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2015-220-E AMS - BIRS, Inc. for new roof replacement on courthouse $134,396
DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C [Departmental Use Only] TITLE New Courthouse Roof FY 2015 NORTH CAROLINA CONSTRUCTION AGREEMENT UNDER$250,000.00 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter called "Agreement"), made as of the 15th day of May, 2015, by and between BIRS, Inc, (hereinafter called the "Contractor"), and Orange County, a body politic and a political subdivision of the State of North Carolina, (hereinafter called the "Owner"). WITNESSETH: That the Contractor and the Owner, for the consideration herein named, agree as follows: 1. CONTRACT DOCUMENTS; PRIORITY The Contract Documents consist of this Agreement, the Request for Proposals, Proposal, Construction Drawings and Written Specifications. The Contract Documents form the Contract. In the event of any inconsistency between or among the Contract Documents the Contract Documents shall be interpreted in the following order of priority: a. This Agreement. b. Designer Approved Bulletins and/or Field Orders. c. Request for Proposals and addenda thereto. d. Proposal. 2. SCOPE OF WORK The Contractor shall furnish and deliver all of the materials, and perform all of the work required by this Agreement within the time period stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner and in accordance with the following enumerated documents, which are made a part hereof as if fully contained herein: a. Construction Drawings prepared by 5th Wall Building Diagnostics Consultants (Sheet s 1.01 through 1.05 and Addenda 1 and 2 (base bid, plus necessary ice guards that were prescribed by designer after the bid opening) dated December, 2014 through April, 2015) b. Written specifications prepared by the project engineer. c. BIRS, Inc proposal dated March 11, 2015 which fully describes the work to be performed, such work (hereinafter called the "Work"). d. Related documents listed under Section 1 above. Revised 10/14 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C 3. TERM AND SCHEDULING a. The Contractor agrees to commence work pursuant to the written Notice-to Proceed. b. The Contractor agrees to complete substantially all Work included by May 26th, 2015. c. Time is of the essence with respect to all dates specified in the Contract Documents as Completion Dates. d. The Contractor shall perform the Work in the time, manner and form required by the Contract Documents and as stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner. e. It is expressly understood that the Owner will employ other contractors to perform work as a part of the Project whose work will be performed simultaneously and sequentially with the performance of the Work by the Contractor. It shall be necessary for the Contractor to coordinate its activities with such other contractors, particularly with respect to access to work areas, storage of materials and other common facilities. f. Should the Owner determine that the Contractor is behind schedule Owner may require, at no additional cost to the Owner, the Contractor to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform the Work in accordance with the approved project schedule. 4. STANDARD OF CARE a. The Contractor shall exercise reasonable care and diligence in performing the Work in accordance with the highest generally accepted standards of this type of Contractor practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Contractor is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work. b. The Contractor shall not load or permit any part of the Work to be loaded with a weight that will endanger its safety, intended performance or configuration. c. Contractor shall be responsible for all errors or omissions caused by its employees, agents, contractors, or assigns in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the Owner. d. Contractor is an independent contractor of Owner. Any and all employees of the Contractor engaged by the Contractor in the performance of any work or services required of the Contractor under this Agreement, shall be considered employees or agents of the Contractor only and not of the Owner, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Contractor. e. Contractor agrees that Contractor, its employees, agents and its subcontractors, if any, shall Revised 10/14 2 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Contractor's services under this Agreement. f. If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Contractor represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 5. PAYMENT & TAXES a. The Owner hereby agrees to pay to the Contractor for the faithful performance of this Agreement, and the Contractor hereby agrees to perform all of the Work for a sum not-to- exceed one hundred thirty four thousand three hundred ninety six Dollars ($134,396). Not later than the fifth (5th) day of each calendar month the Contractor shall submit to the Owner's Representative, generally the architect if an architect is retained on the Work, a Request for Payment for work done during the previous calendar month. i. The Request for Payment shall be in form of a standardized invoice or AIA Document G702-703 appropriately addressed to Owner's Representative at PO Box 8181, Hillsborough,NC 27278 and shall show substantially the value of work done during the previous calendar month. ii. The amount due for payment shall be ninety-five percent (95%) of the value of work completed since the last Request for Payment and this amount shall be paid by the Owner on or before the last business day of the month. Owner shall retain five percent(5%). 1. Upon Owner's Representative's certification that ninety percent (90%) of the Work has been satisfactorily completed retainage may be discontinued. Retainage may be discontinued, at Owner's Discretion, so long as work continues to be completed satisfactorily and on schedule. iii. Final payment shall not be due to the Contractor until thirty (30) days after one hundred percent (100%) of the Work, including punch list work, has been satisfactorily completed and an appropriate affidavit as required in Section 7(c) below has been received by Owner. b. Should Owner reasonably determine that Contractor has failed to perform the Work related to a Request for Payment, Owner, at its discretion may provide the Contractor ten (10) days to cure the breach. Owner may withhold the accompanying payment without penalty until such time as Contractor cures the breach. i. Should Contractor or its representatives fail to cure the breach within ten (10) days, or fail to reasonably agree to such modified schedule, Owner may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Contractor. ii. This section shall not be interpreted to limit the definition of breach to the failure to perform the Work related to a Request for Payment. c. The Contractor has included in the Contract Price and shall pay all taxes assessed by any authority on the Work or the labor and materials used therein. It shall be the Contractor's responsibility to furnish the Owner documentary evidence showing the materials used and sales and use tax paid by the Contractor and each of its subcontractors. Revised 10/14 3 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C 6. INSURANCE AND BONDS a. Minimum requirements — Contractor shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://oran eg coun nc.goy/purchasing/contracts.asp). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark N/A as being not applicable). Contractor shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. b. Performance Bonds — Contractor shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising under any of the Contract Documents or related in any way to the Work. Contractor shall immediately furnish a copy of such bonds to any requesting person who appears to be a potential beneficiary of bonds covering payment obligations arising under any of the Contract Documents. This subsection 6(b) applies only to Contracts of fifty thousand dollars ($50,000.00) or more where the total cost for the project is three hundred thousand dollars ($300,000.00) or more. 7. INDEMNITY a. The Contractor shall indemnify and hold harmless to the extent permitted by law the Owner and its agents and employees from and against any and all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance or nonperformance of the Work, provided that any such claim, damages, loss or expense (A) is attributable to bodily injury, sickness, disease or death or injury to, or destruction of, property, including the loss of use resulting therefrom; and (B) is caused in whole or in part by any breach of any provision of the Agreement or by any negligent or wrongful act or omission of the Contractor, any Subcontractor, or supplier of the Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The indemnification obligation under this paragraph shall not be limited in any way by any limitation of the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' compensation acts, disability benefits acts or other employee benefit acts. b. The Contractor shall indemnify and hold harmless Owner from any lien of whatever type through the purchase of appropriate bonds and insurance as designated in Section 6 above. In the event any such lien is filed against Owner's property Contractor shall, through such bonds and insurance or at Contractors expense, defend Owner against all such claims of lien. c. Upon completion of the Work the Contractor shall execute an affidavit stating there are no unpaid debts for any work that has been done or materials that have been furnished to the Project prior to and as of the date of substantial completion and further stating that Contractor shall indemnify, save and protect Owner and Owner's lender, if any, harmless from and against any and all claims, liabilities, losses, damages, causes of action, and expenses (including court costs and reasonable attorney's fees related thereto) arising out Revised 10/14 4 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C of, in connection with, or resulting from any such debts and liens. Such indemnification shall be in a form and substance acceptable to Owner. d. By executing this Agreement Contractor agrees to abide by and be bound by the indemnification provisions herein and of Section 7(c) specifically. 8. DISPUTE RESOLUTION AND GOVERNING LAW a. Owner and Contractor agree that should a dispute arise as to the terms of the Contract Documents the architect shall serve as the initial decision-maker, unless there is no architect retrained on the project related to the Work. Owner and Contractor further agree as follows: i. If there is no architect retained for the Work, Owner and Contractor agree, prior to the initiation of any civil litigation, to submit to mediation by agreeing on an individual to serve as mediator to mediate the dispute. ii. Should the Owner and Contractor fail to mutually agree on an individual to serve as mediator Owner may select a mediator to mediate the dispute. iii. Any mediator selected under this section shall be an attorney licensed to practice law in the State of North Carolina and shall be generally recognized as having experience in mediating construction disputes. iv. Owner and Contractor agree to equally share in the cost of a mediator selected under this section. b. The laws of the State of North Carolina shall apply to the interpretation and enforcement of this Agreement. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or nonperformance of, this Agreement or the Contract shall be brought in the General Court of Justice of North Carolina sitting in Orange County,North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws. c. Notice of any claim by Owner or Contractor must be initiated by written notice to the other Party within thirty (30) days of the occurrence of the event giving rise to the claim or within thirty (30) days of the discovery of the event or condition giving rise to the claim, whichever is later. i. Should any claim be made, regardless of whether such claim is made by Owner or Contractor, Contractor shall continue to faithfully and diligently perform the Work in such a manner as to meet all scheduled timelines. Any failure to faithfully and diligently perform the Work may be deemed, by the Owner, a breach of the Contract. ii. If a claim is made such claim shall be made to the initial decision maker, if applicable, who may request more supporting data, reject the claim in whole or in part, approve the claim in whole or in part or advise the parties the claim is unable to be resolved. iii. If a claim is made by the Owner the Owner may, but is not obligated to, notify the surety. 