be an elected member of the governing body of the member from each member governmental unit governmental unit he represents. Each delegate, both primary and alternate, may designate any number of altern shall be selected by name by the governing body of the member unit in and alternates shall be elected me any manner consistent with law and the regulations concerning the governing bodies of Member governmental unit body, and his name shall be certified to the Council by the governing delegates and alternates, as well body. be selected by the member governin consistent with law and the regula 2. Each p rimary dele g ate shall have primary res onsibl 1 i t Y far representing and their names shall be certified -his member governmental unit at all Council meetings and act-ions. In manner prescribed b'' the Bylaws of the event of the lnability. of the primary delegate to attend or otherwipe Y participate In a Council meeting or activn, the alternate delegate shall 3. The term of office of eacl exercise his responsibility of representing his member governmental unit upon the date of his appointment aj at the appropriate meeting or action. only one delegate may represent a Council by the governing body of tl member governmental unit at any meeting; provided, however, that both unit he or she represents; and sucl primary and alternate delegates may attend any regular or called meeting the appointing body has appointed t and may participate In any discussion or debate. certified such successor to the Cot shall sooner resign, or cease to bo 3. The term of office of each primary delegate and each alternate said governing body, in which cage shall commence upon the date of his appointment to the Council by the expire on the effective date of suc governing body of the member governmental, unit he represents and the shall certify to the Council the na term shall continue at the pleasure of the governing board, unless the any alternative(s) prior to the fir delegate shall sooner resign or cease to be an elected member of said meeting of the calendar year. Only governing board. In which case his term shall expire on the effective been duly appointed and certified t .date of such event. or alternate may be permitted to vo delegate 4 . The delegates shall be ail certify t° the G°until the names 30 of each of groper receipts, for direct Each member sh the first Council meeting their duties nd alternate prior to fi has been ' appointed and certified to with discharging ate May be permitted fear. Only an individual w appoint Council of Governments. del egata or as an -alternate del -gate :he Council as a The member local death, emoval . matter, f i 1 l any v 5. It is the intent of tl to vote an any to the Council shall have demo) and certify a successob lity of a delegate, resignationg or inel ig sound development of Region J. t of this charter that ailne development tof Regionl'J- ART: 5 it is the inter interest in the sou shall have demonstrated an Meetings. Regular meetinE ARTICLE 1111 shall be he monthly to receP quarterly to Committees and to conduct nets; s of the Council shall be held q may cancel the regular meeting Y �ieetin s, Regular meeting committees and to conduct need appropriate riate is no need for the meeting. reports from its standing be held as considered app P of Delegates may be called by receive reP ular meetings may be called by the business. Additional r gular gs of the Council may members thereof. All meetings b the Council. Sp members thereof• All meetings shall be °pen Y or by any three At least 48 hours written Chairman. to the public. meeting be given to all. delegates o t notice shall be given of any special shall state the time, place, a written l ace, and purpose of the Y telegram. At Least two day$I t shall state the t;ma, P wa i ve notice as to and may be sent b3' given of Of the Council. telegram. Any member may oral notice shall be and may be sent by committee members. Any member meetin9p himself• ARTI ARTICLE V111 Quorum and Votinq Require Re u i rements 1, Except as provided in Quo and 11ot i n .�------- a ority of the delegates to the Council shall The affirmative a The each member governmental unit �l. A m ular or special meeting on all matters coming before t . rum at any reg the del egates of the Councl 1 present sisal l be any Committee to which such me the vote of two-thirds of on any matter$ except that an affirmative to-.act favorably as shall be necessary for the addoPesolutions absenceeSby shall alternatebdelei necessary oritY of all delegates ram of work, an vote of a ma3 adoption of the annual prop of thto al budget, ications by the. Council itself. related Y term l ned Oy we l gncco vov i nv o U1IU%aw VW&I..y : ....,... w.,... .... .. be required for any c1C:LJ U11 vx scti..�a.u... . rticipating member local government shall have one vote for each 5,000 or any Committee, unless this Charter its of population, as determined by the most recent decennial census, Council require a larger affirmative t d for any remaining fraction of 5.000 within the geographical boundaries the participating government, except that any participating government 3. Voting shall be by voice, by ose jurisdiction has a population of less than 5,000 shall have one upon the request of any three delegate ,te. in the case of any weighted voting question delegates representing delegates. Kcal governments with at least two thirds of the aggregate votes of amber local governments shall be present and participating i An affirmative q. At the request of any delegai rte of at least two thirds of the votes cast shall be requ red to shall be determined by weighted votin( .tide any weighted voting question. mean that each participating member 1+ have one vote for each 5$000 units, of On a vote for which weighted voting as herein defined has not been mined by the most recent decennial cei filled. any delegate shall be entitled to one vote, and It shall be remaining fraction of 5,000 within thi )anted to determine if the necessary number of votes has been attained of the participating government, exce° i the question before the Council. government whose jurisdiction has a p, 5,000 shall have one vote. in the ca question delegates representing loca €. Proxy voting is not allowed. least two thirds of the aggregate vot governments shall be present and part tive vote of at least two thirds of t required to decide any weighted votin 5. Proxy voting is not allowed. .r &* .