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Home My WebLink AboutAgenda - 06-16-2015 - 6g 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2015 Action Agenda Item No. 6-g SUBJECT: Dedication of Right of Way and Permanent Drainage Easements Servicing the Churton Street Access and Public Transportation Improvements DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No ("AMS"), Department of Environment, Agriculture, Parks and Recreation ("DEAPR"), County Attorney ATTACHMENT(S): INFORMATION CONTACT: 1) Deed of Easement Jeff Thompson, 919-245-2658 2) Site Indicator David Stancil, 919-245-2522 3) NCDOT Email John Roberts, 919-245-2318 PURPOSE: To consider approving a dedication of Right of Way and Permanent Drainage Easements to service the Churton Street access and public transportation improvements as presented, upon final review of the County Attorney, and to authorize the Chair to sign on behalf of the Board. BACKGROUND: The Town of Hillsborough is requesting this dedication (see Attachment 1, "Deed of Easement") in order to install and service a bus stop as part of the larger Churton Street access improvement project (see Attachment 2, "Site Indicator"). A new crosswalk will also be added across Churton Street at the Nash and Kollock Street intersection at this point, connecting to the bus stop. The improvements are scheduled to be installed during the summer and fall of 2015. The right-of-way request will require approximately 2,640 square feet of the County's River Park along Churton Street to be dedicated. This area is currently largely a wooded edge along the road with a slope that changes from steep to slight, with a mix of 10-12 young and moderately- aged hardwoods that would be removed for construction and will be replaced after the project is complete This bus stop improvement will include landscaping and storm water drainage treatment work east of the bus stop that will be coordinated with the County's future River Park entrance from Churton Street. The Town of Hillsborough will accommodate potentially needed adjustments and coordination regarding this future park entrance through a standard encroachment agreement once the entrance design is complete (see Attachment 3, "NCDOT Email"). 2 Orange County will continue to work with the Town of Hillsborough to ensure coordination for the successful installation of these improvements. FINANCIAL IMPACT: The right-of-way dedication and permanent drainage easement will impact the design of the planned River Park improvements scheduled for FY 2015-16, although the degree of financial impact of the work cannot be determined until final drawings are done, the work completed, and the plan for new park improvements finalized. The bus stop right-of- way and drainage easement will require regrading the slope into River Park, making another sliver of the park largely unusable. Additionally, the new crosswalk associated with the project effectively creates a new entryway into River Park, which - while a positive pedestrian improvement to the park - will make new trail connections from that point prudent to include in the FY 2015-16 work. Staff estimates the new trail connections that would be triggered by these improvements to be approximately $10-20,000, which would be funded from the Capital Investment Plan project. RECOMMENDATION(S): The Manager recommends the Board approve a dedication of Right of Way and Permanent Drainage Easements to service the Churton Street access and public transportation improvements as presented, upon final review of the County Attorney, and to authorize the Chair to sign on behalf of the Board. 