HomeMy WebLinkAbout2015-245-E Health - Forum for Youth Investment-Ready by 21 for coaching and consulting services $8,750 DocuSign Envelope ID: 76A32744-ADOD-41DA-81B5-2F410532994B
[Departmental Use Only]
TITLE Forum for Youth Invest
FY 14/15
ORANGE COUNTY
CONTRACT UNDER $15,000.00
NORTH CAROLINA
THIS AGREEMENT, made and entered into this 8th day of May, 2015, ("Effective Date")by and
between Orange County, North Carolina, a body politic and corporate organized under the laws of the State
of North Carolina, (the "County"), party of the first part; and Forum for Youth Investment (the "Provider"),
party of the second part;
WITNESSETH:
For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby
contracts for the services of the Provider, and the Provider agrees to provide the following services to the
County in accordance with the terms of this Agreement, time being of the essence:
The services and/or materials (hereinafter referred to collectively as "Services") to be furnished
under this Agreement are as follows: Will provide coaching and consulting services with a focus on the
implementation of collective impact and the goal of building a pipeline of services, programs, and policies
for youth/family success during the term of Agreement: See Exhibit A "Family Success Alliance Scope of
Services" which is attached and hereby incorporated by reference.
The term of this agreement rendered shall be from May 1, 2015 to June 30,2016.
Provider represents and agrees that Provider is qualified to perform and fully capable of performing and
providing the services required or necessary under this Agreement in a fully competent, professional and
timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in
the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies,
ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not
sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or
responsibility granted or required by this Agreement,without the prior written approval of the County.
SPECIFIC TERMS
I. Pam: The County agrees to pay for Services satisfactorily performed in accord with this
Agreement. Payment shall include all compensation due the Provider from County. The total amount to be
paid by the County shall not exceed Eight Thousand Seven Hundred Fifty Dollars, ($8,750) to be paid as
follows: Eight Thousand Dollars ($8,000) to be paid for satisfactorily performed Services; Seven Hundred
Fifty Dollars ($750) to be paid as Reimbursable Expenses for reasonable and actually incurred travel
expenses by Provider for this Project. Reimbursable Expenses shall be paid by County subject to Provider's
timely submission of valid receipts of any such expenses and approval by the County. Payment for Services
and Reimbursable Expenses shall be made within thirty (30) days of an invoice properly submitted to
County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without
fault or penalty,withhold any payment associated with the work to be performed until such time as said work
is completed.
2. Non—waiver: Failure by County at any time to require the performance by Provider of any
of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor
shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of
this Non-Waiver Clause.
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DocuSign Envelope ID: 76A32744-ADOD-41DA-81B5-2F410532994B
3. Independent Contractor: The Provider shall operate as an independent contractor and the
County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated
as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or
workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of
any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider.
4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability
Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may
be required by Owner's Risk Manager as such insurance requirements are described in the Orange County
Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is
incorporated herein by reference and may be viewed at htip://orangecounlync.gov/.purchasing/contracts.asD .
If Owner's Risk Manager determines additional insurance coverage is required such additional insurance
shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall
not commence work until such insurance is in effect and certification thereof has been received by the
Owner's Risk Manager.
5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County
from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable
attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or
destruction of any property caused in whole or in part by any negligent or intentional act or omission on the
part of the Provider.
6. Termination: This Agreement may be terminated at any time by mutual written agreement of
the parties or by the County upon written notice to the Provider.
7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be
bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the
Agreement between the parties unless and until modified in writing and signed by the parties. This
Agreement together with any amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article I IA and Article 40 of
North Carolina General Statute Chapter 66.
8. Priori 1y: In determining the basic services to be provided, should any documents be
referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the
terms of referenced documents and the terms of this Agreement.
9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the
State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this
Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in
Orange County, North Carolina. Provider shall at all times remain in compliance with all applicable local,
state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws.
10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in
the General Court of Justice of North Carolina sitting in Orange County,North Carolina. It is agreed by the
parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding
arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of
any dispute prior to the bringing of such suit or action.
11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the
validity of this Agreement is based upon the availability of public funding under the authority of its statutory
mandate. In the event that public funds are unavailable and not appropriated for the performance of County's
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DocuSign Envelope ID: 76A32744-ADOD-41DA-81B5-2F410532994B
obligations under this Agreement, then this Agreement shall automatically expire without penalty to County
immediately upon written notice to Provider of the unavailability and non-appropriation of public funds.
