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ORD-2015-017
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 16, 2015
Action Agenda
Item No. 6-c
SUBJECT: Fiscal Year 2014-15 Budget Amendment#10
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2014-
15.
BACKGROUND:
County Capital Project Ordinances
1. At the May 19, 2015 meeting, the Board of County Commissioners approved the Final
Financing Resolution authorizing the issuance of$15,870,000 in Installment Financing for
various Capital Investment Plan projects and equipment. This Installment Financing
includes projects/equipment, such as the Central Permitting System project, the
replacement of voting machines and purchase of electronic poll books for the Board of
Elections, as well as the replacement of in-car cameras for the Sheriff's Office. With the
approval of the financing package, this budget amendment provides for the creation and
amending of the following County Capital Project Ordinances to include this funding in FY
2014-15:
Information Technology Projects ($800,000) — Project# 30007
Revenues for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
From General Fund (PAYG) $1,365,257 $0 $1,365,257
Installment Financing $5,238,500 $800,000 $6,038,500
Appropriated Fund Balance $200,000 $0 $200,000
Total Project Funding 1 $6,803,757 $800,000 $7,603,757
2
Appropriated for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
Information Technology $6,803,757 $800,000 $7,603,757
Total Costs $6,803,757 $800,000 $7,603,757
Board of Elections Voting Equipment ($679,870) — Project# (30070) - new
Revenues for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
Installment Financing $0 $679,870 $679,870
Total Project Funding $0 $679,870 $679,870
Appropriated for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
Voting Equipment/Poll Books $0 $679,870 $679,870
Total Costs $0 $679,870 $679,870
Sheriff's Office Equipment ($517,798) — Project# (30075) - new
Revenues for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
Installment Financing $0 $517,798 $517,798
Total Project Funding $0 $517,798 $517,798
A ppropriated for this project:
Current FY FY 2014-15 FY 2014-15
2014-15 Amendment Revised
Equipment(In-Car Cameras) $0 $517,798 $517,798
Total Costs $0 $517,798 $517,798
Miscellaneous
2. The FY 2014-15 Board of Commissioners' Approved Budget included funds for an
anticipated Health Insurance increase of up to $423,446 in a Governing and
Management Non-Departmental line item. This budget amendment provides for the
actual allocation of these funds to cover health insurance expenditures within
departments. The funds will cover the health insurance rate increases that were effective
January 1, 2015. (See Attachment 1, column 1)
3. The FY 2014-15 Board of Commissioners' Approved Budget also included funds of
$1,675,000 for a Cost of Living Adjustment (COLA) of 1.5%, effective July 1, 2014 and an
employee performance award of either $500 or $1,000, effective with Work Planning and
Performance Review (WPPR) dates from July 1, 2014 to June 30, 2015. This budget
amendment provides for the actual allocation of these funds to cover the COLA and
performance awards within departments. (See Attachment 1, column 2)
3
4. The FY 2014-15 Board of Commissioners' Approved Budget included funds of $72,790
for an increase in the Living Wage from $10.97/hour to $12.76/hour, effective July 1,
2014. This budget amendment provides for the actual allocation of these funds to cover
the Living Wage increase within the affected departments. (See Attachment 1, column 3)
5. The FY 2014-15 Board of Commissioners' Approved Budget included funds of $800,000
to continue the County match of employees' contributions of up to $50.00 per pay period
for all general (non-sworn law enforcement officer) employees, and provided for an
additional estimated $325,000 to increase the match to $63.00 per pay period. This
budget amendment provides for the allocation of projected year-end actuals of $574,754
to cover these increases within departments. (See Attachment 1, column 4)
Department of Environment, Agriculture, Parks and Recreation
6. The Soil and Water Division, within the Department of Environment, Agriculture and
Parks and Recreation (DEAPR), has received $354 from the NC Department of
Agriculture. The revenue is a Personnel Reimbursement that staff will use for equipment
repairs. This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
Emergency Services
7. The Emergency Services Department has been awarded a Tier II Grant by the North
Carolina Department of Public Safety in the amount of $1,104. These funds will be
utilized by the County's Local Emergency Planning Committee (LEPC) for hazardous
materials emergency planning, training, and related exercises. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column 6)
Department of Social Services
8. Due to the Department of Social Services (DSS) participating in the automated Medicaid
and Affordable Care system through NCFAST, enhanced revenue is now available for all
costs related to Medicaid administration. These additional funds total $800,000 for fiscal
year 2014-15. Based on a plan approved by the State, some funds will be used for
Information Technology equipment for staff working in Medicaid. As approved by the
Board, funds within the DSS budget are also being utilized to address costs for
renovating the space at Hillsborough Commons for employment and supportive services.
The agency is also requesting to use some of these additional funds to support crisis
services for clients, staff costs, and related expenses through June 30, 2015. This
budget amendment provides for the receipt of these additional funds for the above stated
purposes. (See Attachment 1, column 7)
Department on Aging
9. The Department on Aging has received notification of additional revenue for Operation
FAN. Duke Energy and Valassis Energy donated funds, totaling $3,242, for fans and air
conditioners, for Orange County older adults. This budget amendment provides for the
receipt of these additional funds. (See Attachment 1, column 8)
4
Non-Departmental
10.Donated funds of $500 have been received for the County's use through the Community
Giving Fund, in the support of the My Brother's Keeper Youth Summit, which occurred on
May 9, 2015 at East Chapel Hill High School. This event was sponsored by Orange
County, and the towns of Chapel Hill, Carrboro, and Hillsborough. This budget
amendment provides for the receipt of these Community Giving funds for the above
stated purpose. (See Attachment 1, column 9)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2014-15.
