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HomeMy WebLinkAboutAgenda - 04-07-2015 - 6jORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 7, 2015 Action Agenda Item No. 6-j 1 SUBJECT: Replacement Ambulance for Orange County Emergency Services DEPARTMENT: Emergency Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1: FESCO Quote Jim Groves, 919 - 245 -6140 Attachment 2: Dare to Compare Safety Jeff Thompson, 919 - 245 -2658 Brochure PURPOSE: To approve the purchase on one (1) ambulance that will replace a 2007 model ambulance manufactured by Wheeled Coach. BACKGROUND: In 2008 the Orange County ambulance fleet was struggling to sustain the increasing call volume and mileage requirements with the existing vehicles. Emergency Services (ES) staff approached Asset Management Services (AMS) to develop a long term solution. ES and AMS agreed that a medium duty chassis and drive train (engine and transmission) was critical to compensate for increasing call volume, mileage, and corresponding on -scene idling during calls. The recommended solution was the purchase of medium duty ambulances on the Freightliner chassis. These units have been provided by Excellance, Inc. from Madison, Alabama. After reflecting on the long term ambulance fleet recommendation, ES staff believes that there were unforeseen complications with the previous recommendation. The medium duty ambulances do not have airbags for the driver and passenger and the operation of the vehicles is difficult in winter precipitation. They also provide a harsh ride for the patients and the anticipation of reduced maintenance cost has not met the County's expectations. To identify an alternate fleet solution, the ES Director developed an ambulance sub - committee that was charged with identifying an ambulance that would provide for the safety of staff, provide a comfortable ride for patients, be extremely reliable, have local maintenance capabilities, and not require auxiliary chains for winter precipitation. The ambulance sub- committee considered four (4) vendors, and eventually narrowed the field to three (3) vendors. This was accomplished by reviewing specifications, by the vendors providing vehicles for staff to test drive, by visiting EMS organizations that utilized fleet vehicles from the vendors, and by considering work performance and references provided by the vendor customers. 2 Based on all factors, the ambulance sub - committee recommended a Four Wheel Drive (4WD) ambulance built by Horton Emergency Vehicles, supplied by FESCO, Inc. out of Elkridge, Maryland. Horton was chosen because: • It is the only ambulance on the market that has both front and rear airbags to protect staff. • It provides a very comfortable ride for patients (members of the ambulance sub- committee actually filled the role of the patient in the rear of the ambulance to see how patients would feel when riding to the hospital). • FESCO has mobile maintenance services and a maintenance facility in Richmond, VA that is only 2.5 hours away for significant maintenance issues. • The Ford F -550 4WD chassis can be serviced locally in Hillsborough. • The units of government that use Horton and FESCO in their fleets give high marks for reliability, service and support. North Carolina General Statute (NCGS) 143- 129(e)(3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The Houston - Galveston Area Council (HGAC) is a cooperative purchasing group that meets the requirements of NCGS 143- 129(e)(3). The specific contract number for the HGAC is # AM10 -14. The terms of the contract call for items to be sold and serviced through identified authorized dealers. Both Horton Ambulance and FESCO are listed on contract #AM 10 -14. FINANCIAL IMPACT: The Horton ambulance is about $35,000 less than the medium duty chassis currently being purchased. The financial impact will be the cost of the ambulance ($205,369), the cost of a power lift stretcher (approx. $15,000), and the cost of a dual head radio (approx. $6,500) for a total approximate cost under $230,000. Funding for this vehicle was included as part of the approved vehicle replacement list provided with Agenda Item #6 -m, Attachment 2, at the March 3, 2015 Board of Commissioners meeting. RECOMMENDATION(S): The Manager recommends that the Board award the bid to FESCO and authorize the Manager, Emergency Services, and Asset Management to proceed with the purchase of the Horton ambulance from FESCO, Inc. including all signatures required for contracts and agreements. TOLL FREE: 1- 800 - 638 -0926 Orange County Emergency Services ATTN: James Lunsford, Logistics Officer 510 Meadowlands Drive Hillsborough, NC 27278 Gentlemen, LOCAL: 1- 410- 379 -5353 FAX: 1- 410- 379 -0261 Attachment 1 3 FESCO EMERGENCY SALES BID PROPOSAL for furnishing HORTON EMERGENCY VEHICLES January 21, 2015 The undersigned is prepared to manufacture and /or supply for you, upon an order being placed by you for final acceptance by FESCO Emergency Sales (FESCO), at our office in Elkridge, Maryland, the apparatus and equipment herein named and for the following prices: One (1) Horton Model 4603F ambulance mounted on a 2015 Ford F -550 4x4 cab and chassis per attached specification dated 111512015 Rev 4, for a total delivered price of ............. $205,369.00 ** *This proposal is provided utilizing HGAC contract 4AM10 -14. FESCO is the authorized dealer for North Carolina. Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached. Delays due to strikes, war or international conflict, failures to obtain materials, or other causes beyond our control in preventing, delivery shall be within 160 -180 working days after receipt of this order and the acceptance thereof at our office at Elkridge, Maryland, and to be delivered to you at Grove City, OH. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are initialed by authorized representatives of both parties prior to the acceptance by FESCO of the offer to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. Unless accepted prior to April 21, 2015, the right is reserved to withdraw this proposal. FESCO EMERGENCY SALES 7010 TROY HILL DR. ELKRIDGE, MARYLAND 21075 R-3 Robert Hook, Regional Sales Manager FESCO Emergency Sales 7010 Troy Hill Dr. Elkridge, Maryland 21075 a Robert Hook, Regional Sales Manager FESCO Emergency Sales 7010 Troy Hill Dr. Elkridge, Maryland 21075 CONTRACT 4 THIS AGREEMENT, made in duplicate, by and between FESCO Emergency Sales ( FESCO), of Elkridge, Maryland, First Party, and the Orange County Emergency Services by its authorized representative(s), Second Party. Witnesseth: First. The said First Party thereby agrees to furnish the apparatus and equipment according to the Specifications hereto attached /enclosed, and made a part of this Contract, and to deliver the same as hereinafter provided. Second. The First Party guarantees that all material and workmanship in and about said apparatus and equipment shall comply with said Specifications. In the event there is any conflict between the Customer's Specifications and the FESCO's Proposal Specifications, the FESCO Proposal Specifications shall prevail. Third. The said apparatus and equipment shall be ready for delivery from Elkridge, Maryland, within about 160 to 180 working days after receipt and acceptance of the contract at the First Party's office in Elkridge, Maryland. Delays due to strikes, failure to obtain materials, or other causes beyond the First Party's control not preventing, the ambulance(s) shall be delivered to the Second Party at Grove City, OH. Fourth. A competent service technician shall, upon request, be furnished by the First Party to demonstrate said apparatus for the Second Party and to give its members /employees the necessary familiarization in the operation and handling of said apparatus. Fifth. The Second Party purchases and agrees to pay for said apparatus and equipment, for the total sum of Two Hundred Five Thousand Three Hundred Sixty Nine Dollars & 00 /100 ($205.369.00) It is hereby certified that such amount will be available on the acceptance date(s). A deposit made payable to FESCO Emergency Sales is due at contract signing, and final payment shall be made to FESCO Emergency Sales after full review and acceptance of your new ambulance(s) at the Horton factory. A deposit amount of Twenty Thousand Five Hundred Dollars & 00 /100 Ck.# ($ 20.500.00) shall later reduce the total contract price (shown above.) If more than one piece of apparatus is covered by this contract, the terms of payment shall apply to each piece. Sixth. In case the Second Party desires to test the said apparatus, such test shall be made within ten (10) days after arrival at destination, and a written report of such test forthwith delivered to the First Party at its' office in Elkridge, Maryland. If no such test be made, or if no such written report is received by the First Party within ten (10) working days after arrival, then said apparatus and equipment shall be considered as fully complying with the contract specifications. Seventh. It is agreed that the apparatus and equipment covered by this contract shall remain the property of the First Party until the entire contract price has been paid in full. If more than one vehicle is covered by this contract, then each unit shall remain the property of the First Party until the above listed price for each piece has been paid in full. In case of any default in payment, the said First Party may take full possession of the apparatus and equipment, or of the piece or pieces upon which default has been made, and any payments that may have been made shall be applied as rent in full for the use of the apparatus and equipment up to date of taking possession. Eighth. In the event any Federal or State regulation shall be enacted during the course of this contract that will affect the cost of producing said product, such cost(s) will be extended to the Second Party. The contract, to be binding, must be signed and approved by a Corporate Officer of FESCO or by someone authorized by a Corporate Officer in writing to do so. This contract and associated Specifications take precedence over all previous oral and /or written negotiations. No oral or written representations will be considered as part of this contract except as are contained herein, or listed in the Specifications attached /enclosed hereto. IN WITNESS WHEREOF, the said parties have caused these presents to be executed and the Second Party has caused its corporate seal (as applicable) to be hereunto affixed, and attested by its authorized representative(s) on this day of 2015. a FESCO EMERGENCY SALES Orange County Emergency Services First Party Date of Acceptance Second Party REV. 01/15 FESCO Emergency Sales * 7010 Troy Hill Drive * Elkridge, Maryland 21075 * 410 - 379 -5353 * FAX 410 - 379 -0261 — Horton Static Load Test — Side EMERGENCY VEHICLES Attachment 2 a Testing Dare to Compare Seeking to improve safety, the ambulance industry is constantly introducing new technology. But without extensive testing, can companies really stand by their product? Many manufacturers lead end -users to a false sense of security by offering unverified solutions. As the only ambulance