HomeMy WebLinkAboutAgenda - 03-19-2015 - 2ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 19, 2015
Action Agenda
Item No. 2
1
SUBJECT: County Commissioners: Boards and Commissions — Annual Work Plans /Reports
DEPARTMENT: Board of Commissioners
ATTACHMENT(S):
Listing of Annual Summaries
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Clerk's Office, 245 -2130
PURPOSE: To provide feedback and /or direction on the list of boards and commissions' annual
work plans /reports with their Chairs (or representatives) in attendance.
BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal
setting retreats, the Board requested and reviewed /provided feedback on annual summaries /work
plans from the County's internal advisory boards and commissions. This information provided the
Board with a yearly overview of the boards and commissions and their projected goals for the
upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010
meeting to reinstate this process independent of the Board's annual retreats.
Boards and their representatives below:
• ABC Board Will be making a presentation to the BOCC on
April 7tn
• Adult Care Community Advisory Board Max Mason, Chair
• Advisory Board on Aging
• Affordable Housing Advisory Board
• Agricultural Preservation Board
• Animal Services Advisory Board
• Arts Commission
Heather Altman, Chair
Arthur Sprinczeles
Peter Sandbeck, DEAPR Staff
Michelle Walker, Chair
Ashley Nissler, Vice Chair
• Board of Adjustment
=I.=W grellmm t Rol
• Board of Social Services
• Chapel Hill /Orange County Visitors
• Commission for the Environment
Michael Harvey, Support Staff
The BOH has requested that their work plan be
discussed at the Joint Dinner Meeting with the
BOCC on 4/14/15.
Tamara Dempsey- Tanner, Vice Chair
Anthony Carey, Chair
Jan Sassaman, Chair (Rich Shaw)
• Economic Development Advisory Board Donald (DR) Bryan, Chair
• Historic Preservation Commission
• Housing Authority
• Human Relations Commission
• Nursing Home Community Advisory
Committee
• OUTBoard
• Parks and Recreation Council
• Planning Board
FINANCIAL IMPACT: None.
Todd Dickinson, Chair
Jean Bolduc, Chair (same report as given at Feb. 3
BOCC Meeting)
Gerald Ponder, Vice Chair (and James Davis)
Ed Flowers, Board Member and Charlotte
Terwilliger (TJCOG)
Paul Guthrie, Chair
David Stancil, DEAPR Director
Pete Hallenbeck, Chair
RECOMMENDATION(S): The Manager recommends the Board review the annual work plans from
advisory boards and commissions and provide feedback and /or direction.
K
BOARDS AND COMMISSIONS ANNUAL SUMMARIESIWORK PLAN
1.
ABC Board- ( will be making presentation on April 7th)
pages 5 -7
2.
Adult Care Home Community Advisory Committee
pages 9 -13
3.
Advisory Board on Aging
pages 15 -27
4.
Affordable Housing Advisory Board
pages 29 -31
5.
Agricultural Preservation Board
pages 33 -36
6.
Animal Services Advisory Board
pages 37 -41
7.
Arts Commission
pages 43 -45
8.
Board of Adjustment
pages 47 -48
9.
Board of Health —will be part of BOCC
pages 49 -52
Joint meeting with BOH on April 14th
10.
Board of Social Services
pages 54 -56
11.
Chapel Hill /Orange County Visitor's Bureau
pages 58 -60
12.
Commission for the Environment
pages 62 -67
13.
Economic Development Advisory Board
pages 69 -71
14.
Historic Preservation Commission
pages 73 -78
15.
Housing Authority (same as report given on Feb. 3rd)
pages 80 -82
16.
Human Relations Commission
pages 84 -87
17.
Nursing Home Community Advisory Committee
pages 88 -90
18.
Orange Unified Transportation Board (OUTBoard)
pages 92 -98
19.
Parks and Recreation Council
pages 100 -103
20.
Planning Board (Orange County)
pages 105 -109
THIS PAGE INTENTIONALLY LEFT BLANK
NAME OF BOARD /COMMISSION: ABC Board
Report Period: January — December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and commissions
in preparation for its annual planning retreat. Please complete the following information,
limited to the front and back of this form. Other background materials may be provided as a
supplement to, but not as a substitute for, this form.
Board /Commission Name: Orange County ABC Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact information:
Lisa Stuckey, Chair
Tony DuBois 601 Valley Forge rd. Hillsborough 27278
919 - 732 -3432 ext 102 ocabcAmindspring.com
Primary County Staff Contact: Commissioner Burroughs and Donna Baker
How many times per month does this board /commission meet, including any special
meetings and sub - committee meetings?
The Board meets once per month on the 3rd Tuesday at 8:30am
Provide a Brief Statement of the Boards Assigned Charge and Responsibilities.
The Mission of the Orange County ABC Board and our employees is to serve our
locality responsibly by controlling the sale of spirituous liquor, returning profits to Law
Enforcement, Alcohol Education, and the County Fund while providing excellent
service in customer friendly, modern and efficient stores.
What are your Board /Commission's most important accomplishments?
A distribution of $400,000 is being made to the Orange County General fund for 2014-
2015. The board also set aside $48,333 to contribute to the Board Retiree Health Care
Plan. We will distribute $130,000 to Alcohol Law Enforcement agencies. The board also
committed $156,550 to Alcohol Rehabilitation and Education grants for schools and
local community organizations. All of these distributions are well over and above
General Statute requirements.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
We partner with local agencies by providing grants for work done in the community for
alcohol education, rehabilitation and underage drinking prevention in the amounts
listed below.
Orange County EMS
$ 750
Lutheran Services
$ 3,000
Mental Health Orange Co Teen Partnership
$ 5,000
El Centro Hispano
$ 10,000
Carpe Diem
$ 12,000
Orange County Drug Court
$ 20,000
El Futuro
$ 22,000
Orange County Schools
$ 38,500
Chapel Hill - Carrboro city Schools
$ 45,300
Describe this boards activities /accomplishments in carrying out BOCC goal(s) /priorities.
The Orange County ABC board provides funds to local law enforcement as listed
below to help keep Orange County a great place to live, work and get an education.
UNC Police Department $ 2,000
Hillsborough Police Department $ 6,000
Carrboro Police Department $ 16,000
Chapel Hill Police Department $ 20,000
Orange County Sheriff's Department $ 86,000
If your board played the role of an Element Lead Advisory Board involved in the 2030
Comprehensive Plan preparation process, please indicate your board's activities and
accomplishments as they may relate to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission
for the Environment, Historic Preservation Commission, Agriculture Preservation Board,
Affordable Housing Board, Recreation and Parks Advisory Council) NA...
Identify any activities this board expects to carry out in 2013 as they relate to established
BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with
these proposed activities (please list).
None of our activities in 2013 -14 will have any financial or other impact on county
resources.
What are the concerns or emerging issues your board has identified for the upcoming year
that it plans to address, or wishes to bring to the Commissioners' attention?
We are relocating a store that is currently under construction in the Chapel Hill North
shopping center.
THIS PAGE INTENTIONALLY LEFT BLANK
9
NAME OF BOARD /COMMISSION: Adult Care Home Community Advisory
Committee
Report Period: January 2014 — December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL
REPORT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name:
Orange County Adult Care Home Community Advisory Committee (ACH
CAC)
Person to address the BOCC at work session - if applicable - and contact
information:
Maxwell O. Mason - Advisory Committee Chair
Address: 821 Tinkerbell Rd., Chapel Hill, NC 27517, Tel: 919 - 649 -7937
Primary County Staff Contacts: Janice Tyler, Director, County Department on
Aging, and Mary Fraser, Aging Transitions Administrator, County
Department on Aging. Charlotte Terwilliger, Long -Term Care
Ombudsperson, Triangle J Council of Governments, also provides staff
support to the committee.
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Bi- monthly committee business meetings and quarterly subcommittee
visits to long term care facilities. Issue specific subcommittees meet on an
ad hoc basis.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
• Stay informed about living conditions for residents of long term care
(LTC) assisted living facilities and homes.
• Make official unannounced quarterly visits to each assisted living
facility in county, and unannounced annual visits to assisted living
10
family care homes in the county. There are 6 facilities and 6 family care
homes that provide assisted living care in the county.
• Prepare and submit official reports on visits to assisted living facilities
and family homes as required by the NC Division of Aging & Adult
Services. These reports summarize findings of visits to facilities and
homes and point to concerns about care.
• Advise and assist the County Department of Aging and the Triangle J
Ombudsperson about programs they devise to help improve care for
residents in assisted living facilities and family homes in the county.
• Foster increased community volunteerism in Orange County's LTC
facilities.
• Promote community awareness of the needs of residents in LTC, and
inform the public about emerging developments in long term care and
the operation of long term care facilities and homes in Orange County.
What are your Board /Commission's most important accomplishments?
Through visits to assisted living facilities and family homes, continued
personal advocacy for residents in these facilities and homes.
Advice and assistance to the County Department of Aging and the
Triangle J Ombudsperson in designing and offering programs to
improve the care of residents in assisted living facilities and homes.
Greater community awareness of Orange County's long term care
system.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually,
and board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable
• Twenty -three visits in 2014 by visit teams, each with 2 to 4 committee
members, to assisted living facilities or family homes; 15 of these visits
were to facilities, and 6 to family care homes.
• Preparation of a detailed report written for each of the 21 visits to
assisted living facilities or family care homes. These reports are
available to the public on the Orange County website.
• With the County Department of Aging and the Triangle J
Ombudsperson, sponsoring a showing of the "Alive Inside"
documentary about the benefits of Music and Memory. This
documentary was shown three times in the county in 2014. These
showings were open to the public, and several hundred interested
persons attended the showing.
• Advice to and support for the Orange County Department of Aging in
offering the "Music and Memory" program to four assisted living
facilities in the county: The Stratford, Crescent Green, Villines, and
Carolina House. Carol Woods has already implemented the program
and serves as a resource to the other facilities. The "Music and
11
Memory" program can be effective in improving memory for persons
with dementia. The goal is that the Music and Memory program will be
made available to other assisted living facilities and homes in the
county in 2015.
• Assistance to the Triangle Ombudsperson in offering the "Virtual
Dementia Tour" twice to the County Department of Aging's "Project
Engage" class, and once to the Florence Gray Soltys Day Health
Program. The "Virtual Dementia Tour" simulates the challenges faced
by elderly persons with dementia. The "Tour" is proving to be a very
effective training tool for those who work with persons with dementia.
The program will be offered in assisted living facilities and other venues
in 2015.
• Participation in the Triangle J CAC Leadership training on 2126/14. Four
Orange County Adult Care Home Community Advisory Committee
members attended this one day training program
• In follow up to 2013 County Department of Aging /CAC co- sponsored
training for assisted living and family care home staffs on the
development of quality activity programs for residents and on retention
of quality staff through recognition and opportunity for advancement,
two area facilities were recognized this year for implementation of
creative activity programs.
• Participation in joint UNC Nursing /ACH CAC holiday present donation
drive. This drive provides resources to facilities, such as magazines,
puzzles, clothes, activity materials and other needed items.
• Provision of information about CAC activities to other community
organizations. For example, a CAC member also serves on the
County's Aging Advisory Board.
• Met with Orange County Commissioner Renee Price at regular bi-
monthly business meeting to discuss CAC's purpose and
accomplishments.
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, other resources) associated with these proposed
activities (please list).
• Continuation of quarterly visits to assisted living facilities and annual
visits to assisted living family care homes in the county.
• Continuation and expansion of the "Music and Memory" program in
facilities where it is now being used, and extension of the program to
other assisted living facilities and homes.
• Offering "Virtual Dementia Tour" training for staffs at assisted living
facilities and homes in the county.
• Further collaboration with County Department of Aging to improve
resident activity programs in assisted living facilities and homes, and to
improve the retention of qualified staff at these facilities and homes.
12
• Continued preparation with Dept. on Aging for anticipated increase in
LTC needs.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• Our committee continues to be concerned with care of residents in
Medicaid - dependent LTC facilities due to a dearth of quality caregivers
and high turnover. The CAC will continue to advocate for fair wages and
proper treatment of staff.
• Facility management problems, vacancies and turnover in key
administrative positions at Orange County's LTC facilities are of much
concern. The CAC will continue to provide consultation to recently
appointed administrators to help them address these challenges.
• The continued increase in the elderly population and growth in the
number of assisted living family care homes will require attention from
the committee to ensure that these homes meet substantially the same
standards by which we judge the most effective adult care homes and
facilities. The CAC will continue our oversight of FCHs and strive to
make more visits.
• Continued decreases in resident numbers at some assisted living
facilities, creating some fiscal difficulties at the facilities. The CAC will
advocate for improvements to the quality of resident care and physical
plant, which will in time encourage new admissions.
Additional Comments and Observations
• Orange County assisted living facility and family home strengths:
• Assisted living facilities and homes in the county continue to serve a
diverse variety of adults
• All assisted living facilities and homes visited by committee visit
teams are aware of the committee's functions, and the
administrators and staff of the facilities and homes are receptive to
committee concerns, questions, and suggestions. Most
administrators and staff see the committee as an asset that can help
them to identify and meet the challenges they face.
• Orange County assisted living facility and family home weaknesses:
• Need for more personalized or person- centered care for residents
• Some facilities and homes struggle in continuing to provide basic
service
• Apparent limited experience and preparation of facility and home
staff in handling mental health issues of residents
13
• Activity programs for residents that can, and should, be improved
• High rate of staff turnover in many facilities and homes
• Maintenance, repair, capital improvement needs in the physical plant
of many facilities and homes
• Corporate management of some assisted living facilities that is
focused too much on monetary gain at the expense of good resident
service.
14
15
NAME OF BOARD /COMMISSION: Advisory Board on Aging
Report Period: January — December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information, limited to the
front and back of this form. Other background materials may be provided as a supplement to, but not
as a substitute for, this form.
Board /Commission Name: Advisory Board on Aging
Person to address the BOCC at work session- if applicable- and contact information:
Heather Altman, Advisory Board Chair
haltman(cD-carolwoods.org
919- 918 -2609
Primary County Staff Contact: Janice Tyler, Department on Aging Director
How many times per month does this board /commission meet, including any special meetings and
sub - committee meetings?
The Advisory Board on Aging meets monthly. Members also participate in the Master Aging Plan
Steering Committee (quarterly), the Project EngAGE Planning Committee (quarterly) and the Long
Term Care Collaborative.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Advisory Board suggests policy and makes recommendations to the Board of Commissioners
and the Department on Aging while acting as the liaison between the older citizens of the County and
the County government. It is charged with promoting needed services, programs and funding that
impacts the older citizens.
What are your Board /Commission's most important accomplishments?
Oversight of the implementation of the 2012 -17 Master Aging Plan — which included the following
accomplishments during 2014:
• Graduated 27 senior leaders from Project EngAGE, a 13 comprehensive class on local aging
issues. The graduates form local senior resource teams to disseminate information and work
on addressing identified service gaps throughout the county.
