HomeMy WebLinkAboutAgenda - 05-20-2008-4gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2008
Action Agenda
Item No. __~~~
SUBJECT: Fiscal Year~2007-08 Budget Amendment #10
DEPARTMENT: Budget PUBIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended INFORMATION CONTACT:
Spreadsheet Donna Coffey, (919) 245-2151
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. CJPP Grant Project
Ordinance
Attachment 4. Conservation Easements
Capital Project Ordinance
Attachment 5. Equipment and Vehicles
Capital Project Ordinance
Attachment 6. Building Entry Access
Capital Project Ordinance
Attachment 7. Emergency Reserve Fund
Capital Project Ordinance
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2007-08.
BACKGROUND:
1. Department on Aging
The Department on Aging has received additional contributions for the Retired Senior
Volunteer Program (RSVP) totaling $408. This budget amendment provides funds to
offset staff training costs. (See Attachment 1, column #1) .
2
2. Library Services
Library has received additional revenue from the following sources:
• State Aid Funds -additional funds from the Regional Library System totaling
$3,430. These funds will offset departmental expenses and allow for purchase
additional books.
• Town of Hillsborough: Receipt of $5,000 to offset research materials costs,
equipment for the NC Room, and additional book carts for the Library.
This budget amendment provides for the receipt of these funds for the above mentioned
programs (See Attachment 7, column #2)
3. .Criminal Justice Partnership Program
The Criminal Justice Partnership Program (CJPP) has received reallocated funds from the
State totaling $30,450. This budget amendment provides for the receipt of these funds for
direct client services and offset operating and capital costs for the program. This award
brings the total CJPP Budget to $265,696 for fiscal year 2007-08. (See Attachment 7,
column #3 and Attachment 3, CJPP Grant Project Ordinance)
4. Health Department
The Health Department has received notification of additional funds for the following
programs:
• Child Health Program -reimbursement funds of $250 from the State to offset
ongoing nurse training costs.
• Intensive Home Visiting Program -receipt of donated funds of $300 to offset costs
of program supplies.
• Food and Lodging Program (Environmental Health) -receipt of additional Food
and Lodging performance based funds totaling $628 to offset costs of program
supplies
This budget amendment provides for the receipt of these funds for the above mentioned
programs (See Attachment 7, column #4)
5. Conservation Easements Capital Project Ordinance
At its January 15, 2008 meeting, the Board of County Commissioners approved the
acceptance of an agricultural conservation easement related to the 141-acre Breeze
Farm property. The cost of the property is approximately $450,000. Of this amount,
$212,090 will be reimbursed by the Federal Farm and Ranch Land Protection Program.
The County's share of $237,910 comes from alternative financing for conservation
easements previously approved by the Board of Commissioners. (See Attachment 4,
Conservation Easements Capital Project Ordinance)
6: Equipment and Vehicles Capital Project Ordinance
At its May 1, 2008 meeting, the Board of County Commissioners approved the immediate
replacement of three Animal Control vehicles currently not in compliance with
Transportation Standards outlined in the NC Animal Welfare Act. The replacement cost
for these vehicles is approximately $100,000. The monies will be borrowed from two
existing County capital projects -Building Entry Access ($75,000) and Emergency
Reserve Fund ($25,000) - to fund the replacement trucks. After this transaction, there will
be no funds remaining in the Building Entry Access Project and $50,000 remaining in the
Emergency Reserve Fund Capital Project. (See Attachment 5, Equipment and Vehicles
Capital Project Ordinance; Attachment 6, Building Entry Access Capital Project
Ordinance, and Attachment 7, Emergency Reserve Fund Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the budget, grant, and capital project ordinance amendments for fiscal year 2007-08.
