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HomeMy WebLinkAboutRES-2015-015 Resolution of County's Intention for Reimbursement for FY 2014-15 Capital Projects and Equipment Attachment 1 Orange County Reimbursement Resolution for FY 2014-15 Capital Projects and E ui ment WHEREAS-- The County intends to undertake a Project (as described below), use its own funds to pay initial Project costs, and then reimburse itself from financing proceeds for these early expenditures. The Manager and the Finance Officer have advised the Board that it should adopt this resolution to document the County's plans for reimbursement, in order to comply with certain federal tax rules relating to reimbursement from financing proceeds. BE IT RESOLVED by the Board of Commissioners of Orange County, North Carolina, as follows: 1. The Project is the acquisition, construction and equipping of the public assets and improvements described on Exhibit A. 2. The County intends to advance funds for initial Project costs, and then reimburse itself from financing proceeds. The expected primary type of financing for the Project (which is subject to change) is installment financing under Section 160A-20. The financing may include more than one installment financing, and may include installment financings with equipment vendors and installment financings that include the use of limited obligation bonds. The expected maximum amount of obligations to be issued or contracted for the Project (not including allowances for reserves and financing costs) is approximately$16,236,703. 3. Funds for the early Project expenditures may come from the County's General Fund, or any other County fund. 4. The County intends for the adoption of this resolution to be a declaration of its official intent to reimburse itself from financing proceeds for Project cost expenditures. Upon motion of Commissioner , seconded by Commissioner ,the g g fore oin resolution was adopte this the 17t'day of March,2015. I,Donna Baker, Clerk to the Board of Commissioners for the County of Orange,North Carolina,DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on March 17,2015, as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of said Board. WITNESS my hand and the seal of said County,this day of MJk ',2015. Clerk to the Board of Commissioners .�. 52 :•, sa orth Cato� fi� Exhibit A — Project Components Project Component Estimated Cost ($) Improvements to Cedar Grove Community 2,822,226 Center Southern Orange Campus —planning and 400,000 improvements HVAC projects at various County facilities 355,999 Roofing projects at various County facilities 179,010 Information technology (including central 1,250,000 permitting software) Communications systems improvements, 122,000 especially for the Sheriff's department and emergency services systems Soccer.com soccer center—improvements 125,000 and land acquisitions Lands Legacy acquisitions 2,400,000 Efland water and sewer improvements 4,581,400 Sportsplex—pool mezzanine 950,000 Improvements for Eubanks Road solid waste 1,097,012 convenience center Vehicle replacements 756,388 In-car camera replacements for Sheriff's 517,798 office Board of Elections equipment 679,870 TOTAL 16,236,703 4 Attachment 2 i i Vehicle Replacement - Internal Service Fund Purpose of Fund In FY 2012-13, the Commissioner Approved Budget established a second Internal Service Fund, for County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and allocate costs internally among the functions of the County. Historically, the County has used an internal service fund to account for one activity - its employee dental insurance program. With the creation of this Vehicle Replacement Fund, vehicles purchased occur through this fund instead of the departments' operating budgets. The change centralizes vehicle purchases, which increases the effectiveness of vehicle performance and cost monitoring. Recommendations are founded upon vehicle age, mileage, maintenance costs, fuel efficiency, and departmental mission need. The average age and accumulated mileage of the recommended replacements are 13 years and 143,000 miles, respectively. Recommended replacement vehicle platforms are the Toyota Prius for administrative, highway and street use; the Chevrolet Equinox for moderate all-terrain use; the Chevrolet All Wheel Drive Equinox for heavy all-terrain use; the Ford Transit Connect for highway utility, service and light cargo use; the Ford F150 (both two and four wheel drive) for heavy utility use with the 4x4 option for heavy all-terrain use for Environmental Health, Emergency Services, and DEAPR missions; and the Dodge Durango or Dodge Charger for non-jail law enforcement use. All platforms are evaluated for department mission utility, durability, maintenance standardization, and fuel efficiency. The initial Vehicle Replacement list was provided to the BOCC in June 2014 and totaled $775,119. The updated list totals $756,388. The decrease of$18,731 is mostly attributed to a change in the type of ambulance for Emergency Services. The medium duty ambulance that the department currently utilizes is on a Freightliner chassis that does not have airbags for drivers, has a harsh ride for patients, and the maintenance requirements have not met the County's expectations. The recommended replacement ambulance is a Four Wheel Drive ambulance on a Ford F-550 chassis with both front and rear airbags, provides a very comfortable ride for patients, access to the supplier's mobile maintenance services, access to a maintenance facility in Richmond, VA that is only 2.5 hours away for significant maintenance issues, and the chassis can be serviced locally in Hillsborough. The list below outlines the final recommended vehicles for FY 2014-15. Pricing is based upon current FY 15 State Contract rates. FY 2014-15 Recommended Vehicles Department Item Description Cost Asset Management Ford F150 4x4— Replaces#342 