• Expanded outreach efforts to Chinese, Hispanic & LGBT older adults through the senior
centers.
• Awarded 2nd grant from the Department of Transportation to support Mobility Manager's efforts
to increase use of public transportation options by older adults, especially in rural parts of the
county, and to initiate a volunteer driver program through the Department.
• Facilitated development of new health promotion /exercise programs in community locations
serving older adults, such as New Hope Presbyterian Church and the Schley Grange Hall
• Continued to collaborate with EMS to offer the "Stay Up and Active" Falls Prevention project.
• Continued the "Aging in Community" housing presentation series by offering 3 new sessions
during the spring and hosted a Senior Housing EXPO in October that drew nearly 300
attendees.
16
Provided leadership to the Orange County Long -Term Care Learning Collaborative by
sponsoring the Long Term Care Quality Service Award process. Three local long -term care
organizations received Quality Service Awards in 2014 for new activities programming.
Provided financial and technical support to 7 Medicaid - sponsored nursing homes, assisted
living facilities, and adult day care programs to implement a Music In My Mind program for
residents with dementia.
Made progress in implementing the Department's Communication Plan by expanding the
information provided on the OCDOA website, making the website more "senior friendly ", and
initiating a Facebook presence.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Provide Orange County representation to the Triangle J Area Agency on Aging and the Senior
Tar Heel Legislature.
• Support the Chatham - Orange Community Resource Connections and the development of its
partnerships with local service providers including the pilot hospital transitions project as well
as the Senior Health Advocacy & Resource Partners workgroup.
• Hold an annual Master Aging Plan update meeting for the public and partner agencies.
• Make recommendations to the BOCC of potential legislative issues to be included in the
Orange County legislative agenda.
Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s) /priorities,
if applicable.
If your board /commission played the role of an Element Lead Advisory Board involved in the 2030
Comprehensive Plan preparation process, please indicate your board's activities /accomplishments as
they may relate to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the
Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing
Board, Recreation and Parks Advisory Council)
Identify any activities this board /commission expects to carry out in 2015 as they relate to established
BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these
proposed activities (please list).
Continue with Master Aging Plan Year Three Implementation Plan through June 30, 2015 and
prioritize strategies for Year Four initiatives.
What are the concerns or emerging issues your board has identified for the upcoming year that it
plans to address, or wishes to bring to the Commissioners' attention?
• Transportation accessibility, especially in the rural parts of the county
• Walkability and navigation barriers throughout the county /towns
• Need for more affordable and accessible housing, especially rental units
• Poor quality of many long -term care facilities operating within the county
• Mal- nutrition among many poor, older adults — limited "meals on wheels" availability in northern
part of the county.
17
Year 2 MAP Goal Implementation Status
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2013
January 2014
April 2014
July 2014
GOAL 1
1.1.2
DoA
Summer interns
Plans are
First Project
Website
Information
submitted
complete to
EngAGE class
redesigned and
Dissemination
implementation
kick -off Project
graduated on
Facebook
Plan
plans for social
EngAGE in Jan
4/28/14. Faith-
launched.
implemented -
Media and Faith -
2014. 15
based workshop
Part -time
mobile
based outreach
individuals
being planned
Project EngAGE
information table
in August 2013.
have agreed to
for summer
Coordinator
created,
Project EngAGE
participate in
2014.
hired to recruit
meetings held
Advisory
the first senior
First stage of
and train 2nd
with faith -based
committee met
Leadership
Website
class to begin in
groups — Project
9/20/13 and
class.
redesign
Sept 2014. Class
EngAGE
approved
completed;
1 graduates
implemented —
Leadership Class
Facebook to be
have formed 3
Communications
recruitment plan
launched in
local resource
Toolkit created
and overall
early May.
teams to spread
and distributed
curricula content.
information
to MD offices
Faith -based and
MD outreach to
be focused on in
Year 3
1.2.1
OCDoA /RSVP/
6 different
3 different
Ongoing
Multiple
Info related to
AT
workshops were
Workshops will
program
opportunities to
finances, long-
offered at the
be offered at
offerings at both
learn about
term care
senior centers on
the senior
senior centers
financial
insurance and
financial /retirem
centers on
planning
estate planning
ent planning
financial /retire
provided
provided through
during July, Aug,
ment planning
throughout the
Senior Centers
and Sept.
—Jan & Feb
year
1.3.1
OCDoA /Senior
Training provided
A new Latina
Will launch
Strong outreach
Older adults from
Centers
to Chinese Peer
Women's
LGBT speakers
to Chinese and
minority, refugee
to Peer Caregiver
Health
bureau in May.
LBGT
and immigrant
Support project
Program will
communities.
groups linked to
volunteers in
begin in Jan
Will focus on
Senior Centers
September.
and continue
Spanish
Chinese Helping
through June
speaking elders
Line functional.
at the Seymour
in Year 3.
LGBT group
Center.
meeting regularly
at Seymour
Center.
W
INIDICATOR
Lead Agency/
Status
Status
Status
Status
Person
October 2013
January 2014
April 2014
July 2014
GOAL 2
2.2.1
Planning
"Developers
Hired UNC MPH
Changes in
Department
Breakfast" held
summer intern
policies that may
with help
in March with
to identify
prevent
from OCDOA
participation
barriers and
development of
Advisory
from county and
possible
senior housing
Board
city Planning
solutions.
Departments.
Report due in
August.
2.2.3
Housing Dept,
Several
6 -part "Aging in
Housing
New
Planning Dept,
property
Community"
consultant
partnerships
OCDOA
owners are
series ended in
continues to
created to
coming
April drawing
reach out to
increase housing
forward. A
appox 100
developers,
choices
meeting for
people per
builders and
housing
session.
entrepreneurs.
builders/
"Developers
City and County
developers
Breakfast" in
planners aware
planned for
March brought
of MAP housing
March /April
together
goals and
2014
entrepreneurs
objectives.
and planners. A
May "Further
Conversations in
Senior Housing"
event is being
planned.
2.2.4
OCDoA with
First of 3 -part
Fall Aging in
Spring Aging in
Half -day forum
Organization of
Charles House
Aging in
Community
Community
provided for
intentional
Community:
series
series
citizens wanting
communities in
Planning for our
completed
completed with
to create new
Orange County
Future series
with nearly 450
about 100 at
intentional
encouraged —
held in Sept with
in attendance.
each session.
communities or
toolkit developed
250+ in
Several "meet
Summer intern
retrofit their
attendance.
up" groups are
identified to
neighborhoods
getting
work with
to be more
together to
"start -up
aging friendly.
make plans for
groups" to
Summer intern
new
provide support
hired to help
developments
and create
identify barriers
tool kit for
and solutions to
moving from
their ideas.
idea to
foundation.
19
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
2.3.1
Planning Dept,
OC Planning Dept
Universal
OC Planning
Elements of
Increased
OCDOA
plans to hold UD
design
Department to
Universal Design
awareness of
workshop for
advantages
host Universal
related to home
universal design
builders and
and home
Design
safely and
building
modification
workshop for
walkability
inspectors in
resources
inspectors in
included in
2014
included in
summer.
housing survey
Project EngAGE
filled out by 400
leadership
people
training
2.3.2
OCDOA
Aging Advisory
Standard will be
New standards
Advisory
Board asks OC
considered for
and codes
Board
Senior Tarheel
adoption at the
proposed for
Legislature
October STHL
universal design
(STHL) reps to
advocate for
meeting in
these changes
October
2.4.1
Planning Dept
No action this
Meetings held
with support
year. Will move
with NCDOT to
from OCDOA
to Year 3.
advocate for
Advisory
safer navigation
Board
mechanisms for
older adults
2.4.2
OCDOA
Meeting held
Mobility
Mobility
Rural bus
Meetings with
Advisory
with OC and
Manager hired
Manager
expansion will
county/ regional
Board
Triangle Transit
and meeting
working closely
be implemented
transportation
planners in early
with OPT and
with OC
with %Z cent
organizations to
Oct regarding %
CHT staff to
Planning
sales tax
advocate for
cent sales tax use
further
Department and
revenues
more public
in rural areas.
collaboration
OPT to expand
beginning July
transportation
bus service in
2014.
options in rural
rural areas.
areas
2.4.3
OCDoA/
Grant received
Mobility
In process of
New Mobility
Designation of an
Planning
from NCDOT but
Manager hired
replacing
Manager hired
Aging - related
Department
not yet signed
and began
original Mobility
with start date
Mobility
work on Dec 2,
Manager.
of June 16,
Manager
2013.
2014.
2.4.4
Needs
Summer intern
Navigation and
assessment will
hired to assess
transportation
ba a major
bus ridership
needs
function of
needs in
assessments
Mobility
northern orange
P
conducted every
Manager during
and for Chinese
3 -5 years in areas
the summer.
speaking
densely
community.
populated or
Report due in
heavily used by
July 2014.
older adults
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
2.4.6
OCDoA /RSVP
2.4.6a — Maps
2014 map
Updated maps
Maps with
Planning Dept
created in 2012
updates being
created and
county -wide
created by
available.
navigation and
Planning Dept.
transportation
routes created
2.5.1
OCDoA /RSVP
No action this
Expansion of
year. To be
volunteer driver
moved to Year 3
programs to low-
Implementation
income older
Plan.
adults
2.5.2
OCDoA
No action this
Private
Advisory
year. To be
transportation
Board
moved to Year 3
providers
Implementation
encouraged to
plan.
offer door -to
door and other
services to
shopping areas
2.5.3
Planning Dept
Need discussed
Proposals for
Expansion plan
Expanded bus
at meeting with
expanded bus
approved by
service between
OC and Triangle
service to go
BOCC. To be
the senior
Transit planners
before BOCC in
implemented
centers and
in Oct.
May
over 4 years.
other businesses,
especially at
midday and
weekends
2.5.5
OCDoA
Information from
Aging Advisory
Advocacy for a
Advisory
OC
Board suggests
consolidated
Board
transportation
replacing
/coordinated
planners is not
"consolidated"
transportation
positive
with
system organized
regarding
"Coordinated"
likelihood of
in 2.5.5
consolidation
21
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
2.5.6
OCDoA/AT
One or two
On -going —
CarFit event
On- going.
Senior driver
programs offered
CarFlt event
scheduled in
education
every quarter
scheduled in
May
programs offered
through AARP or
Feb
Aging Transitions
2.6.1
OCDOA
Meals on Wheels
On -going
On -going
Both OCIM and
More home-
Advisory
has expanded
Meals on
delivered meals
Board
service into
Wheels report
provided to more
White Cross area.
delivering more
individuals and
OCIM reports
meals. Meals on
areas of the
plan to relocate
Wheels
county
to expand meal
concerned that
service in
need will exceed
northern orange
capacity soon.
co.
2.7.1
OCDoA/AT
Part -time
Workshop for
Outreach efforts
Faith -based
consultant
Faith -based
begun. Focus
groups
hired to meet
Organizations
group held in
encouraged to
with FBOs to
being planned
May. Workshop
provide respite
encourage
for summer.
to be planned
services to
more on -site
Information tool
for fall.
caregivers
services to
kits now
older adult
available.
members
2.7.5
OCDoA
2.7.5a — DoA
Carolina
On -going
Carolina Villages
Advisory
provides a staff
Villages Formal
support offered
project
Board and
liaison to
Membership
through meeting
supported to
Carolina
Carolina Villages
Launch
space and staff
promote creation
Villages Board
Board
Reception to
liaison.
of more
be held at
"villages"
Seymour
Center in Jan
2014
2.8.1
OCDoA
2.8.1a -BOCC
BOCC included
Feasibility of
Advisory
included this in
this again in
raising income
Board
its 2012 -13
2013 -14
qualification
legislative
legislative
under
agenda but not
agenda
Homestead Tax
picked up
program
explored
22
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
2.8.2
OCDoA/AT/
Information
On -going
On -going
On -going
Home
Housing
available in 2013 -
modification
Department
14
assistance info
Resource Guide
included in
community
resource guides
and part of
information fairs
GOAL 3
3.1.1
OCDoA /RSVP
No action this
Dissemination of
year.
GIS map of
where older
adults are
concentrated to
other county
departments,
faith -based
organizations,
and UNC
websites
3.1.2
DoA /Wellness
Volunteer
One training
Wellness
Two trainings a
attended training
scheduled for
Coordinator will
year scheduled at
to teach classes.
late June —
be trained as a
senior centers to
Arthritis
Master Lay
train volunteers
Foundation —
Leader so that
in how to lead
Walk with Ease
she can train
evidence -based
Program
volunteers to
exercise
lead evidence -
programs
based programs
3.1.3
DoA /Wellness
90 -day pilot
60 -day
60 -day
Plans to create
Social Marketing
study begun with
Challenge
Challenge
new campaign
Campaign
OCDOA staff.
implemented
completed with
in fall 2014 to
implemented to
Upfit to Wellness
in 2014 for
140
encourage
encourage older
Center planned.
older adults.
participants.
Senior Games
adults to exercise
Upfit to
partcipation
Seymour
Center
Wellness area
complete.
23
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
3.2.1
CRC
New PACE
On -going
Promotion of the
program
promotion and
model of medical
opened in
referral.
homes
December
2013 that will
serve older
adults in
southern OC
3.2.2
CRC
UNC continues
Ongoing
Expansion of
to enroll
hospital
participants
transition
into various
programs —
care transitions
decline in
programs
hospital
readmission
rates
3.3.1
OCDoA /AT/
No action this
Older adults
Cardinal
year. Move to
educated on
Innovations
Year 3
mental health
and substance
abuse issues
3.3.2
OCDOA/
Physicians will
No action this
Healthy IDEAS
Wellness
be notified in
year. Move to
materials sent to
Feb 2014.
Year 3
primary care
Implementation
practices
Plan
3.3.3
OCDoA /AT
On -going
On -going
On -going
On -going
Access to free
MH and SA
screening,
referrals, and
brief counseling
services
expanded at
Senior Centers
3.3.4
Cardinal
No action this
MH needs of
Innovations —
year. Move to
long -term care
/OCDoA
Year 3.
residents
identified and
R
advocacyfor
appropriate
treatment
organized
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
GOAL 4
4.1.1
OCDoA /EMS
EMS /DOA Stay
On -going
On- going—
On -going
EMS and DoA
Up and Active
Community
collaborate to
initiative
outreach about
provide info and
implemented on
program
training on falls
9/3/13.
prevention
4.1.2
EMS
Stay Up and
Plan in progress.
Reduce need for
Active project to
EMS ambulance
convene
response for falls
Advisory
intervention at
Council. This
LTC facilities
issue will be
early on its
agenda.