-- -thereafter, the Iioara vi a vice chairman, a secrete a secretary. and a a chairman, a year or until their s regular meeting of the Council , and annually thereafter. and annually on I . At the first 9 chairman, a vita chairman, :he Counci 1 shall 1 elect a ear or until their r successors have been duly to serve elected. The Hoard of Delegates treasurer to serve for ' y performance of De The Council may also elect such additional officers as the duly in the proper performance of its duties. addition in officers as the Hoar o elected to the proper necessary Council finds to be necessary n shall p manner so as to permit 2 . The chairman shall preside al chairman reside at all meetings artlalof the Council and shall f Delegates and shah. conduct I 2. The c orderly and imp e=mit A conduct said meeting in an artial manner so as to p and full discussion by the membership of the sameevoting mrights andrimpmembership of such matters as a free a by the brought to the Counts l- The chairman Board of Delegates. The chairman s a. as ether members. rights as other members. chairman may appoint such advisory committees as he finds to be The chairman may appoint suc 3. The 3. necessary or desirable. #. The vice chairman shall perform all of the duties of the chairman as he finds to be necessary or des ra Of the e1, The vice chairman shall per the absence of the chairman•o or suchvother duties as theyCouncil may of the chairman in the absence oftthe in and shat-i perf chairman to act, of the inability of the chairman delegate to him. such other duties as the Board of Del 5. All other officers effected by the Council shall perform such duties to him. a s may be prescribed scribed by the Council. a �. All other officers elected 1 ! 1 CLC X shall perform such duties as may be l ARTICLE of Delegates. ARTICLE Finance Matters ear, the Council shalt 1 , sting 4 Finance Matters. on or before the 15th day of April evovernmental unit its proposed prepare and submi t to each participating c i p July I- :L. on or before the 15th day o general budget for the next fiscal year commencing proportionate share of the Council shall prepare and submit to 2. The general budget shall set out :the ntal unt, per capita unit its proposed general budget fox budget to be borne by each member governmental unit, with the vernmental commencing July 1- (based on the latest decennial census) share for each member g 2 . The general budget shall sf unit being the same. share of the budget to be borne by � unit with per capita (based on the share for each member governmental No reduction or exception shall. be � where the population figures of two un'1 f A Yomf 1 pl-1- rn= =_"""" - - be determinea C]y 41.° A special "'""' embers M47 �"° °"-` - special ~y'�articipating member shall more m The sham of the sP b the p ion for two or functions, shall be determined Y atln9 sting member 4 . Upon approval of its sha ticiP each particip ent, such member she borne by overnment, local governor and after adoption nbers. each budget by a member local 9 of the budget, et officer his l of its share of budgets and. after adoption forward to the budget rove its share of the share of upon apP l appropriate the Council Treasurer its ro riation 1ch member shat shall forward to 5, All local apP P s own budget• made in accordance with thro Local it as may be apP p Me budgets. be made in accordance Control Act, to the Council shall be appropriate. sha: riations as In aY 6 . The finance officer All local approp County Fiscal Contra; Act, 5. Muni ci pal or deposit, and disburse deposit# and disburse funds mad' with the to collect, The source whatsoever, and hail have authority source whatsoever. ost a • from any N 1.59-25 . The treasurers Counci 1 from any u on his duties, P as prescribed by d S G.S. 159-2 f available to the before entering P e of his duties in banded as required by G oslted i funds made ova Council shall, �- the u on the f aI thful d l a i esr�ece 1 ved for the the Council sha for the exclusive treasurer of the conditioned p Couc+c11. All monies shall be ear- of the Council surety bond b the bank account- aid out only by check and form fixed by a separate shall be P ned by the Execute an amount a osl ted and sh8l i be paid out on orechai rman and countersig Council shall be d P he Council. ned by the treasurer n such this Purpose by i marked for the use eft and countersl9 designated for such signed by the account ca me r s i gn I ng officer sha l 1 c l at i ores made o r i.at officer shall CO counterss.gn s i g the Council. The unt of app p within the amount of apP P of when they are within the a sso budget of the Council- checks only budget of the regiment according to the emoloyee or with the ag Board of Delegates designate s Council or County 7 . The uncll may destynate one bf the the fundiors or with the agreement of the 9 The Co body ;oval ved I e the city or county accou 7' overning al or County fiscal ens of of the 9 the official Council Accountant to P concerned* to perform the duties as descri Accountants or County Accountant undervalhoflexpenditures Is s Budget and Fiscal Control Act of the City Insofar as pest-budget apP j,g concerned• books and account of expenditures Control Act Council to require the boo certified he duty of the ter 93 8 It shall be the duty $. it shall bet be audited annually under Chapter Counci l to i stered be forwarded that all financial rec� of the treasurer of the public accountant registered shall require a cent a accountant or by a copy of the, annual a be audited annually by public e General Statutes. municipality, an accountant certified by the of th county a as qualified to audit local qc to each member audit shall be f of the annual and to the se and Municipality Commission. NINE 1, The Bcarc "llttees of the Committee. other comet ittees. other Committees a3nd advisory comet The ,mittee Structure Committee• may establ sh an Execut ve Comtmi t commi trees. Executive ales two f The Counci 1 techni cal and advisory 2. S}ele9 i tsel f, and of twelve of the Cour►c: the Cauncil if created by rates eons -st officers oecup: committee.