HomeMy WebLinkAboutORD-2015-018 Budget Ordinance Amendment #10-A Related to CHCCS Capital Project Ordinances for FY 2014-15 1
ORD-2015-018
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 16, 2015
Action Agenda
Item No. 6-d
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment#10-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. CHCCS — Lottery Paul Laughton, (919) 245-2152
Proceeds Debt Service
Application
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2014-15
debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve
Budget Amendment #10-A (amended School Capital Project Ordinances) contingent on
NCDPI's approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill — Carrboro City Schools
(CHCCS) is $203,170. The attached application requests NCDPI to release lottery proceeds in
the amount of $203,170 to cover debt service for projects previously financed for the Chapel Hill
— Carrboro City School system.
Budget Amendment #10-A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay-As-You-Go (PAYGO) funds for FY 2014-15 for CHCCS long-
range capital needs and projects, and amends the budgets for the following CHCCS capital
projects:
2
Chapel Hill — Carrboro City Schools ($203,170):
Roofing Projects ($'1 82,300) — Project# 54012
Revenues for this project:
Current FY FY 2014-18 FY 2014-18
2014-18 Amendment Revised
From General Fund (PAYG) $9121709 $1821300 $110981009
Qualified School Construction Bonds $416301000 $0 $416301000
Total Project Funding $5,542,709 $1825300 $557255009
Appropriated for this projeCAC
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
-Roofing $515421709 $1821300 $517251009
Total Costs $555425709 $1825300 $557255009
Mechanical Systems ($20,870) — Project# 54006
Revenues for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
From General Fund PAYG $116621170 $201870 $116831040
Qualified School Construction Bonds $9891247 $0 $9891247
Total Project Funding $2,621,417 $205870 $256425287
Appropriated for this projeCAC
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
Equipment $216211417 $201870 $216421287
Total Costs $2,621,417 1 $205870 1 $256425287
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill-
Carrboro City Schools is $203,170.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for Noah Carolina Education Lottery Proceeds; and approve
Budget Amendment #10-A receiving the Lottery Proceeds and the amended CHCCS Capital
Project Ordinances contingent on NCDPI's approval of the application.
Attachment 1 3
APPLICATION Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date'
County: Grange County Contact Person: Paul Laughton
LEA: Chapel Hill-Carrboro City Schools Title: Interim CFO
Address: P.O. Box 8181, Hillsborough, NC Phone: (919)245-2152
Project Title: FY 2014-15 Debt Service (Fall 2005 Private Placement)
Location:
Type of Facility:
North Carolina General Statutes, Chapter 1$C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 1150-545.2. Further, G.S. 1150-54 .2 (d) has been amended to include the following:
(3) No county shall have to provide.matching funds...
(4)A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for.individual schools.that
are used for instructional and related.purposes, and does.not include central administration,
maintenance, or other facilities. Applications.must be submitted within one year following the
date of final payment to the Contractor.or ..Ven.dor.
Short description of Construction Project: Debt Service associated with Fall 2005 Private Placement-
issued December 2006 for Chapel Hill-Carrboro City Schools (Carrboro High School)
Estimated Costs:
Purchase of Land $
Planning and Design Services
New Construction
Additions I Renovations
Repair
Debt Payment 1 Bond Payment 2037170.00
TOTAL $ 2037170.00
Estimated Project Beginning Date: July 2014 Est. Project Completion Date: June 2015
We, the undersigned, agree to submit a statement of state monies expended for this project within 50
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of$ 2031170-00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 1150-546.
(Signature--Chair, County Commissioners) (Date)
(Signature Chair, Board of Education) (Date)
Form Date: July 01,2011