HomeMy WebLinkAboutORD-2015-002 Budget Ordinance Amendment #6 for FY 2014-15 ORD-2015-002
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 3, 2015
Action Agenda
Item No. 6-h
SUBJECT: Fiscal Year 2014-15 Budget Amendment #6
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (YIN) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment I . Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. New Hope Volunteer Fire
Department Letter of
This s Item is a Carry-forward from
quest
the February 17, 2015 meeting
Attachment 4. White Cross Fire cancelled due to weather.
Department Letter of
Request
PURPOSE: To approve budget ordinance amendments for fiscal year 2014-15.
BACKGROUND:
Cooperative Extension
1 . Cooperative Extension has received an additional $11 ,470 from the North Carolina
Agricultural Foundation. These funds will be used at the Breeze Farm. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1, column
1)
Animal Services/Spay and Neuter Fund
2. Animal Services has received an additional $662 from the sale of Spay/Neuter T-shirts.
These funds will be used to purchase additional shirts for sale. This budget amendment
provides for the receipt of these additional funds within the separate Spay/Neuter fund,
outside of the General Fund. (See Attachment 1, column 2)
2
Department on Aging
3. The Department on Aging has received the following additional revenues:
• Senior Health Insurance Information Program (SHIIP) — receipt of $3,340 from
the N.C. Department of Insurance. This is a volunteer driven program that focuses
on annual re-enrollment of insurance and helping seniors to better understand
their benefits.
• Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of
$4,000 from the N.C. Department of Insurance. These funds will be used for
recruitment and training of volunteers to help seniors to better understand
Medicare and aspects related to it.
• In Praise of Age — receipt of $2,000 from Carolina Meadows Retirement
Community in support of the In Praise of Age public television show that is
produced by the Department on Aging.
• Senior Lunch Programs — additional funds of $47,831 awarded from the Home
and Community Care Block Grant through the Triangle J Area Agency on Aging to
purchase meals and related supplies for the Senior Lunch Programs at the
Seymour and Central Orange Senior Centers.
• Volunteer Income Tax Assistance (VITA) — receipt of $7,222 from the IRS for
support of the federal VITA tax preparation service. These funds will be used to
pay for additional temporary staff and for supply costs.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
Library Services
4. Orange County Library Services has received a Library Services and Technology Act
(LSTA) Grant award of $4,945. These funds will be used to purchase privacy screens for
the public computers and two computer tablets for library use at the main branch. This
budget amendment provides for the receipt of these grant funds. (See Attachment 1,
column 4)
New Hope Volunteer Fire Department
5. The New Hope Volunteer Fire Department of Orange County, Inc. has requested $35,000
from its Unassigned Fund Balance (See Attachment 3). These funds will be used to
cover some unanticipated vehicle maintenance costs, roofing and gutter repairs at
Station 2, and flooring and carpet replacement at Station I during this fiscal year. With
this appropriation, $36,882 remains in their Unassigned Fund Balance. This budget
amendment provides for this appropriation from the district's Unassigned Fund Balance.
(See Attachment 1, column 5)
3
White Cross Fire Department
6. The White Cross Fire Department has requested $20,000 from its Unassigned Fund
Balance (See Attachment 4). These funds will be used to cover the costs of a motor
failure in its service company truck, and the repair costs of a motor failure in its generator.
With this appropriation, $10,163 remains in its Unassigned Fund Balance. This budget
amendment provides for this appropriation from the district's Unassigned Fund Balance.
7. The White Cross Fire Department has received reimbursement funds of $12,500 from the
N.C. Department Transportation for driveway paving costs at their main station. This
budget amendment provides for the receipt of these reimbursement funds.
This budget amendment provides for the appropriation of $20,000 from the district's
Unassigned Fund Balance, and for the receipt of the reimbursement funds of $12,500.
(See Attachment 1, column 6)
Sheriff's Department
8. The Sheriff's Department has requested to purchase a vehicle out of received drug funds,
which currently reside in a balance sheet account within the general ledger system. This
budget amendment provides for a fund balance appropriation of $36,337 from the
General Fund for the transfer of these funds from the drug fund account to the Sheriff's
departmental recurring capital account for the purchase of this vehicle. (See Attachment
1, column 7)
Department of Social Services
9. The Department of Social Services has received notification from the State of additional
funds for the following programs:
• Child Day Care — receipt of additional funds of $917,930 to provide childcare
services and subsidies to low-income families.