9. NON—APPROPRIATION Revised 10/14 5 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C a. Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. b. In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. c. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 10.NOTICES Any notice required by this Agreement shall be in writing and delivered by certified or registered mail,return receipt requested to the following: Owner: Contractor: Orange County BIRS, Inc. Attn: Jeff Thompson Attn: Raven Broeker, President P.O. Box 8181 207 Robbins Street Hillsborough,NC 27278 Greensboro,NC 27406 11. MISCELLANEOUS a. Duties and Obligations imposed by the Contract Documents shall be in addition to any Duties and Obligations imposed by state, federal or local law, rules, regulations and ordinances. b. No act or failure to act by the Owner or Contractor shall constitute a waiver of any right or duty granted them under the Contract Documents, nor shall any act or failure to act constitute any approval except as specifically agreed in writing. c. The Work shall be tested and inspected as required by the Contract Documents and as required by law. Unless prohibited by law the costs of all such tests and inspections related to state and federal codes such as ADA, Administrative, Electrical, Plumbing, Mechanical and Building Codes shall be borne by the Contractor. The costs for material and structural testing shall be conducted by an independent third party at the expense of the Owner. Delays related to any of the aforementioned tests and inspections shall not be grounds for delaying the completion of the work. If any such tests and inspections reveal deficiencies in the Work such that the Work does not comply with terms or requirements of the Contract Documents and/or the requirements of any code or law the Contractor is solely responsible for the cost of bringing such deficiencies into compliance with the terms of the Contract Documents and/or any code or law. Revised 10/14 6 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C d. Should the Architect, if an architect is retained for the project involving the Work, or Owner reject any portion of the Work for failing to comply with the Contract Documents Contractor shall immediately, at Contractor's expense, correct the Work. Any such rejection may be made before or after substantial completion. If applicable, any additional expense borne by the Architect under this section shall be paid at Contractor's expense. e. The Contractor shall not assign any portion of this Agreement nor subcontract the Work in its entirety without the prior written consent of the Owner. f. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 12. CONSEQUENTIAL AND LIQUIDATED DAMAGES a. Owner and Contractor mutually waive any claim against each other for consequential damages. Consequential Damages include: i. Damages incurred by Owner for loss of use, income, financing, or business. ii. Damages incurred by Contractor for office expenses, including personnel, loss of financing, profit, income, business, damage to reputation, or any other rion-direct damages. b. Liquidated damages shall be in accord with the Contract Documents. 13. TERMINATION OR SUSPENSION a. The Owner may, without cause, order the Contractor to terminate, suspend, delay or interrupt the Work in whole or in part for such period of time as the Owner may determine. In the event of termination by the Owner under this Agreement, the Contractor shall be entitled to receive its reasonable and documented direct costs prior to termination, including the cost of materials purchased for the Work which purchases cannot be canceled or which material cannot reasonably be used by the Contractor on other work, and the cost of closing down the work in a safe and efficient manner. i. If Owner orders a delay, suspension or interruption of the Work, and such order is not due to or as a result of any fault on the part of the Contractor, the Contractor may recover a per diem amount at a rate calculated by $100 per day. ii. If Contractor elects to accept the amount listed in the General Conditions provision of the Construction Documents Contractor waives any right to further claims for payment of damages sustained as a result of Owner's order to delay, suspend or interrupt the Work. b. Contractor may terminate the Contract if, at the Owner's written direction, the Work is stopped for thirty (30) consecutive days through no act or fault of the Contractor, their agents or employees, or a subcontractor or their agents or employees or any other person performing work pursuant to the Contract Documents. Contractor may terminate the Contract if a Court or other Public authority having jurisdiction enters a lawful order that requires all work to be stopped and such stoppage lasts for thirty (30) consecutive days. Revised 10/14 7 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C 14. ENTIRE AGREEMENT All of the documents listed, referenced or described in this Agreement, the written Notice-to- Proceed, together with Modifications made or issued in accordance herewith are the Contract Documents, and the work, labor, materials and completed construction required by the Contract Documents and all parts thereof is the Work. The Contract Documents constitute the entire agreement between Owner and Contractor. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. If any provision of the Agreement shall be declared invalid or unenforceable,the remainder of the Agreement shall continue in full force and effect. [SIGNATURE PAGE TO FOLLOW] Revised 10/14 8 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and date first above written wholly or in a number of counterparts each of which shall, without proof or accounting for other counterparts, be deemed an original contract. ORANGE COUNTY CONTRACTOR DocuSigned by: DocuSigned by: r vtsi" S1gna U e755E4"___ imc reF8E44A___ County Manager Raven I_ Broeker, President Printed Name and Title Revised 10/14 9 [ROOF REPLACEMENT BEC70HO /Q 9 E9 F and O NEW COURITHOUSE HLLEBOROUGH , N ABREVIATIONS 'd ° GA. — GAUGE CONT. — CONTINUOUS r U SS — STAINLESS STEEL r C) MIN. - MINIMUM (OWNER- (ORANGE C�OUN7V ASSE � (`MANAGEMENT Q SIM — SIMILAR Cc Q TXIS — TYPICAL DDC��OG�1ER. �f�WWAL L BUILDING MAUHO8`� 3 GO�IS�J(� N73 W EXIST. — EXISTING �` rn FT - FEET 8609 C3lQ�L�G7VC�G�G3D8 G3QL�G�C�G�➢ �C� ��6�� N LN — LINEAR ° �4�Mi G°QL�� prroflc�64 Noo 4�� g N U LEGEND v m DRAWING INDEX PARAPET/COPING 0 PIPE PENEMATION M RIDGE O ch 1.01 ROOF PLAN ----vnuEr # DETAIL ROOF HATCH 1.02 DETAILS ® �'� ELEVATION CHANGE U 1-03 DETAILS POWERED EXHAUST ROOF SLOPE M W1.04 DETAILS ® ROOF DRAIN 1.05 DETAILS N Q O N I c I W c U) U O 0 12/2014 Ce AM eve 11: 12/2014 JLS 12/2014 An JLS C: NO,14-115 4 Sons 1.04 a ALTERNATE BID b tca Sq 1.05 5 1.05 1 04 SECTOR E! p 04 �c�1 1 � w 02 4 1.04 _o ___o.—. -------------_--'--.�-_--—.__---1`1 EXIST.SHINGLES 9B NIC 1.05 o J ENHANCED ATTACHMENT BOUNDARY ® 1.04 `1.111 o LJ 0 CA-NIC A _—_—____.__—_—__.—_—_ ° ❑ I / � � 1.DS ® ❑ o C �'I / L 6 3 NOTE 31 O nn o Q E] / ENHANCED ATTACHMENT BOUNDARY 1.04 1.04 o ___—_—_—_—__.—. -- M EXIST.SHINGLES 1.02 U °1- 1.O4 M 5 SECTOR l SECTOR G 1.04 ] 4 ® i Q p 1.04 Ann 00 oa 05 / \ ALTERNATE BID b W a N SECTOR E F. cl)CNJ � SECTOR C \ NOTES ea ck an ALE[GH.LNCV[2]615 (h 1. DIMENSIONS AND EQUIPMENT LOCATIONS ARE PROVIDED FOR INFORMATION ONLY. 9t9islc-AT5 Q L FIELD VERIFY. M T SECTOR F M 2. SECTORS q AND C ARE BASE BID. SECTORS E AND F ARE ALTERNATE BID. I� .}. 3. E%TEND NEW ROOF MEMBRANE 18"UPSLOPE;TERMINATE UNDER EXIST.SHINGLES 8'MIN. � U 4. PERIMETER FASTENER ENHANCEMENT IS 6'-SHADED AREA. M W ! 5. TAPERED INSULATION IN VALLEY TO SLOPE AT 1/8"PER FOOT. ROOF PAN l 6. VERIFY THAT ROOF DRAINS ARE CLEAR AND FREE-FLOWING PRIOR TO JOB SCALL 3/32'-I'-0' START AND UPON COMPLETION OF WORK. ROOF GRAINS FOUND TO BE OBSTRUCTED PRIOR TO JOB START SHALL BE BROUGHT TO THE ATTENTION OF THE OWNER FOR DISPOSITION. ROOF DRAINS FOUND TO BE OBSTRUCTED UPON JOB COMPLETION SHALL BE CLEARED AT CONTRACTOR EXPENSE. sn,•E�RtI na. ��tI O ❑O> C � W C D U) 7 U O 0 ORAL ar 12/2014 JS Mf0 12/2014 JLS 12/2014 na JLS 'W Na. 14-115 PENSIONS COPPER COPING FLEXIBLE MEMBRANE—EXTEND TO BOTTOM OF EXIST.COPING BOTH SIDES TAPERED INSULATION ((� T" CONT.CLEAT—BOTH SIDES- 0.y TERMINATION BAR;SECURE 08"O.C. W POLYMER MODIFIED MEMBRANE FLASHING nn� CANT TAPERED INSULATION IN VALLEY Q POLYMER MODIFIED MEMBRANE WEATHERING PLY— EXTEND OVERT TOP OF MEMBRANE FLASHING v0 V 6 POLYMER MODIFIED MEMBRANE BASE PLY— O EXTEND OVER TOP OF VALLEY LINER POLYMER MODIFIED MEMBRANE VALLEY LINER—EXTEND UPSLOPE 18"MIN. a OVERIAYMENT i 2" FASTENER h PLATE 0 BOARD INSULATION-2 LAYERS,2.25"EACH t DU EXIST.WOOD DECK— LSO 0 \ SEALAIT. NT ALONG HEM O \ \\ \ \ \\ \\ M 111\ \\ :B 777 w \\D \ 04 \ F71 F7 IT \ \ \ N \\ \\ \ an�cme NC 11 M M U M w DETAILS Q fT Na. j PARAPET/VALLEY ❑O�j f o vi c I W c P U) 0 U O 0 12/2014�JLSeY� """": 12/2014 JLS 12/2014 JLS NO.14-115 POLYMER MODIFIED MEMBRANE FLASHING sons TAPERED INSULATION IN VALLEY BEYOND POLYMER MODIFIED MEMBRANE FLASHING CANT EXIST.ROOF DRAIN POLYMER MODIFIED WEATHERING PLY n� POLYMER MODIFIED MEMBRANE BASE PLY DRAIN FLASHING w FASTENER do PLATE nnMn'� SEE DETAIL 1/1.02 FOR COPING INFORMATION OVERLAYMENT LJ TOP OF COPING BEYOND BOARD INSULATION-2 LAYERS.2.25"EACH Q POLYMER MODIFIED MEMBRANE FLASHING -EXIST.DECK SELF-ADHERING MEMBRANE LINER COPPER SCUPPER ——— POLYMER MODIFIED WEATHERING PLY POLYMER MODIFIED BASE PLY -' - -'- - -- - -2 a n�nl�l FASTENER PLATE a �? OVERL AYMENT / N�� nnn�ffllll OO TAPERED BOARD INSULATION ---\-\ L_y nnD/nD'1 BOARD INSULATION-2 LAYERS 2.25"EACH \\ \\ uf/ i o 00 EXIST.DECK W (h \ \\ \ \ \\ \ N U �1 .`nc s M Q M M I` U M W DETAILS stole �-i_o p (3 SCUPPER @ROOF DRAIN — 1.03 �'-�-� N I erNO. 0 N O f I c 1 .03 I W c _P U) U O 0 DR,"By COPPER COPING 12/2014 JLS FLEX M IBLE MEMBRANE-EXTEND TO wcarn. BOTTOM OF EXIST.COPING BOTH SIDES 12/2014 T AC " TAPERED BOARD INSULATION x12/2014 JLS B NO, 14-115 EXIST.WOOD DECK sans. EXIST.SHINGLES CONT.CLEAT-BOTH SIDES soni EXISTING VNDERLAYMENT-OVERLAP TERMINATION BAR;SECURE 08"O.C. 2"-. - -- POLYMER MODIFIED MEMBRANE FLASHING 8" POLYMER MODIFIED MEMBRANE FLASHING POLYMER MODIFIED MEMBRANE FLASHING-EMEND 16"UPSLOPE CANT POLYMER MODIFIED MEMBRANE FASTENER do PLATE \\ \\\ WEATHERING PLY-EMEND 12"UPSLOPE POLYMER MODIFIED MEMBRANE WEATHERING PLY \ POLYMER MODIFIED MEMBRANE `ALONG THEM NT BASE PLY-EXTEND 8"UPSLOPE POLYMER MODIFIED MEMBRANE BASE PLY OVERLAYMENT OVERLAYMENT `\ 6 \PLATE FASTENER do TAPERED BOARD INSULATON \ \\ \\ / Annnnn BOARD INSULATION-2 LAYERS,2.25"EACH BOARD INSULATION-2 LAYERS,2.25"EACH u EXIST.WOOD DECK ✓ EXIST.DECK 77 77\1 \\ a SHINGLE TIE-IN 0 • -^ �A ILM 0 \ APET/COPING O PAR � EXIST.MASONRY WALL \ \ \ 1.04 -`-0 LS 2"WIDE LEAD WEDGE; 12"O.C. \ \\\ O SEALANT U RECEIVER \ \ \ LEAD FLASHING Q CONT.TERMINATION OAR;SECVRE®B"O.C. \ \\ \ EXIST.PIPE PENETRATION C N COUNTERFLASHINC OLYMER MODIFIED MEMBRANE FLASHING IQ POLYMER MODIFIED MEMBRANE FLASHING FLASHING CEMENT (Q CANT \ \\ z SELF-ADHERING MEMBRANE;FULL THICKNESS \\ \ OF INSULATION AND 4`ONTO DECK Cl) FASTENER PLATE CLYMER MODIFIED MEMBRANE WEATHERING PLY QPOLYMER MODIFIED MEMBRANE WEATHERING PLY POLYMER MODIFIED MEMBRANE BASE PLY IT POLYMER MODIFIED MEMBRANE BASE PLY \ \ \ gy p., 7, 04 OVERLAYMENT 4" OVERLAYMENT N \ \\ \\ AS,NE EXIST,PIPE PENETRATION FASTENER.k PLATE U TAPERED BOARD INSULATON AS NECESSARY TO PR OVIDE 12"MIN. AIIi .LNCVi2]G1 I� HE ABOVE FINISHED ROOF < BOARD INSULATION-2 LAYERS.2.25"EACH M BOARD INSULATION-2 LAYERS.2.25"EACH s-�Tts slvist M EXIST.DECK EXIST.DECK stn."iimcco" 4*" 4 W �\ \ �\ - DETAILS XX V I scA,e r-,'-a• � � Q o J �COUNTERFLASHING 04 PIPE PENETRATION oo� 1.04 �-^" C W c P U) 0 U O 0 12/2014 np JLS er: 12/2014 JLS 12/2014 na JLS o EXIST.EQUIPMENT SEALANT—CONTINUOUS n�'14_115 SELF—ADHERED MEMBRANE 1 1/2" TOP AND SIDES sloes. GASKETED FASTENERS; 12"O.C. pevlsans: 2 PER SIDE MIN. BLOCKING AS REQUIRED TO PROVIDE 1 1/2" B"MIN.FLASHING HEIGHT NEW COUNTE SEALANT—CONTINUOUS sons //—FASTENED®B"8" INC OC OC. 157.CURB TOP AND SIDES / NOTE: IF NOT POSSIBLE TO POLYMER MODIFIED MEMBRANE FLASHING SEALANT 1 1/2 3" RAISE UNIT,INSTALL NEW CANT COUNTERFLASHING SKIRT POLYMER MODIFIED MEMBRANE WEATHERING PLY 1 1/2" POLYMER MODIFIED MEMBRANE BASE PLY _ FASTENER do PLATE n5� MATCH PROFILE OVERLAYMENT OF COPING 3 BOARD INSULATION-2 LAYERS,2.25"EACH iB" L1L EXIST.WOOD DECK CONTINUOUS CLEAT J.