3 Attachment 1 (Orange County letterhead) June 16, 2015 Town of Hillsborough 101 E. Orange Street P.O. Box 429 Hillsborough, NC 27278 Re: Offer of Dedication of Additional Rights-of-Way& Permanent Drainage Easement for Town of Hillsborough —Churton Street Improvement Project Orange County, NC the current owner of the area described below does hereby dedicate and convey unto the Town of Hillsborough, its successors and assigns, all of its rights, title and interest in and to the Additional Rights-of-Way and Permanent Drainage Easement as shown on "Exhibit of Additional Rights- of-Way & Permanent Drainage Easement for Town of Hillsborough" prepared by Summit Design and Engineering Services, PLLC, and more particularly described as follows: Additional Right of Way Commencing at a #5 rebar set in the margin of the Rights-of-Way of NC Hwy 86 North, also known as South Churton Street in the Town of Hillsborough, North Carolina, and having the NC State Plane Coordinate of N: 845619.8844 usft, E: 1970679.4474 usft, and being the Point of Beginning. From said Point of Beginning, the following courses and distances: NO2°08'12"W 240.00' to a #5 rebar set; N88°01'29"E 9.16' to a #5 rebar set; S01°58'31"E 240.00' to a #5 rebar set; S88°01'29"W 8.49' to the Point of Beginning and being +/- 2,117.53 square feet. Permanent Drainage Easement Commencing at a #5 rebar set in the margin of Rights-of-Way of NC Hwy 86 North, also known as South Churton Street in the Town of Hillsborough, North Carolina, and having the NC State Plane Coordinate of N845694.1329 usft, E: 1970685.3768 usft, and being the Point of Beginning. From said Point of Beginning, the following courses and distances: N88°01'29"E 20.00' to a #5 rebar set, S01°58'31"E 24.00' to a #5 rebar set; S88°01'29"W 20.00'; N01°58'31"W 24.00' to a #5 rebar set to the Point of Beginning and being +/- 480 square feet. 4 IN WITNESS WHEREOF, this letter is executed by the duly authorized offices of Orange County, NC and its corporate seal to be hereunto affixed, all on the day and year first above written. Orange County, NC Attest: By: Title: Title: NORTH CAROLINA ORANGE COUNTY I, , a Notary Public, hereby certify that personally appeared before me this day and acknowledged that is the of Orange County, NC, a corporation, and that by authority duly given as the act of the corporation, the foregoing instrument was signed in its name by its , sealed with its corporate seal, and attested as its Secretary. Notary Public Signature My Commission Expires: Attachment 2 �, JZX2ELmJ am IILL,— 4n. { 1;111 -ills 1 � Y �q ��•a•A1 Y m ;KING F tA dr -T I ^Yi V R t w' p Historic Courthouse MARGARET,; AN y , Orange County Justice Facility . z Farmers =r i� Market NASH, S. Proposed � Bus Stop River Park " �� us „��- Qom' �4 �� •� Churton Street Access Improvements Project (CSAIP): Study Area N CSAIP Project Area W�E s Attachment 3 1 6 From: Edwards,Charles N [mailto:cnedwards@ncdot.gov1 Sent: Friday,May 29, 201510:59 AM To: Stephanie Trueblood Cc: 'Tracy Parrott(tracy.parrott @summitde.net)' Subject: RE: Churton Bus Stop Typically, revision of the PDE meets and bounds would not be required. Installations or other work within the PDE can be authorized by way of the encroachment agreement.They will need to get an approved encroachment agreement to make the trail connection to the sidewalk regardless of this PDE. I'll be happy to address any specific design related questions they may have. C.N. Edwards, Jr. PE District Engineer P. 0, Box 766 115 E. Crescent Square Drive Graham, NC 27253 Phone(336) 570-6833 Fax (336) 570-6873 Email correspondence to and from this sender is subject to the N.C. Public Records Law and may be disclosed to third parties. From: Stephanie Trueblood [mailto:Stephanie Trueblood(o�hillsboroughnc.org] Sent: Friday, May 29, 2015 10:26 AM To: Edwards, Charles N Cc: 'Tracy Parrott (tracy,parrott summitde.net)' Subject: RE: Churton Bus Stop Quick clarification...Will you verify that if Orange County needs to revise the PDE due to extending the pipe or installing another drainage feature like a rain garden in the vicinity of the new trail into the park that it is indeed possible to record a new plat in coordination with NCDOT? I ask for this clarification because County staff is still in process of designing the new entrance and doesn't want to be hemmed in by the current PDE. They simply want to ensure that if they need to adjust it that it will be possible. Thanks, Stephanu Stephanie Trueblood,Planner Town of Hillsborough P.O.Box 429 Ph:919.732.1270 ext 74 Fax: 919.644.2390 stephanie.trueblood@hillsboroughnc.org "Pursuant to NCGS Chapter 132,Public Records,this electronic mail message and any attachments hereto,as well and any electronic mail messages)that maybe sent in response to it'may'be considered public record and as such are subject to request and review by anyone at anytime".