Attachment 1. Orange County Proposed 2014-15 Budget Amendment
The 2014-15 Orange County Budget Ordinance is amended as fo lbws: 5
#8 Receipt of
#5 DEAPR- #6 Emergency donated funds
#3 Allocation of Personnel Services-Local #7 Social Services- through the
#1 Heath Insure of #2 FA nd M rk #4 Allocation of #9 Department on
Encumbrance Budget as Budget as Amended funds for Living Reimbursement Emergency Receipt of additional Community Giving Budget as Amended
Original Budget Carty FOrvrertls Amended Through BOA#9 He($423,urance COLAand00) Wage Increase 401(k) funds from the NC Planning Committee Medicaid funds Fund in support of Aging-Operation Through BOA#10
($423,446) ($1,675,000) ($72,790) ($574,754) Department of (LEPC)Grant Funds ($800,000) MY Brother's Keeper Fan($3,242)
Agriculture($354) ($1,104) Youth Summit
($500)
General Fund
Revenue
Property Taxes $ 145,714,650 $ $ 145,714,650 $ 145,714,650 $ $ $ $ $ $ $ $ $ $ 145,714,650
Sales Taxes $ 19,001,962 $ $ 19,001,962 $ 19,001,962 $ $ $ $ $ $ $ $ $ $ 19,001,962
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000
Intergovernmental $ 13,575,486 $ $ 13,575,486 $ 19,168,224 $ $ $ $ $ 354 $ 1,104 $ 800,000 $ $ $ 19,968,578
Charges for Service $ 9,799,005 $ $ 9,799,005 $ 9,912,038 $ $ $ $ $ $ $ $ $ $ 9,912,038
Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ $ $ $ $ $ 105,000
Miscellaneous $ 798,065 $ 798,065 $ 920,881 $ 500 $ 3,242 $ 924,623
Transfers from Other Funds $ 1,052,600 $ 1,052,600 $ 1,057,160 $ 1,057,160
Fund Balance $ 10,068,343 $ 775,478 $ 10,843,821 $ 12,953,497 $ 12,953,497
Total General Fund Revenues $ 200,428,111 $ 775,478 $ 201,203,589 $ 209,145,662 $ $ $ $ $ 354 $ 1,104 $ 800,000 $ 500 $ 3,242 $ 209,950,862
Expenditures
Governing&Management $ 17,550,722 $ 227,080 $ 17,777,802 $ 17,792,094 $ 370,779 $ 1,450,974 $ 71,271 $ 477,731 $ $ $ $ 500 $ $ 15,421,839
General Services $ 19,372,273 $ 102,019 $ 19,474,292 $ 19,505,096 $ 39,120 $ 161,909 $ 3,684 $ 64,311 $ $ $ $ $ $ 19,774,120
Community&Environment $ 7,548,601 $ 181,511 $ 7,730,112 $ 7,803,916 $ 38,246 $ 178,613 $ 30,100 $ 71,047 $ 354 $ $ $ $ $ 8,122,276
Human Services $ 32,242,706 $ 118,064 $ 32,360,770 $ 37,916,963 $ 145,793 $ 599,118 $ 10,359 $ 227,655 $ $ $ 800,000 $ $ 3,242 $ 39,703,130
Public Safe $ 22,382,107 $ 146,804 $ 22,528,911 $ 22,575,748 $ 136,032 $ 468,004 $ 8,704 $ 95,032 $ $ 1,104 $ $ $ $ 23,283,874
Culture&Recreation $ 2,696,035 $ $ 2,696,035 $ 2,716,876 $ 11,588 $ 43,330 $ 18,424 $ 19,686 $ $ $ $ $ $ 2,809,904
Education $ 93,456,398 $ 93,456,398 $ 93,456,398 $ $ $ $ $ $ $ $ $ $ 93,456,398
Transfers Out $ 5,179,269 $ 5,179,269 $ 7,379,321 $ $ $ $ $ $ $ $ $ $ 7,379,321
Total General Fund Appropriation $ 200,428,111 $ 775,478 $ 201,203,589 $ 209,145,662 $ $ $ $ $ 354 $ 1,161 $ 800,000 $ 500 $ 3,242 $ 209,950,862
i
Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2014-15
General Fund Budget Summary
Original General Fund Budget $200,428,111 Pain:
Additional Revenue Received Through includes$9,000 for Orange
Budget Amendment#10 (June 16, 2015) County's share of a possible
Grant Funds $499,233 joint regional public safety
Non Grant Funds $6,138,364 training facility(BOA #1);
ated
$30,804 coon to cover 2nd Primary
General Fund - Fund Balance for Anticipated election costs(BOA #1);
Appropriations (i.e. Encumbrances) $775,478 transfer of$42,500 in
General Fund - Fund Balance Appropriated to deferred revenue/in-flows
Cover Anticipated and Unanticipated from the General Fund to the
Expenditures $2,109,676 Grant Projects Fund (BOA
#1); Appropriation of$36,337
Total Amended General Fund Budget $209,950,862 from the Sheriff's Drug fund
Dollar Change in 2014-15 Approved General account to purchase a vehicle
Fund Budget $9,5227751 (BOA #6)
% Change in 2014-15 Approved General Fund
Budget 1 4.75%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time Paul:
Equivalent Positions 842.550 Increase of.10 FTE for a Public
Original Approved Other Funds Full Time Health Nurse,and approved
Equivalent Positions 82.700 moving a temporary position to
Position Reductions during Mid-Year a permanent position (.50 FTE)
BOA #4-B; creation of a new 1.0
Additional Positions Approved Mid-Year 1.600 FTE Legal Advisor to the Sheriff
Total pprove Full-I ime- quiva en (on 12/1/14)
Positions for Fiscal Year 2014-15 926.850