1995 Ford F15 $20,244 Services 2 Ford E250 4x4—Replace#625 2004 Chevrolet Silverado Animal Services 1500 and#669 2005 Chevrolet Silverado; includes $90,183 aftermarket u fit costs Department of Ford F150 Regular Cab 4x4— Replaces#533 1996 Chevrolet Environment, Agriculture, pickup $20,244 Parks and Recreation 5 Ford F150 44—replaces#659 2006 Ford Expedition; $37,900 includes aftermarket upfit costs Emergency Services 2 Chevrolet Tahoe's 44—replaces 2006 Ford Expeditions $84,642 #660 and#661; includes aftermarket upfit costs Ambulance— Ford F-550 chassis 4x4 to replace#633, a Wheeled Coach ambulance (Emergency Medical Services); $233,681 includes aftermarket upfit costs Health Toyota Priuses— Replaces#410 1998 Crown Victoria $21,800 Sheriff 4 Dodge Durango's and 3 Dodge Chargers - replacements for Ford Crown Victoria Interceptors (Non-Jail Operations) $204,715 Social Services Toyota Prius— replaces#527 2001 Ford Taurus $22,360 Tax Administration Chevrolet Equinox All Wheel Drive—replaces#515 2001 $20,619 Chevrolet Malibu FY 2014-15 Recommended Total: $756,388 FY 2014-15 Source of Funds: Short-term Installment Financing/Internal Reserves $ 756,388 Net County Cost: $ 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 3, 2015 Action Agenda Item No. 6-n -SUBJECT: Draft Interlocal Agreement for the Hollow Rock Park and Natural Area DEPARTMENT: Environment, Agriculture, PUBLIC HEARING: (Y/N) No Parks and Recreation (DEAPR) ATTACHMENTS: INFORMATION CONTACT: 1) Draft Interlocal Agreement 2) Land Ownership Map (Exhibit A) David Stancil, 919-245-2510 3) Site Plan (Phase 1a) Rich Shaw, 919-245-2514 4) Exhibit C - Phasing Plan for Facilities Marabeth Carr, 919-245-2516 Construction This Item is a carry-forward from the February 17, 2015 meeting cancelled due to weather. PURPOSE: To receive a draft interlocal agreement for the construction and operation of the planned Hollow Rock Park and Natural Area - a planned multi-jurisdictional public park located along New Hope Creek. BACKGROUND: In 1992, Orange County, Chapel Hill, Durham County and the City of Durham adopted the New Hope Creek Corridor Master Plan, which called for preservation of lands along the New Hope,Creek corridor from central Orange County to Jordan Lake. The master plan envisioned a public trail network with a number of"access areas" at strategic locations, including the "Hollow Rock Access Area" at the intersection of Erwin Road and Pickett Road. The planned Hollow Rock Access Area is a 75-acre site comprised of multiple land parcels owned separately by Orange County, Durham County, and the Town of Chapel Hill. The site straddles the Orange-Durham county line and New Hope Creek forms the western boundary. Portions of the site are protected with conservation easements held by the State of North Carolina. The site was acquired in a series of separate land transactions from 2001-2014. The Triangle Land Conservancy (TLC) purchased the first two acres in 2002, and then advocated for further acquisitions. Orange County purchased four parcels from 2005-07 with the help of state grants. A 43-acre tract was acquired by Durham and Orange counties and the Town of Chapel Hill in 2008 with funding assistance from the City of Durham, the State, and the Erwin Area Neighborhood Group. Orange County acquired the two-acre TLC property in May 2014. 2 In 2006, the four local governments signed an interlocal agreement for the acquisition and planning of the planned Hollow Rock Access Area, and also established a Hollow Rock Master Plan Committee, co-chaired by Commissioner Barry Jacobs and including then-Commissioner Alice Gordon. The master plan was adopted by each of the four local government partners in 2009-10. Orange County adopted the plan on April 20, 2010. Construction of the initial public amenities for the Hollow Rock Access Area will occur in 2015 with help from a $200,000 NC Recreational Trails Program grant awarded to Durham County in collaboration with Orange County. Orange County's share of this Phase la construction is $50,000 from the adopted 2014-19 Capital Investment Plan (CIP). The CIP identifies an additional $120,500 from Orange County for Phase 1 b construction in 2016-17. A phasing plan for development of the site is provided as Attachment 4. DEAPR has worked closely with the Durham County staff to develop a draft interlocal agreement for the development and operation of the Hollow Rock portion of the larger New Hope Preserve. The draft agreement describes the property ownership, existing encumbrances (conservation easements), and allowed uses consistent with the adopted master plan. The agreement also addresses how the parties would share in the cost of future improvements, the operation and maintenance of the site, and development of a joint management plan. The draft interlocal agreement also suggests changing the name of this property from the "Hollow Rock Access Area", a placeholder name from the 1992 New Hope Creek Master Plan, to the "Hollow Rock Park and Natural Area". FINANCIAL IMPACT: There is no financial impact associated with consideration of the draft interlocal agreement; however the agreement does specify options for how the local governments would share in the costs of future improvements to the site, as well as for the operation and maintenance of the site. Decisions for actual costs associated with the construction, operation and maintenance of the future Hollow Rock Park and Natural Area will be made in separate actions by the Board. RECOMMENDATION(S): The Manager recommends that the Board: 1) receive the draft interlocal agreement for the development and operation of the Hollow Rock Park and Natural Area; and 2) refer the draft interlocal agreement to the Durham-Chapel Hill-Orange County Work Group for consideration at its March 11 meeting before the agreement comes back to the Board at a future meeting for further discussion and action.