manufacturer independently and repeatedly testing since 1974, Horton continues to lead the industry. Unsatisfied by simply "getting by" on testing, Horton exceeds all KKK, NFPA and AMD standards, by as much as 400 %. Take, for example, AMD standard 001 — the static load roof test. All manufacturers are required to administer the test and most exceed the standard. Horton not only exceeds the standard, Horton exceeds the competition with a verified performance of up to 90,000 pounds of force. Taking the extra step for more accurate testing, we perform our static load test with a 10 -point mounting system to the test body floor. Some competitors complete their static load test on steel beams for full -body support. Horton's test more accurately represents authentic mounting to a chassis frame, giving the consumer results that are based on real - life scenarios, not a modified testing environment. hortonambu lance. com info @hortonambulance.com Test Static Load Test — Roof Horton 90,000 lbs.* Static Load Test — Side 44,000 lbs. Side Body Impact 35G of force Squad Bench Test 19,500 lbs. Attendant Seat Test 9,250 lbs. CPR Seat Test 7,000 lbs. Cabinet Structure Test 145,874 lbs. ** Head of Bench Test 145,874 lbs. ** Liter Retention Test 12,500 lbs. *On 10 -point mounting system * *Based on side crash test with 35G of force 800.282.5113 35G of destructive crash testing A We could have stopped there, but we didn't. Voluntarily, Horton subjects its ambulances to additional dynamic testing, again mirroring the real -life scenario of an actual crash (as opposed to a static load). These tests include: HYGE sled At impact, a vehicle stops rapidly and the occupant maintains velocity. HYGE testing stimulates this exact situation, but in reverse - driving the test vehicle out from under a stationery mannequin. As the acceleration and deceleration effects are interchangeable, HYGE sled testing provides the most accurate crash test results. High -speed cameras and instrumented test dummies capture the data for quantifiable results. Destructive impact The Society of Automotive Engineers (SAE) impact tests verify the integrity of patient area by striking the module front, side and roof edge with a computer - controlled sled, whose speed, weight and force of impact are all measurable and controlled. 1 41 Rollover crash One of only two in the United States, this dynamic rollover test machine enables third -party engineers to simulate a rollover event while recording significant test data from inside the vehicle. Horton continues its tradition as the only ambulance manufacturer testing for rollover crashes, knowing it's our duty to try our systems in the most fatal of ambulance crashes. Rollover tests monitored effects on the module and successful HOPS deployment. Hybrid III mannequins relay occupant impact data Testing with fully- instrumented Hybrid III mannequins allows us to measure the transference of energy through the module structure into the occupants themselves. During mannequin testing, Horton monitors the head, neck and chest cavity for potentially damaging forces. Just because a seatbelt holds up to several thousand pounds of pull doesn't mean that it will have an acceptable impact on the occupants themselves. Results from mannequin testing have influenced future Horton innovations, such as progressive resistance foam. Mannequin testing showed significant head injuries due to standard foam "bottoming out" during a head strike. As a result, Horton now uses progressive resistance foam padding, which dissipates the head strike energy throughout a layered protective surface. hortonambu lance. com info @hortonambulance.com 800.282.5113 � "00"—go hortonambu lance. com info @hortonambulance.com 800.282.5113 Strength reinforced by mounting Horton's dynamic testing has shown the standard .33" center bolt in OEM mounting pucks to shear in accidental forces greater than 10Gs (roughly a 15 mph collision). In some cases, this can actually cause the module to separate from the frame rails. As a result, Horton developed a stronger and more reliable mounting system — VI -Tech. The VI -Tech mounting system uses three failsafe flanges, two elastomer isolators and a .75" center bolt, tested and proven to retain mounting in 35G impact crashes. As an added benefit, VI- Tech improves ride quality with reduced noise and a smoother ride. Third -party validation 7 At Horton, we believe the best way to conduct testing is through third -party facilities. While some might find in -house testing to be more economically reasonable, there are several distinct advantages to using a third party for testing. These include: • Unbiased assessment of quality and assembly • Independent perspective in testing process • Professionals that specialize in the area of testing • More accurate reporting and results Horton uses several third -party testing companies with differing specialties including CTL Engineering, Transportation Research Center Inc., IMMI CAPE® (the Center for Advanced Product Evaluation), Progressive Engineering Inc. and Bosch Testing Facility. And testing isn't limited just to safety. All features introduced as Horton standards have been tested and proven to stand up in performance, durability and reliability. _1�: I� I �I In the comparison of ambulance features, testing results are the voice of reason. Horton continues to outperform all other products available on the market and we have the results to prove it. We dare you to compare. � ; Horton IIIIIIIIIIIIIIIIIIIN EMERGENCY VEHICLES hortonambu lance. com info @hortonambulance.com 800.282.5113