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HomeMy WebLinkAboutAgenda - 06-09-2015 - 2 6 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 9, 2015 Action Agenda Item No. 2 SUBJECT: Outside Agencies: FY 2015-16 Manager Recommended Allocations DEPARTMENT: County Manager's Office and PUBLIC HEARING: (Y/N) No Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: A. Advisory Board Assignments Bonnie Hammersley, County B. Outside Agency Funding: BOCC Manager, 919-245-2308 Feedback and Direction Paul Laughton, Interim Director, Finance & Administrative Services 919- 245-2452 PURPOSE: To present the County Manager's recommendations for the FY2015-16 Outside Agency Funding Process. BACKGROUND: The County Manager's Office annually solicits funding applications from the Outside Agency community. In January 2015, the County received 57 applications with requests totaling $1,591,515, an increase of$488,915 above the current year's appropriation. Finance and Administrative Services Staff distributed applications to staff and advisory board groups for review (Attachment A). County Department Directors and their advisory boards received applications related to their functional areas. Representatives from Cardinal Innovations Healthcare Solutions-OPC reviewed mental health agencies; the Employee Committee evaluated community-based service agencies that did not align with a particular County department (e.g. Communities in Schools). Recommendations made by the advisory groups were for consultative purposes only. The County Manager reviewed agency applications and advisory board feedback, then consulted with County Management Staff and proposed appropriations. All parties used the Board of County Commissioner's (BOCC) guiding principles, adopted in December 2010, to evaluate programs and propose funding recommendations (Attachment B). For FY 2015-16, the County Manager recommends funding for 43 agencies totaling $1,054,400, a net decrease of $48,200 above the current year's appropriation. The FY 2015-16 Manager's Recommended Operating Budget contains a complete list of funding requests, recommendations and agency narratives within the Outside Agency section (page 354). 7 Funding Recommendation Highlights 1) One (1) agency has been recommended for FY 2015-16 funding increas3, totaling $82,000. FY 2014-15 Recommended Outside Agency Approved Increase Rationale Community Home Trust 149,000 82,000 Requesting an increase in operating funding to enable the organization to successfully manage 230 permanently affordable homes in their inventory. Increase amount calculated using formula adopted as part of an Interlocal agreement with the municipalities approved April 21, 2015. 2) One (1) new agency received funding recommendations, totaling $2,000. FY 2013-14 FY 2014-15 Outside Agency Approved Recommended Rationale Fairview Community Watch - 2,000 Monies will be used to hire monitors that would support park activities for the Fairview Community Park during the period from June —September 2015. 3) One (1) agency is recommended for a $35,200 funding reduction, in FY 2015-16, due to the withdrawal of Orange County Schools from their program: FY 2013-14 Recommended Outside Agency Approved Decrease Rationale Communities in Schools 102,000 -35,200 This reduction reflects the 122 Orange County Schools afterschool students that this agency will not be serving in FY2015-16. In addition, Boys & Girls Club of Eastern Piedmont did not submit a FY 2015-16 funding request. The agency received a $2,000 appropriation in the current fiscal year. The award received by Pretrial Services in FY 2014-15 was reallocated to the Sheriff Department Budget for FY 2015-16. FINANCIAL IMPACT: FY 2015-16 Manager's Recommended Budget, for Outside Agencies, totals $1,054,400, a decrease of$48,200 below the FY 2014-15 appropriation. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners consider the Outside Agency recommendations and provide direction to staff. 8 FY 2015-16 Orange County Outside Agency Funding Advisory Board Assignments Aging Advisory Board/Janice Tyler 1. A Helping Hand 2. Chapel Hill/Carrboro Meals on Wheels 3. Charles House 4. Guiding Lights Animal Services Advisory Board/Bob Moratto 1. Piedmont Wildlife Center DEAPR Advisory Boards/Dave Stancil 1. Big Brothers Big Sisters of the Triangle 2. Bridge II Sports 3. Fairview Community Watch 4. Historic Hillsborough Commission 5. Historical Foundation Employee Committee/Perdita Holtz 1. Communities in Schools of Orange County 2. El Centro Hispano 3. Farmer Foodshare 4. OC Literacy Council 5. Public Gallery of Carrboro dba WCOM-LP Radio 6. Rogers Road-Eubanks Neighborhood Association (RENA) 7. The ArtsCenter 8. The Hill Center OPC Mental Health 1. Art Therapy Institute 2. Club Nova 3. EI Futuro 4. Freedom House 5. KicISCope 6. Mental Health America of the Triangle 7. OE Enterprises, Inc. 8. The Arc of Orange County 9. Voices Together 9 Health Advisory Board/Colleen Brideer 1. Compass Center for Women and Families 2. Diaper Bank 3. Duke Homecare & Hospice 4. OC Disability Awareness Council 5. OC Rape Crisis Center 6. Piedmont Health Services, Inc. (Contract with Department) 7. Planned Parenthood 8. Senior Care of Orange