• Smart Start Enhancement Program — receipt of additional funds of $34,534 for
Smart Start Subsidized Child Care program administration. The department will
pay program funds directly to childcare providers.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 8)
Human Services Non-Departmental
10.At its January 22, 2015 Board of Commissioners meeting, the Board approved an
appropriation of $450,000 from the County's General Fund Unassigned Fund Balance to
replenish the Social Justice Reserve Fund to its FY 2014-15 Original Approved Budget
amount of $450,000 for appropriations this fiscal year, as needed. This technical budget
amendment provides for this appropriation to replenish the Social Justice Reserve Fund.
(See Attachment 1, column 9)
4
Other Post Employment Benefits (OPEB) Trust Fund
11 .At its January 22, 2015 meeting, the Board of County Commissioners approved an
appropriation of $1 ,541 ,035 from the General Fund Unassigned Fund Balance to
continue funding the Other Post Employment Benefits (OPEB) Fund, in order to partially
fund the total required annual contribution for the current fiscal year. This technical
budget amendment provides for the appropriation of $1 ,541 ,035 from the General Fund
Unassigned Fund Balance for the above stated purpose. (See Attachment 1, column 10)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2014-15.
Attachment 1. Orange County Proposed 2014 -15 Budget Amendment
The 2094 -95 Orange County Budget Ordinance is amended as follows:
Expenditures
#9 Technical
#10 Technical
Intergovernmental
#3 Department on
i i
#6 White Cross Fire
Amendment to
Amendment to
#2 Animal Services -
Aging - additional
i i
#5 New Hope Fire
De
Department's p
Request for a portion
#7 Fund Balance
#S Department of
replenish the Social
partially ri al
requi fund the tat
annual
#1 Cooperative
proceeds from sale
p
revenues for
#4 Library Services
Department's
of their district's
appropriation of
Social Services
Justice Reserve
contribution to the
Encumbrance Budget as
Original Budget
Budget as Amended
Extension -
of Spay/Neuter T-
SHIIPIIn Praise of
receipt of a LSTA
Request for a portion
Unassigned Fund
$36,337 to the
receipt of additional
Fund by
OPEB Fund by
Budget as Amended
Carry Forwards Amended
Through BOA #5
Additional Funds for
shirts in the
Age/Senior Lunch
Grant award
of their district's
Balance and the ,
Sheriff Department
Day Care funds from
appropriating
appropriating
Through BOA #6
Breeze Farm
Spay/Neuter Fund
ProgramsNlTA, and
Unassigned Fund
receipt of
for the purchase of a
the State
$450,000 from the
$1,541,035 from the
new funds from
Balance
reimbursement funds
vehicle
General Fund's
General Fund's
MIPPA
from NCDOT
Unassigned Fund
Unassigned Fund
i
Balance
Balance
ii
General Fend
201,203,589
i
i
i iii
$ 1,541,035
Revenue
Property Taxes
$ 145,714,650
$ -
$ 145,714,650
$ 145,714,650
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 145,714,650
Sales Taxes
$ 19,001,962
$ -
$ 19,001,962
$ 19,001,962
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 19,001,962
License and Permits
$ 313,000
$ -
$ 313,000
$ 313,000
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 313,000
Intergovernmental
$ 13,575,486
$ -
$ 13,575,486
$ 17,978,147
$ -
$ -
$ 62,393
$ 4,945
$ -
$ -
$ -
$ 952,464
$ -
$ -
$ 18,997,949
Charges for Service
$ 9,799,005
$ -
$ 9,799,005
$ 9,882,568
$ 11,470
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 9,894,038
Investment Earnings
$ 105,000
$ 105,000
$ 105,000
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 105,000
Miscellaneous
$ 798,O65
$ 798,O65
$ 908,589
$ 2,000
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 910,589
Transfers from other Funds
$ 1,052,600
$ 1,052,600
$ 1,052,600
1
1
1
$ 1,052,600
Fund Balance
$ 10,O68,343
$ 775,478
$ 10,843,821
$ 10,926,125
1
1
1
$ 36,337
$ 450,000
$ 1,541,035
$ 12,953,497
Total General Fend Revenues
$ 200,428,111
$ 775,478
$ 201,203,589
$ 205,882,641
$ 11,470
1 $
1 $ 64,393
1 $ 4,945
$ -
$ -
$ 36,337
$ 952,464
$ 450,000
$ 1,541,035
$ 208,943,285
Expenditures
Fire District Fends
Revenues
Intergovernmental
i i
i i
i i
4
i
i
Human Services
FNEKWr-W M.,
i
