HomeMy WebLinkAboutAgenda - 04-09-2015 - 1 & 4ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 9, 2015
Action Agenda
Item No. 1 & 4
SUBJECT: To Continue Review and Discussion of the Manager's Recommended
FY 2015 -20 Capital Investment Plan (CIP)
DEPARTMENT: Financial Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment A. Year 1 (FY 2015 -16) Bonnie Hammersley, County
Recommended Projects Manager, (919) 245 -2300
Paul Laughton, Financial Services,
Previously Provided Under Separate (919) 245 -2152
Cover - Also Available Online:
Manager Recommended FY2015 -20
County Capital Investment Plan
PURPOSE: To continue review and discussion of the Manager's Recommended FY 2015 -20
Capital Investment Plan.
BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP)
that establishes a budget planning guide related to capital needs for the County as well as
Schools. The current CIP consists of a 5 -year plan that is evaluated annually to include year -to-
year changes in priorities, needs, and available resources. Approval of the CIP commits the
County to the first year funding only of the capital projects; all other years are used as a
planning tool and serves as a financial plan. Attachment A includes the Year 1 (FY 2015 -16)
Recommended Projects.
Capital Investment Plan — Overview
The FY 2015 -20 CIP includes County Projects, School Projects, Proprietary Projects, and
Special Revenue Projects. The Proprietary Projects include Water and Sewer, Solid Waste
Enterprise Fund, and Sportsplex projects. The Special Revenue Projects include Economic
Development and School related projects funded from the Article 46 (1/4 cent) Sales Tax
proceeds. The Article 46 Sales Tax was approved by the voters in the November 2011
election, and became effective April 1, 2012.
FA
The CIP has been prepared anticipating continued slow economic growth of between 1 -2%
annually over the next five years. Many of the projects in the CIP will rely on debt financing to
fund the projects.
Tonight's work session discussion will be focused on School Capital projects, County Capital
projects associated with the Space Study discussion (Agenda item #2), County Capital projects
associated with the Community Centers discussion (Agenda item #3), and Park Capital
projects.
The May 14, 2015 work session will be focused on County Capital projects not discussed at
tonight's work session, Article 46 Sales Tax projects, Proprietary projects, Debt Service and
Debt Capacity, and Year 1 (FY 2015 -16) projects.
School Capital projects — Highlights
Chapel Hill- Carrboro City Schools — includes $750,000 in Preliminary Planning funds in Year 1
(FY 2015 -16) to allow the school system to be "shovel ready" for a project or projects after a
successful Bond Referendum; funds would be reimbursed from the approved Bond
Referendum funds.
Based on the Schools Adequate Public Facilities Ordinance (SAPFO) most recent November
15, 2014 projections, the following new schools /additions would be needed in Years 6 -10:
Middle School #5 to open in FY 2023 -24 (Note: the addition of 104 new seats in FY 2014 -15
from the construction of the Science wing at Culbreth Middle School delayed the need for
additional capacity at the middle school level by three years); Elementary #12 to open in FY
2023 -24. Pay -As- You -Go (PAYG) funds are estimated at a 1.5% annual growth rate and the
Lottery Proceeds are held constant throughout the 5 -year CIP period.
Orange County Schools — includes $478,000 in Preliminary Planning funds in Year 1 (FY 2015-
16) to allow the school system to be "shovel ready" for a project or projects after a successful
Bond Referendum; funds would be reimbursed from the approved Bond Referendum funds.
Based on the SAPFO's recent November 15, 2014 projections, the following new
schools /additions would be needed in Years 6 -10: Cedar Ridge High School Classroom
Addition to open in FY 2022 -23. Pay -As- You -Go (PAYG) funds are estimated at a 1.5% annual
growth rate and the Lottery Proceeds are held constant throughout the 5 -year CIP period.
Note: Funds to address both school systems' Facilities Assessment Report needs are not
included in the Recommended CIP. The Reports reflected needs totaling approximately $330
million for both school systems. The size and timeframe of a future Bond Referendum and /or
Alternative Financing that could possibly address facility needs has not yet been decided by the
Board of Commissioners.
