HomeMy WebLinkAboutAgenda - 05-14-2015 - 1
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:May 14, 2015
Action Agenda
ItemNo.1
SUBJECT:
To Continue Review and Discussion of theManager’s Recommended
FY 2015-20Capital Investment Plan (CIP)
No
DEPARTMENT:PUBLIC HEARING: (Y/N)
Financial Services
ATTACHMENT(S):INFORMATION CONTACT
:
Attachment A.Year 1 (FY 2015-16)Bonnie Hammersley,County
Recommended ProjectsManager,(919) 245-2300
Paul Laughton, Financial Services,
(919) 245-2152
Previously Provided Under Separate
Cover - Also Available Online:
Manager Recommended FY2015-20
County Capital Investment Plan
http://www.orangecountync.gov/departments/
county_budgets.php
PURPOSE:
To continue review and discussion of the Manager’s Recommended FY 2015-20
Capital Investment Plan.
BACKGROUND:
For over 20 years, the County has produced a Capital Investment Plan (CIP)
that establishes a budget planning guide related to capital needs for the County as well as
Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to-
year changes in priorities, needs,and available resources. Approval of the CIP commits the
County to the first year funding only of the capital projects; all other years are used as a
planning tool and serves as a financial plan.Attachment A includes the Year 1 (FY 2015-16)
Recommended Projects.
Capital Investment Plan – Overview
The FY 2015-20CIP includes County Projects, School Projects, Proprietary Projects, and
Special Revenue Projects. The Proprietary Projects include Water and Sewer, Solid Waste
Enterprise Fund, and Sportsplex projects. The Special Revenue Projects include Economic
Development and School related projects funded from the Article 46 (1/4 cent) Sales Tax
proceeds. The Article 46 Sales Tax was approved by the voters in the November 2011
election, and becameeffective April 1, 2012.
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The CIP has been prepared anticipating continued sloweconomic growth of between 1-2%
annually over the next five years. Many of the projects in the CIP will rely on debt financing to
fund the projects.
Tonight’s work session discussion will be focused on County Capital projects not discussed at
the April 9, 2015 work session, Special Revenue Projects (Article 46 Sales Tax), Proprietary
Projects (Water and Sewer, Solid Waste, and Sportsplex), Debt Service and Debt Capacity,
and Year 1(FY 2015-16) Capital Projects.
County Capital projects (not discussed at the April 9, 2015 work session)– Highlights
The following County Capital projects will be discussed at tonight’s meeting:
HVAC Projects (CIP page 26)
Roofing Projects (CIP page27)
Information Technology (CIP page 28)
Register of Deeds Automation Project (CIP page 29)
Government Services Center Annex (CIP page 33)
Parking Lot Improvements (CIP page 34)
Court Street Annex (CIP page 36)
Generator Projects (CIP page 39)
Orange County Radio/Paging Systems Upgrade (CIP page 40)
Communication System Improvements (CIP page 41)
Special Revenue Projects (Article 46 Sales Tax Proceeds) – Highlights
The Special Revenue section includes anticipated revenue from the Article 46 (1/4 cent) Sales
Tax, with 50% of the proceeds for Economic Development initiatives and 50% for Education
(allocated by the ADM count of the two school districts). In FY 2015-16, proceeds are
estimated at $2,814,576, with 1.5% growth assumed in subsequent years. A summary is
provided within the Special Revenue Projects section of the document listing the recommended
uses of these proceeds.
Proprietary Projects – Highlights
Water & Sewer Utilities:
Buckhorn EDD – Phase 2 Extension (Efland Sewer to Mebane) – includes $240,000 in Year 1
(FY 2015-16) for project management funds related to the construction of the project, which will
be completed in FY 2015-16; this continues to fit into the long range strategy to ultimately turn
over the operation of the Elfandsewer system to the Town of Mebane.
Hillsborough EDD - reflects funds of $1,000,000 in Year 1 (FY 2015-16) for construction of
water and sewer infrastructure in this EDD.
