The URL can be used to link to this page

Home My WebLink AboutAgenda - 04-07-2015 - 6dORD- 2015 -007 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 7, 2015 1 Action Agenda Item No. 6 -d SUBJECT: Fiscal Year 2014 -15 Budget Amendment #7 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Paul Laughton, (919) 245 -2152 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2014- 15. BACKGROUND: Department of Environment, Agriculture, Parks and Recreation 1. At the December 9, 2014 Board of Commissioners meeting, the Board approved the plan to open the Blackwood Farm Park on a limited basis with a target date of March 2015. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) requests an appropriation of $4,560 from the County Capital Fund to the General Fund for seasonal staff, for the purpose of the limited opening. This budget amendment provides for the appropriation of $4,560 from the Blackwood Farm Park project to DEAPR's General Fund operating budget (See Attachment 1, column 1), and amends the Capital Project Ordinance as follows: Blackwood Farm Park. (Project #20037) Revenues for this oroiect: FY 2014 -15 Current Budget FY 2014 -15 Amendment FY 2014 -15 Revised General Government Revenue $197,400 ($4,560) $192,840 Total Project Funding $197,400 ($4,560) $192,840 Aoorooriated for this groiect: 2. The Department of Environment, Agriculture, Parks and Recreation ( DEAPR) received a $3,500 donation from the Strawbridge Studio. DEAPR will use these funds for supplies at: Central Recreation Center, Efland Cheeks Community Center, and for Summer Camp. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column 1) Health Department 3. The Health Department has received the following additional revenues: • Breast and Cervical Cancer Control Program — The Health Department has received additional revenues totaling $5,100 for use in the Breast and Cervical Cancer Control Program. These funds will be used to provide additional mammograms. • Community Care of North Carolina — The Health Department has received additional revenues totaling $4,778 for use in the Childcare Coordination 4 Children (CC4C) and Pregnancy Care Management (PCM) programs. These funds will be used for office and educational supplies and to support the programs after the upcoming 5% mid -year cut in funding. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Cooperative Extension 4. Cooperative Extension requests a $4,000 appropriation from the 4 -H Fund's unassigned fund balance to be used for additional youth development programs. With this appropriation, the 4 -H Fund will have an unassigned fund balance of approximately $26,700. This budget amendment provides for the appropriation of $4,000 from the 4 -H Fund's available Unassigned Fund Balance. (See Attachment 1, column 3) Emergency Services Department 5. The Emergency Services Department has received a grant award of $750 from the Orange County Alcohol Beverage Control Board. The department will use these funds to equip the Stay Up and Active program with a digital camera and projector to utilize when performing home assessments and educational sessions in the community where technology infrastructure is not present. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column 4) FY 2014 -15 Current Budget FY 2014 -15 Amendment FY 2014 -15 Revised Blackwood Farm Park Project $197,400 ($4,560) $192,840 Total Project Funding $197,400 ($4,560) $192,840 2. The Department of Environment, Agriculture, Parks and Recreation ( DEAPR) received a $3,500 donation from the Strawbridge Studio. DEAPR will use these funds for supplies at: Central Recreation Center, Efland Cheeks Community Center, and for Summer Camp. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column 1) Health Department 3. The Health Department has received the following additional revenues: • Breast and Cervical Cancer Control Program — The Health Department has received additional revenues totaling $5,100 for use in the Breast and Cervical Cancer Control Program. These funds will be used to provide additional mammograms. • Community Care of North Carolina — The Health Department has received additional revenues totaling $4,778 for use in the Childcare Coordination 4 Children (CC4C) and Pregnancy Care Management (PCM) programs. These funds will be used for office and educational supplies and to support the programs after the upcoming 5% mid -year cut in funding. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Cooperative Extension 4. Cooperative Extension requests a $4,000 appropriation from the 4 -H Fund's unassigned fund balance to be used for additional youth development programs. With this appropriation, the 4 -H Fund will have an unassigned fund balance of approximately $26,700. This budget amendment provides for the appropriation of $4,000 from the 4 -H Fund's available Unassigned Fund Balance. (See Attachment 1, column 3) Emergency Services Department 5. The Emergency Services Department has received a grant award of $750 from the Orange County Alcohol Beverage Control Board. The department will use these funds to equip the Stay Up and Active program with a digital camera and projector to utilize when performing home assessments and educational sessions in the community where technology infrastructure is not present. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column 4) K Orange Rural Fire Department 6. The Orange Rural Fire Department has received reimbursement funds of $25,000 from the N.C. Department Transportation for driveway paving costs at station #3 located on Walker Road. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column 5) Orange Grove Fire Department 7. The Orange Grove Fire Department has received reimbursement funds of $25,000 from the N.C. Department of Transportation for driveway construction at station #2 located on Rocky Ridge Road. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and capital project ordinance amendments for fiscal year 2014 -15. Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014-15 Orange County Budget Ordinance is amended as follows, Fire District Funds Expenditures R— ittence to Fire Distracts 1 $ 4,M3,8881 1 $ 4,M3,8881$ 4,921,3881 1 1 1 $ 25,000 $ 25,000 $ 4,971,188 4 -H Fund M--- M--- .. ILIJB.dget Am.rded �—g!,BOA#6 �—g!,BOA#7 Fire District Funds Expenditures R— ittence to Fire Distracts 1 $ 4,M3,8881 1 $ 4,M3,8881$ 4,921,3881 1 1 1 $ 25,000 $ 25,000 $ 4,971,188 4 -H Fund Year -To -Date Budget Summary Fiscal Year 2014 -15 General Fund Budget Summary Original General Fund Budget $200,428,111 Additional Revenue Received Through 82.700 Budget Amendment #7 (April 7, 2015) Grant Funds $498,129 Non Grant Funds $5,150,579 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $775,478 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $2,109,676 Total Amended General Fund Budget $208,961,973 Dollar Change in 2014 -15 Approved General Fund Budget $8,533,862 % Change in 2014 -15 Approved General Fund Budget 4.26% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 842.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year 1.600 Total pprove Full- I ime- quiva en Positions for Fiscal Year 2014 -15 926.850 Attachment 2 5 Paul: includes $9,000 for Orange County's share of a possible joint regional public safety training facility (BOA #1); $30,804 to cover 2nd Primary election costs (BOA #1); transfer of $42,500 in deferred revenue /in -flows from the General Fund to the Grant Projects Fund (BOA #1); Appropriation of $36,337 from the Sheriff's Drug fund account to purchase a vehicle (BOA #6) Paul: Increase of .10 FTE for a Public Health Nurse, and approved moving a temporary position to a permanent position (.50 FTE) BOA #4 -B; creation of a new 1.0 FTE Legal Advisor to the Sheriff (on 12/1/14)