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Home My WebLink AboutAgenda - 06-02-2015 - 6dORD- 2015 -014 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 2, 2015 1 Action Agenda Item No. 6 -d SUBJECT: Fiscal Year 2014 -15 Budget Amendment #9 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Paul Laughton, (919) 245 -2152 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2014- 15. BACKGROUND: Department on Aging 1. Based on current year and historical collections, the Department on Aging anticipates receiving additional revenue of $4,000 in Fit Feet Clinic service fees, which will pay for Fit Feet medical supplies. This budget amendment provides for the receipt of these revenues and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant ($4,000) - Project # 294303 Revenues for this oroiect: APP ro riated for this project: Current FY 2014 -15 FY 2014 -15 Amendment FY 2014 -15 Revised Senior Citizen Wellness Funds $155,379 $4,000 $159,379 Total Project Funding $155,379 $4,000 $159,379 APP ro riated for this project: This budget amendment provides for the receipt of these funds. (See Attachment 1, column 1) Current FY 2014 -15 FY 2014 -15 Amendment FY 2014 -15 Revised Senior Citizen Wellness Grant $155,379 $4,000 $159,379 Total Costs $155,379 $4,000 $159,379 This budget amendment provides for the receipt of these funds. (See Attachment 1, column 1) Library Services 2. Orange County Library Services has received a $4,500 contribution to the Rebecca Wall Fund of the Orange County Public Library to support the library's local history collection, ancestry database, and archives. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 2) County Manager's Office — Orange County Partnership to End Homelessness 3. The Orange County Partnership to End Homelessness has agreed to appropriate Partnership fund balance of $2,000 in FY 2014 -15 to support the Community Empowerment Fund (CEF) of Chapel Hill. These funds will be used to partially support the CEF building rent for May and June 2015. The Manager's Recommended FY 2015- 16 Budget includes an additional appropriation of $10,000 from the Partnership fund balance to partially support the CEF building rent from July 2015 — April 2016. This budget amendment provides for a fund balance appropriation of $2,000 from the Partnership to End Homelessness Program for FY 2014 -15 for the above stated purpose. (See Attachment 1, column 3) Health Department 4. The Health Department has received notification from the Susan G. Komen Community Grants Program of the receipt of $49,624 in grant funds. The grant period is from April 1, 2015 through March 31, 2016. The department will use these funds to pay for mammograms for Orange County residents. This budget amendment provides for the receipt of these funds and establishes the following Grant Project Ordinance. (See Attachment 1, column 4) Susan G. Komen Grant ($49,624) - Project # 304140 Revenues for this oroiect: Appropriated for this project: Current FY 2014 -15 Current FY 2014 -15 FY 2014 -15 Amendment FY 2014 -15 Revised $0 $49,624 Susan G. Komen Funds $0 $49,624 $49,624 $49,624 Total Project Funding $0 $49,624 $49,624 Appropriated for this project: Animal Services Department 5. The Animal Services Department has received the following additional revenues: • Donated funds of $1,292 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds to assist with the construction of an outside dog play area at the Animal Services facility. • Animal Services has received an additional $380 from the sale of Spay /Neuter T- shirts. These funds will be used to purchase additional shirts for sale. This budget amendment provides for the receipt of these additional funds within the separate Spay /Neuter fund, outside of the General Fund. Current FY 2014 -15 FY 2014 -15 Amendment FY 2014 -15 Revised Susan G. Komen Grant $0 $49,624 $49,624 Total Costs $0 $49,624 $49,624 Animal Services Department 5. The Animal Services Department has received the following additional revenues: • Donated funds of $1,292 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds to assist with the construction of an outside dog play area at the Animal Services facility. • Animal Services has received an additional $380 from the sale of Spay /Neuter T- shirts. These funds will be used to purchase additional shirts for sale. This budget amendment provides for the receipt of these additional funds within the separate Spay /Neuter fund, outside of the General Fund. K This budget amendment provides for the receipt of these funds. (See Attachment 1, column 5) Visitors Bureau Fund 6. The Chapel Hill /Orange County Visitors Bureau requests a $100,000 fund balance appropriation from the Visitors Bureau Fund to market several new initiatives, including increased advertising for the growing hotel and wedding facilities in Orange County. The target demographic is Atlantic Coast visitors who seek wedding, reunion, conference, and recreational facilities. The Visitors Bureau will also use the funds to distribute its Visitors Guide, Disability Guide and seasonal materials in brochure racks in North Carolina, Virginia, and South Carolina. This budget amendment provides for a fund balance appropriation of $100,000 from the Visitor's Bureau Fund for the above stated purpose. After this fund balance appropriation, the unassigned fund balance of the Visitors Bureau Fund will be approximately $254,000. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2014 -15. Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014 -15 Orange County Budget Ordinance is amended as follows: Visitors Bureau Fund Revenues #3 Ccunty #1 Department ` #2 Library Services- Manager's Office- #5AnimalServices- Aging - Receipt of Receiptaf Orange Ca unty #4 Health Receipt of anticipated add,ticnal contribution ($4500) Partnership to End Department- Cammundy Giving #6 Funtl Balance Faat Clinic fees from the Rebecca Homelessness- Receipt of $49024 Funds for dog play A tie. of ppropria Original Bud get Encumbrance Butlgetas Butlget as Amentletl ($4000) to purchase Well Fund to the fund balance in Susan G. Kamen area ($1 end Bu tlgetas Amentletl Carty Forv✓aetls Amentletl Through BOA MB medical supplies IibreNs local history appropriation of Grant Funds (See f— receipt of revenue ,,9— B.,—the Vishors Bureau Funtl Through BOA M9 (See Senior Cifizen col lectians, ancestry $2000 in support of Susan G - Kamen ($380)fram the sale for increased Heslth Pronrotion datab ase,and Camm undy Grant Prject) ofT -shirts for the advertising initiatives Wellness Grant Prject) archives Emp— erment FUnd Spey/Neuter FUnd building rent Visitors Bureau Fund Revenues Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014 -15 Orange County Budget Ordinance is amended as follows: Community Development Fund (Homelessness Parfiership) —- - ® - - -® Sp ayMeuter Fund Revenues law Gran[ Proj -1 Fund Revenues #3 Ccunty #1 Department ` #2 Library Services- Manager's Office- #5AnimalServices- Aging - Receipt of Receiptaf Orange Ca unty #4 Health Receipt of anticipated add,ticnal contribution ($4500) Partnership to End Department- Cammundy Giving #6 Funtl Balance Faat Clinic fees from the Rebecca Homelessness- Receipt of $49024 Funds for dog play A tie. of ppropria Original Bud get Encumbrance Butlgetas Butlget as Amentletl ($4000) to purchase Well Fund to the fund balance in Susan G. Kamen area ($1 end Bu tlgetas Amentletl Carty Forv✓aetls Amentletl Through BOA MB medical supplies IibreNs local history appropriation of Grant Funds (See f— receipt of revenue ,,9— B.,—the Vishors Bureau Funtl Through BOA M9 (See Senior Cifizen col lectians, ancestry $2000 in support of Susan G - Kamen ($380)fram the sale for increased Heslth Pronrotion datab ase,and Camm undy Grant Prject) ofT -shirts for the advertising initiatives Wellness Grant Prject) archives Emp— erment FUnd Spey/Neuter FUnd building rent Community Development Fund (Homelessness Parfiership) —- - ® - - -® Sp ayMeuter Fund Revenues law Gran[ Proj -1 Fund Revenues MEN 1. IMIVMMMM� Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014 -15 Orange County Budget Ordinance is amended as follows: Attachment 2 Year -To -Date Budget Summary Fiscal Year 2014 -15 General Fund Budget Summary Original General Fund Budget $200,428,111 Additional Revenue Received Through 82.700 Budget Amendment #9 (June 2, 2015) Grant Funds $498,129 Non Grant Funds $5,334,268 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $775,478 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $2,109,676 Total Amended General Fund Budget $209,145,662 Dollar Change in 2014 -15 Approved General Fund Budget $8,717,551 % Change in 2014 -15 Approved General Fund Budget 1 4.35% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 842.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year 1.600 Total pprove Full- I ime- quiva en Positions for Fiscal Year 2014 -15 926.850 7 Paul: includes $9,000 for Orange County's share of a possible joint regional public safety training facility (BOA #1); $30,804 to cover 2nd Primary election costs (BOA #1); transfer of $42,500 in deferred revenue /in -flows from the General Fund to the Grant Projects Fund (BOA #1); Appropriation of $36,337 from the Sheriff's Drug fund account to purchase a vehicle (BOA #6) Paul: Increase of .10 FTE for a Public Health Nurse, and approved moving a temporary position to a permanent position (.50 FTE) BOA #4 -B; creation of a new 1.0 FTE Legal Advisor to the Sheriff (on 12/1/14)