Eno EDD - includes $1,050,000 in Year 1 (FY 2015-16) to begin the construction work in this
EDD, as well as an additional $750,000 in Year 2 (FY 2016-17) due to the planned construction
timeline crossing two fiscal years. Note: this project has been moved up 2-3 years from the
current CIP, because there is a smaller area in the eastern portion of the EDD that could be
served by gravity sewer and may offer an opportunity to begin extending infrastructure within
the next two years.
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Buckhorn-Mebane EDD Phases 3 and 4 -includes $2,500,000 in Year 4 (FY 2018-19) for the
Buckhorn-Mebane Phases 3 and 4 construction projects. Note: this project has been moved
back two years from the current CIP to allow for the operation of Phase 2 for a period of time
prior to starting Phases 3 and 4.
Economic Development Utility Extension Project(s)– provides funds of $250,000 in Year 1 (FY
2015-16) for future economic development projects that are currently being considered, but
have not been finalized. If no project develops in the coming year, which requires utility
extension, the funds would be available for future years as needed.
Solid Waste:
Sanitation – the current FY 2014-15 funds of approximately $3.1 million includes improvements
to the Eubanks Road Solid Waste Convenience Center (SWCC), including the relocation of the
main landfill entrance and scales from the south side to the north side of Eubanks Road; funds
of $296,035 in Year 1 (FY 2015-16) for the replacement of a front end loader; Year 2 (FY 2016-
17) includes $519,750 for SWCC improvements at the High Rock Road site; and Year 3 (FY
2017-18) includes $393,750 for SWCC improvements at the Ferguson Road site.
Recycling Operations – the current FY 2014-15 includes the purchase of a replacement roll off
truck and a commercial recycling truck, and the purchase of 7,600 rural recycling carts, at a
total cost of $880,203. Year 1 (FY 2015-16) provides for the purchase of 1,750 additional rural
carts, the purchase of a new rural curbside recycling truck, the replacement of a rural curbside
recycling truck, the replacement of a front end loader, and the construction of a recycling roll
cart distribution and maintenance building, at a total Year 1 costs of $1,177,884. Years 2-5
includes the replacement of several other trucks and front end loader, as per the Enterprise
Fund’s vehicle/equipment replacement schedule.
Construction and Demolition (C & D) Landfill – includes $252,994 in Year 2 (FY 2016-17) to
rebuild a compactor, and $219,475 in Years 6-10 to rebuild two dozers. Note:the Solid Waste
Management Departmenthas instituted a re-build program for its heavy pieces of equipment
(not trucks) rather than being replaced. Re-building, or overhauling, is significantly less
expensive than replacing with new equipment, thereby extending its life and reducing costs.
Sportsplex– the current FY 2014-15includes funding for a Mezzanine addition at the pool
areato include dedicated member change areas and lockers, workout rooms, and a
senior/adult cardio strength center. Year 1 (FY 2015-16) includes $2,800,000 for a new building
addition that would house an indoor turf field for soccer, lacrosse, senior walking, running,
Kidsplex functions, and youth/adult flag football leagues, as well as a basketball court, including
bleacher seating, for youth and adult basketball leagues, court based fitness programs,
volleyball, and Kidsplex activities. Projected revenue from these new projects would generate
enough funds to cover the additional annual debt service needed for these projects.
FINANCIAL IMPACT:
There is no immediate financial impact associated with discussion of the
FY 2015-20Capital Investment Plan. It is a long-range financial planning tool with a financial
impact in FY 2015-16, if the first year of the CIP is approved by the Board of County
Commissioners with the adoption of the Annual Budget.
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RECOMMENDATION(S):
The Manager recommends the Boardcontinue their review and
discussion ofthe Manager’s Recommended FY 2015-20Capital Investment Plan and provide
direction to staff.