• two delegates Region- The ve Committee. The executive of the council and - and ers, and will thereby E of the Chairman voting delegate S ttee. be memo to their county- ExecutS at shall consist shalt serve as the exeoutive comet seats >unci l , The chairman seats o one seat on the committee- rom each county• s allot ted t the Chairman shall occupy occupied by a munit of his acunt'i i tree exceP each g will be vccup w'. III fill one executive Comm+ t delegates rePre Senti ng county The municipal Delegate It delegates on the of the Council county. al Delegates fry a caucus of all the municipal ,elected by each county- far the Council the ittee shat Ini L within uthorl zed to act t i on o The executive comet other th i ttee shall be a of the budget, the adoption all matters adoption esol uti ons relating to the Board on of work and aP The executive corrrn royal of r hers other than the-and the approval the Counci t itself, the annual program alt ma ram► of work. considered Y technical director- annuai prop to ba n may aPPOint [ federal applicatloos The Chairma or any of and Advisor Committees- These 3. Technical or advrsor! chnical and Advisor roadiy rePresheaProgram of Work. appoint technical for an; T° i ttaes with its consultants may aPP membership and work elements in representative the Program or advisory cd i es a with the Counc i 1 staff and ev i ewi ng and work a lements in the planning directly in addition to r work directly with the Co, Go..ittees should wvrQrts LQ thg Ctiuncil. ittess should directly should reports to the and +Hake periodic rep these advisory com+� and make per iodic e Tess reports* eriodic. progress rePc periodic prom the planning Process. tubers and shall be reviewing P art?aivate fn t participate fifteen me he composed only of should directly P These committees may consist of up to should not The of the Council- ecsons of agencies directly :haired by a member administrative p Srectors and onSlbility of executive d the rasp their affected. committees With o the Council on shall commission thaw and reporting the Caunci 1 NO CHANGES the in¢ividuaendatlons. 3dvi sing on f i nal recom'm ,=ogress and paTiCLf X11 and submit an annual writaciicipating re are to the p The council shall p we pare. stateme nt. rt. including �,rsnuai Re °_ts activities, eP°rt of units• �flvernmental the lim3-c5 "} - - may exerci ART i CLE %i i i wi thi n 1• shall have and o f th( The Counci i . g laws. all aui of the �nuncii . art;cleating its Charter and YCarolina has b the P 1 of North this and Res onsibiilt;es rovldedi ya„,ers. dutles10 and Assemb Y tune auths�rbut•not l pules end personfh6 following P from time to 160A funds Council. including. rs ions of the stated in Section l l m eat 1 unl is and others, has units end General statutes s coms�n to the governmental not powers of t3�e herein by arnm bi l l t 1 es; thereto) orated Ponst rpblem riots: including but economic incorporate mental F roe education. powers are and may exec to over the Counai 1 deems appropriate'face, study `� safety. to meat; Z Shtatio ve. the foregoil Region 3 heap regional deve P thin Reg as affecting action among limitation of ml ted to matters l anni ng• coordinated not in 'Such con► tndltions' regional P To create arran9�'e�nd others; ranted t to eoQperatlge he Particlpating (a) the powers g areas t • TO Pr�ting governmental units t to exercise problem action to fun l ons with problems or P At leap .ha Part i cl¢ review and whi ch Perform region. of the Counc unit of f ectE endati ons for a gnci es members governmental To mai<e recd and ©then public g f fect 1 ng the sal d member govern with by the COI units ect to matters a as a reviewing to be dealt committee, An` governmental with resP and, area of that comet ht to h Region' learinghouse resources a member the rig within local services °r $ball have of the C an informational state, and units the powers etit serve as to federal. problems; exercise the P affects t . 10 with respect he solution °f Q assistance from to WbiCouncil shall reasor ,.agency'le ass ns of research as foundations. unless question sht assist In t availab to contributlo civic receive and area in gcase the P' recei ve ani xati ons. oblem To re4uest and research org organixation5: charter, any ittee• in on to or Pr whir p and other this the comet to be represented own agencieshlgher learning lth the provisi tss ntrlbuted t° enditures entitled which any co�nitte its ions of which such exQ over the Council shat Iostltut in accordinaor otherwise' rovided that matter use or, expe 1 0 monstarY orivate source► P owers of or restric asst the P be enlarged ht of aid nr anY public or a�Prnved budgets; and the United states but may Unless the right 41 Loune in�ccordanc to time ulcer comet North Carol;na on any portico f the Council sl must state of for services: the chairman To contract with the thereof, of all committees. . America, oc any agency To accept. rece (b) urposes, Powe of the duties: - all member as in this Charter available by t services made or county other municipality 9 a envy. governmental- unit or �,� ~..