4.1.3
EMS /DSS/
OCDOA met
EMS emergency
Frail older adults
OCDOA
with EMS to
plan finalized.
are in safe places
review
during
emergency
emergencies
procedures
4.2.1
OCDOA
LTC Learning
5 LTC -LC
Year 1 LTC -LC
Year 1 LTC —LC
LTC Learning
Advisory
Collaborative
member
projects in
to submit award
Collaborative
Board /Triangl
hosted a 3 -part
organizations
process. Award
applications in
promotes a) on-
e J AAA
seminar in the
are developing
applications
August for
site continuing
summer of 2013
new activity
have been
activities
education and
focused on
and exercise
delayed until
projects.
exercise classes,
evidence -based
initiatives with
early summer.
Student intern
b) a model of
activity and
support from
A summer
has begun
person- centered
exercise
LTC -LC
intern has been
surveying LTC
care, and c)
programs for LTC
consultants
identified to
administrators
evidence -based
staff and
develop training
about the
activities that
administrators
and project
barriers and
meet individual
stimulus
incentives for
needs in LTC
focused on
implementing
facilities
person- centered
person- centered
care.
practices. A
seminar to
explore her
findings will be
scheduled in
August.
25
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
4.2.2
OCDOA
Aging Advisory
Move to Year 3
LTC Learning
Advisory
Board
Implementation
Collaborative
Board /Triangl
recommends
Plan
focus on
e J AAA
moving this
palliative care
initiative to
and end of life
next year's
programs
implementatio
n Plan
4.3.2
OCDoA/DSS/
Purple ribbons
Information
CRC
and information
distributed about
was distributed
how to report
during Elder
abuse and
Abuse
neglect
Awareness
month (May -
June)
GOAL 5
5.1.1
OCDoA/
Department
On -going
On -going — Dept
On -going via
Programs offered
Senior Centers
Communications
website
Senior Times
at Senior
protocol finalized
updated and
distribution,
Centers, libraries
to facilitate
Facebook page
press releases,
and other
advertising of
launched
webpage and
community
activities via
list sery blasts.
locations widely
various media
advertised
outlets.
5.1.2
OCDoA/AT/
Part -time
Will explore at
Focus group
Faith
Wellness
consultant
Faith -based
with a number
communities
hired to meet
Workshop to be
of faith -based
encouraged to
with FBOs to
held in summer.
groups held in
offer adult
encourage
May. Full
education at
more on -site
workshop to be
their sites
services to
planned for Aug
older adult
or Sept 2014.
members
5.2.1
DoA /Housing
3 -part Housing
Approx 450
Approx 300
4 Public
Forums to
& Planning
Options series to
people
people attended
hearings held to
discuss housing
Departments
be held in fall.
attended fall
spring housing
discuss possible
and
housing series.
series, plus 24 at
bus expansion in
transportation
Plans being
Developers
rural areas. 30
services offered
made for 3-
Breakfast.
people attended
part spring
% Housing
series.
Forum to discuss
new housing
options.
R
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
5.2.2
DoA /RSVP
OCDOA
Volunteer
considering
recruitment
dropping federal
services
RSVP program
maintained
and supporting
through RSVP
its own. Plans
programs
to be developed
in the
fall /winter.
GOAL 6
6.2.1
DoA Advisory
6.2.1a — Aging
Two Aging
On -going
On -going
Members of the
Board
Board member
Advisory Board
Aging Advisory
serving on
members agree
Board designated
transportation
to take lead on
to participate in
OUTBOARD
housing issues.
town and county
planning
housing and
Committee
transportation
planning efforts
6.2.2
Aging
No action this
Complete Streets
Advisory
year. Move to
policies
Board
Year 3
promoted
Implementation
Plan
6.2.3
OCDOA
Aging Advisory
Tarheel Senior
Advocate for
Advisory
Board asked its
Legislature did
legislation that
Board
Tarheel
not include this
would increase
Legislature
item in 2014
the number of
reps to
Legislative
handicapped
advocate for
agenda.
parking places in
inclusion of this
public
need in its
developments
2014 legislative
agenda
6.1.1
OCDoA/Housi
Funding
Proposal was
Funding sought
ng & Planning
proposal to be
approved by
for
Departments
presented to
BOCC.
transportation
BOCC in May for
Increased
and housing
increased
funding to begin
initiatives
transportation
in July 2014.
spending in
ruralareas.
27
INDICATOR
Lead Agency
Status
Status
Status
Status
October 2013
January 2014
April 2014
July 2014
GOAL 7
7.1.1
UNC Center
OCDOA is hosting
Aging
OCDOA hosted
OCDOA hosting
Opportunities for
for Aging and
2 MSW, 1 OT,
Transitions
6 public health
4 summer
healthcare
Health
and 5 MPH
provided
students, 3
interns (social
providers and
students in field
learning
social work, and
work,
students to learn
placements this
experiences to
2 OT student
gerontology, OT)
more about
academic year.
2 UNC APPLES
interns this
from UNC.
aging - related
OCDOA
student
academic year.
issues expanded
recognized as
volunteers
"Outstanding in
during the fall
the Field" by the
semester
UNC School of
Social Work for
its work with
students
7.1.2
OCDOA
Aging Advisory
Summer intern
Countywide
Advisory
Board's LTC
will explore
recognition
Board
sub - committee
ideas and make
program for
assigned this
report to
direct care
task. Will
Advisory
workers
develop a task
Committee in
established
force through
August.
Long -term Care
Learning
Collaborative
8.1.3
OCDoA
Final update is
Annual MAP
included with
update
Advisory Board
presented to the
on Aging's
BOCC
Annual Report
to the BOCC.
RW
e
NAME OF BOARD /COMMISSION: Affordable Housing Advisory Board
Report Period: January — December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONSINPUT FOR COUNTY
COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Affordable Housing Advisory Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact information
at work session- if applicable- and contact information:
Chair, Patsy Barbee 919 - 732 -9223 (w)
919 - 732 -5904 (h)
Primary County Staff Contact:
Aubrey Spencer- Horsley (as of 2015), Director. Housing /Human
Rights /Community Development
James E. Davis, Jr.
How many times per month does this board /commission meet, including any special
meetings and sub - committee meetings?
The advisory board meets once a month excluding the month of July. There are
currently no sub - committees.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Affordable Housing Advisory Board advises the Orange County Board of
Commissioners regarding affordable housing issues and increasing the
community's awareness of, understanding of, commitment to and involvement in
producing attractive, affordable housing. Additionally, the board monitors the
implementation of the Affordable Housing Bond Program.
What are your Board /Commission's most important accomplishments?
✓ Prepared a FY 2013 Performance Report for the 2014 Departmental
Calendar.
✓ Monitored the Affordable Housing Bond Program.
✓ Reviewed non - departmental funding applications for six (6) housing
related non - profit organizations and made recommendations for
30
funding for the 2014 - 2015 fiscal year.
✓ Conducted the annual "on the ground" affordable housing bus tour for
board members.
• Created a flyer advertising the need for increased membership (with the
assistance of the Public Relations Office) and actively engaged in
board member recruitment.
• Reviewed Community Home Trust request for a Charter or Inter -local
Agreement that would increase its current funding contributions from
the County and local governments.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Prepare the Annual Performance Report/Calendar
• Monitor the Affordable Housing Bond Program
• Conduct an Affordable Housing Bus Tour
• Review outside funding requests /applications from organizations providing
housing services
Describe this board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
Goal One — Priority 5: Encourage for profit investments in affordable housing
and review available tools.
The AHAB can seek to carry out the above BOCC goal with guidance from the
Commission and through collaborative efforts with other County Departments
and Boards such as Economic Development.
If your board /commission played the role of an Element Lead Advisory Board involved
in the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
The Affordable Housing Advisory Board was very involved in the development of
the Housing Element and have thoroughly reviewed the goals of the Housing
Element of the Comprehensive Plan and reported on agency accomplishments in
support of these goals. The Board plans to continue to pursue the opportunity to
work collaboratively with the Planning Board to assess progress.
Identify any activities this board /commission expects to carry out in 2015 as they relate
to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The Advisory Board Workplan for FY 2014 — 2015 include the following.
31
1. Discover viable affordable housing options and report these options to the
BOCC.
2. Work collaboratively with the local governments on affordable housing
matters in reference to the proposed light rail transportation vein from
Orange County to Durham County.
3. Continue the development of the Orange County Clearinghouse Network or
work in collaboration with other agencies to implement a resource referral
affordable housing network.
4. Continue the recruitment of members of the Advisory Board.
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
1. Continued interest in advocacy for a future bond referendum for affordable
housing.
2. Encourage more affordable housing options in Northern Orange County,
including, but not limited to, inclusionary zoning or payment in lieu of
affordable housing options.
3. Encourage a "regional" approach to affordable housing along with the
Towns in an effort to consolidate efforts to address affordable housing
needs in the County. This may include an annual affordable housing
summit.
4. Improve member attendance to overcome issues with having a quorum.
32
�' III, llj�
33
NAME OF BOARD /COMMISSION: Agricultural Preservation Board
Report Period: 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Agricultural Preservation Board (APB)
Person to address the BOCC at work session- if applicable- and contact
information: Howard McAdams, Chair or Kim Woods, Vice Chair, and Peter
Sandbeck or Gail Hughes, DEAPR staff support
Primary County Staff Contact:
Peter Sandbeck or Gail Hughes, DEAPR staff support
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings? Third Wednesdays of January,
March, May, August, October and December. Meetings in alternate months
called as needed.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Board's mission statement, adopted in 2005, is "to encourage the
voluntary preservation of farmland from non -farm development,
recognizing the importance of agriculture to the economic and cultural life
of the county."
The APB serves as the County government advisory board for agricultural
issues and administers the Voluntary Farmland Protection Program
Ordinance (Chapter 48, Orange County Code of Ordinances) as per NCGS
106 -735 through 744. The Board receives and makes recommendations on
proposed Voluntary Agricultural Districts and Enhanced Voluntary
Agricultural Districts. The Board is responsible for preparing and updating
(in conjunction with other agricultural agencies) the Countywide
34
Agricultural Development and Farmland Protection Plan, and the
implementation of the Orange County Comprehensive Plan, Natural and
Cultural Systems Element (Agricultural section). The Board also advises
the Board of Commissioners on agricultural and farmland preservation,
agricultural issues including sustainable agriculture, emerging trends in
agriculture, and other ventures, initiatives and projects. The Board assists
in other programs such as the annual Agricultural Summit.
What are your Board /Commission's most important accomplishments?
• In 2014, reviewed and recommended approval for 14 additional farms
as Voluntary Agricultural District and Enhanced Voluntary
Agricultural District farms, adding 1004 acres to these programs.
This amount increased the total enrollment into both programs to
7,144 acres on 52 farms throughout Orange County and increased
acreage in all of the seven Agricultural Districts.
• Purchased and began installing new road signs to identify farms
enrolled in the Voluntary Agricultural District programs
• Generated revised wording for the County's Voluntary Farmland
Protection Program Ordinance to conform to recent changes to NC
General Statutes, including removal of the present -use tax value
requirement which potentially restricted new farmers and some small
farm operations from participation in the Voluntary Agricultural
District programs
• Partnered with Animal Services to develop language to better define
nuisance livestock for the proposed Unified Ordinance
• Promoted the creation of an "Agriculture Investment Grant" program
as one of the projects to be funded by revenue generated by the new
one quarter (1/4) cent "Article 46" sales tax enacted in 2012 (5% of the
annual revenue, or approximately $60,000)
• Creation and approval of the Orange County Agricultural
Development and Farmland Protection Plan
• The 10% Campaign for Local Foods
• Preparation of educational materials on Voluntary Agricultural
Districts, right -to -farm law, and other agricultural topics
• Assistance in planning the annual Agricultural Summit
• Developed list of livestock operations throughout the county for the
Animal Services department
• Convening meeting of all county agricultural boards and committees
for joint goal- setting and planning
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Assist in the annual Agricultural Summit. Biennial /triennial meeting of all
35
agricultural boards.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The APB promotes and reviews and recommends new Voluntary
Agricultural Districts that help protect farmland (Comp Plan, Natural and
Cultural Systems Goal 2).
The Board oversaw the creation of a long -term plan for agricultural
development and farmland protection, and is working to implement the
provisions of that plan. (Goal 2, Goal 5).
The APB stays abreast of emerging trends in agriculture, and advises the
Board of Commissioners of new issues or concerns — such as Agricultural
Support Enterprises (Goal 5)
The APB makes recommendations on goals and objectives for the triennial
Lands Legacy Action Plan (Goal 8).
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agricultural
Preservation Board, Affordable Housing Board, Parks and Recreation Council)
The APB has continued to advocate for the Agricultural Support
Enterprises project, to help promote agricultural economic development
and agricultural entrepreneurialism (Goal 2, Objective AG -1).
The APB promotes, reviews, and recommends Voluntary Agricultural
Districts and Enhanced Voluntary Agricultural Districts (Goal 2 Objective
AG -1, Goal 8 Objective AG -9).
The APB promotes efforts to increase purchase and consumption of local
foods (Goal 2, Objective AG -3; Goal 3, Objective AG -7).
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
36
• Partner with Economic Development in the process to establish
guidelines and processes that includes a role for the APB in the
implementation of the approved "Agriculture Investment Grant"
program to be funded by 5% of the revenue generated by the one
quarter (1/4) cent "Article 46" sales tax
• Assist with the 2014 Agricultural Summit
• Support continuation of the successful Farm -to -Table Event for 4t
grade students held at Blackwood Farm in fall 2013 and 2014
• Continue to promote and recommend Voluntary Agricultural Districts
and Enhanced Voluntary Agricultural Districts
• Purchase and install additional road signs to better identify farms in
the Voluntary Agricultural District Program (existing and new farms)
• Completion of the long -term effort to implement UDO language to
encourage and promote Agricultural Support Enterprises within the
Rural Buffer, working cooperatively with the Planning Department
• Completion of a joint effort with Animal Services Advisory Board to
implement revisions to the proposed new unified Animal Control
Ordinance to better respond to the realities of raising livestock
• Explore potential for special County -wide farm tours
• Explore possible Orange County Agricultural Heritage Project to
document and make a record of the County's farms and farmers,
including oral histories and video /photo documentation
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The proposed "Agricultural Investment Grant" program through
Economic Development should include a real role for the APB, to
help ensure that this program meets the needs of all of Orange
County's diverse farm community
• Ensuring that APB concerns about at -large livestock are fully
addressed by the final language contained in the Animal Services
Board's proposed new unified ordinance
37
NAME OF BOARD: Animal Services Advisory Board
Report Period: 2014 -2015
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORTIWORK PLAN FOR COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Animal Services Advisory Board (ASAB)
Person to address the BOCC at Work Session —if applicable and contact
information: Michelle Walker, Chair, ASAB.
Primary County Staff Contact: Bob Marotto, Animal Services Director
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
In 2015, the ASAB will again have a monthly meeting schedule to ensure
that there is sufficient time to listen to stakeholders and address agenda
items in a deliberate and timely manner. In the event that there is not a
definite need for a monthly meeting, none will be held.
Presently, the ASAB has only one standing committee and one task force:
• Potentially Dangerous Dog Appeal Committee: This standing
committee is required by NCGS to hear appeals initiated by owners
of potentially dangerous dog declarations; and it meets between 10
to 15 times each year.
