HomeMy WebLinkAboutAgenda - 05-19-2015 - 6h
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:May 19, 2015
Action Agenda
Item No.6-h
SUBJECT:
Storage Area Network Upgrade
No
DEPARTMENT:PUBLIC HEARING: (Y/N)
Information Technologies
ATTACHMENT(S): INFORMATION CONTACT:
Installment Payment AgreementJim Northrup, 919-245-2276
PURPOSE:
Topurchase new equipment to increase the processing capacity andincrease the
storage capacityof the County’s storage area network(SAN) while reducing the annual
maintenance costs.
BACKGROUND:
The SAN (storage area network) is ahighly redundant and large array of hard
disks that can be segregated to appear as single drives to any connected server. This
technology consolidates most of the County’s servers’storage. Since FY 2011 Orange County
Information Technologies has spent anaverage of approximately $70,000per year to maintain
and improve this technology. Based on current storage needs and future storage projections,
this trend should continue.
Purchase SAN Hardware MaintenanceTotal
OrderProcessor/Storage
1101924-00FY2011Q4$79,603 $9,824 FY2011$89,427
1200616-00FY2012Q1$45,274 $4,168 FY2012$52,881
1202017-00FY2012Q4$3,439
1300220-00FY2013Q1$20,911 FY2013$71,376.37
1300731-00FY2013Q2$48,044 $2,421 FY2013
1400469-00FY2014Q1$25,195 FY2014$78,244
1400632-00FY2014Q1$48,605 $4,444
1500594-00FY2015Q1$35,414 FY2015$64,389
1501472-00FY2015Q3$27,586 $1,389
Total FY11 through FY15$356,316.44
Yearly Average$71,263.29
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As this equipment ages,maintenance costs increase, thereby increasing the projected annual
expenditures up to over $80,000annually. Information Technologies is proposing that Orange
County enter into a no interest financing agreement with Eplus in order to reduce both the
annual maintenance costs and the annual hardware costs over the next three years.
Existing Projection FY16 FY17 FY18
Current Software/Hardware Maintenance $41,000.00$44,000.00 $47,000.00
Current Storage Growth$30,000.00$32,400.00 $34,992.00
Total Cost Per Year $71,000.00$76,400.00 $81,992.00
Total Projected Cost FY16-FY18 $229,392.00
Proposed ProjectionFY16FY17FY18
Refresh Software/Hardware Maintenance$31,000.00$31,000.00 $31,000.00
Refresh Storage Growth$24,000.00$24,000.00$24,000.00
Total Cost Per Year $55,000.00$55,000.00 $55,000.00
Total Projected Cost FY16-FY18 $165,000.00
Total cost Savings $64,392.00
It should be noted that in the above Existing Projection, maintenance costs increase due to the
fact that only hard disks will be purchased. This will add to the storage capacity, but will not buy
new processing capacity. In the above Proposed Projection, both storage and processing
power are purchased. Existing storage will be retained, i.e., the older hard diskarraycan still
be kept in service. Boththe storage and processing hardware can be rolled into a new
maintenance agreement.
FINANCIAL IMPACT:
By entering into the attached 3-year agreement,the projected savings
should exceed $60,000for all SAN purchases.
RECOMMENDATION(S):
The Manager recommends that Board approve and authorize the
Manager to sign the attached agreement and any future amendments.
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