__ sucks acs�.,. %.a-- - ro r�a_eQ overnmers i-p— u„s w� --- -_ "ko e,nploy person o the extent that limits is of funds app p powers, and functions herein ccmaalbe and are Within the P ter i,�to contract 's budgets government units and others for contained in this subparagraph Y e participating 9 except with respect to funds budgeted ge�,eral or sPe the Council. )r the Council by the ons i b i l i ties their use by purposes; ewers. duties and roe General To meet with, consult w ,�ch pur p such other p Part 2 of the (c} or an carry out IbOA. Article 2�, conflict with with any county or municipali (h) To contract with and provi, government units within Region J. (i) To serve as an information and, as a reviewing agency with respect and local services or resources availabl solution of problems. (J) To request and receive con assistance from its own agencies, privat civil foundations, institutions of highe organizations. (k) To purchase, lease, rent o real and personal property to the extent the other powers, duties and functions s to the extent such purchases are authors special budgets and are within the limit for or provided to the Council by the pa units and others for such purposes. (1) To acafunits far the participating governmental µ State, or private, requiring regional rt it is the desire of the membership avoid duplicatiofdevelQpmentaofffutu� in the planning and of and to I crew teded,, these I is created, NO CHANGES ARTICLE XIV Amendments. Amendments to this Charter shall become effective when adapted by resolution of two-thirds (2/3) of the participating governmental NO CHANGES units in the Council of Governments. ARTICLE XV Dissolution. The Council may be dissolved at the end of any fiscal year only 1 upon the adoption of a dissolution resolution by the governing bodies of all member governmental units, or (2) the withdrawal from the Council of all but one of the member governmental units. If such dissolution is effected by resolution of all member governments, such resolutions shall specify the method of liquidating the Council's assests and liabilities. ` If such dissolution Is occasioned by withdrawal of all but one member. the remaining governmental unit shall have the power to liquidate all assets and liabilities and it shall then distribute the net proceeds, If any, to those Scribers who paid the latest annual assessment and In the same proportion. Any deficit shall be the responsibility of those member governments who would have received the net proceeds, and in the same proportions. Amended: July 1, 1975 February 18, 1976 ORANGF COI :�L�TNTY LANNINgGr DDI�ARTMENT M .SRORO NORTA C,.ROLINA 212 '8 60�o1q n(Q7r 17 � s� �blg aFt`` MET-10 TO, Plannirg Board FMM. Planrdrg Staff DAT.'1: January 15, 1982 St)B7 EGZ' Agenda for the Jarn�ary 18; 1982 meeting to be held in the District Courtrocm of' tce (.7range County H Courthouse, .1sborough, N 7:3p p.tn. 7;30 1. Does any member wish to add to this agenda? ? 2. Approval of the minutes of December 1, 1981 :35 pp meeting. 7: D 3R Prelima.nary review of the Planned Development, Bingham Woods. (PD•-H-R 1.) . To be handed out at the meeting. Preliminary review of the Planned Development-- 7:45 4. pl request of Duke Power COMPany. To be handed out at the meeting. Water Task Force Zoning Text Amendments. (See 7;5C 5. acket) . AttacY�ment from December 21, 1981 agenda p 7:55 6' Airport Needs Study (See Attachment K from December 21, 1981 agenda packet). 8:55 7. Airport Site Study. (.See Attachment L from December 21, 1981. agenda packet) . 9:55 8. Continued discussion of Planning Board By-Laws- (See Attachment M and Letter fry Geoff Gledhill in December 21, 1981 agenda packet) . 9. 'here will be a public hearing on January 25 at 7=30 P.m- in the Superior Courtroom of the Courthouse,hou e, Hillmentot�. On the agenda of this hearing are Planned Woods) , and Duke requests by William C. Ford (Bir'4gb�' Power Company. Planning Board -- Memo January 15, 1982 Page 2 10. For the Board's information, Election of Officers is regtdred at the regularly scheduled February Meeting. /sw ORANGE COUNTY PLANNING BOARD MINUTES December 1, 1981 MEMBERS PRESENT: Pat Crawford; (Chair) , Art Cleary, David Shank.l in, Steve Kizer, Hazel Lunsford, Logan Irvin, John Wilson, Nancy Laszlo. Jim Polatty, Susan Smith, Rick cannity, Norma Sue Walker, STAFF PRESENT: Fred Luce. GUEsT PRESENT: Albert Kittrel,l. AGENDA ITEM #l: Agenda Additions. There were no additions to the agenda. AGENDA ITEM 42: Approval of November 16, 1981 Minutes. Cleary expressed concern that some elements of the discussions regarding the subdivisions were missing from the motions. Crawford directed that the minutes should reflect the meeting and indicate that the requirements specific to a subdivision were met. The minutes of November 16, 1981 were approved with the following correction: Recommendation 13 of the Water Resources 'Task Force Report was discussed after Agenda Item 15. Page 3, paragraph 5 - Insert "discussion" and delete the words "his custom" in Gordon's statement. Page 5 - Vote on the motion for approval of recommendation 14 should show: Kizer and Shanklin opposed. Note: Crawford did not vote on this motion. AGENDA ITEM #3: Discussion of the Water Resources Task Force Report. Crawford inquired about the status of the Report. she noted that she voted on the recommendations as presented, but had not considered the implementation of the recommend- ations at that time. She added that discussion of the implementation of the recommendations would require con- sideration of other factors. Luce responded that staff's presentation was essentially complete. polatty said staff was interested in the Board's general comments and overall recommendation. Crawford asked if anyone had :any comments. Wilson