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Home My WebLink AboutAgenda - 06-16-2015 - 7b 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2015 Action Agenda Item No. 7-b SUBJECT: Approval of the Five-Year Capital Investment Plan and Adoption of the Orange County CIP Projects of$22,793,345 for FY2015-16 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: 1. FY2015-16 Capital Investment Plan Bonnie Hammersley, County Manager, Overall Summary, including an 919-245-2300 Additional County Project (Individual Projects Previously Provided to the Paul Laughton Deputy Director Finance Board at Work Sessions) and Administrative Services, 919-245- 2. Year 1 (FY 2015-16) Approved CIP 2152 Projects 3. County Capital Approved FY 2015- 16 CIP Projects 4. School Capital Approved FY 2015- 16 CIP Projects PURPOSE: To accept and approve the FY2015-20 Orange County Five-Year Capital Investment Plan, and adopt the Orange County CIP Projects of$22,793,345 for FY2015-16. BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) that establishes a budget planning guide related to capital needs for the County as well as Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to- year changes in priorities, needs, and available resources. Capital Investment Plan — Overview The FY 2015-20 CIP includes County Projects, School Projects, Proprietary Projects, and Special Revenue Projects. Attachment 1 is the FY2015-20 Capital Investment Plan Overall Summary (individual projects were provided to the Board of County Commissioners at previous work sessions, and revised projects presented and discussed at the June 9, 2015 and June 11 , 2015 work sessions). Attachment 2 lists the overall Orange County CIP projects of$22,793,345 in FY2015-16. Attachment 3 lists County Capital projects totaling $6,751,674 in FY2015-16. 2 Attachment 4 lists School Capital projects totaling $4,952,849 in FY 2015-16. (This does not include Lottery proceeds of $1,356,362; specific lottery funded projects will be presented to the Board of County Commissioners during FY2015-16.) FINANCIAL IMPACT: As noted in the attachments of the abstract. The Five-Year Capital Investment Plan is a long-range planning tool with a financial impact in FY2015-16. RECOMMENDATION(S): The Manager recommends that the Board accept and approve the FY2015-20 Orange County Five-Year Capital Investment Plan, and approve funding for FY2015-16, as stated in Attachment 2, Year 1 (FY 2015-16) in the Capital Investment Plan; and adopt the FY2015-16 County Capital projects as stated in Attachment 3 and FY 2015-16 School Capital projects as stated in Attachment 4. Attachment 1 3 Orange County Capital Investment Plan-Plan Summary-REVISED 061615 Fiscal Years 2015-20 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Total Year 10 Appropriations County Capital Projects 9,748,304 6,751,674 25,452,200 32,912,940 4,963,000 8,786,581 78,866,395 43,402,632 Special Revenue Fund(Article 46 Sales Tax) Economic Development 1,386,490 1,407,287 1,428,398 1,449,824 1,471,572 1,493,644 7,250,725 7,811,085 Chapel Hill Carrboro City Schools 852,690 865,482 878,464 891,641 905,013 918,588 4,459,188 4,803,805 Orange County Schools 533,800 541,807 549,934 558,182 566,555 575,052 2,791,530 3,007,265 Proprietary Capital Projects Water&Sewer Utilities 4,856,016 2,590,000 800,000 400,000 2,550,000 50,000 6,390,000 Solid Waste 4,056,061 1,177,884 1,539,916 850,332 493,849 1,108,960 5,170,941 4,622,899 Sportsplex 1,175,000 3,150,000 510,000 150,000 461,000 375,000 4,646,000 3,160,000 Schools Capital Projects Chapel Hill Carrboro City Schools 3,104,082 3,860,764 3,144,891 3,179,530 3,214,689 3,250,375 16,650,249 109,901,422 Orange County Schools 1,957,047 2,448,447 1,992,193 2,014,265 2,036,667 3,317,706 11,809,278 21,974,935 Total 27,669,490 22,793,345 36,295,996 42,406,714 16,662,345 19,875,906 138,034,306 198,684,043 Revenues/Funding Source Available Project Balances - Transfer from Capital Reserve - Transfer from General Fund-County 464,800 755,000 912,000 819,909 665,500 1,447,336 4,599,745 5,452,000 Transfer from General Fund- W&S Utilities - - - Transfer from General Fund-Schools 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,417 20,674,606 Transfer from other Capital Projects 207,600 20,000 100,000 120,000 County Capital Fund Balance - Visitors Bureau Fund Balance - Solid Waste Fund Balance 436,059 608,294 1,020,166 456,582 493,849 1,108,960 3,687,851 4,365,178 Sportsplex Fund Balance 225,000 350,000 510,000 150,000 461,000 375,000 1,846,000 1,660,000 Recycling-3R Fee - Lottery Proceeds 1,336,280 1,356,362 1,356,362 1,356,362 1,356,362 1,356,362 6,781,810 6,781,810 QSCBs Register of Deeds Fees 80,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 9-1-1 Funds 369,499 369,499 State 9-1-1 Funds - Grants&Contributions 250,000 300,000 455,000 3,450,000 250,000 500,000 4,955,000 1,957,500 Grants-Solid Waste Fund 105,000 - User Fees/Donations - 4 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Total Year 10 Article 46 Sales Tax Proceeds 2,772,980 2,814,576 2,856,796 2,899,647 2,943,140 2,987,284 14,501,443 15,622,155 Article 46 Sales Tax Proceeds- W&S 556,016 590,000 50,000 400,000 50,000 50,000 1,140,000 Article 46 Sales Tax Reserve Funds - State Revolving Loan Funds - Financing: Debt Financing-County Capital 8,745,904 5,247,175 23,985,200 28,563,031 3,967,500 6,659,245 68,422,151 35,593,132 Debt Financing- W&S Utilities 4,300,000 2,000,000 750,000 2,500,000 5,250,000 Debt Financing-Solid Waste 3,515,002 569,590 519,750 393,750 1,483,090 257,721 Debt Financing-Sportsplex 950,000 2,800,000 2,800,000 1,500,000 Debt Financing-Special Revenue Funds - - Debt Financing-E-9-1-1 - DebtFinancing-SchoolsCapital 1,228,000 1,258,300 2,486,300 104,419,941 Total 27,669,490 22,793,345 36,295,996 42,406,714 16,662,345 19,875,906 138,034,306 198,684,043 Orange County has established three Proprietary Funds used to account for services provided to customers.All three Funds are established as enterprise funds and fees are imposed on customers to pay for the full cost of providing the services. The Water&Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service. The Solid Waste Fund accounts for the revenues and expenses related to the provision of solid waste disposal and recycling activities. The Sportsplex Fund accounts for the revenues and expenses related to the services provided at the Orange County Sportsplex. 5 County Capital Projects Summary-REVISED 061615 Fiscal Years 2015-20 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Total Year 10 Appropriations Cedar Grove Community Center 2,822,226 - Southern Orange Campus(Future Planning) 2,000,000 2,000,000 2,000,000 Southern Human Services Center(Expansion) 150,000 6,475,000 6,625,000 Southern Branch Library - 472,500 6,375,000 6,847,500 Cedar Grove Community Center Library Kiosk 180,000 180,000 Main Branch Library-Remodel - - - - 1,200,000 HVAC Projects-Geothermal 202,500 - 858,360 Roofing Projects 179,010 172,000 206,700 78,609 149,300 606,609 1,959,272 Information Technology 1,300,000 878,100 500,000 500,000 500,000 500,000 2,878,100 2,500,000 Register of Deeds Automation 80,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 Proposed Jail 500,000 500,000 20,591,331 21,591,331 Whitted Building - - Environment and Agriculture Center 300,000 3,149,500 3,449,500 Government Services Center Annex 350,000 350,000 Parking Lot Improvements 120,000 120,000 2,750,000 Life Safety-ADA 25,000 95,000 - 55,000 150,000 120,000 Court Street Annex - 100,000 Historic Rogers Road Community Center/Infrastructure 260,000 3,025,000 3,285,000 Efland-Cheeks Community Center Upfit 424,581 424,581 Generator Projects 130,000 100,000 175,000 405,000 Affordable Housing Land Banking 1,000,000 1,000,000 Sheriff Equipment 517,798 - Board of Elections Equipment 679,870 169,575 169,575 Orange County Radio/Paging System Upgrades 500,000 500,000 500,000 500,000 1,500,000 500,000 Communication System Improvements 122,000 166,000 920,000 1,086,000 EMS Substations 1,200,000 600,000 2,100,000 3,900,000 1,500,000 9-1-1 Back-up Center 369,499 369,499 Blackwood Farm Park 147,400 150,000 1,900,000 1,218,200 3,268,200 - Bingham District Park 150,000 150,000 6,850,000 Cedar Grove Park Phase ll 200,000 100,000 300,000 1,500,000 Conservation Easements 250,000 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000 Upper Eno Nature Preserve-Public Access Area 125,000 430,000 555,000 100,000 Soccer.com Soccer Center Phase// 141,000 425,000 250,000 4,639,000 5,314,000 Lands Legacy 2,400,000 500,000 500,000 2,500,000 Millhouse Road Park 100,000 6,400,000 6,500,000 Mountains to Sea Trail 500,000 500,000 - 6 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Total Year 10 New Hope Preserve/Hollow Rock Public Access 125,000 25,000 235,000 260,000 165,000 Northeast District Park 150,000 150,000 7,850,000 River Park Phase II 300,000 300,000 Twin Creeks Park Campus Phase ll 200,000 200,000 7,800,000 Little River Park Phase II 100,000 75,000 175,000 250,000 Fairview Park Access and Parking Improvements 100,000 100,000 Facility Renovations and Repairs 256,500 1 300,000 115,000 118,000 110,500 113,000 756,500 Total 9,748,304 1 6,751,674 25,452,200 32,912,940 4,963,000 8,786,581 78,866,395 1 43,402,632 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Total Year 10 Revenues/Funding Source Available Project Balances - Transfer from Capital Reserve Transfer from General Fund 464,800 755,000 912,000 819,909 665,500 1,447,336 4,599,745 5,452,000 Transfer from Other Projects 207,600 20,000 100,000 120,000 Register of Deeds Fees 80,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 User Fees/Donations County Capital Fund Balance Visitors Bureau Fund Balance 9-1-1 Funds 369,499 369,499 State 9-1-1 Funds Grant Funding from State/Fed for Parks 250,000 250,000 250,000 250,000 250,000 500,000 1,500,000 1,750,000 Contributions from Other Infrastructure Partners 50,000 205,000 3,200,000 3,455,000 207,500 Debt Financing-Special Revenue Funds - Debt Financing-E-9-1-1 - Debt Financing 8,745,904 5,247,175 23,985,200 28,563,031 3,967,500 6,659,245 68,422,151 1 35,593,132 Total 9,748,304 6,751,674 25,452,200 32,912,940 4,963,000 8,786,581 78,866,395 1 43,402,632 7 County Capital Projects -REVISED (NEW) Fiscal Years 2015-20 Project Name Fairview Park Access and Parking Improvements Project Status New Functional Service Area Community and Environment Starting Date 7/1/2015 Department DEAPR Completion Date 71112016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Total Year 10 Appropriation Land/Building Construction/Repairs/Renovations 100,000 100,000 EquipmenbFumishings Total Project Budget - - 100,000 - - - - 100,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service - - Total Operating Costs - - - - - - - - Revenues/Funding Source Transfer from General Fund 100,000 100,000 General Fund-Debt Service - - - - - - Future Debt Issuance - Total - - 100,000 - - - - 100,000 - Project Description/Justification Year 1 (FY 2015-16)funds to provide improved access and parking improvements at Fairview Park. Attachment 2 $ Orange County CIP-Year 1 (FY 2015-16)Recommended Projects -REVISED 061615 Fiscal Years 2015-16 Fiscal Year 2015-16 Appropriations County Capital Projects: Southern Orange Campus(Future Planning) - Southern Human Services Center(Expansion) 150,000 Southern Branch Library 472,500 Cedar Grove Community Center Library Kiosk 180,000 Roofing Projects 172,000 Information Technology 878,100 Register of Deeds Automation 80,000 Proposed Jail 500,000 Environment and Agriculture Center 300,000 Parking Lot Improvements 120,000 Life Safety-ADA 95,000 Historic Rogers Road Community Center/Infrastructure 260,000 Generator Projects 130,000 Affordable Housing Land Banking 1,000,000 Board of Elections Equipment 169,575 9-1-1 Back-up Center 369,499 Conservation Easements 500,000 Upper Eno Nature Preserve-Public Access Area 125,000 Soccer.com Soccer Center Phase II 425,000 New Hope Preserve/Hollow Rock Public Access 25,000 River Park Phase II 300,000 Little River Park Phase ll 100,000 Fairview Park Access and Parking Improvements 100,000 Facility Renovations and Repairs 300,000 Total County Projects $ 6,751,674 Special Revenue Fund(Article 46 Sales Tax) Economic Development: Debt Service on Infrastructure 857,287 Buckhorn EDD Phase 2 Buckhorn-Mebane EDD Phase 3&4 Efland Sewer Flow to Mebane Infrastructure(Utility Service Agreement w/Mebane) 50,000 Collaborative Outreach 20,000 Small Business Loan Pool 200,000 Collateral Materials 20,000 Innovation Centers 100,000 -Launch Chapel Hill"Incubator Agricultural Economic Development 60,000 Business Investment Grants 100,000 Total Economic Development-Article 46 Sales Tax $ 1,407,287 Chapel Hill Carrboro City Schools: Technology-Student Access Computing Devices 432,741 Improvements at Older Schools 432,741 Total Chapel Hill-Carrboro City Schools $ 865,482 Orange County Schools: Technology-1:1 Initiative(District-wide)and Technology Upgrades 541,807 Total Orange County Schools $ 541,807 Total Article 46 Sales Tax $ 2,814,576 9 Proprietary Capital Projects Water&Sewer Utilities: Efland Sewer Flow to Mebane 240,000 Economic Development Infrastructure 50,000 Economic Development Utility Extension Projects 250,000 Hillsborough EDD 1,000,000 Eno EDD 1,050,000 Total Water&Sewer $ 2,590,000 Solid Waste: Recycling Operations-Purchase additional Rural carts;new Rural curbside truck;construction of new roll-cart distribution and maintenance facility; 1,177,884 replacement of Front End Loader and Recycling truck Total Solid Waste $ 1,177,884 Sportsplex: New Facilities Projects: Major Expansion-Phase 213(Indoor Turf Field and Court) 2,800,000 Parking Lot Repair/Repave 150,000 Pool Pump/Boiler 100,000 Ice Rink Repairs 75,000 Signage Upgrade 25,000 Total Sportsplex $ 3,150,000 Schools Capital Projects Chapel Hill Carrboro City Schools: Long Range Capital: Pay-As-You-Go Funds 2,274,765 Lottery Proceeds 835,626 Preliminary Planning Funds 750,000 Total $ 3,860,391 Orange County Schools: Long Range Capital: Pay-As-You-Go Funds 1,450,084 Lottery Proceeds 520,736 Preliminary Planning Funds 478,000 Total $ 2,448,820 Total School Projects $ 6,309,211 Total Appropriations $ 22,793,345 Revenues/Funding Source Transfer from General Fund-County 755,000 Transfer from General Fund-W&S Utilities Transfer from General Fund-Schools 3,724,849 Solid Waste Fund Balance 608,294 Sportsplex Fund Balance 350,000 Lottery Proceeds 1,356,362 Register of Deeds Fees 80,000 9-1-1 Funds 369,499 Grants&Contributions 300,000 Article 46 Sales Tax Proceeds 2,814,576 Article 46 Sales Tax Proceeds-Water&Sewer 590,000 Financing: Debt Financing-County Capital 5,247,175 Debt Financing-W&S Utilities 2,000,000 Debt Financing-Solid Waste 569,590 Debt Financing-Sportsplex 2,800,000 Debt Financing-Schools Capital 1,228,000 Total Revenues $ 22,793,345 Attachment 3 10 County Capital Approved Projects Capital Investment Plan FY 2015-16 The following County Capital projects are approved for fiscal year 2015-16. The Board will consider approval of the Five-Year 2015-20 Capital Investment Plan separately. Approved Funding Source Funding FY 2015-16 Transfer from General Fund $ 755,000 Register of Deeds Fees $ 80,000 9-1-1 Funds $ 369,499 Grant Funds $ 250,000 Contributions from Other Partners $ 50,000 Debt Financing County Capital $ 5,247,175 Total Funding Sources $ 6,751,674 Approved Projects Projects FY 2015-16 Southern Human Services Center(Expansion) $ 150,000 Southern Branch Library $ 472,500 Cedar Grove Community Center Library Kiosk $ 180,000 Roofing Projects $ 172,000 Information Technology $ 878,100 Register of Deeds Automation $ 80,000 Proposed Jail $ 500,000 Environment and Agriculture Center $ 300,000 Parking Lot Improvements $ 120,000 Life Safety-ADA $ 95,000 Historic Rogers Road Community Center/Infrastructure $ 260,000 Generator Projects $ 130,000 Affordable Housing Land Banking $ 1,000,000 Board of Elections Equipment $ 169,575 9-1-1 Back-up Center $ 369,499 Conservation Easements $ 500,000 Upper Eno Nature Preserve-Public Access Area $ 125,000 Soccer.com Soccer Center Phase II $ 425,000 New Hope Preserve/Hollow Rock Public Access $ 25,000 River Park Phase II $ 300,000 Little River Park Phase II $ 100,000 Fairview Park Access and Parking Improvements $ 100,000 Park and Recreation Facility Renovations and Repairs $ 300,000 Total Projects $ 6,751,674 Attachment 4 11 School Capital Approved Projects Capital Investment Plan FY 2015-16 The following School Capital projects are approved for fiscal year 2015-16. The Board will consider approval of the Five-Year 2015-20 Capital Investment Plan separately. Approved Funding Source Funding FY 2015-16 Transfer from General Fund - PAYG (CHCCS) $ 2,274,765 Transfer from General Fund - PAYG (OCS) $ 1,450,084 Debt Financing (CHCCS) $ 750,000 Debt Financing (OCS) $ 478,000 Total Funding Sources $ 4,952,849 Approved Projects Projects FY 2015-16 Classroom Improvements -CHCCS $ 250,000 Electrical Systems -CHCCS $ 41,756 Mechanical Systems- CHCCS $ 264,088 Mobile Classrooms -CHCCS $ 128,000 Roofing Projects- OCS $ 35,912 Technology--CHCCS $ 1,555,009 Preliminary Planning Funds -CHCCS $ 750,000 ADA Compliance- OCS $ 141,000 Athletic Facilities- OCS $ 153,000 Classroom/Building Improvements -OCS $ 136,550 Energy Efficiency/Lighting Improvements -OCS $ 54,133 Mechanical Systems- OCS $ 3,500 Roofing Projects- OCS $ 596,200 School Safety and Security- OCS $ 335,701 Vehicle Replacement- OCS $ 30,000 Preliminary Planning Funds -OCS $ 478,000 Total Projects $ 4,952,849