� "A"CONDITION NQTE, nn SEE SECTION DETAILS 18" FOR PROPER FLASHING JAI. LS PROCEDURES. O "B"CONDITION 0 as CURB (NCOPING TRANSITION Uw O os Do EXIST.STRAINER U EXIST.CLAMPING RING O MPOLYMER MODIFIED MEMBRANE FLASHING— EXTEND BEYOND LEAD FLASHING 6" U LEAD FLASHING—SET IN FULL Q BED OF FLASHING CEMENT N TAPERED EDGE 00 Q POLYMER MODIFIED MEMBRANE WEATHERING PLY w POLYMER MODIFIED MEMBRANE BASE PLY CO IT BOARD INSULATION.2 LAYERS-2.25"EACH Ch EXIST.DECK N r 000000 000aoo 0 v 11.1 z,b,s M _47IS a M M I- C) M V w DETAILS Q sHFCr No. s ROOF DRAIN ❑O� w c P U) 0 U O 0 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C ADDENDUM No.l ROOF REPLACEMENT SECTORS A,E,F,and G NEW COURTHOUSE 1954 SthWall Job No.14-115 February 18,2015 Addendum No. 1 is to be considered to be a part of the contract documents and will be included as a part of any contract awarded. PreBid and Bid Receipt Dates Dates are changed as follows: PreBid Meeting March 2,2015- 2:OOP.M. Meeting to be held at: West Campus Office Building 131 West Margaret Lane,Room 004 Hillsborough,NC Bid Receipt March 12,2015—2:00 P.M. Bids to be received at Office of the Purchasing Agent 200 South Cameron Hillsborough,NC The following forms are to be included with the Project Documents: Minority Business Policy Forms Contractor Safety Information E-Verify Affidavit Addendum No. 1 to be acknowledged on the Form of Proposal. i DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C GUIDELINES FOR RECRUITMENT AND SELECTION OF MINORITY BUSINESSES These guidelines were adapted for use on this project by the County of Orange from the "Guidelines for Recruitment and Selection of Minority Businesses for Participation in State Construction Office Projects", developed by the State Construction Office. In accordance with G.S. 143-128.2 (SB 914 ratified December 6, 2001),the County of Orange has enacted a verifiable ten percent(10%)minority business participation goal for the total monetary value of this project. These guidelines are published to accomplish that end. SECTION 1: INTENT It is the intent of these guidelines that the County of Orange, as awarding authority for construction projects, and the contractors and subcontractors performing the construction contracts awarded shall cooperate and in good faith do all things legal,proper and reasonable to achieve the statutory goal of ten percent for participation by minority businesses in each construction project permitted by SB 914. Nothing contained in these guidelines shall be considered to require awarding authorities to award contracts or to make purchase of materials or equipment from minority-business contractors who do not submit the lowest responsible bid or bids. SECTION 2: DEFINITIONS 1. Minority-a person who is a citizen or lawful permanent resident of the United States and who is: a. Black,that is, a person having origins in any of the black racial groups in Africa; b. Hispanic, that is, a person of Spanish or Portuguese culture with origins in Mexico, South or Central America, or the Caribbean Islands, regardless of race; C. Asian American,that is, a person having origins in any of the original peoples of the Far East, Southeast Asia and Asia,the Indian subcontinent, the Pacific Islands; d. American Indian or Alaskan Native,that is, a person having origins in any of the original peoples of North America; e. Female. f. "Socially disadvantaged individual", as defined in 15 U.S.C. 637. These are individuals who have "been subjected to racial or ethnic prejudice or cultural bias because of their identify as a member of a group without regard to their individual qualities"; or g. "Economically disadvantaged individual"as defined in 15 U.S.C. 637. This is an individual "whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business who are not socially disadvantaged." 2. Minority Business -means a business: a. In which at least fifty-one percent(51%) is owned by one or more minority persons, or in the case of a corporation, in which at least fifty-one percent(51%) of the stock is owned by one or more minority persons; and I DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C b. Of which the management and daily business operations are controlled by one or more of the minority persons who own it. 3. Owner-The County of Orange. 4. Bidder-Any person, firm,partnership, corporation, association, or joint venture seeking to be awarded a public contract or subcontract. 5. Contract-A mutually binding legal relationship or any modification thereof obligating the seller to furnish equipment,material or services, including construction, and obligating the buyer to pay for them. 6. Contractor-Any person, firm, partnership, corporation, association, or joint venture which has contracted with the County of Orange to perform construction work or repair. 7. Subcontractor-A firm under contract with the Prime Contractor for supplying materials or labor and materials and/or installation. The subcontractor may or may not provide materials in his subcontract. Work subcontracted in an emergency and which could not have been anticipated is excluded as a part of this program. 8. Verifiable goal means that the awarding authority has adopted written guidelines specifying the actions that the prime contractor must take to ensure a good faith effort in the recruitment and selection of minority businesses for participation in contracts awarded; the required actions must be documented in writing by the contractor to the appropriate awarding authority. SECTION 3: RESPONSIBILITIES 1. Minority Business Program of the County of Orange hereafter referred to a Minority_ Business Program). The Minority Business Program will establish a program pursuant to which it shall certify to interested persons, businesses qualifying as Minority Business Enterprises(MBE). The information solicited from the applicant will be used by the Minority Business Program to: a. Determine MBE certification, i.e.,that those certified are MBEs under GS 143- 128 as a contractor and/or subcontractor. b. Identify those areas of work for which there are certified MBEs, as requested. C. Provide interested parties with a list of prospective certified MBE contractors and subcontractors. d. Assist in the determination of technical assistance in the certification program that needs to be provided. In addition to being responsible for the certification of those small and emerging businesses that want to participate,the Minority Business Program will: 1. Maintain a current list of certified MBEs of those certified. The list furnished shall include the areas of work in which each MBE is interested. 2. Work with the North Carolina Association of Minority Businesses,the Carolinas Branch AGC,the Carolina Electrical Contractors Association and the North Carolina Association of Plumbing-Heating-Cooling Contractors in developing and implementing a certification program intended to improve the ability of MBE's to compete in this program. 2. Owner 2 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C The owner will: a. Attend the scheduled prebid conference. b. Identify or determine those work areas of a contract where MBEs may have an interest in performing contract work. C. At least ten(10) days prior to the scheduled day of bid opening,the Owner will notify certified MBEs of potential contracting opportunities listed in the proposal. The notification will include the following: 1. A description of the work for which the bid is being solicited. 2. The date,time and location where bids are to be submitted. 3. The name of the individual within the agency/institution who will be available to answer questions about the project. 4. Where bid documents may be reviewed. 5. Any special requirements that may exist, such as insurance, licenses, bonds and financial arrangements. If there are more than three (3) certified MBEs in the general locality of the project who offer similar contracting or subcontracting services in the specific trade,the Owner shall notify three (3) , but may contact more, if the Owner so desires. d. Maintain documentation of any contacts, correspondence, or conversations with MBE firms made in an attempt to meet the goals. 2. Prime Contractor Under the single prime contract system,the prime contractor will: a. Attend the scheduled prebid conference. b. Identify or determine those work areas of a contract where MBEs may have an interest in performing contract work. C. At least ten(10) days prior to the scheduled day of bid opening,notify certified MBEs of potential contracting opportunities listed in the proposal. The notification will include the following: 1. A description of the work for which the bid is being solicited. 2. The date,time and location where bids are to be submitted. 3. The name of the individual within the agency/institution who will be available to answer questions about the project. 4. Where bid documents may be reviewed. 5. Any special requirements that may exist, such as insurance, licenses, bonds and financial arrangements. If there are more than three(3) certified MBEs in the general locality of the project who offer similar contracting or subcontracting services in the specific trade,the Contractor shall notify three (3) , but may contact more, if the Contractor so desires. d. During the bidding process, comply with the contractor(s) requirements listed in the proposal for minority participation. e. Submit with the bid a description of that portion of the work to be executed by MBEs expressed as a percentage of the total price. f. Identify the MBEs the bidder intends to use on the contract, along with the dollar amount of the work to be performed by each minority business. g. Submit an affidavit that details the good faith efforts taken to procure minority business participation. h. Upon being named the apparent low bidder,the bidder shall provide the necessary 3 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C documentation as listed in the contract documents. Failure to comply with procedural requirements as defined in contract documents may render that bid as non-responsive and may result in rejection of the bid and award to the next lowest responsible and responsive bidder. L Upon being named apparent low bidder,the bidder shall provide an affidavit that lists the proportion of the work to be performed by MBEs. If the MBEs do not account for ten percent(10%) of the contract price, the bidder must submit an affidavit that verifies the bidder's good faith efforts by certifying that it has undertaken at least five of the following ten (10) steps: 1. Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contract or available on these State or local government-maintained lists at least ten(10) days before the bid or proposal date and notifying them of the nature and scope of the work to be performed. 2. Made the construction plans, specifications, and requirements available for review by prospective minority businesses, or providing these documents to them at least ten(10) days before the bid proposals are due. 3. Broke down or combined elements of work into economically feasible units to facilitate minority participation. 4. Worked with minority trade, community,or contractor organizations identified by the Office of Historical Underutilized Businesses and included in the bid documents that provided assistance in recruitment of minority businesses. 5. Attended any prebid meetings scheduled by the public owner. 6. Provided assistance in getting required bonding or insurance or providing alternatives to bonding or insurance for subcontractors. 7. Negotiated in good faith with interested minority businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualifications should have the reasons documented in writing. 8. Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help the minority businesses in establishing credit. 9. Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible. 10. Provide quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands. j. During the construction of the project, if it becomes necessary to replace an MBE subcontractor, advise the owner of the circumstances involved. k. If, during the construction of a project, additional subcontracting opportunities become available, make a good faith effort to solicit subbids from MBEs. 3. MBE Responsibilities 4 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C While MBEs are not required to become certified in order to participate in this program, it is recommended that they become certified and should take advantage of the appropriate technical assistance that is made available. In addition, MBEs who are contacted by owners or bidders must respond promptly whether or not they wish to submit a bid. SECTION 4: DISPUTE PROCEDURES It is the policy of this County that disputes between an agency and another person that involve a person's rights, duties, or privileges should be settled through informal procedures. To that end, MBE disputes arising under these guidelines should be resolved, if possible, by informal proceedings arranged by the Owner. s DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Identification of HUB Certified/ Minority Business Participation (Name of Bidder) do hereby certify that on this project, we will use the following HUB Certified/m inority business as construction subcontractors, vendors, suppliers or providers of professional services. Firm Name, Address and Phone# Work Type *Minority **HUB Category Certified Y/N *Minority categories: Black,African American (B), Hispanic(H), Asian American (A)American Indian (1), Female (F) Socially and Economically Disadvantaged (D) **HUB Certification with the state HUB Office required to be counted toward state participation goals. The total value of minority business contracting will be ($) MBForms 2002-Revised July 2010 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid State of North Carolina AFFIDAVIT A- Listing of Good Faith Efforts County of (Name of Bidder) Affidavit of I have made a good faith effort to comply under the following areas checked: Bidders must earn at least 50 points from the good faith efforts listed for their bid to be considered responsive. (1 NC Administrative Code 30 1.0101) ❑ 1 —(10 pts)Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notified them of the nature and scope of the work to be performed. ❑ 2 --(10 pts) Made the construction plans, specifications and requirements available for review by prospective minority businesses,or providing these documents to them at least 10 days before the bids are due. ❑ 3—(15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority participation. ❑ 4—(10 pts)Worked with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses. ❑ 5—(10 pts)Attended prebid meetings scheduled by the public owner. ❑ 6—(20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors. ❑ 7—(15 pts) Negotiated in good faith with interested minority businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing. ❑ 8—(25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit,including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit. ❑ 9—(20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible. ❑ 10-(20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands. The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of the contract. The undersigned hereby certifies that he or she has read the terms of the minority business commitment and is authorized to bind the bidderto the commitment herein set forth. Date: Name of Authorized Officer: Signature: Title: State of ,County of SEAL Subscribed and sworn to before me this day of 20 Notary Public My commission expires MBForms 2002-Revised July 2010 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid State of North Carolina --AFFIDAVIT B-- Intent to Perform Contract with Own Workforce. County of Affidavit of (Name of Bidder) I hereby certify that it is our intent to perform 100% of the work required for the contract. (Name of Project) In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this type project, and normally performs and has the capability to perform and will perform all elements of the work on this project with his/her own current work forces; and The Bidder agrees to provide any additional information or documentation requested by the owner in support of the above statement. The Bidder agrees to make a Good Faith Effort to utilize minority suppliers where possible. The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder to the commitments herein contained. Date: Name of Authorized Officer: Signature: Title: SEAL State of County of Subscribed and sworn to before me this day of 20_ Notary Public My commission expires MBForms 2002-Revised July 2010 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Do not submit with bid Do not submit with bid Do not submit with bid Do not submit with bid State of North Carolina - AFFIDAVIT C - Portion of the Work to be Performed by HUB Certified/Minority Businesses County of (Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.) If the portion of the work to be executed by HUB certified/minority businesses as defined in GS143- 128.2(g)and 128.4(a),(b),(e) is equal to or greater than 10% of the bidders total contract price, then the bidder must complete this affidavit. This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of being low bidder. Affidavit of I do hereby certify that on the (Name of Bidder) (Project Name) Project ID# Amount of Bid $ 1 will expend a minimum of % of the total dollar amount of the contract with minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. Attach additional sheets if re uired Name and Phone Number *Minority **HUB Work Dollar Value Category Certified Description Y/N *Minority categories: Black,African American (B), Hispanic(H), Asian American (A)American Indian (1), Female (F) Socially and Economically Disadvantaged (D) **HUB Certification with the state HUB Office required to be counted toward state participation goals. Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract. The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth. Date: Name of Authorized Officer: Signature: SEAL Title: State of County of Subscribed and sworn to before me this day of 20 Notary Public My commission expires MBForms 2002-Revised July 2010 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid State of North Carolina AFFIDAVIT D — Good Faith Efforts County of (Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.) If the goal of 10% participation by HUB Certified/minority business is not achieved, the Bidder shall provide the following documentation to the Owner of his good faith efforts: Affidavit of I do hereby certify that on the (Name of Bidder) (Project Name) Project ID# Amount of Bid $ 1 will expend a minimum of % of the total dollar amount of the contract with HUB certified/ minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. (Attach additional sheets if required) Name and Phone Number *Minority **HUB Work Dollar Value Category Certified Description Y/N *Minority categories: Black,African American (B), Hispanic(H), Asian American (A)American Indian (1), Female (F) Socially and Economically Disadvantaged (D) ** HUB Certification with the state HUB Office required to be counted toward state participation goals. Examples of documentation that may be required to demonstrate the Bidder's good faith efforts to meet the goals set forth in these provisions include,but are not necessarily limited to,the following: A.Copies of solicitations for quotes to at least three(3)minority business firms from the source list provided by the State for each subcontract to be let under this contract(if 3 or more firms are shown on the source list). Each solicitation shall contain a specific description of the work to be subcontracted,location where bid documents can be reviewed,representative of the Prime Bidder to contact,and location, date and time when quotes must be received. B.Copies of quotes or responses received from each firm responding to the solicitation. C.A telephone log of follow-up calls to each firm sent a solicitation. D.For subcontracts where a minority business firm is not considered the lowest responsible sub-bidder,copies of quotes received from all firms submitting quotes for that particular subcontract. E.Documentation of any contacts or correspondence to minority business,community,or contractor organizations in an attempt to meet the goal. F.Copy of pre-bid roster G.Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business. H.Letter detailing reasons for rejection of minority business due to lack of qualification. I.Letter documenting proposed assistance offered to minority business in need of equipment,loan capital,lines of credit,or joint pay agreements to secure loans,supplies,or letter of credit,including waiving credit that is ordinarily required. Failure to provide the documentation as listed in these provisions may result in rejection of the bid and award to the next lowest responsible and responsive bidder. Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with Minority Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract. MBForms 2002-Revised May 2010 -1- DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth. Date: Name of Authorized Officer: Signature: Title: SEAL State of , County of Subscribed and sworn to before me this day of 20 Notary Public My commission expires MBForms 2002-Revised May 2010 -2- DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Contractor's Safety Record Information The Contractor's safety record shall be reviewed and evaluated in addition to other quality and performance criteria as part of bid evaluation process. Failure to provide the requested information and documentation may result in rejection of your bid as non-responsive. Accordingly, all bidders must submit the following information regarding their safety record. The following definitions shall apply to this section: "DART incident rate"—Acronym for"Days Away, Restrictions and Transfers". The DART incident rate may be used to show the relative level of injuries and illnesses within a firm compared to the industry. It is based only on those injuries and illnesses severe enough to warrant"Days Away,Restrictions and Transfers". The DART incident rate is calculated using OSHA's Form 300 and the following formula: ((Number of entries in column H(days away from work) +column I(job transfer or restriction)x 200,000)/(Number of hours worked by all employees)=DART Incident rate. "EMR"—Acronym for"Experience Modification Rate," is an indicator of a contractor's past safety performance,widely used by the insurance industry as an equitable means of determining premiums for workers' compensation insurance. The rating system considers the average workers' compensation losses for a given firm's type of work and amount of payroll and predicts the dollar amount of expected losses to be paid by that employer in a designated rating period, usually three years. The rating is based on comparison of firms doing similar types of work, and the employer is rated against the average expected performance in each work classification. Losses incurred by the employer for the rating period are then compared to the expected losses to develop an experience rating. "OSHA"—Acronym for the Federal Occupational Health and Safety Administration. The term "OSHA"as used in this Policy also refers to any state or local agency having jurisdictional authorization to enforce worker safety requirements and assess fines or warnings for violation of worker safety standards. 1. OSHA DART Incident Rate. Provide the bidder's DART Incident Rate calculated from OSHA's Form 300 for the last three years and the other required information shown in the example table below. The bidder must attach all supporting documentation and calculations including certified OSHA forms. DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C YEAR CONTRACTOR INDUSTRY INDUSTRY FIELD AND CODE DART DART INCIDENT RATE INCIDENT RATE 2. Experience Modification Rate(EMR). Provide the bidder's most recent Experience Modification Rate(EMR)based on insurance claims history. The bidder must provide the source of the EMR information and contact information of insurer entity providing the EMR. YEAR CONTRACTOR INDUSTRY FIELD AND NAME AND CONTACT EMR CODE INFO FOR EMR INFORMATION - 3. Answer the following OSHA Specific Questions: (a) Within the last 2 years,has the bidder received any citations classified by OSHA as being (1)serious, (2)willful and/or(3) repeat violations where your company operates? Yes No If yes, attach a copy of each such citation and violation. (b) Has the bidder experienced any work-related fatalities within the last five years? Yes No i DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C (c) Has the bidder had any citations issued by OSHA as a result of work related fatalities within the past 5 years? Yes No (d) Is the bidder under investigation for any work-related fatalities? Yes No (e) If your answer is "yes"to 3(b), (c) or(d),provide a copy of the citation(s), list of number(s) of fatalities and documented explanation of the fatality. 