HomeMy WebLinkAboutAgenda - 06-03-2008-4s1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 3, 2008
Action Agenda
Item No. ~- - ~
SUBJECT: Contract Award, Construction Manager at Risk Services, Animal Services
Facility Phase II--Building
DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, 919-245-2652
Cost Breakdown of Phase II (Building
Construction)
PURPOSE: To consider approval of an amendment to the Contract with Clancy &Theys as
Orange County's Construction Manager at Risk ("CMAR") for the construction of the Phase II-
Building package for the Orange County Animal Services Facility.
BACKGROUND: On June 12, 2007, the Board approved the project scope and final design
for the Animal Services Facility to be located on Eubanks Road. On October 9, 2007, the Board
approved Clancy &Theys as the CMAR for this project, thereby allowing them to work with the
Project Team on iterative pricing and value engineering exercises and to solicit bids in
anticipation of a final Guaranteed Maximum Price for Board approval.
Since the September inclusion of the CMAR to the project, the Project Team consisting of Dixon
Weinstein Architects (DW) and their sub-consultants, including Animal Arts (AA) - a Colorado
architectural firm specializing in the design of animal facilities, Clancy &Theys (CT), the County
staff, the County Attorney, and the County's contract construction manager have worked
through several iterative value engineering exercises and have continued to work through the
Town of Chapel Hill's regulatory approval process.
Because of the urgency to complete the Project by the end of 2008, the Board approved the
CMAR Contract for site work (Phase I) on February 19, 2008. That phase of the Project is
underway.
The Contract for which approval is being sought will allow the CMAR to continue with the
building portion of the Project once the site work is complete. This contracting structure will
,allow the Project to remain on track for the substantial completion target date of December 31,
2008 as agreed to between the County and the University.
FINANCIAL IMPACT: The Guaranteed Maximum Price ("GMP") for construction of the facility
(Phase II) is $6,045,767. The Board will recall that an earlier contract in the amount of
$1,308,733 was awarded for the site work (Phase I of the project). The total GMP for
constructing the project equals $7,354,500. A breakout of the Phase II costs is attached and will
be incorporated by addendum to the original construction contract approved by the Board on
February 19, 2008.
This project is included in the 2009-2019 Capital Investment Plan at a total cost of $8.870
million, which includes land, design, construction and equipment costs. The Board appointed
planning committee for the new facility was diligent in their work and recommended a facility that
would allow best practice in animal care. The original $5 million construction estimate provided
by a task group that was exploring the possibilities of constructing a new shelter and
consolidating animal services, may have contemplated a facility that was more similar in nature
to the current facility rather than one with many state of the art features, as is the case with the
current design. For example, the Animal Services portion of the building has been likened to
hospital construction with the medical and surgical facilities needed for day to day operation.
Having the surgical facilities on site, however, will make the operation more efficient since
animals will no longer be shuttled to and from local veterinarian offices for spay/neuter and other
medical services.
Further, the design of the proposed shelter includes several sustainable design elements that
front-load the costs, but will promote lower maintenance in future years. For example, since the
facility uses over 1 million gallons of water each year water conservation and alternatives to
public water supply usage were imperative. The resulting design includes water reclamation, as
well as an on-site well for non-potable water usage. The potable water will be provided through
public water supply that must be brought to the site at a significant cost. This combination
should make the probability of needing the use of precious water from the public water supply
almost nil, although its overall cost is at least $250,000.
In addition, the location of the shelter contributes to the overall cost of the project in that there
are substantial site improvements that must be carried out, including widening Eubanks Road
and constructing water and sewer utilities to the site. The site package that was approved by
the Board on February 19th in the amount of $1.3 million captures those costs.
RECOMMENDATION(S): The Manager recommends that the Board approve an amendment
to the Contract with Clancy & Theys to provide Construction Manager at Risk services for the
Animal Services Facility at a total Guaranteed Maximum Price of $7,354,500, subject to final
review and approval of the County Attorney; and authorize the Chair to sign on behalf of the
Board.
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Exhibit B
Final GMP Worksheet-Animal Services Facility
COST BREAKDOWNS
Initial Bid Package Amount
01A Finai Cleaning $ 3,161
02A Grading and Storm Drainage $ 253,850
026 Site Utilities $ 167,105
02C Asphalt Paving $ 173,250
02D Concrete Sitework $ 146,481
02F Landscaping $ 65,000
03A Concrete $ 264,035
04A Masonry $ • 392,798
05A Steel and Metals $ 536,923
06A Architectural Millwork $ 163,588
07B Roofing and Siding $ 535,469
08A Windows, Glass and Glazing $ 190,315
09A Dyrwalt $ 260,814
096 Hard Tile $ 47,433
09C Acoustical $ 36,324
09D Epoxy Flooring $ 79,627
09F Painting $ 88,850
10A General Trades $ 944,426
15A Plumbing $ 1,200,000
15B Fire Protection $ 69,440
15C HVAC $ 1,1D2,318
16A Electrical $ 537,670
Value Analysis Items
Bid Package Amount
01A Finai Cleaning $ -
02A Grading and Storm Drainage $ -
026 Site Utilities $ -
02C Asphalt Paving $ -
02D Concrete 5itework $ -
02F Landscaping $ {1,850)
03A Concrete $ {2,720)
04A Masonry $ {1,750)
05A Steel and Metals $ -
06A Architectural Millwork $ (28,075)
076 Roofing and Siding $ (51,695)
08A Windows, Glass and Glazing $ -
09A Drywall $ -
096 Hard Tile $ (1,600)
09C Acoustical $ -
09D Epoxy Flooring $ (4,570}
09F Painting $ (550}
10A General Trades $ (243,819}
15A Plumbing $ (101,433}
156 Fire Protection $ -
15C HVAC $ (66,217}
16A Electrical $ (38,160}
Cost of Work $ 6,716,438
GenCon $ 369,404
Fee $ 268,658
Total $ 7,354,500