County Capital projects (associated with the Space Study discussion) — Highlights
Southern Orange Campus (Future Planning) (CIP page 21) — Design services of $400,000
were included in FY 2014 -15, with site development infrastructure work of $3,600,000 in Year 1
(FY 2015 -16) for campus buildings not associated with the existing Southern Human Services
Center (SHSC). Expansion of the existing SHSC is included in a separate CIP project.
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Southern Human Services Center Expansion (CIP page 22) — a full site master plan Special
Use Permit ( "SUP ") was approved in June 2014, providing the Board adopted guidance
regarding expansion and remodeling to accommodate future Human Services and other
identified County needs. The facility will be programmed to follow logical and timely
development of the master plan and Space Study work group recommendations. This includes
$75,000 in Year 1 (FY 2015 -16) for schematic design services to assist in visioning the
expanded space and its potential uses, and $6,475,000 in Year 2 (FY 2016 -17) for the
expansion, which includes a Dental Clinic.
Southern Branch Library (CIP page 23) — funding of $600,000 was approved in FY 2013 -14 for
possible land purchase; Design and engineering work of $472,500 is included in Year 1 (FY
2015 -16), and construction costs of $5,625,000 and $750,000 in equipment and furnishings are
included in Year 2 (FY 2016 -17). Note: construction costs for this project have been reduced
from the current CIP by approximately $1,400,000, based on a 15,000 square foot facility and
50 dedicated parking spaces.
Main Branch Library Remodel (CIP page 25) — the need for an upfit and re- design of the Main
Branch Library was identified both in the County Space Needs Study and the 2012 Community
Needs Assessment portion of the Library's strategic plan. To accommodate current and future
users, the library must make better use of the existing space by focusing on maximizing its
flexibility and adaptability. This includes a total of $1,200,000 in Years 6 -10 for design,
construction, and equipment/furnishings.
Proposed Jail (CIP page 30) — total project costs of approximately $21,600,000, with site related
planning costs of $500,000 in Year 1 (FY 2015 -16), architectural /engineering costs of $500,000
in Year 2 (FY 2016 -17), with the construction of a new 144 bed jail in Year 3 (FY 2017 -18).
Note: construction costs for this project have been reduced from the current CIP by
approximately $4,100,000 due to building an initial 144 bed capacity, down from the 216 bed
capacity in the current CIP, with expansion potential of up to a 250 bed capacity.
Environment and Agriculture Center (CIP page 32) — includes $300,000 in Design Services in
Year 1 (FY 2015 -16), and construction costs of approximately $3,100,000 in Year 2 (FY 2016-
17) for a new center at the current Revere Road site. The current Center on the property will be
deconstructed to allow for a new parking area. Note: this project has moved up one year from
the current CIP.
Life Safety — ADA (CIP page 35) — provides $25,000 in current year (FY 2014 -15) for the
installation of automated access doors at West Campus and the Seymour Senior Center;
$35,000 in Year 1 (FY 2015 -16) for fire alarm system improvements /replacement/install at the
Historic Courthouse and Efland Community Center; $60,000 in Year 2 (FY 2016 -17) for elevator
improvements at the Historic Courthouse; $55,000 for fire alarm system design and installation
at 3 locations in Year 4 (FY 2018 -19); and additional fire alarm system design and installation at
4 locations ($120,000 in Years 6 -10).
Emergency Services Substations (CIP page 42) - funding for this project will enable the
construction of 4 new co -built EMS stations and 2 stand -alone substations in geographical
areas across the County that will help reduce response times. Year 2 (FY 2016 -17) includes
$1.2 million for 2 co- builds, both with the Town of Hillsborough. Year 3 (FY 2017 -18) includes a
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$600,000 co -build with the Town of Chapel Hill. Year 4 (FY 2018 -19) includes $2.1 million for
one co -build with the Town of Chapel Hill, and one stand -alone substation. An additional stand-
alone substation is planned in Years 6 -10. Note: the initial two substations in FY 2016 -17 have
been pushed back one year from the current CIP.
9 -1 -1 Back -up Center (CIP page 44) — includes $369,499 in Year 1 (FY 2015 -16) to provide a 9-
1-1 Back -up Communications Center at the West Campus Office Building in Hillsborough. The
NC 9 -1 -1 Board requires that all Public Safety Answering Points (PSAPs) have a back -up plan,
no later than July 1, 2015, in the event of an outage or abandonment of the primary 9 -1 -1
Center. This project will be funded with 9 -1 -1 funds.