4. Safety Plan: (a) Does the company have a written safety program that includes responsibility for all aspects of safety management? Yes No (b) Does the company have a written plan for safety training of new employees and ongoing training of existing employees? Yes No (c) Does the company have documented evidence of safety training that they have conducted? Yes No (d) If the company has employees with limited English ability, does the company have a written plan for ensuring that their employees understand the training they are being given? Yes No (e)Do all supervisors have an appropriate documented level of OSHA training (e.g., a minimum of 30 hour OSHA construction safety training)? Yes No DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C (f)Do employees have documented basic OSHA 10 hour construction safety training? Yes No (g)Does the company have a documented Hazard Communication Program? Yes No 5. Required Written Explanation of Safety Record. If the bidder has any of the following: (a)DART incident rate rg_eater than its industry average, (b) an EMR greater than 1.0, (c) answered"yes"to any of the OSHA Specific Question above, or (d) answered"no"to any of the Safety Plan questions,the bidder shall provide the County, in its bid, a detailed written explanation of its safety record and the reasons why such safety history is NOT representative of its future performance and what specific actions it has taken to improve its overall safety record. Failure to provide a written explanation of its safety record pursuant to this paragraph may be deemed as non-responsive by the County. DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY ************************** I, (the individual attesting below), being duly authorized by and on behalf of (the entity bidding on project hereinafter"Employer")after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5). 2. Employer understands that Employers Must Use E-Verify. Each employer,after hiring an employee to work in the United States,shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person, business entity,or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES or b. NO 4. Employer's subcontractors comply with E-Verify,and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This day of 12013. Signature of Affiant Print or Type Name: State of North Carolina Orange County D Signed and sworn to(or affirmed) before me,this the o day of 12013. v' Z My Commission Expires: 0. C CD Notary Public 2L DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C ADDENDUM No.2 MINUTES PREBID MEETING ROOF REPLACEMENT—SECTORS A,E,F,and G NEW COURTHOUSE 1954 5thWall Job No.14-115 March 2,2015 These minutes (referred to as Addendum No. 1)are to be considered to be a part of the contract documents and will be included as a part of any contract awarded. Changes from the specifications or drawings are in bold print. I. INTRODUCTIONS The meeting was called to order at 2:05 p.m. A list of attendees is included with these minutes. II. NOTICE TO BIDDERS A. Bids are due March 12,2015 at 2:00 p.m. Bids are to be delivered to: Office of the Purchasing Agent of the Financial Services Department PO Box 8181 (USPS) 200 South Cameron St,H insborough,North Carolina 27278, Please include all pertinent forms i.e. appropriate HUB/MWBE affidavits. Bidders are encouraged to call David Cannell at 919-245-2651 for any questions regarding proposal formalities. Bids may be sent electronically or by fax to the following: Email: dcannell tooran eg countync.gov Fax: 919-636-4913 Attn: David Cannell If sending bids via email or fax,bidders are urged to contact David Cannell at number noted above to verify that the bid has been properly received. Bids will not be opened in public as the project is classified as"informal". B. Contractors are to be appropriately licensed. License numbers must be affixed to the outside of the envelope containing the bid. B. Questions regarding technical portion of the project to be directed to Jeffrey Spady at 919/616-4715 or via email at Jeff @5thwallbdc.com. Questions must be in writing. D. Contract award anticipated by end of month. E. Anticipated start of construction is no later than April 15,2015. DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Addendum No.2-Prebid Minutes New Courthouse 1954—Sectors A,E,F,and G March 2,2015 Page 2 III. INSTRUCTIONS TO BIDDERS A. Bids are to be submitted on the form enclosed in the specification booklet. Bidders were advised that line items and unit costs are listed and that costs are to be provided for all items. All blanks are to be filled in. B. Bid Bond required. C. Performance,and Labor and Material Payment Bonds are not required. D. Bidders advised to acknowledge all addenda on the Proposal Form. Failure to do so will not alleviate the contractor of responsibility for the items referenced in the addenda. E. Examination of Conditions - Bidders were advised to visit the sites and thoroughly familiarize themselves with all project conditions. Additional site visits can be arranged by notifying Jeff Thompson at 919/245-2625. F. Questions regarding the project will be accepted up until 72 hours prior to receipt of bids. IV. PROPOSAL FORM The Proposal Form is bound in the specification booklet and is to be utilized for submission of bids. Bids are to be effective for 60 days. Project time of 30 calendar days is noted on the Proposal Form. Form of Contract is bound within the specification booklet. V. INSURANCE Insurance limits are noted in the specifications. All insurance is to be in full force and effect prior to award of contract. Bidders were advised to note special requirements of Orange County. VI. SPECIFICATIOS Section 010100—Summary of Work Brief Summary of Work as follows: • Base bid is Sectors A and G;Alternate bid is Sectors E and F • Removing and disposing of existing roof system to include membrane, board insulation, flashings, and accessories down to the gypsum deck. • Replacement of wood nailers,blocking,and trim. • Furnishing and installing new board insulation; all insulation set in adhesive. • Furnishing and installing new polymer modified bituminous membrane roof system to include all related flashings and accessories. • Furnishing and installing new sheet metal flashing and trim to include coping, scuppers, counterflashing,and miscellaneous trim. • Modification of curbs and penetrations to provide flashing height of eight inches above finished roof membrane. DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Addendum No.2-Prebid Minutes New Courthouse 1954—Sectors A,E,F,and G March 2,2015 Page 3 Existing roof system components: Single ply(EPDM) Board insulation(wood fiber, 1.5"approximately) Gypsum deck Section 015000—Temporary Facilities and Controls The Owner will furnish electricity and water required for construction. Access to electricity and water will be as designated by the Owner. All wiring needed to facilitate construction is to be temporary in nature and furnished and installed at no cost to the Owner. Upon completion of the work wiring is to be removed and service restored to its original condition. Section 017850—Warranties 5-year contractor warranty required. 20-year manufacturer warranty required. Section 024119—Selective Demolitions Remove existing roof to deck. Repair damaged areas,if any. Section 061000—Rough Carpentry New wood blocking and nailers required. Section 072120—Board Insulation Insulation system consisting of two layers (2.25" each) of polyisocyanurate board insulation. Provide tapered material in valleys of Sector A and all of Sectors E,F,and G. Overlayment board to be installed over insulation system. Delete mechanical fastening. All layers set in adhesive. Fastener pull testing NOT required. Section 075217—Polymer Modified Bituminous Membrane Roofing(Cold Applied) 2-ply system to be installed. Membrane to be installed in cold adhesive. Section 076200—Sheet metal flashing and Trim New sheet metal to include coping,counterflashing,and miscellaneous trim. VIL DRAWINGS No comments DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Addendum No.2-Prebid Minutes New Courthouse 1954—Sectors A,E,F,and G March 2,2015 Page 4 VIII. SITE TOUR Staging to be in the courtyard inside the fenced in area of the Sherriff office. Materials and equipment can be positioned on the grassy area. Provide fence with gate around staging area. Work can be performed at night for Sectors E and F. This concludes the minutes of the Pre-Bid Meeting. Unless otherwise noted this represents the complete minutes of the meeting. Sincerely, SthWall Building Diagnostics Consultants Jeffrey L.Spady,RRC Attendees: Matt Johnson Baker Roofing mjohnson @bakerroofing.com] Monika Zimonyi Owens Roofing monikanowensroofinginc.com Levi Broker BI RS levi.broeker@,,yahoo.com Caleb Smith Hamlin Roofing csmith @hamlincos.com Tom Hutton Muter Construction jmuter@muterconstruction.com Jeff Thompson Orange County jethompson @orangecountync.gov David Cannell Orange County dcannell @orangeountync.gov DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C =Bins he Roof 1AO'O%kW rr DIRS, Inc. April 8,2015 PO, Box 36197 Greensboro, N.C. 27416-6197 (336) 574-3060 (336) 275-0886- Fax Mr, David Cannell Purchasing Agent Orange County 200 S. Cameron Street Hillsborough,NC 27278 Subject: Orange County—Roof Replacement Sector A,1±, P, G New Court House Requested by Owner— Snow Guards Dear Mr, Cannell: Thank you for asking BIBS, Inc, to offer our price to install the S-5 snow guard system per the attached site photo and product data sheets, We have figured this work to take place on the weekends,during the above referenced reroof project. Cost to instatl snow guard system is ................. $9,004 if you have any questions,or if we can be of fiu•ther service,please feel free to give me a call. Respectfully, °4�/i Brooker, DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C dk 1 1§ r , Y! ' l � 9il I I l k Ri Cl E y v� gk L,.r;-.i•� 4 E s .� a 3 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C V Un.poncbed Coloraard& b i versacllpTM , r s" 9� 1 r ColorslrlpTM -- ', snoclip^ p ColorGard° r � � ColorGartl° is manufactured from mill � � • finished aircraft quality aluminum, It comes in 8' long sections, in punched or unpunchecl } configurations. Splices are included with ColorGard° for adjacent sections. For use �� - s•5lTM with S-517111 heavy duty clamps, VersaBracket'"I `}�' cramp and CorruBracketTD1. splice r � Punched Crossmember ��� Punched ColorGardO is slotted every 4" (10.2 cn1) \, on center for seams that are spaced accordingly, I.e. divisible by 4" (10,2 cm). The slotted con- (25AoW `� figuration works well with S-S!", clamps. (55mm) Unpunched Crossmember °{ �' ts• Unpunched ColorGard° is the most versatile and easy to install, when used with the S M& VersaClipT"', Unpunched does not need holes, as 4� 4h, the VersaClip'"C accommodates any seam spacing, \. The unpuuched configuration works well with VersaBracket""r. Unpunched is the right choice when the roof is laid out with untrue seam width or when the seam width is not divisible by 4. If in (55mm) any doubt, use unpuuched. 1.5" Bars come in 8' lengths, t39amn,) VersaClipxM Purchase separately. VersaClipTM makes installa- tion easy, as it simply slides on the ColorGard® ' crossmetnher. It can be used with all S-S!T"r clamps (one per clamp), and is optional with � X2.5• CorruBracketT"r, VersaClip""i is not needed with (3B11i (63,5mm) VersaBracket""r. VersaClipTm is also handy when Installing ColorGard askew, such as is required in in the valleys between intersecting rooflines. ' ® • o 0 0 • o 888- 0025-3432 w' .S- .CO i DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C S56TM The Right Wayl R AR Splice Included with crossmembers, Use the Splice to join two pieces of ColorGard° together, ensuring 081mm) continuous, unbroken protection. The dimple in the center is designed to provide a gap, allowing for expansion and contraction of the ColorGardo sections. 