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Home My WebLink AboutAgenda - 06-16-2015 - 6f 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 16, 2015 Action Agenda Item No. 6-f SUBJECT: JCPC Certification FY 2015-2016 DEPARTMENT: Social Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1. NC Department of Public Safety Juvenile Crime Prevention Council Nancy Coston, 245-2800 Certification 2. FY 2015-16 County Funding Allocation Grid PURPOSE: To approve the Orange County Juvenile Crime Prevention Council (JCPC) Certification for FY 2015-2016. BACKGROUND: Orange County receives $277,731 from the NC Department of Public Safety to provide program services to juvenile offenders through the JCPC. The County is required to provide a 30 percent match which totals $83,321 . (Note: The attached funding grid reflects the County match as well as other local dollars awarded to the program agencies). Every JCPC in the State of North Carolina must be certified to perform the legislated duties outlined in the North Carolina General Statutes. The certification verifies that the local JCPC has completed the following responsibilities in its efforts to function within the guidelines of legislation: • Membership: positions are filled and appointed by the County Commissioners with staggered terms; • By-laws: the JCPC has current bylaws; • Policies and Procedures: the JCPC has written policies and procedures for funding of programs and conflict of interest; • Leadership: the JCPC has a Chair and Vice-Chair at a minimum; • Minutes: minutes of meetings are recorded and maintained; • Meetings: the JCPC meets at least bi-annually and a majority of members is required to conduct business; • Program Monitoring/Evaluation: the JCPC monitors and evaluates all funded programs; • Media and Requests for Proposal (RFP): the JCPC communicates through the media and by written RFP the availability of funding to all public and private non-profit agencies and interested community members that serve at-risk children and their families; 2 • Public Awareness: the JCPC announces meetings in advance to the public and makes the community aware of the results of the planning process; • Risk Factor Assessment: the JCPC documents prioritization of risk factors; • Comprehensive Strategy Assessment: the JCPC documents services available to meet prioritized risk factors and an assessment of gaps issues and barriers to needed services; • Needed interventions: the JCPC documents the prioritized, needed interventions; • Outcomes and Strategies; the JCPC reviews juvenile justice data and develops specific outcomes and strategies for implementation; • Funding: the JCPC Annual Plan includes the Funding Plan and descriptions of funded and non-funded programs. FINANCIAL IMPACT: The Certification document must be received by the NC Department of Public Safety, Division of Adult Correction and Juvenile Justice, by June 30, 2015 in order for local program funds to be disbursed beginning July 1St RECOMMENDATION(S): The Manager recommends that the Board approve the JCPC Certification for FY 2015-2016 and authorize the Chair to sign the associated documents. U Attachment 1 3 NC Department of Public Safety Juvenile Crime Prevention Council Certification Fiscal Year: 2015 -2016 County: ORANGE Date: May 27, 2015 CERTIFICATION STANDARDS i STANDARD #1 - Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? YES B. Is the membership list attached? YES C. Are members appointed for two year terms and are those terms staggered? YES D. Is membership reflective of social-economic and racial diversity of the community? YES E. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §1438-846? YES If not, which positions are vacant and why? c STANDARD #2 - Organization A. Does the JCPC have written Bylaws? YES B. Bylaws are ® attached or ❑ on file (Select one.) C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. YES D. Does the JCPC have written policies and procedures for funding and review? YES E. These policies and procedures ® attached or ❑ on file. (Select one.) F. Does the JCPC have officers and are they elected annually? YES JCPC has: ® Chair; ® Vice-Chair; ❑ Secretary; ❑ Treasurer. STANDARD #3 - Meetings A. JCPC meetings are considered open and public notice of meetings is provided. YES f B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? YES c C. Does the JCPC meet bi-monthly at a minimum? YES D. Are minutes taken at all official meetings? YES E. Are minutes distributed prior to or during subsequent meetings? YES STANDARD #4 - Planning A. Does the JCPC conduct an annual planning process which includes a needs assessment, monitoring of programs and funding allocation process? YES B. Is this Annual Plan presented to the Board of County Commissioners and to DPS? YES C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? YES Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised July 2014 NC Department of Public Safety Page 1 of 4 Juvenile Crime Prevention Council Certification (cont'd) 4 STANDARD#5 - Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non- profit agencies which serve children or their families and to other interested community members? (® RFP, distribution list, and article attached) YES B. Does the JCPC complete an annual needs assessment and make that information available to agencies which serve children or their families, and to interested community members? YES STANDARD #6 — No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N.C.G.S. §105-243.1, at the Federal, State, or local level? YES Briefly outline the plan for correcting any areas of standards non-compliance. Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Form JCPC/OP 002 (b) JCPC Certification Budget Pages detailing the expenditure budget must be attached to this certification. The JCPC Certification must be received by June 30, 2015. JCPC Administrative Funds SOURCES OF REVENUE DPS JCPC Only list requested funds for JCPC Administrative Budget. $15,000 Local $4,650 Other Total $20,150 JCPC Chairperson Date Chairman, Board of County Commissioners Date DPS Designated Official Date Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised July 2014 NC Department of Public Safety Page 2 of 4 Juvenile Crime Prevention Council Certification (cont'd) 5 ORANGE County FY 15-16 Instructions: N.C.G.S. § 14313-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Jeff Reilly Coordinator of W M Safe Schools Michael Gilbert Student Discipline and Safety Officer 2) Chief of Police Tracy Perry Juvenile ® W F Investigator 3) Local Sheriff or designee Tina Sykes Lieutenant ® W F 4) District Attorney or designee Jeff Neiman Assistance W M District Attorney 5) Chief Court Counselor or designee Peggy Hamlett Chief Court ❑ W F Counselor 6) Director,AMH/DD/SA, or designee Tom Velivil MH/SA A M Coordinator Manager 7) Director DSS or designee Bernard Miles CPS Treatment ® B M Supervisor 8) County Manager or designee Sharron Hinton Human Services ® B F Manager 9) Substance Abuse Professional Maggie F Simpson ❑ 10) Member of Faith Community Ryan Brooks Pastor ❑ B M 11) County Commissioner Mia Burroughs County ❑ W F Commissioner 12) Two Persons under age 18 ❑ (State Youth Council Representative,if available) ❑ 13) Juvenile Defense Attorney Kellie Mannette Attorney at Law ❑ W F 14) Chief District Judge or designee Jay Bryan District Court ® W M Judge 15) Member of Business Community Meg McGurk Director, Chapel W F Hill Downtown ❑ Partnership 16) Local Health Director or designee Donna King Director, Health W F Prom&Ed Services 17) Rep.United Way/other non-profit Ashley Taylor Community El B F Impact Director Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised July 2014 NC Department of Public Safety Page 3 of 4 Juvenile Crime Prevention Council Certification cont'd 6 1 ❑ Manager 19) County Commissioner appointee Kristi Price Juvenile Court ❑ B F Counselor 20) County Commissioner appointee Mike Cureton Executive El B M Director 21) County Commissioner appointee ❑ 22) County Commissioner appointee ❑ 23) County Commissioner appointee ❑ 24) County Commissioner appointee ❑ 25) County Commissioner appointee ❑ Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised July 2014 NC Department of Public Safety Page 4 of 4 Attachment 2 7 Orange County NC DPS - Community Programs - County Funding Allocation Available Funds: $ $277,731 Local Match: $ $220,971 Rate: 30% A Program Agreement Form for each program listed below is included as an attachment to the Community Prevention and Intervention Plan. :;:::>:.:;;;:L�CAL:FT31I)1GN ;>: OiHFR: >:OTHR" :':::>:::":_:;::: i.:p'" .•. ................................ »: »::::ProgrAitr:pro Eder_. >:DT S.... .L.caT.CesTiy: LocahTn�:. :>: .StitteJ: »: mils. ;,...:>.Total:.::.: Non. .:.:..:..:...:.:.:.:..:.:.:.:.:... ....... .... .......................... ..... .......... .................. undmg:'::;....,.... T md:>;: ;;:Federal:>:»»»>: >::;::...:.: ....::• :.......................•. .......................... ............. :::::>;...;....;.: Progrdm ... ........................................................ ............... .................. ..............,..............:.:.:,,.;. ;.. Revenues 1 Boomerang $25,200 $42,650 $106,649 $174,499 .'$6% 2 Community Service and Restitution $86,325 $54,056 $140,381 �.39%0 3 Family Advocacy Network $40,722 $12,217 $114,913 $167,852 4 Mediation/Conflict Resolution $25,538 $18,161 $43,699 4 % s Psychological Services $11,294 $3,388 $1,293 $15,975 29% 6 School Liaison $6,995 $28,309 $35,304 $0%, 7 Teen Court $38,750 $24,317 $63,067 r a Wrenn House $9,185 $21,756 $30,941 7&0, L 9 Young Warriors $18,222 $11,467 $7,000 $36,689 . SQ°Xo 10 JCPC Administrative Budget $15,500 $4,650 $20,150o�o.': 11 $0 #D11 o 12 $0 9101,13 $0.#IQ $0 #DI 15 Unallocated DPS Funds »»»»» $0 #gmbi 16 $0 #D1u/01 i; C 17 $0 #D1VId ra $0 #Q,1V1,0! TOTALS: $277,731 $220,971 $0 $0 $229,855 $728,557 62% The above plan was derived through a planning process by the Orange County Juvenile Crime Prevention Council and represents the County's Plan for use of these funds in FY 2015-2016 . i Chairperson,Juvenile Crime Prevention Council (Date) Chairperson,Board of County Commissioners (Date) or County Finance Officer sss,