asked why New Hope Creek watershed was not a protected watershed and expressed concerns regarding the Jordan Take Reservoir. Irvin stated the Board should recommend including New Rape Creek watershed in the final recommendation. Luce indicated protection of that water- shed is a regional problem. Wilson indicated what needed to be done was to include that watershed in the recommend- ations. Luce noted that Triangle J was developing a watershed management plan. Wilson expressed concern that instead of waiting we could extend our existing recommendations to address protection of the Jordan Lake Reservoir, Crawford asked how orange County would be affected by this watershed, Luce noted the entire Cape Fear Basin in orange County, including New Hope Creek, drains into the Jordan Reservoir. Polatty noted there had never been a policy to use the Jordan Reservoir for water supply due to its poor water quality. Ultimate success of attempts to clean tip the effluent from sewer plants and industrial uses in the Haw River would be most difficult. MOTION: Irvin moved that the Planning Board approve in principle the Report of the Orange County Water Task .Force, and call attention to the fact that the Report does not address the utilization and protection of water in the Jordan Lake Reservoir which should be given con- sideration in the future as representing a potentially large and important source of water. Measures should be taken to eliminate pollution from treatment plants and other sources of pollutants. Wilson seconded the motion. Crawford noted the motion was partially covered in Recommendation 5. Wilson responded that this motion was directed at the protection of an additional water- shed. AMENDED MOTION: Cleary amended the motion adding: This issue should be give) consideration to emphasize concern with what is happen- ing in orange County. Otherwise, the Commissioners would consider the matter as outside their 'jurisdiction. The County could indicate that it is capable of doing something with this action. VOTE: The motion passed with Cleary, Kizer, Lunsford, Irvin, Wilson and Laszlo in favor and Shanklin abstaining. Polatty noted that different issues were involved with existing and future water supplies. Wilson asked which is imminent, Cane Creek or Jordan .Lake Cleary suggested that both areas be considered so as not to add to existing pollutants. Kizer noted that these efforts are directed to keep pollutants from increasing (perhaps technology will catch up) and improvement of the County's relative position. Shanklin stated the Water Task Forc,a Report shr,ul,3 go to p,_.bl:_c hearing. cra.wford indicated:that would not. occur until the Report was incorporated into an ordinance. Shanklin wanted a public hearing prior to incorporation, noting certain statements in the Report as being' opinions, not fact, upon which other con- clusions were drawn. Crawford stated the Report can and will be discussed in terms of implementation. Amendment Proposals AGENDA ITEM #4: Revised Watershed Zoning Am Luce distributed the revised Proposed zoning Amendments. Polatty noted the following changes in the Proposed Zoning ,Amendments: PW-T, applied t.o urban watersheds such as McGowan Creek: PVJ-11, applies to all other protected watersheds; PW-11 b) application criteria: "This district should be applied to all protected water supply watersheds designated in the band Use Plant except McGowan Creek`c 4.2.27 b) 1, should read as "This district will be applied in all protected water supply watersheds designated in the Land Use Plan." DISCUSSION OF THE AMENDMENTS FOLLOWED. Discussion an 6.23 Extra Requirements for Protected. Watershed Districts (Pw•-I and PW*II) nsued. 6.23.1 c) should read as follows: "Streets and bridges crossing a buffer area shall enter and exit the area as nearly perpendicular to it as possible." Shanklin asked how the buffer is to be ca).culated, especially noting the problem of slope. Staff res- ponded that the recommendation had been changed earlier, and was not yet clear in this document and would be similar to the wording in the Task Force report. Discussion took. place on 6.23.1,5. The Board discussed the trade-offs between centralized sewer systems and individual septic systems. Crawford noted the language in the amendment is prohibitive. Kizer cited 6, 23.2 a) and inquired as to what method would be used for measuring runoff. Cannity responded that runoff figures are available for different vege.tative types. lie noted it was primarily an engineering problem, shanklin questioned 6.23.1. Cannity responded indicat- ing that storage would be required to assure a dis- charge rate equal to the runoff rate before develop- ment. Kizer inquired how this would be administered. Cannity responded it would be an engineering exercise. Lunsford inquired who was responsible for getting the engineers. Cannity noted that the developer was res- ponsible for hiring an engineer adding that these requirements would only apply to new development. Crawford asked about the last sentence in 6.23 .:3. Polatty stated that in all cases lots of record would be exempt. He added that both majors and minor sub- divisions would be included in PW--II Polatty noted it was an effort at a compromise between two recom mendations in the Task. Force report. The recommendations were that-McGowan Creek become urban and there be some watershed protection standards. Polatty stated 6.231 e) and f) may need to be rewritten. Crawford asked Polatty why he picked buffers as pro- tective measures in the urban watersheds, while lot sizes protect rural. watersheds. Polatty noted buffers 11 would be required in both urban and rural watersheds. The Board discussed the compromise on McGowan Creek t.i,ib-basin and a potsib16 reexamination of the com- promise- Shanklin suggested widening the Cheeks Transition Area