IN WITNESS WHEREOF, County and the Provider have signed this Agreement, effective as of
the day first written above.
O 9.i,Q i,NTY PR
By. By'
06379946E47 5bi{y9
F ...
County Manager
200 S. Cameron St. Karen Pittman
P.O. Box 8181 Founder and CEO
Hillsborough,NC 27278 Forum for Youth Investment
Revised 05/15-AMM 3
DocuSign Envelope ID: 76A32744-ADOD-41DA-8l B5-2F4lC532994B
Exhibit A:
Scope of Services
Prepared on 5/4/2015 by the Forum for Youth Investment
for the Orange County Health Department
Period of Performance:May 1,2015—June 30,2016
Background
Over the past several months, the Forum for Youth Investment (Forum)has been providing Ready by
211) supports to the Orange County Health Department and Family Success Alliance as they launched a
project to collect better data on the services and supports that children and youth receive in Zones 4 and
6 and to improve outcomes in those regions. As Orange County prepares to release baseline findings for
said initiative, and given the ongoing Ready by 21 work in nearby Wake County, NC, the parties agree
that maintaining and deepening our collaborative relationship is essential at this time.
As described below, the Forum proposes to continue support collective impact efforts in Orange County
by: preparing for and participating in a full day kick-off event in Fall 2015 (date TBD) organized around
the release of the Family Success Alliance's baseline data reports for Zone 4 and Zone 6. During the
event, the Forum will provide an introduction to and national perspective on collective impact initiatives
for children and youth and facilitate discussions about the course of and goals for the Family Success
Alliance's future work.
Before and after the event, the Forum will continue to provide expert coaching services via phone and
email. Coaching services under this Agreement will be focused on building consensus around and
supporting execution of action steps named during the kick-off event. As appropriate and desired,
coaching time can also be used to discuss and build potential connections to regional collective impact
efforts.
Larry Pasti, Senior Director of Field Services at the Forum, will manage and serve as the lead coach for
the engagement.
DocuSign Envelope ID: 76A32744-ADOD-41DA-8l B5-2F4lC532994B
Table 1: Pricing
Services Fees Pavable by the OranEe Notes
Countv(NC)Health Department
Preparatory activities will include:
• Two(2)one-hour planning calls to
confirm event goals and objectives,
Preparation for Kick-Off(Summer 2015): review agenda,select a facilitated
activity, and discuss Zone 4 and 6
The Forum will,in partnership with the client,confirm baseline findings and proposed"next
objectives,offer feedback on event agenda,review Zone 4 steps".
and 6 baseline data,adapt its Collective Impact 101 • A one-hour webinar to preview the kick-
presentation for the local content and prepare a facilitated off presentation as well as planned
activity to build momentum and support for the Family activity content.Depending on nature of
Success Alliance's work. activity selected,Client may need to ask
additional stakeholders to join webinar
and provide in-room facilitation support.
$5,000 plus travel(est.$750) All calls will have advance client-developed agendas
and follow-up documentation of key decisions.
Kick-Off Event Kevnote and Workshop(Fall 2015): Work plan&pricing assumes:
• A 1 day site visit by Larry Pasti in
The Forum will participate in a 1 day kick-off event and help September or October 2015.
key stakeholders identify and build consensus around the • Client will handle all on-the-ground
Family Success Alliance's action agenda. Kick-off event logistics(e.g.,promotion/participant
services will include: recruitment,facilities,A/V,refreshments,
• Keynote organized around Forum's standard note-taking,printing of all materials,
collective impact presentation with localized etc.).If necessary,Client will also
content provide additional table facilitators.
• Facilitated meeting with close partners to develop • The client will reimburse the Forum for
concrete action steps using baseline data from travel and incidental expenses as
Zones 4 and 6. described herein.
• Recap and next steps discussion • Forum will deliver a keynote address
(localized version of Collective Impact
Price includes a one-hour post-event conference call to 10 1)and facilitate an afternoon workshop
debrief and discuss next steps. /activity.
On$Oin$Coaching $3,000 Phone/email collective impact coaching is available
as needed up to 16 hours(2 days).
Total $8,000
plus travel(est.$750)
Table 2: Invoicing&Payment Schedule
Invoice Date Due from the OranEe County(NC) Notes
Health Department
Upon execution of contract $5,000 Net 30
December 31,2015 $2,000 Net 30
June 30,2016 $1,000 plus travel Net 30
Total $8,000 plus travel
2
CONFIDENTIAL