• Free - roaming cats and pet overpopulation: This task force is
finalizing its work to promote targeted spay and neuter among
various segments of the county's population of free - roaming cats as
part of the county's strategic plan for managing pet overpopulation.
Note that adoption of the proposed unified animal control ordinance may
well have an impact in this area. If the ASAB becomes responsible for the
appeals process for administrative orders and civil penalties, a new
standing committee with only a projected work load will need to be formed
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
W
The ASAB will continue to serve as a sounding board for stakeholder
groups, reviewing animal - related policy issues raised by residents or
identified by the BOCC. Animal Services and other county staff will
continue to direct residents to the ASAB as a critical step in any
consideration of stakeholder concerns, before bringing an item to the
Board of County Commissioners.
The ASAB would stress that it remains fundamentally concerned about the
human aspects of animal issues and services as well as animal welfare,
and recall that one of its members is the veterinarian who serves on
Orange County's Health Board. In addition, the ASAB values the "human -
animal bond" and the role of animal companions in enriching the quality of
life for individuals, communities and cultures. A good illustration is the
ASAB's support for Animal Services partnership with the Department of
Social Service to provide affordable pet sterilization to households of
lesser means.
What are your Board /Commission's most important accomplishments?
The ASAB continued to work with staff and stakeholders to support and
promote a strategic plan for managing pet overpopulation in Orange
County. A major component of this work was the creation of a free -
roaming cat task force that met more than ten times, held stakeholder
listening sessions, and developed a plan to address free - roaming cats as a
constituent part of pet overpopulation in Orange County.
The ASAB worked closely and collaboratively with staff on the proposed
unified animal control ordinance. Significantly, this encompassed
collaboration with the UNC -CH School of Government faculty to address
and resolve several controversial issues, e.g., trespass and watchdog.
The ASAB also worked closely with staff to review funding applications
from outside agencies. Through this process, the board sought to identify
agencies that augment the "animal services" provided by the County where
there is a clear resident need for such services.
Finally, the ASAB has sought to coordinate effectively with the BOCC to fill
vacancies on the board. This ongoing effort includes interviewing ASAB
candidates and making a recommendation to the BOCC for vacant
positions. It also includes an orientation for new members, which provides
an overview of County "animal services" and introduction to the advisory
board in relation to County governance.
39
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
In addition to activities mentioned above, the board hosts a variety of
partner organizations, thereby helping to strengthen important working
relationships, and supports the annual Open House, which promotes
positive community relations.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goals) /priorities, if applicable.
Work done by the ASAB in coordination with Animal Services staff touches
several principles and priorities. Three principles and priorities seem
noteworthy with respect to the ASAB in calendar year 2014. These are:
Sustainable Services
• Supported strategic plan for managing pet overpopulation to control
medium and long -term costs.
• Concentrated on core services and continued to seek and enhance
partnerships through use of Partner Profiles.
Making County Government Accessible, Understandable and Transparent
• Served as a sounding board for stakeholder concerns about animal
issues and animal related policies and worked with staff to
communicate with the BOCC regarding citizen `concerns.
• Made recommendations to the BOCC regarding certain citizen
concerns as well as on candidates for ASAB vacancies.
• Involvement in the effort to establish a unified animal ordinance for
the county including the towns of Hillsborough, Chapel Hill and
Carrboro'in order to create more accessible and comprehensive
regulatory rules for all county residents.
Advisory Board Roles and Responsibilities
• Sustained ASAB by filling numerous vacancies, conducting
orientations for new members, and developing new board
leadership,,
• Continued to be attentive to the need to manage staff support for the
ASAB itself.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
M
Council)
Not applicable.
Identify any activities this board /commission expects to carry out in 2013 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The ASAB expects to be especially concerned with several areas in the
coming year. These are:
Sustainable Services
• Continue to work toward the full implementation of the County's
strategic plan for managing pet overpopulation but on an adjusted
schedule.
• Continue to concentrate on core services, support and encourage
effective partnerships with other organizations, and communicate
with residents (as needed) about the preceding.
Making County Government' Accessible, Understandable and Transparent
• Continue to serve as a sounding board for the BOCC on various
issues and policy concerns, and make, recommendations to BOCC,
in coordination with staff, on matters of concern to stakeholders.
• Continue to coordinate with staff to inform the BOCC of strategic
initiatives and significant policy considerations
• Continuing involvement in the effort to establish a unified animal
ordinance for the county including the towns of Hillsborough, Chapel
Hill and Carrboro in order to create more accessible and
comprehensive regulatory rules for all county residents.
Advisory Board Roles and Responsibilities
• Continue to recommend ASAB applicants to the BOCC and orient
new members to the role and responsibility of the advisory board.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
Managing Pet Overpopulation: Work with staff to ensure that
organizational forms and practices responsible for the county's success in
managing over population are recognized, supported and extended into the
future to ensure that the country maintains a proactive and cost - effective
approach to this significant community problem.
Free - Roaming Cats and Pet Overpopulation: The board expects to work
41
with staff as they proceed with the 5 year plan for managing free - roaming
cats as a critical component of pet overpopulation in Orange County.
Along with staff, they will work as well on the adoption of several ordinance
amendments focused on overpopulation if it does not appear that the
proposed unified animal ordinance will be adopted fairly quickly. These
include a differential recovery rate for reproductive versus sterilized stray
animals and a microchip requirement for the recovery of stray animals.
Unified Animal Ordinance: The board expects to continue to support staff
in the process of promoting and adopting the proposed unified animal
ordinance. Board support may include appearing at town hearings and
discussions of the proposed ordinance since the plan is to have the
ordinance reviewed by Chapel Hill and Carrboro before returning to the
BOCC for final approval.
Visioning for 2025 and Beyond: The board will begin to think about the
future of animal services in Orange County. Initiating this process makes
sense since the planning process for addressing pet overpopulation in
Orange County is nearly completed and future strategic planning will
require a clear vision.
School Partnerships: With staff explore opportunities to collaborate with
Orange County Schools and Chapel Hill Carrboro Schools to promote
responsible pet ownership among future generations of county residents.
One is to create stronger relationships with school social workers to
promote subsidized spay and neuter for pets belonging to economically
challenged families or families receiving public assistance. Another
opportunity is to support Kids4Kindness in offering pet education to
students in the fourth grade. It is hoped that other opportunities for
collaboration may emerge as well from such discussion of possible school
partnerships.
Commercial Dog Breeding Regulations: The ASAB expects to approach
the BOCC to request a resolution of support for legislation that would
regulate "puppy mills" in North Carolina.
Approved November 19, 2014
42
NAME OF BOARD /COMMISSION: Orange County Arts Commission (OCAC) 43
Report Period: 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORTIWORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information, limited to the
front and back of this form. Other background materials may be provided as a supplement to, but not
as a substitute for, this form.
Board /Commission Name: Orange County Arts Commission (OCAC)
Person to address the BOCC at Retreat - if applicable - and contact information:
Devra Thomas, Chair, 919/619 -0697, Stubborndev @gmail.com
Primary County Staff Contact: Martha Shannon, 919/968 -2011, mshannon @orangecountync.gov
How many times per month does this board /commission meet, including any special meetings
and sub - committee meetings? 2nd Monday each month (except for July) at 6:30 pm at various sites
Brief Statement of Board /Commission's Assigned Charge and Responsibilities:
Our mission is "to promote and strengthen the artistic and cultural development of Orange
County, North Carolina." Since 1985 the OCAC has served as the official countywide arts agency
providing funding and support for high quality arts programs. OCAC is the Designated County Partner
for NC Arts Council's state Grassroots Program funds in Orange County. We also award county arts
grants, sponsor programs, promote the arts and serve as an arts information clearinghouse.
What are your Board /Commission's most important accomplishments? The Arts Commission
continues to remind and train artists & arts organizations on the use of our online arts calendar
( www .ExploreChapelHillARTS.com).— ECON. DEV; In 2014, we funded 11 grants to schools
throughout Orange County for performances, artist residencies, and workshops.- QUALITY OF LIFE
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Administer two grant programs (spring and fall) that fund artists, schools, arts agencies and
nonprofit organizations sponsoring art projects
• Lead two grant - writing workshops for artists & organizations prior to OCAC grant deadlines
• Apply annually to NC Arts Council for Designated County Partner renewal
•
Sponsor Quarterly Artists' Salons, featuring speakers on professional development for artists.
2014 Salon topics: Artist & Venue Matchmaking (2/21), Market Your Events & Artists Galleries on
ExploreChapelHillARTS.com (5/16); Market Your Art With Fine Photography (8/22); Growing An
Art Business Takes Money— Community Financing Can Help (11/21).
• Write and distribute press releases, online newsletters, monthly e- newsletters, grant
guidelines /applications and other occasional publications
• Serve as clearinghouse of arts information on /for Orange County by responding to artists, non-
profit organizations, schools, and the public via phone, email, mail, etc.
• Update and maintain website with information on our programs and services including a
searchable online local arts directory utilizing our database
• Coordinate 4th U.S. Congressional District High School Arts Competition for Orange County;
participate in the district -level competition
Co- sponsor Emerging Artist Program with arts councils (Durham, Chatham, Person, 94anville)
Co- sponsor Piedmont Laureate Program with arts councils in Durham, Wake, Alamance counties
Describe this board /commission's activities /accomplishments in carrying out BOCC goal(s):
The OCAC has a role to play in carrying out Goal 3 (Economic Development) and Goal 6 (Quality
of Life) of the BOCC's Goals and Priorities Fiscal Year 2009 -10 (approved 9/15/09).
The role of the OCAC in tourism is to help local artists and arts agencies create the "product"
(visual art exhibits, musical concerts, studio tours, theatre performances, etc.) that both locals
and visitors come to Orange County to enjoy. The arts help create more vibrant and prosperous
communities. The presence of creative professionals in a given area is the single most important
factor associated with what visitors will spend. Arts industries & events draw audiences. Nonprofit arts
and culture organizations in Orange County spent a total of $85.4 million during FY 2010, supporting
3,352 full -time equivalent jobs and generating $8.0 million in local and state government revenue
(source: Arts & Economic Prosperity IV, Americans for the Arts' most recent arts econ. impact study).
Through the creative industries, we have an opportunity to further increase job creation, attract
investments, generate tax revenues, and stimulate the local economy through tourism and consumer
purchases. Creative industries contribute to the contemporary workforce, making creative
contributions to industries' products and services and infusing culture into community development.
Orange County can use the arts to boost the economy in a variety of ways, from incorporating arts
into economic development and community development plans to supporting arts education and
promoting arts assets as boosts to cultural tourism. By investing in the arts and incorporating arts and
culture into economic development plans, we can reap numerous benefits — economic, social, civic,
and cultural - generating a more stable, creative workforce, new tourism, & more livable communities.
The arts teach our children the skills that will make them successful in the 21St century workforce —
innovation, imagination, critical thinking, and collaboration. The single most effective way to achieve
sustainable economic growth and to enrich the quality of life of all citizens is to develop the arts at
all levels. The Arts create jobs. The Arts create vibrant Orange County communities. The Arts
make money for Orange County. The Arts inspire Orange County children to excel. The Arts
communicate across cultures in Orange County. The Arts express Orange County's identity
and heritage. The Arts Experience changes lives.
If your board /commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your board's activities...: N/A
Identify any activities this board /commission expects to carry out in 2015 as they relate to
established BOCC goals and priorities... please list fiscal impact:
GOAL 3: ECONOMIC DEVELOPMENT —Along with area arts councils, we will continue to promote
and encourage participation in our Triangle -wide online arts calendar (ExploreChapelHillARTS.com)
during 2015. Expenses paid from OCAC operating budget and /or state grant funds.
GOAL 6: QUALITY OF LIFE — Through our programs and subgrants, we continue to grow life -long
learning in the arts for all ages. Expenses paid from OCAC operating budget and /or state grant funds.
What are the concerns or emerging issues your board has identified for the upcoming year
that it plans to address, or wishes to bring to the Commissioners' attention?
• We will celebrate our 30th Anniversary in 2015 (created February 4, 1985 by BOCC Re%3jution).
• We seek direct funding by Orange County (like Town of Davidson for their Public Art Commission)
• We want to reinstate public art project(s) on county property, supported by sufficient funding.
ER
47
NAME OF BOARD /COMMISSION Board of Adjustment
Report Period 2014 Calendar Year
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Board of Adjustment
Person to address the BOCC at work session- if applicable- and contact
information: Michael D. Harvey, Planning and Inspections
(919) 245 -2597
Primary County Staff Contact: Michael D. Harvey, Planning and Inspections
(919) 245 -2597
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
The Board meets on an as needed basis, typically the second Monday of
each month. There are no sub - committees associated with the Board of
Adjustment.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Review development applications requiring the issuance of a Class B
Special Use Permit, Variance requests, or appeals of decisions made by the
Planning Director.
What are your Board /Commission's most important accomplishments?
The continuous processing of various applications, in a courteous,
professional manner, consistent with the requirements of both the County's
Unified Development Ordinance and the applicable provisions of State law.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
None.
MN
Describe this board /commission's activities /accomplishments in carrying out
BOCC goals) /priorities, if applicable.
The Comprehensive Plan suggests the development be processed in a fair
and equitable manner. The Board of Adjustment operates in a strong quasi -
judicial framework.
The Board of Adjustment is not a direct creation of the BOCC but is a
statutorily required body designed to serve a myriad of functions including
the review, interpretation, and application of development regulations.
While some of their actions are based on the wording of the adopted 2030
Comprehensive Plan they are required to review certain cases, such as
variance and appeal applications, on a case by case basis. There is always
the likelihood the Board may determine there are errors within staff
decisions and development regulations potentially requiring action by the
BOCC to address.
The BOCC, like any aggrieved party, has the option of appealing the Board's
decisions to Superior Court for judicial review.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the Comprehensive
Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
This Board did not play the role as detailed herein.
Identify any activities this board /commission expects to carry out in 2013 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
Continued professional and courteous processing of applications consistent
with the requirements of the UDO and State law.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
If permitted uses processed are being examined, then any thoughts towards
a more expanded role of the Board of Adjustment should be mutually
researched.
i •
NAME OF BOARD /COMMISSION: Board of Health —the BOH has
requested that this report be discussed at the Joint Dinner Meeting with
BOH on April 14.
Report Period: 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board /Commission Name: Board of Health
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Primary County Staff Contact Colleen Bridger: 919 - 245 -2412
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Ten Board meetings per year; three subcommittees (Obesity, Substance
abuse /Mental health and Access to Care) meet as needed usually bi-
monthly. Chair and Vice Chair meet with Health Director monthly.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Board of Health is the primary policy- making and adjudicatory body
(NCGS 130A -39(a) (powers and duties of the boards of health) and NCGS
130A -24 (appeals), for the health department and is charged to protect and
promote the public health of Orange County.
