HomeMy WebLinkAboutAgenda - 06-02-2015 - 7bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 2, 2015
Action Agenda
Item No. 7 -b
SUBJECT: Eubanks Road Solid Waste Convenience Center Construction
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
1 - Temporary Site and Operations Plan Gayle Wilson, 919 - 968 -2885
2 - Schematic Site Plan Jeff Thompson, 919 - 245 -2658
PURPOSE: To:
1) Authorize staff to move forward with bid document preparation and bidding of the site
expansion /improvement project in order that work can be initiated at the earliest possible
time during the summer and fall months of 2015,
2) Authorize the Manager to award the bid and, upon County Attorney review, execute the
construction contract for the Solid Waste Convenience Center expansion /improvements
during the summer break in an amount not to exceed the project budget; and
3) Authorize the Manager to approve project change orders that do not in total exceed the
project budget.
BACKGROUND: The Board of Commissioners has approved the Capital Investment Plan
(CIP) that includes the phasing of convenience center improvements. Walnut Grove Church
Road Convenience Center was the first center to receive these improvements and service
expansions that were completed in the spring of 2013. Walnut Grove was the first of the two
planned for the two District Sites model. The Eubanks Road Convenience Center was the
second District Center per the improvement plan.
District Centers, as opposed to Neighborhood Centers, were larger in size, contained an
expanded array of services, maintained longer hours of operation and required a more
significant degree of construction. The Eubanks Road Convenience Center project will include
improvements very similar to the center at Walnut Grove Church Road, albeit containing a larger
household hazardous waste facility, the relocation of the landfill scale operations from the south
of Eubanks Road (including a new shared entrance), extension of water and sewer utilities
(including a fire hydrant) and a Sanitation truck parking shed. Purchase and installation of the
scales will be by separate bid. The North Carolina Department of Transportation is requiring
dedication of additional right -of -way along Eubanks Road, and an abstract for BOCC
consideration and approval will be provided on the June 16 agenda. A project site plan is
provided as Attachment 2.
It was originally conceived that this project would be bid in November /December 2014 and
construction begun in March /April 2015. However, delays in design and permitting have pushed
2
back the project by approximately six months. If the BOCC agrees staff can proceed to bid the
project and the Manager can award the bid in July with construction beginning in August. This
would allow site work construction to begin about 2 -3 months earlier to take advantage of
suitable construction weather of the summer and fall months and allow the project to be
completed approximately 1 -2 months earlier than if the BOCC awards the construction bid in
September.
The current bidding and construction timeline is proposed as follows:
TASK
BEGINNING
DATE
END BY
DATE
BOCC Action: Authorize the Manager to proceed with bidding
and award for construction during the summer and fall months of
2015
6/2/15
Bid advertisement (one month)
6/19/15
7/21/15
Pre -bid Meeting
7/6/15
Bid Opening
7/21/15
Bid review and award recommendation
7/22/13
8/4/15
Bid Award Notice /Manager Approval
8/10/15
8/11/15
Pre - construction meeting
8/13/15
Construction Mobilization Begins
8/17/15
Temporary Center Opens
8/20/15
It is anticipated that construction would be complete in approximately 9 months, weather
permitting. A May 2016 completion is anticipated.
As with the Walnut Church Grove Road project, there will be a temporary convenience center
with reduced services established for the duration of the project. The temporary location is
proposed to be located at the Future Millhouse Road Park property and will include placement
of a stone base, a temporary chain link fence and various signage (See Attachment 1). The
temporary site planning has been coordinated with the Department of Environment, Agriculture,
Parks and Recreation (DEAPR). It would include waste and bulky item receptacles, yard waste
and electronics recycling only. Other services would be temporarily suspended during the
period of construction. Recyclables can be delivered to Cedar Falls Park 24 -hour drop -off site
or any other drop -off or convenience center.
FINANCIAL IMPACT: The Eubanks Road Convenience Expansion project budget as included
in the approved CIP is $3,175,858, including a 10% contingency. The estimated cost of the
development and removal of the temporary site is approximately $40,200.
RECOMMENDATION(S): The Manager recommends the Board:
1) Authorize staff to move forward with bid document preparation and bidding of the
Eubanks Road Convenience Center site expansion /improvement project in order that
work can be initiated at the earliest possible time during the summer and fall months of
2015;
2) Authorize the Manager to award the bid and, upon County Attorney review, execute the
construction contract for the Solid Waste Convenience Center expansion /improvements
during the summer break in an amount not to exceed the project budget; and
3) Authorize the Manager to approve project change orders that do not in total exceed the
project budget.
0
Q
w
0
0
1
HOUSEHOLD
GARBAGE
CONTAINERS
t
•
Attachment 1
` '
f
PARKS DIVISION
• � _ r "Zf�s
OPERATIONS BASE
r.fi
I,..- J'1
- r
2
O
C
m
0
I
ELECTRONICS 0
r TRAILER
PIP- ❑ PROPOSED ACCESS
BULKY WASTE DRIVE
CONTAINER
EXISTING ENTRANCE
VEGETATIVE WASTE PROPOSED
CONTAINERS TEMPORARY '
FENCING
.$ t
- 1
ORANGE COUNTY EUBANKS RD SOLID WASTE SITE PLAN
SOLID WASTEMANAGEMENT CONVENIENCE CENTER
1207EUBANKS ROAD TEMPORARY SITE
�5 8 2015
PO BOX 97977 � D6 CGD
CHAPEL HILL, NC27596 BNEE7 NUNBM
REVISION FIGURE 1
Attachment 2
EUBANKS ROAD
CONVENIENCE CENTER EXPANSION
ORANGE COUNTY