HomeMy WebLinkAboutAgenda - 05-20-2008-4uORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2008
Action Agenda
Item No. ~ - U
SUBJECT: Lease Renewal: Probation and Parole at the Moody Building
DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones 245-2652
PURPOSE: To consider renewing a lease with the State of North Carolina for its Intensive
Probation and Parole function, located at 103 Laurel Avenue, Carrboro, NC.
BACKGROUND: Since 1998, the County has leased space to the State for use by the
Intensive Probation and Parole officers. The County is responsible for providing space to a
division of Probation and Parole, who are also housed in this facility. The co-location of the
Probation and Parole officers and the Intensive teams allows better program coordination and
offers significant operational efficiencies. The State will pay the County $15.52 per square foot
for the approximately 1,236 square feet of space it will utilize. This rate continues to adequately
cover the cost of the' County's rent to the Landlord plus the .maintenance and utility
responsibilities of the County. The term of the lease being proposed will expire on June 30,
2011, which corresponds to the expiration date of the County's lease with the landlord.
The County assumes responsibility for cleaning and maintenance of this building, since the
County is responsible for providing space for most of the other functions housed there. The
lease rate cited reflects this higher level of service.
All other terms and conditions of the lease will remain the same.
FINANCIAL IMPACT: The State will pay the County $19,183 per year in rent payments
annually for the approximately 1,236 square feet of space.
RECOMMENDATION(S): The Manager recommends that the Board approve a lease to be
prepared by the State, which will reflect the three-year lease renewal through June 30, 2011 at
the rate cited herein; and authorize the Chair to sign on behalf of the Board.