4 SnoClip' SnoClip"m is added to retard the-migration of snow and ice beneath the crossinembers. See the SnoClipTrf cutsheet for more details. i Color Strip Not included. The Color Strip should be supplied in 2"wide strips by the manufacturer of the roof- ing material in order to ensure a perfect color match for the life of the system. 2' For Use with all These S-5lT111 Products l.J '. �`.. Z' Note:Do not use ColorGarda with attachment spacing greater than 32" (81,3 cm). Custom ColorGard°, Splice, and SnoClipsT`t are available for seam spacing greater than 32" (81.3 cm), Please inquire through a distributor. S•S1111 1Varningl Please use this product responsibly! Products are protected by tuohiple 0.5, and roreiga patents. Visit the tvebsite at Distributed by tt'tsw.S•5.cout for coaplele information on patents and tradwuaths. for moxhaam holding strength, saiscrews should be tensioned and re•tetsloned as the seam material compresses. Clatup setscrew tension should be verified using a eglibrUed torque wrench behvaen 160 otid 180 Inch pounds when used on 22ga steel, and bebveen 130 and ISO inch pounds for all other utatals and thinner gauges of steel, Consult the$41'TM tvebsite at wn•tsS-S.com/or published data regarding holdlnp strength. Copyright2008,Metal Roof Innovations,Ltd.S-WIprodetts are patented by Metal Ronf Innmtations,Ltd version 081509 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C 289 Harrel Street AL"IN Morrisville,VT 05661 Toll Free Phone 1.888.766.4273 17.ti Toll Free Fax 1.888.766.9994 Web www.elpinesnowguards.com W W W.a I pines n o w g u a r d s.c o m E-mail info @alpinesnowguards,com NOTES: - --- 1. CLAMPS TO BE INSTALLED ACCORDING TO MANUFACTURERS'SPECIFICATIONS, 2. DO NOT SCALE DRAWINGS. 3. ATTACHMENT METHOD: NON-PENETRATING ROUND POINT SET SCREWS. 3/8"or M10 hole located 1/2"(13mm) from edge.. 0 \ SET SCREWS REQUIRE 1.5" 3/16 DRIVER I� (38mm) �l .54" F O TN (38mm) 0 (23mm) 0 0 .40" (10mm) I 2" (51 mm) I have verified that this clamp will fit the seam for my roof. Signature: Date: To confirm order, return signed cut sheet and sales quote. S-51 U Clamp Distributed by Alpine SnowGuardS Document version 01.14.2009 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C S-51 I Clamps S-51T`I Clamps I More Info littp://wtvtv.s-5.coill/clamps/Itidex.cfnt?Depar(ment=59&Dept Order=3&... Toll Free:888.826.3432-Distributor Lag In-Deutsch Y Unprecedented Innovation r t Unmatched Quality soe ra`�Go WHERETO Unbelievable Price Advanced Search BUY S-5!TM IIt7tilbs About tin C1an1pS ;3itra!'.I{a>ls:I'aiii,tl't I)owiIIor i ii:=:+: Ca)Irk'li:a(lr;ai�:zIt;l!iRkfi)I' Introduction S-5-U Information Applications/Uses What profiles will the 3-5-U fit? t!^n';° !s - - The S-5-U clamp will fit most standing seam S-5JTM Clamps profiles on the market today,including both Introduction "architectural"and"structural"types,When in aoo S-6•U doubt about a particular seam or profile,check sa0 I snr the dimensioning of the seam and compare with Introduction the critical dimensions shown at right. .404" ' More Into S-6•U The 8-5-U measures 1.6"x 1.6"x 2.0" s a•u.rnn) The bolt measures 3/8"-16 x.709" (flat washer also furnished) s•5•s There are a few profiles which are"marginal." One example Is F1reStone/UNA CLAD/Copper s•5•T Sales UC-4(at left).The clamp will fit over this 8-6•z profile,but must be slipped on from the end and s•5-13 then carefully moved to its desired location or s•5-K alternatively crimped at clamp locations.Another ,�` example is Berridge"Cee Lock,"The S-5•U will 5.5-T2 fit this profile,but It may have to be forced down FAQ until It snaps over the seam profiling(far left); Versat3racketT1' alternatively the 8-5•Z or 8-5-Z Mini will fit this profile. Corrueraekotret A few profiles may require some minor modification to the seam prior to clamp -•• - installation.The Fabral"Snap Rib"is an example.To use on this profile,the cap 8-5-13V Kit must be field notched.This procedure is described by Fabral in their S-51 user information guide booklet. Load Test Results Installation FAQs —7 z-uz- r- Desiptt Your ColorGarog)Project ►,�r.rr,i n rliat toe.rto� See How Easy 5.61 Is to Instant How Strong Is S-61? Load Test Results Another profile that may require some modification is the"Armco Steelox'and similar horizontal seams,on which the seamer does not completely close the seam, but only partially so.The dimensioning on these seams is such that the clamp V411 not slip over the seam(above left),Some hand crimping at the clamp location will resolve this problem.This can be done by hand with a pair of V!ceGrip tinners, pliers or hand tongs.This method works well If there are only a few clamps to install.If there are many,a better crimping tool Is available from 8,51 distributors Which makes this crimping much more expedient. This clamp includes the following hardware; 18-8 stainless steel,round point 3/8"set screws(2) (3116"Allen drive) 18-8 stainless steel 3/8"-16 x.709 auxiliary bolt(1) (drive size-9/16") 18.8 stainless steel 318"x.060"flat washer(1) (outside diameter-718") 3116"Allen Screwgun driver(1 per box) S-6!Solutions i Snow Retention I Metal Roof Allacbmenls I About Us I Distributor Into 1 i o1`2 8/27/2009 8:47 AM DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Alpine SnowGuards 289 Harrel Street Morrisville, VT 05661 1ACM r,�, Toll Free Phone 1.888.766.4273 Toll Free Fax 1.888.766,9994 www.alpinesnowguards.com web www•alpinestiowguat-ds.com E-mail info @alpinesnowguards.com 07 52 53 Show Guards SuoClip II','l>i SnoClipo is an aluminum component of the snow SnoClip 110 retention systems inanufactured by S-5!TM. SnoClips snap to the back of the ColorGarde, SnoRail'rM or SnoFencerM Crossinember and rests on the flat of the patio], SnoClips Help keep snow and ice from sliding beneath the Crossmember, ,` t> SnoClips have a rubber"foot"to help prevent scratching or marking of the roof panel.. SnoClip II has 2 different lochs and is made for ; seen heights of I"and 1 '/4"snap seams.It will x also fit 2"Vel'tIGaI SeainS, blit not 2"1101'1'G011tal t` SNOW CLIP ATTACHES 1'0 CULUIt GUARD J (' For seams V and 18/4"high. +< F seams. , f�a i p .ES � SnoClips should be attached to the >. < ColorGarde, SnoRailT"i or SnoFenceTni Crossmembers using the lock that leaves the rubber"foot"resting on the roof panel4� surface.The"foot"must engage the roofing ` panel. `.. #96-2 SnoClip le for SnoRailTAI,SnoFenceT`r&ColorGard"on Standing Seam Roofs Copyright 2007,2008 Alpine SnowGuards,Vermont Slate&Copper Services, Inc Document version 10.08.2007 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Alpine SnowGUards 289 Harrel Street AUPINE Morrisville, VT 05661 SNowGuARDS M Toll Free Phone 1.888.766,4273 Toll Free Fax 1.888.766.9994 www.alpinesnoWguards.com Web www.alpinesnowguards.com E-mail info @alpinesnowguards.com 07 52 53 Snow Guards #96-2 SiloClip IIT"i NOTES: REVISIONS II JNSTALLATION TO SC COMPLETED IN ACCORDANCE WITH REV. _ DESCRIPTION MANUFACTURER'S SPECIFICATIONS, onrE ZDO NOT SCALE DRAWINGS, —— 3.CONTACT MANUFACTURER FOR DETAILED LAYOUT, 1 SNOCLII'ATTACHES TO } C'OLORGARD SNORAll, ( AND SNOFI.NC li ti 'y 1.25 — - 2 Nurri RE113nMt"TOOT"MUST REST SQUARELY AGAINST PANEL #96-2 SnoClip Te for SuoRailTll,Suol+euee'" &ColorGard(on Standing Seam Roofs ©Copyright 2007,2008.Alpine SnowGuards,Vermont Slate&Copper Services,Inc Document version 10.05.2007 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C y _ March 12,2015 David Cannell Office of the Purchasing Agent of the Financial Services Department PO Box 8181 (USPS) 200 S Cameron Street Hillsborough,North Carolina 27278, RE: Roof Replacement New Courthouse 1954—Sectors A,E,F, and G Hillsborough,North Carolina 5thWall Job No. 14-115 Dear Mr.Cannell: Bids for the referenced project were received March 12, 2015 from four contractors as listed below. Bids are summarized on the attached Analysis. Contractor Base Bid Alternate Bid Total Bid BIRS $94,034 $31,358 $125,392 Greensboro,NC Owens Roofing,Inc $124,712 $29,900 $154,612 Raleigh,NC Baker Roofing Company $152,862 $72,294 $225,156 Raleigh,NC Hamlin Roofing Company $238,000 $53,000 $291,000 Garner,NC We have reviewed bids and have the following comments. BIRS • No comment—the proposal is in order. Owens Roofing,Inc • No unit costs noted. • License number not listed. 9601 Baileywick Rd•Raleigh, NC 27615 www.5thwallbdc.com 919/616-4715 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C David Cannell Roof Replacement New Courthouse 1954—Sectors A,E,F,and G Hillsborough,North Carolina 5thWall Job No. 14-115 March 12,2015 Page 2 Hamlin Roofing Company • License number not listed. Baker Roofing Company • No comment—the proposal is in order. With regard to the noted discrepancies, it is our opinion that all are minor in nature and should not affect the bid process or award of contract. License numbers and unit costs can be provided prior to award of contract. Based upon our review, it appears that BIRS has submitted the lowest responsive Total Bid to include Base Bid and Alternate Bid. It is our recommendation that the project proceed to include Base Bid and Alternate Bid components and that contract award be made accordingly. Please advise of your concurrence with our recommendation at your earliest opportunity. We will advise the contractor accordingly. Should you have any questions please contact our office at your convenience. Sincerely, 5thWall Building Diagnostics Consultants Jeffrey L. Spady,RRC cc: Jeff Thompson enc 9601 Baile wick Rd • Raleigh, NC 27615 www.5thwallbdc.com Y 9 919/616-4715 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C `r E T N O O O QO m � l0 'o N U N N m C (D O Y7 N O O (p W'•f 1D 0 N C O 00 O) l0 10 N N M O pO N Cl Y N d3 1A M M <A PO w f9 fq fH VA fA f9 f9 m O O 10 O M O N fA fA c o 0 0 o 0 0 0 0 0 0 0 o v a v M o O O O o 0 0 o M M M V 00 l0 h O 10 2 aN N N N 14 f 10 NMr� W Obi »to f9 vi vi » fR fA r»rn of ai to w 0 0 0 0 v ai to 61� m c o00 0 0 o wmomco 0 0 0 0 0 O C7 O O o N 00 O M< O O O O 10 10 o I� 10 47 OD N O OD M o O ° 1° N N N N C_ O Z N}}} M O h N N N E m f»Fn» w » en x O p Lq r` vi v V m c O O O o O O O O N M O N O w 0 0 0 O M O O O O 1 0 0 10 O O 00 N 000 O O 10 m 100000 1; N N N N O O O 10 M O m N y N y O O O N N M N h NZ }YY too `- st r c 0 O 0 a C O)Q O U n Z m y o � r»u>`» e» f» v> to en f»r»f»a% Z w 0 CD o° v O O U U N N V Q N N N O y C l0 C F N C 11 N C IL O O W 2 S V U to o 0 0 �_ Z v m €o tL — 0 0 m E 0 0 o m w o m o y L m m N o�ti m mm�3 :oKQ w< ��rnO m m 1i � acimaLu c ° cQmU 9 �Q c] U ri LLI L:C72 m ui m '7 m Q U W C7 (n 3 m F- Q `o I M v 1n N NE m z?6 0 Z L L a N t: �O KZ Stn DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C N In E m m ° l0 a Gl J U N N m ✓T O O V e} M O I O O 01 W O V 10 C 01 O W t� N O 1�N W N of o W m N W IO l0 W M In r N O N V N N N Y m fA fA(H t9 fry fA fA fA f9 EA fA f9 fA F9 O N M O O O O O O 0 0 0 0 W a0 a0 N O O O O O O 0 0 0 0 0 N N T n N M M R' ro NZ f»m Fn en e> e> v><n w w w w w vs 0 0 v rn c o 0 0 0 0 0 0 0 0 0 0 0 0 0 w o 0 0 0 0 0 0 0 0 0 M 0 0 N 0 0 00 00(° O O C W Z N N h N E 2 woo w vi » (n vi rn f»fA M rH e» 0 'A rn C O O O O O O O W N O O O O N O N I° I° u° M co W O V N ID cv� v v c6 m m vi of v Z N N N N C N N 0 M M EA m ff! fA M fA fry to E9 M f9 t9 FA C O 'V I I I I I 00 V I I I O � N I° O Z O 6 o m en<»<» of <» f» of v>F»en» Z en en 'i tH p 47 W LL Q v Z c m O W W = o J E2 o O 3 Q U N N C Q U W N m E E c7 ~ Z.° o E o ti °1 0 o N E w v o m o N m s L m c o�LL `- m[a � o Y O B Q 3��/nU a Q Q m li F dm wW c ° �QmU ,o Qo] UAW Li UI W F- J m 0 N ° uw Q �mQ�0w co u) u) F° Q N U 0 W c{ N h W I o=Z U I o m=r d'Z SIn DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C N U, HIM, one. P.O. Box 36197 Greensboro,N.C.27416-6197 (336)574-3060 (336)275-0836- Fax VroposaF' Roof Replacement Sector A, E, F, G New Courthouse Chapel Hill, NC Contractor: BIRS,Inc. Address: 207 Robbins Street Greensboro, NC 27406 License#: 25444 Submit Bid to: Orange County, Office of Purchasing Agent of the Financial Services Department Name, David Cannell Address: 200 S Cameron Street Hillsborough, NC 27278 Bid Opening: 3/12/15 a, 2:00 pin 3 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Orange County Asset ManVRemcnt Roof Replacement--Sectot,s A,E,R,and C,New Courthouse 1954,f4illsborough,NC PROPOSAL FORAM Proposal of (herein after called 3iddet)a _i*.orzai_iz ee and existing under the Laws of the State H Iusertcorporation,partnership or inclividuAl as applicable To: Orange County Asset Management(herein after cal leil Ownci). Gentlemen: The Bidder, in compliance with the bid Cor Roof Replacement — Sectors A, E, F, and G, of the New Courthouse 1954, I.