Attachment A
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Orange County CIP - Year 1 (FY 2015-16) Recommended Projects
Fiscal Years 2015-16
Fiscal Year
2015-16
Appropriations
County Capital Projects:
Southern Orange Campus (Future Planning)
3,600,000
Southern Human Services Center (Expansion)
150,000
Southern Branch Library
472,500
Cedar Grove Community Center Library Kiosk
180,000
Roofing Projects
172,000
Information Technology
500,000
Register of Deeds Automation
80,000
Proposed Jail
500,000
Environment and Agriculture Center
300,000
Parking Lot Improvements
120,000
Life Safety - ADA
35,000
Historic Rogers Road Community Center/Infrastructure
260,000
Generator Projects
130,000
9-1-1 Back-up Center
369,499
Conservation Easements
250,000
Upper Eno Nature Preserve-Public Access Area
125,000
Soccer.com Soccer Center Phase II
425,000
New Hope Preserve/Hollow Rock Public Access
25,000
River Park Phase II
300,000
Little River Park Phase II
100,000
Facility Renovations and Repairs
300,000
Total County Projects$ 8,393,999
Special Revenue Fund (Article 46 Sales Tax)
Economic Development:
Debt Service on Infrastructure
857,287
* Buckhorn EDD Phase 2
* Buckhorn-Mebane EDD Phase 3 & 4
* Efland Sewer Flow to Mebane
Infrastructure (Utility Service Agreement w/ Mebane)50,000
Collaborative Outreach
20,000
Small Business Loan Pool
200,000
Collateral Materials
20,000
Innovation Centers
100,000
*"Launch Chapel Hill" Incubator
Agricultural Economic Development
60,000
Business Investment Grants
100,000
Total Economic Development - Article 46 Sales Tax$ 1,407,287
Chapel Hill Carrboro City Schools:
Technology - Student Access Computing Devices
432,741
Improvements at Older Schools
432,741
Total Chapel Hill-Carrboro City Schools
$ 865,482
Orange County Schools:
Technology - 1:1 Initiative (District-wide) and Technology Upgrades
541,807
Total Orange County Schools$ 541,807
Total Article 46 Sales Tax$ 2,814,576
Attachment A
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Proprietary Capital Projects
Water & Sewer Utilities:
Efland Sewer Flow to Mebane
240,000
Economic Development Infrastructure
50,000
Economic Development Utility Extension Projects
250,000
Hillsborough EDD
1,000,000
Eno EDD
1,050,000
Total Water & Sewer $ 2,590,000
Solid Waste:
Sanitation - Replacement of Front End Loader
296,035
Recycling Operations - Purchase additional Rural carts; new Rural curbside
truck; construction of new roll-cart distribution and maintenance facility;
1,177,884
replacement of Front End Loader and Recycling truck
Total Solid Waste$ 1,473,919
Sportsplex:
New Facilities Projects:
Major Expansion - Phase 2/3 (Indoor Turf Field and Court)
2,800,000
Parking Lot Repair/Repave
150,000
Pool Pump/Boiler
100,000
Ice Rink Repairs
75,000
Signage Upgrade
25,000
Total Sportsplex$ 3,150,000
Schools Capital Projects
Chapel Hill Carrboro City Schools:
Long Range Capital:
Pay-As-You-Go Funds
2,275,138
Lottery Proceeds
835,626
Preliminary Planning Funds
750,000
$ 3,860,764
Total
Orange County Schools:
Long Range Capital:
Pay-As-You-Go Funds
1,449,711
Lottery Proceeds
520,736
Preliminary Planning Funds
478,000
Total$ 2,448,447
Total School Projects$ 6,309,211
Total Appropriations$ 24,731,705
Revenues/Funding Source
Transfer from General Fund - County
1,000,000
Transfer from General Fund - W & S Utilities
Transfer from General Fund - Schools
3,724,849
Solid Waste Fund Balance
904,329
Sportsplex Fund Balance
350,000
Lottery Proceeds
1,356,362
Register of Deeds Fees
80,000
9-1-1 Funds
369,499
Grants & Contributions
175,000
Article 46 Sales Tax Proceeds
2,814,576
Article 46 Sales Tax Proceeds - Water & Sewer
590,000
Financing:
Debt Financing - County Capital
6,769,500
Debt Financing - W & S Utilities
2,000,000
Debt Financing - Solid Waste
569,590
Debt Financing - Sportsplex
2,800,000
Debt Financing - Schools Capital
1,228,000
Total Revenues$ 24,731,705