County Capital projects (associated with Community Centers discussion) — Highlights
Cedar Grove Community Center (CIP page 20) - includes $2,822,226 in current year (FY 2014-
15) for construction and adaptive reuse of the former Northern Human Services Center.
Cedar Grove Community Center Library Kiosk (CIP page 24) — includes $180,000 in Year 1 (FY
2015 -16) to provide patrons an automated material kiosk at the Cedar Grove Community
Center providing 24 hour electronic access for checking in and out materials.
Historic Rogers Road Neighborhood Community Center (CIP page 37) — during FY 2012 -13,
the Board of Commissioners approved the establishment of capital project for the construction
of a Historic Rogers Road Neighborhood Community Center with funds of $650,000. For Year
1 (FY 2015 -16), $260,000 is budgeted, which includes the County's 43% share of a Phase II
Study, and construction costs of $3,025,000 in Year 2 (FY 2016 -17) for the County's 43% share
of OWASA's Sewer Concept plan to provide sewer to 86 parcels identified by the Historic
Rogers Road Neighborhood Task Force.
Efland- Cheeks Community Center Upfit (CIP page 38) — includes approximately $425,000 in
Year 5 (FY 2019 -20) for an upfit/interior renovation to the current facility, including new
equipment and furnishings, as well as area landscaping.
County Capital Park projects — Highlights
Blackwood Farm Park (CIP page 45) — includes $150,000 in Year 2 (FY 2016 -17) for final
design and construction drawings, with Park construction funds of $1,900,000 in Year 3 (FY
2017 -18), and approximately $1,100,000 in Year 4 (FY 2018 -19) for a permanent parks
operations base. Note: the parks operations base has moved up one year from the current
CIP.
Soccer.com Soccer Center (Phase 11) (CIP page 50) — this represents an investment in the
current facility (formally named Eurosport Soccer Center), with $425,000 included in Year 1 (FY
2015 -16) for possible land acquisition for future expansion; Design costs of $250,000 in Year 4
(FY 2018 -19); and approximately $4.6 million in Year 5 for the construction of new artificial turf
fields, tennis courts, parking, restrooms /equipment building, equipment, and stormwater
controls. Note: Possible land acquisition has moved up one year from the current CIP.
Millhouse Road Park (CIP page 52) — this project reflects a possible Town of Chapel Hill /County
partnership concept for this project. Includes $100,000 in Year 2 (FY 2016 -17) for design,
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engineering, and preconstruction costs; and $6,400,000 in Year 3 (FY 2017 -18) for Park
construction, including a soccer field complex, walking trails, and other amenities. This joint
facility is reflected in both the Town and County's Parks and Recreation Master Plans.
FINANCIAL IMPACT: There is no immediate financial impact associated with discussion of the
FY 2015 -20 Capital Investment Plan. It is a long -range financial planning tool with a financial
impact in FY 2015 -16, if the first year of the CIP is approved by the Board of County
Commissioners with the adoption of the Annual Budget.
RECOMMENDATION(S): The Manager recommends the Board continue their review and
discussion of the Manager's Recommended FY 2015 -20 Capital Investment Plan and provide
direction to staff in preparation of the May 14, 2015 Budget work session.