Mission and Core Functions of the Health Department:
To enhance the quality of life, promote the health, and preserve the
environment for all people in the Orange County community.
50
• Prevent and intervene in epidemics and the spread of disease
• Protect against environmental hazards
• Promote and encourage safe and healthy behaviors
• Assure the quality and accessibility of health services
• Assure compliance with laws and regulations that protect health and
safety
What are your Board /Commission's most important accomplishments?
In addition to completing their strategic plan for 2014 -2016
http: / /www.co.orange.nc.us /health /documents /StrategicPlan2014-
2016 Final.pdf, the Board of Health oversaw the planning and kick off of
the newly created Family Success Alliance
http: / /orangecountync.gov /health /fsa.asp as well as continued oversight of
the Smoke Free Public Places Rule passed in January of 2013.
Highlights of this year's accomplishments from the 2012 -2014 strategic
plan:
Access to Care
• Passed Orange County Health Department Health Literacy Policy
• Oversaw local implementation of the Affordable Care Act,
including 20 trained navigators who provided enrollment
assistance to 141 Orange County residents
• Implemented an Innovation Grant program for internal pilot
projects to improve services and patient outcomes
Substance Abuse & Mental Health
• Established the first naloxone distribution program in a North
Carolina Health Department
• Oversaw development of county population health dashboards to
track health and compare Orange County to peer counties, state
and national health indicators
Child & Family Obesity
• Partnered with Orange County Sportsplex to increase healthy
food options by removing the fryer and stocking improved snack
options
• Established a lactation room for clients and staff at the Health
Department
• Advocated for policies aimed at reducing obesity in childcare and
schools
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Healthy Carolinians Annual Meeting
Review of Child Fatality Prevention Task Force Report and
51
Recommendations
Review of State of County Health Report
Review and approve new programs for health department
Review and approve budget request for department to forward to county
Review and approve fee schedule and any fee changes and forward to
county
Review department strategic plan annually
Review annual activity report for the department
Reviews quarterly and annual fiscal report for department
Reviews annual communicable disease report for the county
Review of Health Director performance
Regular Board of Health Education Session
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The current BOCC goal on preserving safety net functions is the goal most
closely aligned to the Health Department's functions.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
N/A
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources)
associated with these proposed activities (please list).
The Health Department's Dental clinic currently has enough space for one
additional dental team. There is a 6 month waiting list for adults needing
non - emergency dental services. If revenues continue as projected, the
Health Department's budget will include a no -cost expansion request to
hire a Dentist, Hygienist and Dental Assistant team to expand dental
services to the community. For a comprehensive report on dental clinic
visits (including location of patients) and revenue since closing the Dental
Clinic in Carrboro, see:
http: / /test.co.orange.nc.us /health/ documents /BOHDentalUpdate20l4Final.p
df
52
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• From July through October the Orange County Health Department's
staff costs associated with the Ebola response totaled approximately
$22,000. This response came at the same time as a Norovirus
outbreak in a women's shelter and a Pertussis outbreak in several
schools.
• The Health Department is seeing an unprecedented number of
patient visits in its medical and dental clinics. Revenues associated
with these visits are up significantly as well. Nearing maximum
capacity at Southern Human Services Clinic.
• The Health Department conducts a Community Health Assessment
every 4 years. The next Assessment is due in December 2014 and
planning work for this intensive project has already begun.
• Work on the Family Success Alliance has been "fast and furious ".
Two zones will be selected for the gap analysis and intensive
interventions in December. We anticipate bringing a funding request
to the BOCC (for funds from the Social Justice Fund), in late spring.
Commissioners Pelissier and Dorosin are members of the Family
Success Alliance Council.
53
i;
54
NAME OF BOARD /COMMISSION Board of Social Services
Report Period 2014 -15
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Board of Social Services
Person to address the BOCC at work session- if applicable- and contact
information: Tamara Dempsey- Tanner, Vice Chair
Primary County Staff Contact: Lindsey Shewmaker, Human Services Manager
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings? Once per month.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Social Services Board:
• hires the county social services director;
• determines the director's salary (subject to approval of the
board of county commissioners);
• advises and consults with the director;
• evaluates the director's job performance;
• dismisses the director if his or her job performance is unsatisfactory
• or if his or her personal conduct is unacceptable;
• appoints the third or fifth member of the social services board;
• assists the county social services director in planning the
department's proposed budget;
55
establishes county policies for public assistance and social
services programs (consistent with applicable federal and
state laws, regulations, and policies);
advises county and municipal authorities on the development
of policies and plans designed to improve social conditions
in the community; and
carries out other duties and responsibilities as assigned by
the General Assembly, the state Social Services Commission,
the state Department of Health and Human Services, and the
board of county commissioners.
What are your Board /Commission's most important accomplishments?
• 2014 -15 budget approval
• Policy formation and approval
• Continued oversight for programs of human services
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Budget approval
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
• Budget approval
• Policy formation and approval for programs supporting BOCC Goal 1
• Oversight for programs of human services
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
NA
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The Board of Social Services will continue to oversee operations of the
56
Department of Social Services as staff carry out programs of human services.
(Goal 1, Priority 4) The majority of the budget for Social Services relates to this
goal.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
The Board has identified the following three issues as those of primary concern
for the next year:
• The impact of child care subsidy cuts and eligibility changes
• Public assistance caseload growth /NC FAST implementation and
associated staffing issues
• Expansion of offerings related to employment services
The Board of Social Services continues to be concerned with the increasing
numbers of Orange County residents in need of services. The Board wants to be
certain that the critical programs and services provided by the Department of
Social Services can continue to operate.
57
THIS PAGE INTENTIONALLY LEFT BLANK
NAME OF BOARD /COMMISSION: Chapel Hill /Orange County Visitor's Bureau
Report Period: December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
Board /Commission Name: Orange County Visitors Bureau
Person to address BOCC at work session: Anthony Carey, Chairman
Primary County Staff Contact: Laurie Paolicelli, Director
How many times a month does this board /commission meet?
The board meets monthly (with the exception of July and December).
Board /Commission's Assigned Charge and Responsibilities.
To develop and coordinate visitor services in Orange County and to implement
marketing programs that will enhance OC economic activity and quality of life.
What are your Board /Commission's most important accomplishments?
• Increased economic impact through tourism sector: Industry generated
$168 million last year
• New hotel and restaurant development
• Industry generates 1700 jobs
• Business community promoted to billion dollar US tourism industry.
Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Liaison to Orange County hotels to build overnight business.
• Orange County Media Campaign: Atlantic Coast
• Website to book hotel reservations
• Mobile responsive communications
• 100,000 annual Publications: Visitors Guide, Maps,
• Marketing support of twenty plus annual Orange County events
• Editorial contributor to Herald Sun, www.visitNC, Indy newspaper
• Operation of a walk -in Visitors Center
• Maintains comprehensive Orange County photo and video library
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
59
Economic Development and Job Creation through Tourism Is generated without
any use of property taxes. These goals are accomplished through a tax that has
been left by visitors.
Tourism is very important because Orange County has numerous tourist
attractions, major annual festivals, and historic downtowns. The numbers of
tourists coming to the region is climbing as Orange County packages and
promote its tourism assets, and Research Triangle Park attracts international
audiences. There is a large variety of career opportunities available in hotels and
event venues, management and non - management jobs alike. The tourism
business is a multinational, $3.5 trillion industry.
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process?
- -NO --
Identify any activities this board /commission expects to carry out in 2015
as they relate to established BOCC goals and priorities.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• Name: Chapel Hill lead on campaign materials; discussion among
advisory board to broaden that name on ads.
• Hillsborough and Carrboro now collect $70,000 annually in occupancy
taxes: Navigating future partnership
• Growing events: critical to support existing events and grow attendance
• New hotels entering market: New visitor markets must be pursued in order
Activity
BOCC Goal
Budgeted Resources
Grow tax base
Tourism
Economic dev.
Occupancy taxes
marketing
Increase jobs
Tourism
Economic dev.
Occupancy taxes
marketing
Attract new business
Tourism
Economic dev.
Occupancy taxes
marketing
Support sense of
Tourism
Cultural
Occupancy taxes
place /culture
marketing
development
Support special events
Tourism
Quality of life
Occupancy taxes
marketing
Attract new audiences to
Tourism
Business Retention
Occupancy taxes
existing businesses
marketing
Operate welcome center
Operation of
Economic dev.
Occupancy taxes
visitors center
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• Name: Chapel Hill lead on campaign materials; discussion among
advisory board to broaden that name on ads.
• Hillsborough and Carrboro now collect $70,000 annually in occupancy
taxes: Navigating future partnership
• Growing events: critical to support existing events and grow attendance
• New hotels entering market: New visitor markets must be pursued in order
.1
to fill growing hotel rooms
• Possible future new visitor center location
Orange County is a mecca for tourists because it embodies all that is
great about North Carolina. We boast world- renowned restaurants, an
incomparable art's scene, sports, and natural beauty. We've done a good
job in attracting tourists, but it's a rapidly growing sector and there's still
much to do — and we can do it.
61
62
NAME OF BOARD /COMMISSION:
Report Period:
Commission for the Environment
2014-2015
ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS
ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Commission for the Environment
Persons to address BOCC at work session and contact information:
Chair: Jan Sassaman 919 - 933 -1609
jan.sassaman @gmail.com
Vice Chair Lydia Wegman 919 - 886 -8775
Inwegman @gmail.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
Rich Shaw (Land Conservation Manager) 245 -2514
rshaw @orangecountync.gov
Tom Davis (Water Resources Coordinator) 245 -2513
tdavis @orangecountync.gov
Brennan Bouma (Sustainability Coordinator) 245 -2626
bbouma @orangecountync.gov
How many times per month does this commission meet, including any special
meetings and sub- committee meetings?
One meeting per month (2 "d Monday); committees meet as needed during
meeting
Brief Statement of Commission's Assigned Charge and Responsibilities.
Purpose: to advise the BOCC on matters affecting the environment, with
particular emphasis on environmental protection and enhancement. Other duties
include:
• Perform special studies /projects on environmental issues as requested by
BOCC
• Recommend environmental initiatives to the BOCC, especially of local
importance
63
Commission for the Environment
Study changes in environmental science and environmental regulations in
the pursuit of the CFE's duties
Educate the public and local officials on environmental issues
What are your Commission's most important accomplishments?
• Published the 2014 Orange County State of the Environment report
(previous reports were completed in 2000, 2002, 2004, 2009)
• Convened Orange County Environmental Summit (2005, 2009, 2014)
• Made recommendations to BOCC on food waste and solid waste tax district
(2014)
• Worked with Orange County Schools to introduce local environmental
indicators/ status and trends into middle and high school science curriculum
(2004, 2009, 2014)
• Hosted a Solid Waste Forum with the Chapel Hill Sustainability Committee
(2013)
• Co- sponsored the annual Nature of Orange photography contest (2012, 2013,
2014)
• Advocated for % cent sales tax referendum for Triangle Region public transit
(2012)
• Compiled annotated bibliography of the effects of forestry on water quality
(2012)
• Developed sustainable landscaping and forest management policies for the
administration of County -owned facilities (2010)
• Assisted County staff in completing the Natural and Cultural Systems Element
of the Orange County Comprehensive Plan (2008)
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and comment on environmental issues (e.g., fracking, biosolids
application, water pollution, air quality, forest mgmt..) and other issues
assigned by the BOCC
• Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife
habitat)
• Conduct special studies pertaining to Orange County environment (e.g.,
energy efficiency /sustainability, forestry effects on water quality, herbicides
and native flora)
• Develop recommendations on implementation of ground water studies of the
1990s and the integration of ground water and surface water quality and
quantity
• Conduct environmental education outreach at events (e.g., Last Fridays,
Festifall)
Describe this commission's activities /accomplishments in carrying out BOCC
goals /priorities, if applicable.
BOCC Goal Five: Create, preserve, and protect a natural environment that
includes clean water, clean air, wildlife, important natural lands and
M-1
Commission for the Environment
sustainable energy for present and future generations.
Presented findings and recommendations to BOCC on selected environmental
issues: effects of forest mgmt. on water quality; effects of herbicides on
roadside native plant habitat; potential effects of hydraulic fracturing
( "fracking ") in Orange County; problems caused by hydrilla in the Eno River
(BOCC Priorities #1 and #12)
Stayed abreast of ongoing and developing env. issues of importance to the
County, such as Falls & Jordan Lake nutrient mgmt. rules, reducing
commercial food waste in solid waste stream and permitting of biosolids on
farmland (Priorities #12 and #16)
Provides comments on proposed master plans for future parks /preserves
If your commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your activities/ accomplishments as they may relate to the Comprehensive
Plan's goals or objectives. (Element Lead Advisory Boards include: Planning
Board, Commission for the Environment, Historic Preservation Commission,
Agriculture Pres. Board, and Parks & Recreation Council)
The CFE provided extensive input into DEAPR staff development of the Natural
and Cultural Systems Element of the Comprehensive Plan— specifically the
chapters on Air and Energy Resources, Water Resources, and Natural Areas and
Wildlife Habitat.
Obiective AE -1:
Assess and implement the current countywide greenhouse gas emissions
inventory and action plan target reductions.
• The CFE helped to initiate a countywide inventory of greenhouse gas
emissions (2005), and continues to advise on ways to reduce the County's
"carbon footprint."
Objective AE -15:
Foster participation in green energy programs such as installation incentives for
solar hot water /solar generation /solar tempering in residential or commercial
construction. The County should develop programs that will link citizens and
businesses with options for alternative and sustainable energy sources.
• The CFE's Air and Energy Resources Committee has developed proposals
that address energy efficiency and renewable power issues, and will pursue
further in collaboration with other advisory boards and stakeholders.
Obiective NA -3:
Develop a more detailed and consistent methodology for monitoring changes in
forest cover throughout the County, and specifically the extent of mature
hardwood forest.
65
Commission for the Environment
• The CFE's State of the Environment report documented significant reductions
in mature hardwood forest that occurred from 2003 -2008 and since 1988.
DEAPR staff will update those data to include forest conversions that occurred
2009-2013.
Objective NA -11:
Develop a comprehensive conservation plan for achieving a network of protected
open space throughout Orange County, which addresses 1) threats to important
natural areas; 2) connectivity between protected areas; 3) coordination with
neighboring counties; and 4) sustainable management of critical natural
resources.
• The CFE's Biological Resources Committee prepared a draft scope of work
and is considering how to proceed as follow up to the 2014 Parks &
Recreation Master Plan
Objective NA -16:
Create a system of public and private open space and conservation areas,
including parks, nature preserves, and scenic vistas representative of Orange
County landscape.
• The CFE advises County's Lands Legacy program in its efforts to protect the
most important natural and cultural resource lands through a variety of means.