Total General Fund Appropriation
ii
201,203,589
i
i
i iii
$ 1,541,035
i
Fire District Fends
Revenues
Spay/Neuter Fund
Revenues
Intergovernmental
4
i
i
Appropriated Balance
Spay/Neuter Fund
Revenues
NEE
Intergovernmental
Miscellaneous
i
i
Appropriated Fund Balance
NEE
Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2014-15
General Fund Budget Summary
Paul:
Original General Fund Budget $200,428,11 -1 includes $9,000 for
Additional Revenue Received Through Orange County's share of
Budget Amendment #6 (February 17, 2015) a possible joint regional
Grant Funds $4977379 public safety training
facility (BOA #1); $30,804
Non Grant Funds $5,132,641 to cover 2nd Primary
General Fund - Fund Balance for Anticipated election costs (BOA #1);
Appropriations (i.e. Encumbrances) $775,478 transfer of $42,500 in
General Fund - Fund Balance Appropriated to deferred revenue/in-flows
Cover Anticipated and Unanticipated from the General Fund to
Expenditures $2 7 109 7 676
the Grant Projects Fund
(BOA #1); Appropriation
Total Amended General Fund Budget $208,943,285 of $36,337 from the
Dollar Change in 2014-15 Approved General Sheriff's Drug fund
Fund Budget $8 7 515 7 174 account to purchase a
% Change in 2014-15 Approved General Fund vehicle (BOA #6)
Budget 4.25%
Authorized Full Time Equivalent Positions Paul:
Original Approved General Fund Full Time Increase of .10 FTE for a
Equivalent Positions 842.550 Public Health Nurse, and
approved moving a
Original Approved Other Funds Full Time temporary position to a
Equivalent Positions 82.700 permanent position (.50
Position Reductions during Mid-Year FTE) BOA #4-B; creation
Additional Positions Approved Mid-Year 1 .600 of a new 1.0 FTE Legal
Total Approved Full-Time-Equivalent Advisor to the Sheriff on
Positions for Fiscal Year 2014-15 926.850 12/1/14)
Attachment 3
,10 Street Address(Station 1): Mailing Address. 7
A ell, Map 110 4012 Whitfield Road P a BOX 16484
j, A Mr lig, : Chapel Hil, NC 27514 Chapel Hill,NC 27516
, ",:11
SNO "*- Phone: (919)493-1001 wwwnewhorecom
irn Fax: (919)4194)241
New Hope Vo unteer
it Department of Orange County, Inc.
January 28 2015
r. Paul Laughton
Orange County Financial Services
P.O. „sox 8181
Hillsborough, NC 27278
Dear Paul,
The New Hope Volunteer Fire Department is requesting $35000 in funds from our unassigned fund
balance. We have had so unanticipated vehicle maintenance costs, roofing and gutter repairs at
station 2 and flooring and carpet replacement needs at station 1 during this fiscal year. We had
anticipated making the necessary station improvements during the 2015-16 fiscal year but the need
has escalated to the point that we cannot wait another year and we have also taken the rising cost of
goods and services in consideration, Please contact me if you need additional information by email
at: ilt.,:ard jra 0 cbnewhQ, efiracoL. Than you for your time and assistance with this request.
Sincerely,
I
Howard Pratt, President
oard of Directors
Attachment
WHITE CROSS FIRE DEPARTMENT •
4 White Cross Fire Department Phone:919-942-1194
5722 old Greensboro Hwy Fax:919-942-9733
Chapel Hill, NC 27516 F-mail.Operations@whitecrossfire.com
.ncr
TO: Paul Laughtori
Orange County Finance
Administrative Services
From: Jamal Phillip Nasseri
Fire Chief
White Cross Vol. Fire Department
Subject: Use of un-appropriated fund Date: January 29th, 2015
Mr„ Laughton
1
White Cross VFD has experienced two catastrophic failure of operating equipment in,the past month. Our service company • •
truck had failure in the motoc.requiring a Febuild of the motor, with.estllthat gd repair l ost of $)5,000.00. The second piece of
equipment that failed Was our station standby generator. The motor in generator also suffered a significant failure requiring a
large amount of internal repair. The estimated repair cost for the generator is $5000.00.
With these unexpected maintenance cost we would like to request $20,000.00 from our un-appropriated fund,
The White Cross Board of Directors has approved the request to use monies from the un-appropriated fund.
•
Sincerely,
.
Jamal Phillip Nasseri
Fire Chief
White Cross Vol. Fire Dept,
CC: Tony Blake
Board President
•
•