County Housing& Human Relations Advisory Boards/Audrey Spencer-Horsley 1. Centre for Homeownership & Economic Development 2. Community Empowerment Fund 3. Community Home Trust (Contract with Department) 4. EmPOWERment 5. Habitat for Humanity 6. Housing for New Hope 7. Human Rights Center (Human Relations) 8. Marian Cheek Jackson Center (Human Relations) 9. Rebuilding Together of the Triangle Social Services Advisory Board/Nancy Coston 1. Chapel Hill/Carrboro YMCA Boomerang 2. Child Care Services Association 3. Dispute Settlement Center 4. Interfaith Council 5. Ligo Dojo of Budo Karate 6. OC Partnership for Young Children 7. Orange Congregations in Mission (OCIM)—Samaritan Relief 8. Orange Congregations in Mission (OCIM)—Meals on Wheels 9. Pre-Trial Services of Orange and Chatham Counties 10. TABLE, Inc. 11. The Exchange Club Child Abuse Prevention Center 12. Volunteers for Youth, Inc. 10 OUTSIDE AGENCY FUNDING: FEEDBACK AND DIRECTION ORANGE COUNTY BOARD OF COMMISSIONERS DECEMBER 2010 The following elements —taken as a whole or singularly—constitute the basis for why an Outside Agency is selected for Orange County Funding.* The County Manager incorporates all feedback and documentation from participating departments and advisory boards, most notably Financial Services, in preparin_q recommendations on Outside Agency funding allocations as part of the operating budget presentation to the BOCC in the spring. First and foremost, benefits Orange County residents. • It is desirable that the location of service delivery be in Orange County. Funding the Outside Agency leverages County dollars because the Agency can provide services less expensively by the use of volunteers or other means Supports the social safety net; i.e., the Outside Agency exists to feed the hungry; house the homeless; address human suffering (example: Housing for New Hope) Legacy/historical relationship; i.e., the County helped co-create or was among original funding group (example: Dispute Settlement Center) Performance review/ranking; i.e., the Outside Agency scores a baseline numerical ranking or above on its Application Scorecard (example: Piedmont Health Services) Unique mission/service; i.e., the Outside Agency meets a specific need not otherwise met for County residents (example: El Hispano) Financial need; i.e., the Outside Agency fulfills an important mission but requires government assistance to help accomplish its service goals (example: OE Enterprises) Principal partnership; i.e., the Outside Agency has demonstrated its effectiveness in supplementing and/or supporting County departments in their delivery of service to vulnerable populations (examples: Orange Congregations in Mission and the Inter-Faith Council) Geographic balance; i.e., the Outside Agency helps ensure opportunity and access to key programs and services are available on both ends of the county (example: Communities in Schools/Middle School After School) Matching grant; i.e., the Outside Agency specifically needs County dollars to match a unique, desired investment in services to county residents (no examples in FY10-11) Enables new initiative; i.e., the Outside Agency addresses unmet needs it perceives in the County(example: Bridge 11 Sports-not funded in FY10-11) 11 Grounds for Funding Commitments The BOCC intent is a "zero-base"approach wherein Outside Agencies must annually prove themselves according to pre-set criteria, such as the Outside Agency Application Scorecard or other indices. While Outside Agencies may wish for a fairly consistent and predictable revenue stream, the BOCC makes annual allocation decisions on the basis of policies and provisions as set forth in this document. Limitations on Funded Amount by Agency or Total Funds Available for all Agencies Dollar Limit by Single Agency - . Percentage of its overall budget (Rule of thumb: No more than 50% of Agency budget should come from County and Town sources) • Flat dollar amount • "Challenge" or "Match" amount • "Step down" approach -diminishing amount over a period of fiscal years • Agency has demonstrated a reliable, diverse funding stream of which governmental assistance is a small portion Dollar Limit to Amount Available for All Outside Agency Funding - BOCC sets maximum figure available for the upcoming fiscal year. • Typically, County management has begun with a working figure roughly equivalent to the amount funded in the current fiscal year for the next fiscal year. (The historic figure for working purposes is a target the BOCC may choose to match, increase, or decrease in its final budget decisions). Other Defining Criteria • Financial support that brokers a new partnership or collaboration with a County operating department, preferably supportive of the social safety net. Reduce or eliminate funding for Outside Agencies whose • Primary mission is not related to the social safety net • Performance data is historically weak or deteriorating • Principal programs and services are duplicated within the Outside Agency network of providers Factor the net value of County facility space provided free of charge to recipient Outside Agencies • Amend Outside Agency award by net value amount ADOPTED BY THE BOCC ON DECEMBER 6, 2010