• The CFE's Biological Resources Committee prepared a draft scope of work
and is considering how to proceed as follow up to the 2014 Parks &
Recreation Master Plan
Objective WR -5:
Promote and participate in regional efforts to plan for use of water supplies in the
region in an equitable manner, including contingency planning for water supplies
during droughts. [Also Objectives WR -9, WR -10, and WR -15]
• CFE stays abreast of Jordan Lake Partnership and advises staff as needed
• CFE advocates for full implementation of the Water Resources Initiative to
ensure planning for an adequate water supply for current and anticipated
future needs
Objective WRA 1:
Provide incentives and educational information to landowners to increase
protection of watersheds and ground water supplies and their inter - relationships.
• The CFE distributes groundwater and surface water educational materials at
Festifall and Last Fridays events and as part of its State of the Environment
reports
NOTE: The Orange County State of the Environment 2014 identified specific
recommendations on ways to help maintain and improve Orange County's
environmental quality, many of which address objectives stated in the
Orange County Comprehensive Plan.
••
Commission for the Environment
Identify any activities this commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, other resources) associated with these
proposed activities (list).
• Continue to update the Orange County State of the Environment 2014 report
• Convene an Energy Task Force (or equivalent work group) to improve the
County's ability to foster local sustainable energy production and energy
efficiency strategies
• Recommend ways to reduce the County's "carbon footprint" and implement
the County's Environmental Responsibility Goal (BOCC Priority #10)
• Help with public outreach and management efforts related to hydrilla in the
Eno River
• Help initiate the development of a comprehensive conservation plan for
Orange Co (BOCC Priority #1)
• Collaborate with NC Botanical Garden and others to identify significant
roadside habitat for native plants; ask NCDOT and other utilities to protect
those roadside habitats [authorized by BOCC June 2012]
• Co- sponsor the annual DEAPR photography contest (The Nature of Orange)
• Help plan for and participate in DEAPR's annual Earth Day event
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• The CFE will continue to advocate for an expansion of the County's
commercial food waste pickup and composting services to reduce food waste
in the solid waste stream
• The CFE remains interested in developing incentives for increasing energy
efficiency in new construction [January 2012 memo to Planning Board]
• The CFE will strive to learn more about environmental justice matters and
incorporate relevant information and considerations in the State of the
Environment 2014 report
• The CFE will follow closely the Solid Waste Advisory Group's discussions of
how to improve the handling and disposal of Orange County's solid waste, and
will advocate for better long -term solutions
67
Commission for the Environment
• The CFE will continue to advocate for increased efforts to gather information
related to water resources in Orange County and will continue to increase
public awareness and understanding of water supply sources, related
concerns, and what steps can be undertaken to maintain or improve the
quantity and quality of Orange County water supply resources
• The CFE will continue to address, as appropriate, the critical environmental
issues for Orange County as enumerated on page 3 of the 2014 State of the
Environment report, which include potential adverse effects from a) invasive,
non - native, plant and animal species; b) reductions in State -led collection of
water resources data; c) potential drilling for natural gas in the Deep River
basin; d) urban sprawl; and CFE support for e) the responsible deployment of
clean and appropriately -sited renewable energy and reductions in energy use
to help fight climate change
ME;
THIS PAGE INTENTIONALLY LEFT BLANK
We
NAME OF BOARD /COMMISSION: ECONOMIC DEVELOPMENT ADVISORY
BOARD.
Report Period:
Jan. 1 — Dec. 31, 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name:
Orange County Economic Development Advisory Board
Person to address the BOCC at work session, if applicable, and contact
information:
D.R. Bryan (Chair of Advisory Board)
Tel # (919) 880 -1478 or drb(a-)bpropnc.com
Primary County Staff Contact:
Steve Brantley, Director
Orange County Economic Development
(919) 245 -2326
sbrantleyC_orangecountync.gov
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
Meetings were held from 8:00 am — 9:30 AM of the second Monday of every other
month, unless otherwise rescheduled, as follows: January 27, March 17, May 19,
September 8, and November 10. Location of each meeting rotated to various locations
within the County.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Work cohesively with the County's Economic Development staff and other economic
development partners to position Orange County as a competitive location for business
ventures, capital investment and new employment opportunities.
What are your Board /Commission's most important accomplishments?
Throughout 2014, the Advisory Board's member formed subcommittees that met and
70
corresponded on recommended uses of economic development grant funds made
available by the % cent sales tax proceeds (Article 46). Specifically, the subcommittees
completed six (6) draft versions of a recommended Application, Guidelines & Scoring
Sheet to help the County administer the "Business Investment Grant" program. In
addition, the Advisory Board recommended Application, Guidelines & Scoring Sheet to
help the County administer the similar "Agriculture Investment Grant" program, which is
also funded by the % cent sales tax proceeds for economic development.
Documentation for these two (2) grant programs will be presented to the BOCC
sometime in February 2015 in a work session, with the intention to begin making grant
awards to small businesses soon thereafter, following the BOCC's review and
authorization. The Advisory Board has offered to serve as the review and approving
committee for the 2 grant programs.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually:
Describe this board /commission's activities /accomplishments in carrying out
BOCC goals) /priorities, if applicable.
In addition to the Advisory Board's normally scheduled meetings that are held every
other month, members also meet, as required, in various subcommittee gatherings to
discuss specific topics. However, the Advisory Board does not host other annual public
events or functions.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
N /A.
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, and other resources) associated with these
proposed activities (please list).
1) Assist and advise the County on the optimal percentage of retail, industrial,
commercial and manufacturing developments in the County's three (3) Economic
Development Districts;
2) Assist, advise and advocate for diverse, sustainable and appropriate economic
development including retail, manufacturing, commercial, entrepreneurial, agricultural,
arts, tourism, residential and others;
3) Participate and advise in discussions, evaluations and County Commissioner
decisions on appropriate economic development uses of the proceeds from sales tax
revenues; and,
71
4) Assist with and provide advice to Orange County's small business loan program.
5) Assist the Economic Development department with the development of new
marketing materials, ad campaigns and effective media, and general "branding" efforts
that promote business recruitment to Orange County.
6) Help advise the Economic Development department, Manager's Office and BOCC on
appropriate levels of financial incentives for a variety of potential recruitment projects.
7) Become more involved with the County's agriculture economic development &
business retention efforts.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1) Increasing the tax base and high -tech employment opportunities in Orange County
by growing new and existing businesses within the county.
2) Improving the County's communication plan related to the importance of economic
development;
3) Streamlining the review and permitting processes for new development to change the
perception that Orange County is anti - business.
72
"Mol D • i � �
73
NAME OF BOARD /COMMISSION:
Report Period:
Historic Preservation Commission
2014
ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS
ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Historic Preservation Commission (HPC)
Person to address the BOCC at Retreat (if requested) and contact information:
Chair: Todd Dickinson (919) 732 -5439 dicres @mindspring.com
Vice - Chair: Bob Ireland (919) 732 -7538 ireland.bob @gmail.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
Peter Sandbeck (Cultural Resources Specialist) 245 -2517
psandbeck @orangecountync.gov
Rich Shaw (Land Conservation Manager 245 -2514
rshaw @orangecountync.gov
How many times per month does this commission meet, including any special
meetings and sub- committee meetings?
One meeting per month (4t" Wednesday)
Brief Statement of Commission's Assigned Charge and Responsibilities.
The Historic Preservation Commission (HPC) is charged with the identification,
inventory and protection of architectural and archaeological sites in the County, with
publishing and /or offering online records of this inventory, and advising the Board of
County Commissioners on matters pertaining to historic preservation. The HPC is also
charged with providing guidance and a forum for public comments on National Register
nominations and administering the Local Landmark Program as outlined in the Certified
Local Government Program.
What are your Commission's most important accomplishments?
• Applied for and received a federal grant of $15,000 to help fund a project to
update the County's historic resources inventory, including GIS mapping, and
74
begin the first phase of a publication documenting the county's historic properties
(2014)
• Held a successful piedmont regional history symposium in partnership with
Preservation Chapel Hill and the Alliance for Historic Hillsborough (2014)
• Hosted a historic preservation training workshop for piedmont region city and
county historic preservation and planning staffers, in partnership with the State
Historic Preservation Office (2014)
• Initiated the process to evaluate three historic properties for future BOCC
designation as Orange County Local Historic Landmarks: White Cross School,
John Hackney House, and the Nicholas Corbett Hester House (2014)
• Held a full membership retreat to review goals and establish a new five -year
action plan to focus the energies of the HPC on a series of major projects and
initiatives (2013)
• Completed an archaeological survey (Phase II) of Hollow Rock Access Area
(New Hope Creek Preserve) to further identify Native American sites, with
funding assistance from a $15,000 federal grant through the State Historic
Preservation Office (2013)
• Evaluated new candidate for Orange County Local Landmark status and
recommended BOCC designation for the Captain John S. Pope Farm (2013)
• Convened the Orange County Historic Preservation Summit (May 2012) involving
ten organizations (historic commissions and non - profits) from the county and
municipalities
• Completed Design Standards for Orange County Local Landmarks and Local
Historic Districts (2 010)
• Prepared the Cultural Resources Chapter of the 2030 Comprehensive Plan
(2008)
• Ongoing support for the preservation and long -term maintenance of County -
owned historic buildings, including complexes at future park sites
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Prepare annual report for the State Historic Preservation Office to retain status
as a Certified Local Government, allowing the County to maintain eligibility for
federal grants for historic preservation activities
• Conduct a variety of activities related to National Historic Preservation Month in
May, in partnership with Preservation Chapel Hill and the Alliance for Historic
Hillsborough
• Administer the Orange County Local Historic Landmark Program
• Provide a forum for public comments on nominations to the National Register of
Historic Places
Describe this commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
Goal Two: Promote an interactive and transparent system of governance that
reflects community values.
75
Priority 7: Improve intra -and intergovernmental coordination, cooperation and
collaboration. (a) Work with Town of Hillsborough on: Joint land use planning
approaches, policies /ordinances, and annexation, and Economic Development
Districts.
• The HPC's work with the Town of Hillsborough to establish a joint review
process for projects affecting cultural resources (completed in 2014), as well
as future designation of historic sites located in the Town's ETJ, speaks to
Priority 7.
Goal Three: Implement planning and economic development policies which
create a balanced, dynamic local economy, and which promote diversity,
sustainable growth and enhanced revenue while embracing community
values.
• Three of the HPC's major activities (Local Historic Landmark Program,
inventory and mapping of historic resources, and historic preservation
education /public programs) help to ensure that historic preservation continues
to be an integral part of the planning process to promote sustainable growth
while respecting community values and the treatment of historic resources.
Goal Five: Create, preserve, and protect a natural environment that includes
clean water, clean air, wildlife, important natural lands and sustainable energy
for present and future generations.
Priority 15: Complete stewardship and management plans for Lands Legacy.
The HPC has been actively involved in the stabilization and ongoing
preservation work for the historic buildings at the County's future park sites
and has offered suggestions on potential new uses for buildings that outlived
their original purpose. The HPC is using the collective expertise of its
members to advise in the repair and use of these important farm structures
and other County -owned historic buildings.
If your commission played the role of an Element Lead Advisory Board involved
in the 2030 Comprehensive Plan preparation process, please indicate your
activities/ accomplishments as they may relate to the Comprehensive Plan's
goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
76
• The HPC provided extensive input into DEAPR staff's development of the Natural
and Cultural System Element of the Comprehensive Plan— specifically the
chapter on Cultural and Historic Resources. The HPC frames its annual work
plan around efforts to implement the objectives outlined in the Cultural and
Historic Resources Chapter.
Obiective CR -1:
Provide for the systematic identification of historic buildings, objects, districts, sites,
structures and archaeological sites. Update and improve these inventories at
regular intervals.
Obtained a federal grant through the State Historic Preservation Office in
2014 to fund an update of the county -wide historic resources inventory
The HPC collaborates on an ongoing basis with AMS and Planning to ensure
that all archaeological and cultural resources are properly identified and
protected during County- funded or initiated projects, as guided by the
County's "Cultural and Archaeological Resources Policy for County
Construction Projects" (adopted by the BOCC in 2006). Through this process,
dozens of Native American and historic archaeological sites have been
identified, documented and mapped.
Objective CR -3:
Work within the Orange County government system to identify and resolve existing
policies which may be in conflict with the County's historic preservation mission.
The HPC and DEAPR staff are working closely with Planning & Inspections
staff and Environmental Health staff on permitting requirements for historic
properties, as well as active coordination with AMS in the identification and
protection of archaeological resources during County- initiated construction
projects.
Established, in partnership with the Planning Department, a program called
the "Quick Response Team" which provides a notification process that allows
the HPC to document historic properties slated for demolition or practice
burning.
Obiective CR -7:
Encourage publication of material relating to the County's heritage.
• The historic resources inventory update project started in 2014 is the first
phase of a three -year project to prepare the written text and generate the high
quality photography needed for the planned publication /book documenting the
county's historic resources.
• Completed Design Standards for Orange County Local Landmarks and Local
Historic Districts (adopted October 2010).
77
Obiective CR -10:
Establish a dialogue with the other jurisdictions in and adjacent to Orange County to
address cultural resources in areas with or without designated Historic
Preservation /District Commissions.
• The HPC and DEAPR staff collaborated with the Town of Hillsborough to
develop a joint County/Town policy to better coordinate the mapping and
sharing of information regarding cultural resources within the municipal limits
of the Town. This policy was adopted by the BOCC in 2014.
• The HPC chair and staff met with the Hillsborough Historic District
Commission to invite Hillsborough to partner with the County in the project to
produce a publication on the County's historic resources, with a goal of
sharing funding and increasing future sales of the finished book (2014).
• The HPC continued work on the matter of handling the designation of Local
Historic Landmarks within the boundaries of the Town's ETJ. To further this
goal, DEAPR staff and Town planning staff will prepare a draft interlocal
agreement that would extend the County's Local Landmark program into the
Town of Hillsborough's ETJ, to be presented for consideration by both boards
in 2015.
Identify any activities this commission expects to carry out in 2015 as they relate
to established BOCC goals and priorities. If applicable, is there a fiscal impact
(i.e., funding, staff time, other resources) associated with these proposed
activities (please list).
• The HPC will seek a second federal grant through the State Historic
Preservation Office to fund a project to update the county -wide historic
resources inventory to include additional sites (African- American,
agricultural /farm heritage sites and post -World War II resources), to follow up
the first phase started in 2014. This will fund the second phase of a three -year
project to produce a comprehensive book/publication documenting the
county's historic resources (Fiscal impact: HPC will request $15,000 in
County funds to secure a $20,000 matching grant in 2015; HPC staff will
provide project support)
The HPC will continue working with the Hillsborough Planning Staff and the
County Attorney on an approach for the handling the further identification and
protection of historic resources in the Town's extra- territorial jurisdiction (No
fiscal impact)
• The HPC will increase efforts to promote the Local Historic Landmark
program to eligible property owners, working in cooperation with the Lands
Legacy Program, to generate at least two new landmark applications per year
(No fiscal impact—funding already budgeted for this in the Lands
Legacy program funding)
M]
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
The HPC plans to seek BOCC approval to apply for and accept a second
federal grant through the State Historic Preservation Office, to assist in the
HPC's three -year project to publish a first -class book documenting the
county's historic resources, similar to books published by Durham and Wake
counties. The HPC was successful in obtaining a federal grant in 2014 for the
first phase of this effort.
The HPC wishes to propose a project to develop a long -range historic
preservation plan to guide all future work on the Old Orange County
Courthouse and its grounds /landscaping. The HPC will seek BOCC approval
to initiate this effort to protect one of the most significant historic structures in
Orange County. This project will be carried out in partnership with AMS, to
develop a planning document for review and input from the BOCC and
eventual adoption (last major work was a 1985 renovation to improve fire
safety and handicapped access, and the restoration of the tower and clock,
completed in 2004).
79
:1
MEMORANDUM
TO: Earl McKee, Chair
Orange County Board of Commissioners
CC: Audrey Spencer - Horsley, Director
Orange County Dept. of Housing, Human Rights & Community Development
Board Members, OCHA
FROM: Jean Bolduc, Chair
Orange County Housing Authority Board of Commissioners
DATE: February 3, 2015
SUBJ: Annual Report
This year has been a productive and challenging one for the Orange County Housing
Authority's Board of commissioners. With the retirement of longtime staff member Tara
Fikes, our board has worked well with Interim Director James Davis and we look forward
to working with the current Director, Audrey Spencer - Horsley.
Though the following is not an exhaustive list, it does represent the Board's primary
activities and accomplishments.
During the late Spring and through the Summer, there was a growing
controversy surrounding the decision of one property management company
(GSC) to discontinue its acceptance of Housing Choice Vouchers. This was a
corporate level decision based on many factors, having nothing to do with
Orange County's voucher holders or the management of its program.
Nevertheless, activists and housing advocates took up the issue and began
meeting regularly in an effort to force GSC to reverse its decision.
Although we are always concerned about the pressure on our housing market, the
Voucher program itself was managing this within its normal course of activity. We
were left, then, with a disconnect between the actual problem and the perception of
the problem.
Through the summer, Mr. Davis and I spend many Wednesday afternoons at
Empowerment, Inc. meeting with the ad hoc group of advocates who were seeking to
assist the affected families. We spent a significant amount of time correcting
misinformation on many points, the leading one being that these families were
"losing their vouchers."
This activity culminated in a press conference given by the mayors of Chapel Hill
and Carrboro to bring attention to the issue and to assistance funds they had
available to help families that needed emergency funds for security deposits. Mr.
Davis spoke at the August press conference, which was well covered by local media
Page 2
OCHA 2014 Report
02/03/2015
and we both took questions from reporters during and following the press
conference.
Takeaway: The Orange County Community, including several segments of housing
providers, advocates, political leadership and the general public would benefit from
learning much more about the HCV program and how it works in Orange County.
Following the mayors' press conference in August, the Housing Authority, as
promised, hosted an information session for landlords and the public about the
program and how to participate as a housing provider. It was held at the Orange
County Library in Hillsborough and had modest attendance. We were disappointed
that none of the housing advocates were able to attend, after repeatedly requesting
such a meeting.
As a beginning to our educational efforts, we have (in addition to the PowerPoint
created for the Landlords meeting) created a brochure that was printed in January
2015 after review with the County's Public Information Officer. We are also looking
forward to taking advantage of new information infrastructure soon to be available
when the County launches its new website. It's critically important that Orange
County's Voucher program not "rest on its laurels" after many, many years of being
a quietly well-run, effective program.
Takeaway: The Orange County Government has long supported the HCV program
and now does so at an even greater funding level following Federal Sequester. During
2015, we would like to raise the profile of the HCV program and its benefits to
taxpayers to highlight the value of that investment.
In response to the increased pressures on the Orange County housing market, our
board voted at year -end to exercise its authority to increase the program's payment
standard to 110% of the HUD Fair Market Rent (FMR) rate. We are able to make
this change without authorization from HUD, but to extend further (up to 120 %) we
would need written consent from HUD's Greensboro office. This will allow many
families to stay where they are, despite rental increases due to renovations. It
expands the affordable options for those assisted by the HCV program but will tend
to reduce the total number of families overall that we can help.
We have also taken administrative steps to bring onto our books some of the voucher
holders who have moved to Orange County with the permission of their authorities.
Most of these are families with vouchers issued from the Durham Housing
Authority. This process is called "absorption" and means that instead of simply
accepting a "pass -thru" payment from Durham with those vouchers being counted by
HUD as Durham vouchers, they become Orange County vouchers and are
administered in the future just as any other we issued. This is important for us to do
because it helps to more accurately reflect the number of families who are here and
receiving assistance from our program. It also reduces the administrative burden
that is created for the two agencies who are cooperatively managing one voucher in
two jurisdictions.
Page 3
OCHA 2014 Report
02/03/2015
Our struggle to operate as a board cannot be overstated. Following the retirement of
one board member and the loss of two others due to lack of attendance (one new
board member never appeared at all), we were forced to cancel several monthly
board meetings for lack of quorum. How to confront this problem and our attempts
to mitigate its consequences took an unfortunately significant amount of time for
Mr. Davis and myself.
Takeaway: In the future, if faced with this type of issue, we will reach out to the
Chair of the County Commissioners (and staff) for assistance much sooner.
• We have begun efforts to secure an HCV participant as a board member (as required
by HUD) and hope to have a recommendation for the Board of Commissioners'
review and approval in the first quarter of 2015. With a more complete complement
of board members in 2015, we hope to do more.
We welcome your feedback and guidance as to how we can better serve Orange County in
this important capacity of providing citizen oversight for the Housing Choice Voucher
program. We look forward to a productive and progressive year ahead.
F-W
:I
NAME OF BOARD /COMMISSION Human Relations Commission
Report Period December 2013 — December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name:
The Orange County Human Relations Commission (HRC)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: TBD
Primary County Staff Contact: James Davis
Same as above
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
The HRC meets monthly except for the month of July. The HRC convenes sub-
committee meetings to plan events such as the Human Relations Month Forum, to
review the entries for the Pauli Murray Awards and Student Essay Contests, and to
conduct other subcommittee business that will be presented to the HRC for
consideration.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities:
The Orange County Board of Commissioners created the Orange County Human
Relations Commission to:
a. Study and make recommendations concerning problems in the field of human
relationships;
b. Anticipate and discover practices and customs most likely to create animosity
and unrest and to seek solutions to problems as they arise;
c. Make recommendations designed to promote goodwill and harmony among
groups in the County irrespective of their race, color, creed, religion, ancestry,
national origin, sex, affectional preference, disability, age, marital status or status
with regard to public assistance;
d. Monitor complaints involving discrimination;
e. Address and attempt to remedy the violence, tensions, polarization, and other
harm created through the practices of discrimination, bias, hatred, and civil
inequality; and
f. Promote harmonious relations within the County through hearings and due
process of law.
What are your Board /Commission's most important accomplishments?
1. Organized and sponsored the 2014 Human Relations Month Forum entitled: "Equal
Justice Under the Law: Are We There Yet ?" The panelists included Mr. John
"Blackfeather" Jeffries (member of the Occaneechi Band of Saponi Nation), Senator
Valerie Foushee, and Attorney Al McSurely. UNC Professor Gene Nichol served as
Moderator for the Forum which focused on the 50th anniversary of the 1964 Civil
Rights Act.
2. Hosted the 2013 Pauli Murray Human Relations Awards Ceremony on Sunday,
February 23, 2014. Desaray Rockett received the Youth award, Judith Blau
received the individual award, and Vimala's Curryblossom Cafe received the
business award. The ceremony also included the recognition of the Student Essay
Contest winners and the winners of the first annual Fair Housing Poster Contest.
Middle School essay winners were Judah Matthew Kalb and Nathan Victor Bell.
High School essay winners were Lena Hu and Desaray Rockett. The Poster
Contest winners were Abigail Judd, Stricklon Magee and Khatmin Thant. Winning
poster entries were featured in the 2014 Departmental calendar.
3. Hosted the second annual Community Read. The purpose of the Community Read
is to engage the public in a discussion on a topic of human rights /relations as
presented in a selected book. The book selected for 2014 was My Black Family, My
White Privilege: A White Man's Journey Through the Nation's Racial Minefield by
Michael R. Wenger. A discussion on racism and White privilege was held at the
main library on Monday, March 31, 2014. Mr. Wenger served as the moderator.
4. Sponsored a community outreach event on April 10, 2014 in recognition of National
Fair Housing Month. The event included a presentation on the status of fair housing
in Orange County.
5. Submitted proclamations to the BOCC for adoption. Proclamations included the
acknowledgment of February as Human Relations Month, April as Fair Housing
Month, August 26, 2014 as Women's Equality Day, and the acknowledgement of
Human Rights Day, Bills of Rights Day and Human Rights Week presented on
December 1, 2014.
6. Participated in the Human Rights Day program on December 10, 2014 sponsored by
the Orange County Department on Aging.
F.M.
7. Published and distributed Karen - language fair housing brochures and posters in an
effort to communicate the right to fair and equal housing opportunities to the Karen
community.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually:
1. Provide proclamations recognizing Human Rights Week, Human Rights Day, and
the Bill of Rights Day in December of each year, Human Relations Month in
February, Fair Housing Month in April, and Women's History Month in March.
2. Organize and sponsor the annual Human Relations Month Forum in January.
3. Organize and sponsor the Annual Pauli Murray Human Relations Awards Ceremony
in February.
4. Coordinate the Community Read program.
5. Respond to residents' requests for feedback /support regarding various social justice
issues.
6. Study and make recommendations to the BOCC regarding social justice issues as
well as other human relations matters.
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable:
BOCC Goal Two, Priority 6: "Promote an interactive and transparent system of
governance that reflects community values," and "[d]evelop plan and tools to improve
how County and citizens communicate with each other, foster two -way exchange."
The HRC built a rapport with the Karen and Burmese communities by networking with
the Transplanting Traditions Community Farm and the Refugee Support Center. HRC
has had direct communication with the Karen community where issues of social justice
and access to certain protections were discussed. The Building Integrated
Communities subcommittee plans to coordinate additional listening sessions and the
HRC will host informational sessions that will address each concern presented by the
community. The subcommittee will continue to build relationships with other migrant
communities and the agencies that directly serve these communities. These
collaborative efforts will ensure that the diverse ethnic and immigrant communities in
Orange County will have equal access to and understanding of available resources
within the County.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
N/A
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, other resources) associated with these proposed
activities (please list).
1. Participate in on -going discussions regarding the best way to address issues of
gender equity including women and transgender persons. This work will be done in
collaboration with organizations that focus on women's issues and transgender
equality;
2. Work in collaboration with the Town of Chapel Hill's Justice in Action Committee on
matters of social justice. The mission of Justice in Action is to adequately and
effectively reflect the Town of Chapel Hill's integrity and commitment to preserving
racial, economic, and social justice within the community;
3. Initiate the implementation of the Social Justice Goal Impact Review Tool;
4. Engage the migrant community in the system of governance for Orange County; and
5. Participate in activities and events in Orange County that celebrate the birthday of
Dr. Martin Luther King, Jr.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
1. Acknowledgement of the 95th anniversary of the 19th Amendment to the U.S.
Constitution granting women the right to vote with planned activities throughout the
year;
2. Ensuring that the membership of the HRC reflects racial, cultural and gender
diversity;
3. Including the Social Justice Goal Impact Review Tool in the governing body's
decision - making process; and
4. Continuing efforts to affirmatively further fair housing through community outreach.
::
NAME OF BOARD /COMMISSION: Orange County Nursing Home Community
Advisory Committee
Report Period: January through December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Orange County Nursing Home Community Advisory
Committee
Person to address the BOCC at work session- if applicable- and contact
information: Terri Driscoll, Chair
Primary County Staff Contact:
Mary Fraser, Department on Aging
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings?
The committee meets once every other month.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
• Stay informed about living conditions for residents living in nursing homes.
• Make official unannounced quarterly visits to each nursing home in Orange
County. There are 4 nursing homes that are currently operational in the
county.
• Prepare and submit official reports on visits to nursing homes. Approved
reports are posted on the county website.
• Advise and assist the County Department of Aging and the Triangle J
Ombudsperson about programs they devise to help improve care for
residents living in county nursing homes.
• Foster increased community volunteerism in Orange County's LTC facilities.
• Promote community awareness of the needs of residents in LTC, and inform
the public about emerging developments in long term care and the operation
of long term care facilities and homes in Orange County.
.
Complete site visits for nursing homes in Orange County. Edit and approve these
reports prior to sending them for posting on the county web site.
What are your Board /Commission's most important accomplishments?
1) Completing advocacy site visits for nursing homes in Orange County
2) Encouraged and monitored organized activities for nursing home
residents.
3) Help promote the showing of ALIVE INSIDE and implementation of the
Music and Memory Program.
4) Assistance with offering the Virtual Dementia Tour training to the Orange
County Dept on Aging Engage Class and Florence Gray Soltys Day
Health Program. This training simulates the challenges faced by elder
persons with dementia.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• See activities listed above
• Attendance at Triangle J Leadership training sessions
Describe this board /commission's activities /accomplishments in carrying out
BOCC goals) /priorities, if applicable.
• Continuation of quarterly visits to nursing homes.
• Continued support of the implementation of the Music and Memory
Program.
• Offering of the Virtual Dementia Tour training for staff at nursing homes.
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
To
None of the activities or functions of the committee have fiscal impact.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
The committee plans to continue encouraging all levels of planned activities for
nursing home residents. This is easily done with privately owned facilities.
Recently we saw some indications that non - private facilities might be having
some difficulties meeting the staffing needed for these functions and programs.
Nursing Home options are limited in Orange County. Britthaven, a 140 bed
facility in Orange County has been closed for several years for "renovations."
91
11 0 �
' 1 1 1
92
NAME OF BOARD /COMMISSION: OUTBoard (Orange Unified
Transportation Board)
Report Period: December 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING
RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Paul Guthrie, Chair. Telephone 919 - 933 -2931
E -mail: PGuthrie2 @nc.rr.com
Primary County Staff Contacts:
Primary Administrative and Professional Support for General Agenda Topics, and
Burlington- Graham Metropolitan Planning Organization (MPO) — Abigaile
Pittman, Transportation /Land Use Planner
Durham - Chapel Hill - Carrboro MPO, Triangle Area Rural Planning Organization
(RPO) and Public Transit Planning — Bret Martin, Transportation Planner
Transportation Services /OPT — Peter Murphy, Transportation Administrator, OPT
Secondary Administrative — Tina Love, Administrative Assistant (Provided for
additional note taking needed to prepare detailed minutes required for
Transportation Services /OPT Items)
Management —Craig Benedict, Planning Director; Tom Altieri, Comprehensive
Planning Supervisor; and Peter Murphy, Transportation Administrator, OPT
How many times per month does this board /commission meet, including
any special meetings and sub - committee meetings?