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Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2007-08
General Fund Budget Summary
Original General Fund Budget $173,624,351
Additional Revenue Received Through Budget
Amendment #10 (May 20, 2008)
Grant Funds $572,673
Non Grant Funds $916,566
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$2,686,424
Total Amended General Fund Budget $177,800,014
Dollar Change in 2007-08 Approved
General Fund Budget
$4,175,663
Change in 2007-08 Approved General
Fund Budget
2.40%
Note:
includes Critical Needs
Reserve carry forward
from FY 2006-07
($270,000), Encumbrance
Carryforwards
($977,258)and Budget
carryforwards
($1,439,166)
Hutnor~zea run ~ ime Gquwa~ent rosit~on s
Original Approved General Fund Full Time
Equivalent Positions
793.200
Original Approved Other Funds Full Time
Equivalent Positions
81.800
Additional Positions Approved Mid-Year 1.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007-08
876.000
Note:.
Homeless Programs
Coordinator approved by
BOCC on November 5,
2007 within the
Community Development
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ATTACHMENT3 O
Criminal Justice Partnership Program
Grant Project Ordinance
Project Number 29-7050
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership
Program as awarded to Orange and Chatham Counties by the North Carolina
Department of Corrections. The project will provide pre-trial release and
substance abuse services to persons sentenced to intermediate sanctions.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the North
Carolina Department of Corrections.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2007-08) $241,162
Total Intergovernmental $241,162
Transfer from General Fund (2007-08) $24,534
Total Orange-Chatham Criminal Justice
Partnership Revenue $265, 696
Section 4. The following amount is appropriated for this project:
Public Safety -Orange-Chatham Criminal Justice
Partnership $265, 696
Section 5. The finance officer is hereby directed to maintain within the Grant Project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
ATTACHMENT 3 O
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full-time equivalent Criminal Justice Program Coordinator
Section 9. This project ordinance is in effect until June 30, 2008.
Subsequent funding is contingent upon -the availability of grant funds.
Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program"
grant project ordinances.
Adopted this the 20t"-day of May 2008.
Conservation Easements
Capital Project Ordinance
ATTACHMENT 4
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for the acquisition of conservation
easements to help preserve County farmland. Financing for the project includes
proceeds from private placement loans, federal grant funds from the USDA
Natural Resource Conservation Service, and proceeds from the County's share
of pay-as-you-go capital funds.
Section 2. ~ The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax and Dedicated
Property Tax
$350,000
$0
$350,000
Bond Funds $0 $0 $0
Private Placement $2,250,000 $0 $2,250,000
Grant Funds $2,407,206 $993,751 $3,400,957
Fees $0 $0 $0
Transfer from Lands Legacy
Capital Project
$143,000
$0
$143,000
Total Funding $5,150,206 $993,751 $6,143,957
Section 4.
Section 5.
The following amount is appropriated for this project:
ATTACHMENT 4
~~
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Land/Building:
Walters Easement $725,000 $0 $725,000
Volpe Easement $73,100 $0 $73,100
Cheek Easement $580,000 $0 $580,000
McPherson Easement $68,000 $0 $68,000
Ward Easement $444,750 $0 $444,750
Lloyd Easement $219,000 $0 $219,000
Laws Easement $0 $0 $0
Keith Easement $116,000 $0 $116,000
Fickle Creek Farm Easement $277,658 $0 $277,658
McKee Easement $0 $612,000 $612,000
Latta Easement $0 $601,400 $601,400
Tate Easement $0 $333,750 $333,750
Lee Farm Easement $0 $306,250 $306,250
Breeze Farm Easement $0 $450,000 $450,000
Unallocated $2,646,698 ($1,309,649) $1,337,049
Total Land/Building $5,150,206 $993,751 $6,143,957
Design $0 $0 $0
Construction $0 $0 $0
Total Costs $5,150,206 $993,751 $6,143,957
This ordinance supersedes all previous Conservation Easements Capital Project
Ordinances for Orange County.
Section 6. This .ordinance shall remain in effect until June 30, 2008.
Adopted this 20th day of May 2008.