-lillsborough,North Caroling, having examined the Contract Documetlls prepared of the work by 5thWall Building Diagnostics Consultants,dated December 2014,and addenda,mud the site of(lie proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials, and supplies, agrees to construct the project in accordance with the Contract Documents,within the time set forth therein,and the prices stated below. These prices are to cover alI expenses incurred in performing the work required under the Contract Documents,ofwhich this proposal is a part. Bidder further agrees that the amounts mid quantities of materials be fumislied and work to be clone, as stated in the Instructions to Bidders, the General Conditions, Supplementary Conditions,and the Technical Specifications and Drawings, are recognized by it to be a full and complete indication of the work ill its fullest and most complete sense,and that it is satisfied with such Notice etc., in determining the prices for the several classes of work as specified; and will not at any time dispute or complain that there is any nuswiderstanding in regard to the nature or amount of materials to be furnished and work to be done. Bidder hereby agues to commence work under the contract on or before a date to be specified in writing known as "Notice to Proceed" and to fluty complete the project within GO consecutive catendar clays thereailer as stipulated. Bidder further agrees to pay liquidated damages in the amount ors200-per day,per building,for each and every clay the project remains incomplete beyond the scheduled completion(late. Bidder acknowledges receipts of the following addenda: Numbers Date: 1g1 'Number_ Date: Number 7 Date: 3 z l5 Number— Date: Page I DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Orange Counly Asset Management Roof Replacement—Sectors A,E,F,and G,New Courthouse l954,Hillsborough;NC PROPOSAL FORNM BASF BID—Sectors A and G Oelleral items A. Insurance Lump Sum (L.S.) 60 B, Mobilization L,S. C. Warranty L.S. $ X00 Subtotal—General hems L.S. $ 74>0 Work Items A. Remove and dispose of existing roof system L.S. $ C5_ pC? DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Orange County Asset Management Roof Replacement—Sectors A,E,F,and G,New Courthouse 195el,Ihilsborough,NC ALTGRNAd'L BID--Sectors E and F Gcmral Items A. Insurance: Lump Sant (L.S.) s eon B. Mobilization L.S. C. NVarranty l..S. Subtotal—Gencral Items LS, k CO Work Items A. Remove and dispose or existing roof system L.S. $ 00 B. Remove rind replace damaged or deteriorated wood l. Nailers and blocking Allowance 00, L.S. $ 500 , ' Md.Ft. C. Furnish and install new wood blocking L.S. D. Furnish and install view board insulation system L.S, $ A)�Y E. Furnish and install new polymer modified L.S. $ Cam? bitumiouous membrane roof system to include all flashings and related accessories F. Fu-nish and install new sheet metal flashing L.S. $ �1A_Q G. Furnish and install other items not specifically included or listed herein L.S. $ - �7 5-8 . Subtotal—Woi*Items 1„S. $ �a Total Alternate Bid Price—(General Items and Wor](Items) LS. $51 3 TOTAL ALTERNATE BID PRICE, Bidder agrees to perform all of the work described in the s ecifc<ations and sl own oil the i lans(or the sutra of (AmOU111f shalt be shown in both words and figures.) 'TOTAL BJI)PRICE (BASE BID AND AUITRNATE BM Bidder agrees to perform all of the work described in the spec`ifications and shown on the plaris for the sum of + l (� Or1� E�n r l..ori E 1 (Atnolmtshall be slh wn to both words and figures.) Page 3 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Orange County Asset Management Roof Replacement--Sectors A,E,F,and G,New Courthouse 1954,Hillsborough,NC In the case of a discrepancy ill the pricing,unit prices will control; if there is no rfnit price, fire 111111})sum price will control; totals shall lie corrected to be consistent with tltc unit prices and lump sun)prices. The total base bid price shall be the stint of all'unit cost extensions and line items listed. Should the actual quantities be increaser( or decreased relative to the estimated quantities included ill the Proposal, the Unit Prices shown will be used to adjust the contract price in accordance with the contract documents throughout the life of the contract, The Schedule of Values which will be used it) the Contractor's application for payment shall be the items, lnuits,unit prices and total prices all as shown 11cmilr. Bidder.understands that the Owner reset-ves the right to reject any or all bids and to waive any infoolialities in the bidding. The Bidder agrees that this bid shall be good and may not be withdrawn for a period of GO calendar days after the scheduled closing time for receiving bids. Bidder filrther certifies that no or employee of Orange County has any interest, direct or indirect, h1 this Corporation or Partnership,or in this contract. Bidder further certifies that the foregoing statements made by it are true and that if any of the foregoing statements made are willliilly false it is subject to punishment, Proposa I forms will not be accepted unless signed by the Owner or authorized corporate officer. The following items must be submitted with the Proposal Form: 1. Proposal Guarantee—NOT REQUIRED 2. Contractor's license Number as issued by the State of North Carolina (Must be valid at tinro of bid opening) 3. Tabulation of Subcontractors and other persons and organizations required to be identified in this Proposal. Upon receipt of)notice of the acceptance of this Proposal,Bidder will execute a formal contract. Date: I _>. NAW OF BIDDER: (Seal if bid is by a corporation) /_3II0 rf C_ Person,Pirm or Corporation *-a, BY: -'- Si ua the _ g '1'ITL' �c� �. Witness, Title: L."QA41, -4Y L'1 It End ot'Proposal Fort]) Page 4 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C STATE OF NORTH CAROLINA AFFIDAVIT ORANGE COUNTY free individual attesting below),being duly authorized by and on behalf of (the entity bidding on project hereinafter"Employer")after first being duly sworn hereby swears or affirms as follows; 1 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies,or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS§64-25(5), 2. Employer understands that Employers Must Use E-Verify. Each employer,after hiring an employee to work In the United States,shall verify tite work authorization of the employee through E-Verify in accordance with NCGS§64-26(a). 3. Employer is a person,business entity,or other organization that,transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES y' or 'b. NO 4. Employer's Subcontractors complywith E-Verify,and if Employer is the winning bidder on this project Employer will ensure compliance with E,Verlfy by any subcontractors subsequently hired by Employer. This day of (}13r' G? Signature of Affiant I?rint or Type Name: A, State of North Carolina Orange County Signed and sworn to(or affirmed)before me this the day of — k12-0Z -2033. a'��//S _ � ��' r a�f.kit° 20 r My Commission Expires: $ Notary/�P 61c � �ridfitftt'�� I DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Attach u=Biel Attach to[aid Auach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid State of North Carolina --AFFIDAVIT Intent to Perform Contract with Own Workforce. County of �1( Aff idavit of (Name of Bidder) 1 hereby certify that it is our intent to perform 100%of the work required for the� Crs n�t M CW ,a Ate 94f, Y�' r ;e�. �. contract. (Name of Prolect) In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this type project, and normally performs and has the capability to perform and will perform all elements of the work on this project with his/her own current work forces; and The Bidder agrees to provide any additional information or documentation requested by the owner in support of the above statement.The Bidder agrees to make a Good Faith Effort to utilize minority suppliers where possible. The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder to the commitments herein contained. Date: ;Z16, /5-Name of Authorized Officer: ,-e. Yc�� Signa Title; y w�, SEAL { Al.it= County of Subscribed and sworn to before e this day o*,,AJ W420,E Notary Public , My corr,mission expires MBFon»s 2002-Revised July 2010 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C ,flinch lo{lid Attach lu Bid A(taeh lt)f5id Allach to Hid Altach to raid Altnch to Bid Attach to laid Altat;h to B41 Identification of HUB Certified/ Minority Business Participation (Blame of Bidder) do hereby certify that on this project,we will use the following HUB Certified/minority business as construction subcontractors, vendors,suppliers or providers of professional services. Firm Name,Address and Phone# Work Type Minority **HUB Category Certified 'Minority categories: Black,African American(B),Hispanic(H),Asian American(A)American Indian(1), Female(F)Socially and Economically Disadvantaged(D) HUB Certification with the state HUB Office required to be counted toward state participation goals. The total value of minority business contracting will be 41B1-'urms 2002-ftevisetl lufy 2010 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Couti-actot•'s Safety ReCOM Info>i cation The Contractor's safety record shall be reviewed and evaluated in addition to other duality and performance criteria as hart of bid evaluation process. Failure to provide the.requested information and doCL111lerrtation May result in rejection of your bid as non-responsive. Accordingly,all bidders must submit the following infornation regarding their safety record. The following definitions shall apply to this section: "DART incident rate"--Acronym for"Days Away,Restrictions and Transfers".The DART incident rate may be used to show the relative level of injuries and illnesses within a firm compared to the industry.It is based only on those injuries and illnesses severe enough to warrant"Days Away,Restrictions attd Transfers'', The DART incident rate is calculated using OSHA's Fotm 300 and the following formula; ((plumber of entries in column H (days away from work)+column 1{job transfer or restriction)x 200,000)/(Number of hours worked by all employees)=DART hrcident rate. "EMR"--Acronym for"Experience Modification Rate,"is an indicator of a contractor's past safety performance,widely used by the insurance industry as an equitable meads of detormining premiums for workers'compensation insurance. The rating system considers the average workers'compensation losses fora given firm's type of work and amount of payroll and predicts the dollar amount of expected losses to be paid by that employer in a designated rating period,usually three years.The rating is based on comparison of firms doing similar types of work,and the employer is rated against the average expected performance in each work classification. Losses incurred by the employer for the rating Period are then compared to the expected losses to develop an experience rating-. "OSHA"—Acronym for the Federal Oecirpational Health and Safety Administration. The term"OSHA"as used in this Policy also rcPors to any state or local agency having jurisdictional authorization to enforce worker safety requirements and assess fines or warnings for violation of worker safety standards. I, OSHA DART Incident Rate. Provide the bidder's DART Incident Rate calculated from OSHA's Form 300 for the last three years and the other required information shown in the example table below. The bid ler nurst attach all m1p1wrthig documentation aril calculations inchiding cert{Jied OSHlf forms, I DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C YEAR CONTRACTOR INDUSTRY INDUSTRY FIELD AND CODE DART .DART INCIDENT RA'Z'E INCIDENT RATE 2-C) I 2, Experience Modification Rate(EMR). Provide tale bidder's most recent Experience Modification Rate(EMR)based on insurance claims history. The bidder must provide the source cif the EIIIR irtfornuriiou and contact iufru-mation ofinsru'er entity Providing the Eilk Z, YEAR CONTRAC'T'OR INDUSTRY FIELD AND NAME AND CONTACT EMR CODE INFO FOR EMR INFORMATION 511 l`°t -- 5(f'"A Donn Gns, M � � �r y6_4�104 3, Answer the following OSHA Specific Questions: (a) Within the lest 2 years,has the bidder received any citations classified by OSHA as being(1)Safious,(2) willful and/or(3)roheat violations where your company operates? Yes No If yes,attach a copy of each such citation and violation, (b) Has the bidder experienced any work-related fatalities within the last five years? Yes No DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C (c) 1-las the bidder had any citations issued by OSHA as a result of«<ork related fatalities within the bast S years? Yes No (d) is the bidder tinder investigation for any work-related fatalities? Yes No X (e) If your answer is"yes"to 3(b),(G)or(d),provide a copy of the eatation(s), list of number(s)of fatalities and documented explanation of the fatality. 