so that it would extend from Old 410 to Lebanon Church Road. Crawford asked if these concerns, would be' addressed in the Land Ilse Plan. Polatty responded that amend- ments to the Land Use Plan would have to be made, noting the CoMmissioners would not consider extension of zoning to Cheeks until the report was considered. Crawford noted the Planning Board had never seen the Agricultural Task Force Report. Crawford asked if policies in the Land Use Plan would be enough to deny a rezoning without specific language in the Zoning ordinance. She noted that commercial and industrial restrictions in Pw-II were eliminated and asked if a rezoning could be denied. Cannity stated that no reasons for denial were required because zoning is a legislative action, Polatty noted the activity node concept from the Land Use Plan. Crawford asked that Staff make clarifications and changes to the proposed Amendments and recognized that the staff had indicated they intended to r-ewrite them. Shanklin inquired about the :3001 reference in 6.23.2 b) , Cannity responded it was measured from the building setback line. Luce added that it was intended to provide reasonable dimensions for lots fronting on water bodies, The Board discussed this concept. The Board noted they would return to Item �5 at a later time. rAGENDA ITEM TM6: PLANNING BOARD RECOMMENDATION ON THE REDEVELOPMENT PLAN MOTION: Kizer moved the Board recommend approval of the Redevelopment Plan. Irvin seconded. VOTE: 1�1otion carried unanimously. Shanklin asked how difficult it would be to get a federal grant to build sewer lines into Efland. Kittrell responded it was possible to get federal grants for that purpose. AGENDA ITEM #5: SUBCOMMITTEE REPORT ON THE AIRPORT NEEDS STUDY. Luce noted the complaints of pilots regarding the restriction on the number of based aircraft at Horace Williams, noting that many pilots were locating their aircraft at less convenient sites. Wilson commented that since Horace Williams' capacity would not be met until the year 2000, hewdid to invest not think the people of Orange County would their tax money in an airport for the convenience of people who wish to base a recreational plane. Shanklin commented that nothing is wrong with Table 11, but, given gray areas between business and recreational Shanklin felt flying, how can the two be separated. the County should provide for a county operated air- port, particularly given the availability of federal monies for airport construction. Shanklin felt a county airport would attract both industry and a better quality resident» Crawford noted the airport study was to be regional in scope. Luce indicated sites were identified outside the county as well. Polatty stated there is a need for an airport in Orange County. Kizer asked where an appropriate reliever airport area would be located. He noted that federal monies would be unlikely unless the study was regional in scope. He added that the County could not cover the costs of construction alone. Shanklin felt the County could generate the revenues. Luce indicated that the Staff would get the site study to the subcommittee before the 21st. AGENDA I'T'EM ##7: Report by the By-Laws Subcommittee Cleary passed out Planning Board Rules of procedure Addendum Lunsford cited Article VI and suggested that the Township Advisory Council members should be responsible for recommending the membership to the Councils. Cleary agreed with Lunsford. Cannity inquired why the procedure: was necessary. Crawford noted the - need for formal. invitations. Lunsford felt there was a problem with an annual review of the membership list. Cleary felt the Councils should police them- selves. Polatty noted the reference to a Secretary► citing that the Secretary to the Board of Adjustment is a Board Member. Crawford noted Gordon's concern was with the desire for more control over the minutes. Cleary felt the Chair and Planning Director should work it alit as no member had the time to be the Secretary. polatty suggested deleting the first two sentences and the last sentence of Article 1l Section D and inserting as the first sentence: "The Planning Director shall serve as Secretary", Crawford suggested that Article 11 Section D be re- located under Article 1V Section A, noting it would provide for a liaison. Kizer felt the Minutes Section should go under Article V11. Wilson cited the absence of a tie breaker under Article 11 Section C 2. Cleary suggested adding the following sentence. "The presiding officer shall only vote to break a tie." Shanklin inquired about Article V11 Section D, Quorum. He noted the problem of achieving a quorum due to l.atecomet.s:. and; early-leavers. Cleary noted dis- cussion Can begin on the agenda before the conduct of the formal meeting following a quorums C4nnity asked if Section D addressed the definition of ,a quorum. Wilson noted the problem with leaves, Laszlo cited the }problem with determining the active membership. She noted in particular the problem with vacancies on the Hoard. Cleary suggested changing Article VII Section D to read. "appointed" rather than regular members. He added that the next, line be changed to read: "A quorum shall be present before any conduct of formal business." F Cleary noted the problem of regular as opposed to special meetings, Laszlo felt members should not be pecia penalized for not attending sl.. meetings. Lunsford felt members should be aware of the maximum expectations of the position. The Board s tsc�easestablish'�andcadded B. The Board changes? "appo the following sentence: "The members of this Committee Baard shall be appointed by the Chair of the Board." e discussed Article oil Section E 2. Cleary noted it attempted to address the conflict of interest and dis- closure issue. Wilson asked why only financial and not personal or family interests were included. Kizer felt "personal" was too vague. Cleary felt personal interest would be difficult to measure. Cannity noted the Planning Board only recommends, it is not the final decision- maker on any proposal.. Kizer sugg est Should read: "Any matter from which he/she stands to profit financially." MOTION; Lunsford made a motion to keep Article VII Section E 2 as is: "No Planning i8oard member shall participate in the decision of any matter in which he/she has a personal financial interest," There was no second to the motion. Polatty suggested that "abstaining" should be deleted from Article VII Section E 3. The Board discussed reasons for abstentions noting: not enough information; uncertainty, meeting absences, Cannity noted the Commissioners at this time do not have the benefit of discussion i.e. reasons for abstention. Laszlo noted they do not have the reasons for the vote anyway. Polatty suggested the Board state their reasons for abstention. Laszlo had no objections to this suggestion, but inquired if it should be re- ferenced in !the By-Laws. Kizer suggested members should vote no when there is still a question in one's mind. Crawford indicated that requiring the reasons for a vote would not be addressed in the By-Laws, but that members would be asked for their reasons for 1 voting yes, no or abstaining during the meeting. It was the consensus of the Board that each member shall vote yes, no, or abstain. Meeting adjourned 10:35 p.m. /sw PREPARED BY: APPROVED/DlsAPPROVED! RECORDRR DATE Original Nov, 24, Revised December PROPOSED Z-01-1ING AMZNDM,ENTS 4.2.26 protected tjatershed I (PW-I) District a) Intent It is the intent of Orange County to regulate the uses of land and structures in watersheds which drain to reservoirs supply- ing drinking water to the people of orange County. The qu ality of water in these water supply watersheds can be affected by the activities of man including farming, construction of highways and rural subdivisions and the growth of towns and industrial development, Types of water pollutants resulting from these activities include sediment, bacterial contamination, heavy metals, synthetic organic compounds and low-level radio- activity. A task force appointed by the county Commissioners ha^, studied the problems of water pollution. They have documented their findings in a report entitled Report of the Orange County Water Resources Task Force and dated May, 1981. That statement of problems and needs is included by reference. The intent of the protected Watershed I (PW-T_) district is to apply a set of regulations for watershed protection to portions of water supply watersheds in the County which are expected to become urban in character in the future. b) Application Criteria The Protected Watershed I (pw-I) district is established as a district which overlays other zoning districtsyestablished in this ordinance. The new use of any within the protected Watershed I (PW-l) district shall comply with use regulations applicable to the underlying zoning district as well as the requirements of the PW-1 district. 1. This district will be applied in the future urban portion of !.IcGowan Creek subbasin of the tipper Fno Watershed and in other areas of water supply watersheds which may be designated to become urban in the Next 20 years. 4. 27 Protected �Iatershed l:l (PE° ) District a) intent It is the intent of Orange County to regulate the uses of land and structues in watersheds which drain to reservoirs ssu plY- ing drinking water to the people of Orange County. The quality of water in these water supply watersheds can be affected by the activities of man i and the growth farming, constriction of highways t and rural ties visions of towns and industrial development. 'hypes of water pollutants resulting from these activities include sediment, bacterial contamination, heavy etic organic compounds and low-level radioactivity. metals. synth A '.:ask force appointed by the County Commissioners has ed their the problems of water pollution. They e findiigs in a report entitled Report, of the mhatn e COInent after Resources Task Force and dated ?day, 1981. problems and needs is included by reference, The intent of problems the Protected Watershed 11 WI-•11) district is to apply a set of regulations for watershed protection to portions of water- of watersheds in the County which are presently mostly undeveloped and where characterit is of in maintain l. futurehe rural undeveloped chaacter of the vr b) Application Criteria The Protected Watershed 1~T (PWzonsnd1dis�ricts established as a district which overlays other g new structure in this ordinance. The new use of any land or any within the Protected Watershed 1l (pW-11) district shall comD_l�ct with use regulations applicable to the underlying as well as the requirements of the Prg-11 district. 1. This district will be applied to all protected water supply watersheds the hand Use Plan, except Mcflowan`° Creek. 6.23 EXTpA REQU1REIM-T'- 'FOR PRq'�E TEI GTP. ERSHE ! DDS` RIC`�5 (PYii-i AND PHI.-x1} 6.23.1 Stream Buffers 'P"auired In Protected Watersheds Within Protected watbrshed Districts, an area of land along perennial streams shall be required to remain in its natural state. Perennial streams are those streams in solid blue and dashed blue on the UcGS ouadrangle map series for orange County. X.23.1 a) Tr7444-h of Buffer Calculated The stream buffer area shall start at the outer edge of the flood plain and be measured a distance of fifty (50) feet away from the flood >3lain plus an additional distance depending on the slope in the buffer area. The vertical rise across the buffer area measured in feet, shall be multiplied by four (4) and this value added to fifty (50) feet to determine the total width of the buffer area. The flood plain is defined in the Orange County Flood Damage Prevention ordinance, by special sl='Irey by registered engineers or surveyors, by the alluvial soil as designated in the orange County soil survey, or' through a site analysis by the Orange County Planning Staff. Slope shall be determined from the special a-uadbyn le ma , by on-site measurements, oar, by p engineers or surveyors. €.23.1 b) Development Advisory Committee's .Review Of Stream Buffers - The Development Advisory Committee established in Article 2.4.2. , Ga7t7. review the buffer requirements for all developments and may recommend additional buffer area where necessary. 6.23.1 c3 n--4+-4-=A uses ;Within stream Buffer Areas The following uses axe allowed as a matter of right in stream buffers. All other uses are prohibited. 1. Above ground and, buried utility lines for local distribution of electricity, telephone, and cable television service, acessory and apnertent apparatus such as poles, guy wires, transformers and switching boxes. 2. Bona fide farads except any use of farm property for non-farm purposes. 3. Neighborhood utility facilities Located within a public right. of *,ray with the permission of the owner of the right of way (state, City ar Town) . 4. Public and private streets, bridges, and railroad rights of way. adhere it is necessary to construct streets, bridges, and railroad lines across buffer areas, they shall enter and exit the area as nearby perpendicular to it as possible. 6,23.1 d) Stream Buffers Included As part Of Minimum. Lot Size requirement Stream buffer s i ay be used as part of the required lot area car' tat size for residential and nonresidential developments. 6.23.1 } Existing Vegetat3oz? In Buffer Areas Existing forested areas or any healthy natural vegetation can not be removed from a stream buffer except when replaced with vegetation resulting in comParable stormwater runoff velocity and quantity one year after olanting. 6.23.1 f} stew Ve etation Tn ?Buffer Are�auied ` New vegetation shall be planted to capture non--source pollutants before they reach the perennial stream, ad per applicable Orange County standards. 6.23.2 Modified Size Re uirements In the Protected Watershed II IM) Di a) Irrespective of densities allowed by this ordinance, the development of any land or structure within the Protected watershed 11 district shall require one of the following: a) a minimum 5 acre lot size without ster+mwater management techniques. b) a minimum 2 acre lot size when provision is made to manage stor.iwater runoff. Runoff from the 1.0-year storm on the developed site shall not be greater than the rate of runoff on the same site prior to the proposed develop- ment. 6.23.3 Stor€nwater Runoff From ProDos.ed Developments To Be Minimized In Protected Watershed I (pw..1) District Stormwater runoff from the 10-year storm on the developed site shall not be greater than the rate of runoff on the same site prior to the proposed development. This provision shall applY to all major subdivisions. 6.23.4 Impervious Surface ted Watersheds An impervious surface is any surface through which water cannot penetrate or can only penetrate slowly. This would include paved streets and parking lots, concrete sidewalks, and structures why;ch. cover land. As a watershed becomes developed, the amount of impervious surface increases causing a decrease in soil absorption of storm water and an increase in direct runoff to streams with a resulting increase in potential water pollution. In order to promote infiltration of storm water into the maximum sail and minimize direct and-!mediate runoff into streams impervious surface ratios shall be required in protected Watershed I (p�%T-1) and Protected Watershed 11 (PVI-T1} Districts. wR.{3.`iSTM 2 t'1?bG5 SU?2;4.CS 7R'22C3 1 .7 _r�ASS :AND AF � ZCNING DZST-tICT wi .'EsIDENTIAL !iGN-RESIDE: TAL DW-T-0P:3S= 22 5.05 6.05 ?,8v 22 5.0lt R3. 22 6.05 6,04 22 6.05 6.?5 R2 24 S„55 6.54 Z6 7.34 7.39 a3 . 3.99 4,34 30 lo.0e io.a5 R4 33 12.34 35 14. 4 LR.z9 �5 38 L7.05 L7.05 40 18.35 18.aR 43 22.09 22.09 1 45 24.55 24.55 q13 50 31 31.04 3 30 10.09 10.09 "a 32 11 11.84 .49 Ice 40 18.85 19.83 42 21.09 21.05 CC3 50 31.09 31.x4 52 34,45 34.41 ,,CA 53 36.39 36.09 55 39 Alk 39.49 ECS $3 36.09 36.05 I I 55 39.4% 39.414 I ! 49 02 ao 18.35 18. j 42 21.34 21.0% f mI 23 fi.39 6.3% I "e5 7.414 u.38 21 23 5,33 5.3% 25 5.a% 6.a9 45 24.5'S 24.53 «. 47 27.09 21.36 T3 50 3!.35 33.05 52 34.49 3414% AS - G.03 6,06 - 6.s9 6 n: a - ON 5.45 f For the Manager's information From Patricia Stutts, Budget Analyst Attachment to the Proposed Budget Amendment: 1. To accept donation to Emergency Services from Richard B. Palmer to be used for medical supplies for EMS 2. To budget for request from Cedar Grove Fire District for funds to be transferred from Unappropriated Fund Balance to Appropriated Fund Balance to be used for purchase of equipment 3. To accept an additional 620,000 from Robert Wood Johnson Foundation for supplies CERTIFICATE OF MAILING I, Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina, DO HEREBY CERTIFY that on or about January 7, 1982, I mailed, by first-class mail, postage prepaid, a Notice to each property owner of the Public Hearing to be' held on the Preliminary Assessment Roll for the financing by Orange County of the local share of the cost of paving Cascade Drive (S. R. #1873), Cedronella Drive (S. R. #1874), Falls Drive (S. R. #1875), Valinda Drive (S. R. #1876), and Celastrus Drive (S. R. #1877), located in Chapel Hill Township, Orange County, North Carolina. The Notice mailed set the date and time of the Public Hearing and also the amount of assessment on the property owned by the person to whom the Notice was sent according to the County tax records. WITLESS my hand and official seal of the Board of Commissioners of Orange County, North Carolina, this the 7th day of January, 1982. Paulette Pridgen Pond, Clerk to the Board of Commissioners of Orange County, North Carolina