Attachment A
Orange County CIP -Year 1 (FY 2015 -16) Recommended Projects
Fiscal Years 2015 -16
Fiscal Year
Economic Development:
2015 -16
Appropriations
Debt Service on Infrastructure
County Capital Projects:
857,287
Southern Orange Campus (Future Planning)
3,600,000
Southern Human Services Center (Expansion)
150,000
Southern Branch Library
472,500
Cedar Grove Community Center Library Kiosk
180,000
Roofing Projects
172,000
Information Technology
500,000
Register of Deeds Automation
80,000
Proposed Jail
500,000
Environment and Agriculture Center
300,000
Parking Lot Improvements
120,000
Life Safety - ADA
35,000
Historic Rogers Road Community Center /Infrastructure
260,000
Generator Projects
130,000
9 -1 -1 Back -up Center
369,499
Conservation Easements
250,000
Upper Eno Nature Preserve - Public Access Area
125,000
Soccer.com Soccer Center Phase II
425,000
New Hope Preserve /Hollow Rock Public Access
25,000
River Park Phase II
300,000
Little River Park Phase ll
100,000
Facility Renovations and Repairs
300,000
Total County Projects
$ 8,393,999
Special Revenue Fund (Article 46 Sales Tax)
Economic Development:
Debt Service on Infrastructure
857,287
• Buckhorn EDD Phase 2
• Buckhorn- Mebane EDD Phase 3 & 4
• Efland Sewer Flow to Mebane
Infrastructure (Utility Service Agreement w/ Mebane)
50,000
Collaborative Outreach
20,000
Small Business Loan Pool
200,000
Collateral Materials
20,000
Innovation Centers
100,000
- Launch Chapel Hill" Incubator
Agricultural Economic Development
60,000
Business Investment Grants
100,000
Total Economic Development - Article 46 Sales Tax
$
1,407,287
Chapel Hill Carrboro City Schools:
Technology - Student Access Computing Devices
432,741
Improvements at Older Schools
432,741
Total Chapel Hill - Carrboro City Schools
$
865,482
Orange County Schools:
Technology- 1:1 Initiative (District -wide) and Technology Upgrades
541,807
Total Orange County Schools
$
541,807
Total Article 46 Sales Tax
$
2,814,576
Attachment A
Proprietary Capital Projects
Water & Sewer Utilities:
Efland Sewer Flow to Mebane 240,000
Economic Development Infrastructure 50,000
Economic Development Utility Extension Projects 250,000
Hillsborough EDD 1,000,000
Eno EDD 1,050,000
Total Water & Sewer $ 2,590,000
Solid Waste:
Sanitation - Replacement of Front End Loader 296,035
Recycling Operations - Purchase additional Rural carts; new Rural curbside
truck; construction ofnew roll-cart distribution and maintenance facility; 1,177,884
replacement of Front End Loader and Recycling truck
Total Solid Waste $ 1,473,919
Sportsplex:
New Facilities Projects:
Major Expansion - Phase 213 (Indoor Turf Field and Court) 2,800,000
Parking Lot Repair /Repave 150,000
Pool Pump /Boiler 100,000
Ice Rink Repairs 75,000
Signage Upgrade 25,000
Total Sportsplex $ 3,150,000
Schools Capital Projects
Transfer from General Fund - County
Chapel Hill Carrboro City Schools:
Transfer from General Fund - W & S Utilities
Long Range Capital:
3,724,849
Solid Waste Fund Balance
Pay -As- You -Go Funds
Sportsplex Fund Balance
2,275,138
Lottery Proceeds
1,356,362
835,626
Preliminary Planning Funds
9 -1 -1 Funds
750,000
Total
$
3,860,764
Orange County Schools:
Article 46 Sales Tax Proceeds - Water & Sewer
590,000
Long Range Capital:
Debt Financing - County Capital
Pay -As- You -Go Funds
Debt Financing - W & S Utilities
1,449,711
Lottery Proceeds
569,590
520,736
Preliminary Planning Funds
Debt Financing - Schools Capital
478,000
Total
$
2,448,447
Total School Projects
$
6,309,211
Total Appropriations
$
24,731,705
Revenues /Funding Source
Transfer from General Fund - County
1,000,000
Transfer from General Fund - W & S Utilities
Transfer from General Fund - Schools
3,724,849
Solid Waste Fund Balance
904,329
Sportsplex Fund Balance
350,000
Lottery Proceeds
1,356,362
Register of Deeds Fees
80,000
9 -1 -1 Funds
369,499
Grants & Contributions
175,000
Article 46 Sales Tax Proceeds
2,814,576
Article 46 Sales Tax Proceeds - Water & Sewer
590,000
Financing:
Debt Financing - County Capital
6,769,500
Debt Financing - W & S Utilities
2,000,000
Debt Financing - Solid Waste
569,590
Debt Financing - Sportsplex
2,800,000
Debt Financing - Schools Capital
1,228,000
Total Revenues
$ 24,731,705