4. Safety Plan. (a) Does the company have a written safety program that includes responsibility for all aspects of safety tuanagenlent? Yes—_ No_ (b) Does the company have a written plant for safety tr=aining of stew employees and ongoing tr=aining of existing employees? Ycs-- --- No- --- (c) Does the company have documented evideaaee of safety training that they have conducted? Yes No (d) If the compwiy has employees with limited English ability,does the company have a written plats for ensuring that their employees understand the training they are being given? Yes— X No (e)Do all supervisors have an appropriate documented level of OSHA tr=aining (e.g.,a nlinimunl of 30 hour OS14A construction safety tr=aining)? Yes No-- DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C (0 Do employces have documented basic OSHA 10 hour construction safety training? Yes _ No (g) Does the company have a documented I-Iaznrd Communication Program? Yes __ No S. Required Wl'itten F',Ulanation of Safety Record. If the bidder has any of the following; (a)DART'incident rate aream r than its industry average, (b)an EMR greater than 1.0,(c) answered"yes"to any of the OSHA Specific Question above, or(d)ailstivorecl"no" to any of cite Safety Plan questions,the bidder shall provide the County, in its bid,a detailed written, explanation cif its safety record and the reasons why such safety history is NOT representative of its future performance and what specific actions it has taken to improve its overall safety record, Failure to provide a written explanation of its safety record pursuant to this paragraph may be deemed as non-responsive by the County. DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Senn Dunn Insurance Son w-Dunn 3G25 Naith Elan Stroel,Green sboio.K Z7r155 n N C C PD(lox 9375,Greensboro,NC 1. 42'.0375 l N S U It 1 336 272 7 16 1 1 FCO 598 7161 March 6, 2015 Far>I 3363I6 1397 e„u,senndunn,eotn Raven Broel<er BIRS, Inc. 207 Robbins Street Greensboro, NO 27406 Dear Raven: As we discussed, your 2014 Workers Compensation EMR contains two claims that distort your jobsite safety performance. Adjusting for these claims lowers your EMR to approximately 1.11, Many of your clients use the mod factor to assess the safety performance of a contractor. While your clients are primarily concerned about jobsite safety, the mod includes all claims regardless of where the accident occurs, Therefore it makes sense fora client to evaluate the claims comprising the mod factor. BIRS's jobsite safety record is far superior to your stated mod factor. Your stated EMR of '1,30 is being severely impacted by 2 claims that are increasing your mod, but don't reflect your jobsite safety performance; o , in 2010, an employee was rear ended in an automobile accident. This claim is increasing your mod by 9 points. D in 2012, an employee was diagnosed with a hernia. Hernia claims typically total $25,000. However, due to medical mistakes, this claim now totals approximately $76,657. If we adjust this claim to the normal amount for a hernia, your mad would be reduced by 10 points, SIRS'commitment to safety is supported by several other factors; e BIRS conducts regular safety meetings with its employees, ® Your Workers Compensation Carrier recently conducted an inspection and deemed your safety practices as excellent. BIBS participates in IS Networld, which is a safety related organization. Please let me know if I can provide any additional assistance, Sit ee e y, � David R. Clem Account Executive 336 346-1342 } MARSH&McLENNAN . AGUNICY DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C n+Ah1V o� � S:= N� ❑ ❑ i:� a o r_a r-� a �� a ❑ a c� ���„ R1 n ❑ . a a ❑ ❑ 0 ❑ ❑ 0 ❑ 0 ❑ F Q c« �\ :a ?mrsv� ❑ n Ct ❑ ❑ ❑ a n ❑ n u, a o cJyywas� b 'V o ��y�u� � I I i l 1 1 1 1 1 1 • I I I �I g a ,n 135 5 -1 Je W 9�4S •qo C � �J �a H yy' 3q �y Into i �'m� o � �• a s, m o d v 1P Pg V Q� s nw rrt av� ° DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C } s, z! „ ° JAI 1g �� 1= �g g. C7 1 D ❑ 13 ca l7 C3 ❑ Q ❑ ❑ Q 'saw v l F `° • � � h° »Jrep %v.Q ❑ ❑ 3 ❑ 0 ❑ ❑ ❑ ❑ WA ❑`. ❑ P QJ v c\1 o ❑ ❑ u ❑ ❑ Q 13 ❑ ❑, ❑ ❑ t 3 (M. �j , ° E C Mrs i .'ri 9 V Cot i qk ua t a � °S f° ' as a tall • � U f e'er Ulf ', HIM CI B in an a A SS CC� god till! �! ' O I ,_ �I ! c pt! �; KA g p DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C a Vii+ G-.vr;a `Y� I l� " ❑_ o.. ❑ o ❑ ❑ _❑ ❑ ❑ .❑ ❑ _❑. ❑ ail,; ;ry @ i U uw s ,ate ❑ ❑ C7 0 D L•J D ❑ ❑ O ❑ O ❑ ` 4 r�l U b ip `1 •� G ; ❑ ❑ ❑ CJ ❑ L7 ❑ ❑ ❑ ❑ ❑ ❑ ❑ O;u: i,ra ^n r Cj� P � , no rF�ifi ❑ FJ El ❑ ❑ D ❑ ❑ 17J ❑ L7 J El �A i1Y Li , '❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑tn °iFnfal � ; � ti� �v ���-v; �' •�' �' •� � � •� �� •�' '�' •fie �� �' � Q, r a O n [$Y' C 'z;EQ g _ ror 0 ® 0 fi �3Lei® � Cpl �) f� ��la E: at 4 $ uo " d� o n -: In Nj n �� �'•? `'� �hoc; Cq:�J •,� -� 3 tl t PT a �. a •_L e 3 0 r n }Fj h b r � DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C Jeff Spady From: Levi Broeker flevi.broeker @yahoo.com] Sent: Thursday,April 09,2015 10:33 AM To: Jeff Spady Subject: Re: BIRS-Orange County-New Courthouse-Reroof-Change Order#1 &2 Thanks for the help Jeff!rsrow Guards-I gave 2 men 5 days,lets back it off to 3 day instead. Would change the price from$11,404 t 1$9,004 Levi Broeker SIRS, Inc. 336-275-6044 From:Jeff Spady <ef# 5wallbdc.com> To: 'Levi Broeker'<levi.broeker(q�yahoo.com> Sent: Thursday, April 9, 2015 9:58 AM Subject: RE: BIBS-Orange County-New Courthouse-Reroof-Change Order#1 &2 Levi I will be meeting with Orange County tomorrow morning-I will present your case. Snow guard installation should be pretty quick-guards are installed with set screws so you don't need many tools. Set a chalk line on the roof to align with the face of the wall below; position S5 anchor blocks on the line;attach bar and flags. Everything should be completed in one work day. Jeff From; Levi Broeker(mailfioclevi.broekeretOvahoo.coi-n] Sent:Thursday,April 09, 2015 9:40 AM To:Jeff Spady Subject. Re:BIBS-Orange County-New Courthouse-Reroof-Change Order#1 &2 Jeff, Nailers-I completely understand. It is true we should have included nailers in our original proposal. I made the mistake and was hoping you could help me with the County. Snow Guards-We have never installed this type before. Do you have any idea how long this should take two guys to install off of a man lift? There is a lot of pieces. Thanks! Levi Broeker BIRS, Inc. 336-275-6044 From: Jeff Spady<ei ff[[75thwa1IbdC,com> To:'Levi Broeker'<)evi.broekerta,)ygt1pp crr> Sent:Thursday,April 9, 2015 7:58 AM Subject: RE: BIRS-Orange County-New Courthouse-Reroof-Change Order#1 &2 i Good morning, Levi Regarding your costs 1 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C NOTICE TO BIDDERS Roof Replacement Sectors A, E, F, and G New Courthouse 1954 Hillsborough, NC North Carolina Bid number 1704 FOR ORANGE COUNTY, N.C. Sealed proposals will be received by the Office of the Purchasing Agent of the Financial Services Department, PO Box 8181 (USPS)200 S Cameron Street Hillsborough, North Carolina 27278, until 2:00 P.M. on Wednesday, March 4, 2015 for Roof Replacement of Sectors A, E, F, and G on the New Courthouse 1954, 106 East Margaret Lane, Hillsborough, NC. This bid is in within the informal bid limits, therefore there will be no formal bid opening. Plans and specifications can be downloaded from the County's website at www.co.oranpe.nc.us/puchasinq under Current Bids or by calling 919-245-2651. A Mandatory Pre-Bid Conference will be held at the Orange County WCOB, Room 302, 131 West Margaret Lane, Hillsborough at 2:00 P.M. on Monday, the 23rd day of February 2015. Attendance at the Pre-Bid Conference is mandatory. The successful bidder shall comply fully with the requirements of General Statutes, Section 143-131, as amended. By placing the bid, the Bidder agrees to allow Orange County to negotiate reasonable reductions in price with the low bidder if the low bid exceeds the project budget. After the award of the Contract, a Pre-Construction Conference will be held at a place and time established by the Designer. All contractors are hereby notified that they must have proper license under the State laws governing their respective trades. Contractors are notified that Chapter 87, Article 1, General Statutes of North Carolina, will be observed in receiving and awarding contracts. Contractors submitting bids on this project must have license classification "S-Roofing". EaGh Proposal will be aGGE)FApanffied with a deposit of cash, GashieF'S GheGk, or a GeFtified GheGk on serne bank OF tFUSt GOrnpany insUlFed by the Federal Deposit InsuranGe Corporation On an arnount equal to not less than five perGent of the Proposal, said GheGk to be made payable te Orange County, North Carolina. and in the form hereinafter provided, attaGhing Bending Company's Agent ef Power of Attorney te the page PFOVi d +t R,eFeer Orange County reserves the right to reject any and all Bids and to waive minor irregularities David Cannell Purchasing Agent 1 DocuSign Envelope ID:4E43C797-33A3-4C29-9D23-96EA82AC437C BIRSI.2 OP ID; LE CERTIFICATE OF LIABILITY INSURANCE DATE(h1h11D0/YVYY) 05/04/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT; If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed, If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsemenl(s), PRODUCER NAME: Senn Dunn•GSO _Lynne.A Meyer,CIC,CPIW,AINS - 3625 N.Ehn SL PHONE Ext1:336-346-1302 AX No):338.612-3818__ Greensboro,NC 27455 E-MAIL David R.Clem,CIC ADDRESS: me er Y @ se nndunn.com INSURER(S)AFFORDING COVERAGE NAIC A. INSURER A:Transportation Insurance Co, 20494 INSURED SIRS,Inc, INSURER B:Builders-Mutual ins,Co, _ 10844 Mr,Raven Broeker INSURER C;Columbia Casualty Company 31127 PO Box 36197 Y p Y Greensboro,NC 27416-6197 IN$URERD: INSURER E; INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH gPOLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE II SD y D POLICY NUMBER dINDDY� INJIDDlYYYY I LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 cLAlrts►JADE _X1 uOCCUR 01071978219 05101/2015 05101/2016 PREMISES Eaoccurrence $ 1.00,00_ MEDEXP.(Any one person) $ _5,0_0 X PERSONAL&ADV INJURY $ 1,000,00 GEN'L AGGREGATE LIIJIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00 POLICY a JEC LOC PRODUCTS•COMPjOPAGG $ 2,000,00 OTHER: $ AUTOMOBILE LIABILITY CO BI ED SINGLE LIMIT Ea accident $ 1,000,00 A X ANyAUTO 01071078222 05/01/2015 0510112016 BODILY INJURY(Per person) $ AUTOS SCHEDULED BODILY INJURY Per accident) $ AUTOS AUTOS t HIRED AUTOS NON-OWNED X }( PROPERTYDAMAGE AUTOS Per aalde 1 $ Comp/Coll Ded $ 1,000/1,00 X UMBRELLALIAB X_I OCCUR EACHO_CC_URRENCE $ 5,000,00 A EXCESS LIAB – CLAIMS•MADE C1071978253 05/01/2015 05/09/2016 gGGREGATE $ 5,000,00 DED X I RETENTION$--- 10,000 $ WORKERS COI,iPENSATION X STATUTE ORH- AND EMPLOYERS'LIABILITY _ B ANY PROPRIETOR/PARTNERIEXECUTIVE YIN `PWC100029002 05/01/2015 05/01/2016 E.L.EACH ACCIDENT $ 500,00 OFFICERAIEMBEREXCLUDED? NIA — (Mandatory inNH) E.L.DISEASE-EA EMPLOYE. $ 500,00 if yes,describe under ---- DESCRIPTION OF OPERATIONS be:o;r E,LDISEASE-POLICYLIhd1T $ 500,00 A Rental Equipment 01071978219 05/01/2015 05/0112016 Limit 100,00 C E&O/Pollution CEOSOOI855996 05101/2015 0510112016 Limit 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additlonal Remarks Schedule,may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION ORANINS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Orange County ACCORDANCE WITH THE POLICY PROVISIONS, PO Box 8181 Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD