HomeMy WebLinkAboutAgenda - 06-16-2015 - 6i 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 16, 2015
Action Agenda
Item No. 6-i
SUBJECT: Authorization for County Manager to Award County Detention Facility
Professional Services Agreement
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No
("AMS"), Finance &
Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Jeff Thompson, 919-245-2658
David Cannell, 919-245-2651
Paul Laughton, 919-245-2152
PURPOSE: To consider delegating authority to the County Manager to execute a Professional
Services Agreement with the selected designer for the County Detention Facility, upon final
review of the County Attorney, during the summer break.
BACKGROUND: On May 21, 2015 Orange County received responses to its Request for
Qualifications ("RFQ") issued on April 28, 2015 for professional design services for the Orange
County Detention Facility in accordance with North Carolina Procurement Law and the Federal
Mini-Brooks Act governing the selection and procurement of professional services firms. The
facility is contemplated to be designed from August 2015 through the spring of 2016.
Construction is scheduled to begin no later than September 2016 and should be substantially
complete no later than September 2019.
Staff is now evaluating the RFQ responses and will begin interviewing selected firms in mid to
late June. A firm will be selected by staff to enter into scope and fee negotiations. Once this is
accomplished, the professional services agreement will be finalized. Since this process will
most likely be successfully completed during the summer break, staff recommends the Board
authorize the County Manager to execute the agreement which will be in excess of the Board
authorized $90,000 amount for Professional Services Agreements.
FINANCIAL IMPACT: The FY2015-20 Capital Investment Plan ("CIP") contemplates a
negotiated professional services budget between 6% and 9% of construction costs, or
approximately $1.1 million to $1.6 million. These services would be contracted incrementally
over several phases of the project. The initial schematic design phase beginning in the summer
of 2015 would account for approximately $250,000 to $400,000 of the full professional services
cost for the project.
RECOMMENDATION(S): The Manager recommends the Board delegate authority to the
County Manager to execute a Professional Services Agreement with the selected designer for
the County Detention Facility, upon final review of the County Attorney, during the summer
break.