Equipment and Vehicles Project
Capital Project Ordinance
ATTACHMENT 5
~~
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds to purchase County-owned vehicles and
major equipment. The project will be financed with proceeds from the County's
portion of the one half-cent sales taxes, dedicated property taxes, proceeds from
private placement financing arrangements, and North Carolina Department of
Transportation funds.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax and Dedicated
Property Tax
$2,215,295
$0
$2,215,295
Bond Funds $0 $0 $0
Alternative Financing $3,415,031 $0 $3,415,031
Grant Funds $667,374 $0 $667,374
Other $6,000 $0 $6,000
From Other County Capital
Projects (PAYG)
$0
$559,000
$559,000
Total Funding $6,303,700 $559,000 $6,862,700
Section 4.The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Land/Build3ng $0 $0 $0
Design $0 $0 $0
Construction $0 $0 $0
Equipment & Vehicles $6,303,700 $559,000 $6,862,700
Total Costs $6,303,700 $559,000 $6,862,700
Section 5.
Section 6.
This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
This ordinance shall remain in effect from July 1, 1998 until June 30, 2008.
Adopted this 20t" day of May 2008.
Building Entry Access Control Systems
Capital Project Ordinance
ATTACHMENT 6
~~
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds to install or update life safety and security
systems at County facilities. Proceeds from the County's share of pay-as-you-go
capital funds finance the project.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax and Dedicated
Property Tax
$75,000
$0
$75,000
Bond Funds $0 $0 $0
2004 Two-Thirds Net Debt $0 $0 $0
Grant Funds $0 $0 $0
Dedicated Property Tax $0 $0 $0
Total Funding $75,000 $0 $75,000
Section 4.The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Land/Building $0 $0 $0
Design $0 $0 $0
Construction $0 $0 $0
Other -Equipment $75,000 $0 $75,000
Total Budget $75,000 $0 $75,000
Section 5. The following amounts have been transferred to another County Capital Project:
Through FY Through FY
2006-07 FY 2007-08 2007-08
Transfer to Equipment and Vehicles
Capital Project (FY 2007-08) $0 $75,000 $75,000
Total Costs $0 $75,000 $75,000
Section 6. The following budget remains in this project:
ATTACHMENT 6
13
Original Budget (see section 4 above) $75,000
Less Transfer to Other Capital Project (see section 5 above) ($75,000)
Total Project Budget $0
Section 7. This ordinance shall remain in effect until June 30, 2008.
Adopted this 20th day of May 2008.
ATTACHMENT 7
Capital Repairs/Replacement (Emergency) Reserve Fund ~G~-
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides reserve funds that would be used to address major
system/component needs, abatement, etc. that may arise after the budget is
adopted. Proceeds from the County's share of pay-as-you-go capital funds finance
the project.
Section~2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax and Dedicated
Property Tax
$75,000
$0
$75,000
Bond Funds $0 $0 $0
2004 Two-Thirds Net Debt $0 $0 $0
Grant Funds $0 $0 $0
Dedicated Property Tax $0 $0 $0
Total Funding $75,000 $0 $75,000
Section 4.The following amount is appropriated for this project:
Through FY .
2006-07
FY 2007-08 Through FY
2007-08
LandBuilding $0 $0 $0
Design $0 $0 $0
Construction $0 $0 $0
Reserve $75,000 $0 $75,000
Total Budget $75,000 $0 $75,000
Section 5. The following amount has been transferred to another County Capital Project:
Through FY Through FY
2006-07 FY 2007-08 2007-08
Transfer to Equipment and Vehicle
Capital Project (FY 2007-08) $0 $25,000 $25,000
Total Costs $0 $25,000 $25,000
ATTACHMENT 7
Section 6. The following budget remains in this project:
Original Budget (see section 4 above) $75,000
Less Transfer to Other Capital .Project (see section 5 above) ($25,000)
Total Project Budget $50,000
Section 7. This ordinance shall remain in effect until June 30, 2008.
15
Adopted this 20th day of May 2008.