The OUTBoard meets as needed per its BOCC adopted Rules of Procedure
(11/8/12). When held, meeting take place on the third Wednesday of the month.
The Board met seven times in 2014, as needed to address Board of County
Commissioners (BOCC) priorities. There were no subcommittee meetings in
2014.
93
Brief Statement of Board /Commission's Assigned Charge and
Responsibilities:
1. The OUTBoard is charged with advising with Board of County Commissioners
on the planning and programming of transportation infrastructure
improvements and other County transportation planning initiatives, as
directed by the Board
2. From time to time the OUTBoard may be directed to provide input on
regulations on which the Planning Board has primary statutory and local
ordinance advisory duties. In such instances, the OUTBoard shall serve in an
advisory capacity to the Planning Board.
What are your Board /Commission's most important accomplishments?
In 2014, the OUTBoard has:
1. Made a recommendation to the BOCC on the Draft OPT System Goals
and the Five -Year Bus Service Expansion Program recommendations.
2. Received a presentation update from staff on the activities of the Work
Group for Outlining Rural and Central Orange County Public Transit
Needs.
3. Several OUTBoard members attended the public outreach meetings for
the OCBRIP bus planning.
4. Reviewed and provided comments on staff recommended Hillsborough
Circulator route changes to correct deficiencies currently manifesting with
the operation of the service and to provide service to new locations in and
around Hillsborough.
5. Received a presentation update from staff on the status of State, RPO and
MPO project prioritization.
6. Received regular updates from staff on current DCHC MPO, BG MPO and
TARPO activities.
7. Held a Board discussion with NCDOT representatives on a number of
current County transportation topics including bike and pedestrian
projects, and minor intersection improvements at problem sites.
8. Reviewed selected private road and access standards from the Unified
Development Ordinance (UDO) Section 7.8 Access and Roadways, and
made a recommendation to the BOCC that staff develop amendments.
9. Received a presentation by the Orange County Department of
Environment, Agriculture, Parks and Recreation (DEAPR) staff on the
Draft Parks and Recreation Master Plan 2030, and provided input.
10. Received a presentation update from staff on the Safe Routes to School
Action Plan (SRTS) implementation actions.
2
M,
11. Received a presentation update from staff on protection options for Old
NC 10 road corridor.
12. Received a presentation update from staff on the Buckhorn EDD
environmental and transportation contracts.
13. Received a presentation update from staff on the Mountain -to -Sea Trail
Conference in September, and the status of the trail system in Orange
County.
14. Received a presentation on Bicycle Safety from Jeff Charles, Vice - Chair,
and discussed.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
1. The Transportation Improvement Program (TIP) is typically a recurring
two -year process:
First year: Develops priority list of projects to request in
TIP for BOCC approval.
Second year: Recommends comments regarding draft TIP
for BOCC approval to submit to NCDOT during
the public comment period.
The OUTBoard assists with the identification and prioritization of NCDOT
projects for rural (TARPO RPO) and metropolitan (DCHC MPO and BG
MPO) planning areas.
2. Reviews active NCDOT projects in the County, including various paving,
construction and CMAQ projects.
3. Receives updates and reviews the progress of NCDOT transportation
projects within rural Orange County.
4. Receives updates and reviews the progress of Orange County
transportation planning efforts.
5. Receives updates on TARPO, BG MPO and DCHC MPO transportation
planning activities.
6. Receives updates from the Planning staff on the NCDOT quarterly
luncheon topics of discussion.
7. Reviews and discusses current Board vacancies.
3
95
Describe this board /commission's activities /accomplishments in carrying
out BOCC goal(s) /priorities, if applicable.
Accomplishments 1, 3, 6, 7, and 12) (review and recommendation of the Draft
Orange County Parks and Recreation Master Plan 2030; review of TARPO,
BGMPO and DCHC MPO transportation projects; review of selected private road
and access standards from the Unified Development Ordinance; the review and
recommendation of proposed rural Orange County bus routes that serve to
implement the OCBRIP; and the review and recommendation of changes to the
Hillsborough Circulation Route) relate to BOCC Goal Three (Implement planning
and economic development policies which create a balanced, dynamic local
economy, and which promote diversity, sustainable growth and enhanced
revenue while embracing community values), Priority 20: Support transit,
pedestrian, and bicycle facilities and other alternatives to the single passenger
automobile.
Accomplishments 7, 12 and 14 (Review and recommendation of the Draft
Orange County Parks and Recreation Master Plan 2030; attendance by several
OUTBoard members at public outreach meetings for the OCBRIP bus planning;
and the review and recommendation of changes to the Hillsborough Circulation
Route relate to BOCC Goal Two (promote an interactive and transparent system
of governance that reflects community values), Priority 7 (Improve intra- and
intergovernmental coordination, cooperation and collaboration).
If your board /commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities /accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Accomplishments 1, 2, 3, 5, 8, 9, 12, and 13 (review and recommendation of the
Draft OPT System Goals and the Five -Year Bus Service Expansion Program;
review of the activities of the Work Group for Outlining Rural and Central Orange
County Public Transit Needs; review of the State, RPO and MPO transportation
project prioritization process; meeting with NCDOT representatives and
discussed bike and pedestrian projects; review of bicycle safety issues; review of
Safe Routes to School Action Plan implementation activities; review and
recommendation of changes to the Hillsborough Circulator Route, and review of
the activities of the Mountain -to -Sea Trail planning group, all relate to
Comprehensive Plan Transportation Element Goal 1: An efficient and integrated
multi -modal transportation system that protects the natural environment and
community character, Objective T -1.1: ..... the expansion of the use of public
transit, walking, and biking as a primary modes of travel; Comprehensive Plan
Transportation Goal 2: A multi -modal transportation system that is affordable,
available, and accessible to all users and that promotes public health and safety,
4
M
Objective T -2.4: Improve the provision of public transit facilities and services;
Comprehensive Plan Transportation Element Goal 3: Integrated land use
planning and transportation planning that serves existing development, supports
future development, and is consistent with the County's land use plans which
include provisions for preserving the natural environment and community
character; and Comprehensive Plan Transportation Element Goal 4: A
countywide and regionally- integrated, multi -modal transportation planning
process that is comprehensive, creative and effective.
Additionally, Accomplishment 5 (review of the Safe Routes to School Action Plan
implementation activities) relates to Comprehensive Plan Transportation Element
Goal 1: An efficient and integrated multi -modal transportation system and that
protects the natural environment and community character, Objective T -1.1
(...expand the use of ...walking and biking as primary modes of travel);
Comprehensive Transportation Element Goal 2: A multi -modal transportation
system that is affordable and accessible to all users and that promotes public
health and safety, Objective T -2.1: Increase the provision of bikeways and
walkways, and also increase supportive facilities such as bicycle parking zones,
Objective T -2.6: Increase safety awareness between car drivers and bicycle
riders, and increase safety for pedestrians), and Objective T -2.7: Construct
bicycle facilities in Orange County that will make cycling safer, more convenient,
and more efficient; and Comprehensive Transportation Element Goal 4: A
countywide and regionally- integrated, multi -modal transportation planning
process that is comprehensive, creative and effective, and Objective T -4.1: Work
with nearby jurisdictions to integrate the County's transportation plans with those
of other transportation planning agencies and service providers in Orange
County and the Triangle region.
Accomplishment 6: Review and recommendation of private road and access
standards from the Unified Development Ordinance relates to Comprehensive
Plan Transportation Element Goal 3: Integrated land use planning and
transportation planning that serves existing development, supports future
development, and is consistent with the County's land use plans which include
provisions for preserving the natural environment and community character,
Objective T -3.3: Determine the policies to guide connectivity within and between
residential developments based on their impact on neighborhood character; and
Comprehensive Plan Transportation Element Goal 2: A multi -modal
transportation system that is affordable, available, and accessible to all users and
that promotes public health and safety, Objective T -2.3: Increase countywide
access for emergency vehicles, including ways to improve response times, both
for existing and new developments.
Accomplishment 14: Attendance by several OUTBoard members at the public
outreach meetings for the OCBRIP bus planning relates to Comprehensive Plan
Transportation Element Goal 2: A multi -modal transportation system that is
affordable, available, and accessible to all users and that promotes public health
and safety, Objective T -2.5: Improve public education and advertising of existing
transit services.
97
Identify any activities this board /commission expects to carry out in 2015
as they relate to established BOCC goals and priorities. If applicable, is
there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
(See Item 3 in the section after this for a statement regarding staff resources,
which is the primary fiscal impact associated with carrying out OUTBoard
activities.)
1. Implementation efforts related to the Safe Routes to School (SRTS) Action
Plan (BOCC Goal Three Priority 20), including the establishment and first
year implementation activities of the Action Plan Advisory Committee
(APAC) to serve as a sub - committee in an advisory capacity,
supplemented by additional staff from other agencies /jurisdictions as
needed (BOCC Goal 3, Priority 20).
2. Review and identify what (if any) revisions may be necessary to future
road classifications (and cross - sections) included in the TARPO, DCHC
MPO and BG MPO comprehensive transportation plans, for the purpose
of establishing appropriate linkages to County access management
policies (BOCC Goal 3, Priority 9).
3. Review and comment on amendment to UDO and revise Efland-
Buckhorn- Mebane and Eno EDD access management plans (BOCC Goal
3, Priority 2: Implement Comprehensive Plan (a) Rewrite zoning and
subdivision regulations (Unified Development Ordinance).
4. Conclude study of and recommendations on parking regulations for
Economic Development areas and seek BOCC authorization to develop
applicable amendments to the UDO to take to the Planning Board. B( OCC
Goal 3, Priority 2: Implement Comprehensive Plan (a) Rewrite zoning and
subdivision regulations (Unified Development Ordinance).
5. Continue to work with staff and the BOCC to recommend and monitor
Orange County Transportation Improvement Projects (TIP) projects
(BOCC Goal 3, Priority 20).
6. Coordination with the Orange County Department of Aging Mobility
Manager on implementation efforts of the Master Aging Plan
Transportation Goals (BOCC Goal 3, Priority 20).
7. If referred by the BOCC:
a. Provide input and recommendations on high speed rail corridor
through the County and proposed rail crossing closings (BOCC
Goal 3, Priority 20).
b. Review UDO Section 7.8 Access and Roadways text amendment,
with respect to the goals and objectives of the Transportation
Element of the Comprehensive Plan to determine consistency
(BOCC Goal 3, Priority 2: Implement Comprehensive Plan (a)
Rewrite zoning and subdivision regulations (Unified Development
Ordinance).
M
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. Collector Street Plan review and recommendations with an emphasis on
Economic Development areas.
2. Safe Route To School (SRTS) Strategic Action Plan first year
implementation efforts:
a. Convene SRTS Action Plan Advisory Committee (APAC) to discuss
goals and objectives, and implementation action steps in Chapter 7
of the Plan;
b. Detail the implementation action steps in Chapter 7 of the Plan;
c. Engage the Orange County School Board and staff in the
implementation process;
d. Incorporate recommended policies and regulations into land use
ordinances;
e. Request authorization for County civil engineer to design Grady
Brown sidewalks, to enhance fundability of 1 -40 pedestrian
overpass on bridge and sidewalk construction, and review design
upon completion;
f. Alternative funding research, other than State and Federal
resources;
g. Begin maintenance of bicycle and pedestrian database and map
crash locations, especially around schools, and identify any existing
sources of data; and
h. Develop school program list for implementation in future years.
3. Enhanced regional transportation planning and operational efforts
including rural services as noted in the Orange County Bus and Rail
Investment Plan (OCBRIP).
4. Pursuit of funding sources for prioritized transportation projects and track
status of project implementation.
5. Promote development of new regional /division prioritization criteria for
highway modernization projects.
6. Review of new transportation related technologies (e.g., assess suitability
of use of smart phones for employment connections), and other
innovations promoting transportation commuting alternatives.
7. Study the feasibility of using existing Triangle region railway infrastructure
for commuter rail purposes as part of a multi -modal transportation system.
8. Review and recommend better coordination of infrastructural changes
effecting bicycle routes, and other alternate forms of transportation (e.g.,
electric bikes).
&0
100
NAME OF BOARD /COMMISSION: Parks and Recreation Council
Report Period 2014
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board /Commission Name: Parks and Recreation Council
Person to address the BOCC at work session- if applicable- and contact
information: Neal Bench, Chair (ni397bench(cD_gmail.com)
Primary County Staff Contact: David Stancil, DEAPR Director
How many times per month does this board /commission meet, including any
special meetings and sub - committee meetings? Once a month, plus quarterly
Intergovernmental Parks Work Group meetings and biennial joint advisory
board meetings (next to be in 2015). The Council was also involved in and
participated in a number of meetings and events related to the P &R Master
Plan in 2014.
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
The Council shall serve as the advisory board for provision of parks
facilities and recreation programs. It shall suggest policies, within its
powers and responsibilities as stated in Article 26 of the Code of
Ordinances. The Council shall consult with and advise the Board of
Commissioners and staff in matters affecting recreation policies and
programs, advise on the acquisition of parkland and lands for recreation
programs, and advise on long -range planning for recreation and parks,
including the development of plans, studies and reports.
101
What are your Board /Commission's most important accomplishments?
By far the largest accomplishment of 2014 was the review, revision and
recommendation to the BOCC of the Parks & Recreation Master Plan 2030,
recommended by the Council in October and adopted by the Board on
November 18, 2014. The assessment and development of this plan — and
participation in open houses, public input sessions and other public
outreach associated with the new Plan dominated most of the Council's
meetings in 2014.
The Council also advised the staff on the Blackwood Farm Park Limited
Opening Plan, the Capital Investment Plan and Outside Agency Funding
Requests (recreation agencies) during the budget season of spring 2014.
The Council helped review and provide input on the Community Use of
School Facilities resolution, adopted by all of the jurisdictions in 2014.
The Council also participates in the Intergovernmental Parks Work Group
and other multi jurisdictional planning efforts.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review of CIP and recommendations on Outside Agency Funding
Requests
• Review and recommendation on Potential Land Dedication/Payment-
in -Lieu proposals
• Input and recommendations on triennial Lands Legacy Action Plan
• Participation and /or planning for biennial joint advisory boards
meeting (Orange County to host in 2015)
• Annual reports from and feedback to Parks Superintendent and
Recreation Superintendent; and on -site meetings at one or more
County parks
Describe this board /commission's activities /accomplishments in carrying out
BOCC goal(s) /priorities, if applicable.
The PRC reviews site plans for major subdivision applications in the
county's jurisdiction. Recommendations are made on potential land
dedication for parks and open space. (Goal 5)
The PRC was the lead advisory board for the newly- adopted Parks and
Recreation Master Plan 2030. This effort was largely undertaken in house,
and the Council played a role in advising on surveys, outreach and work
products, participating in public input sessions and focus groups in its role
102
as "steering committee." (Goal 5)
The Council reviewed plans and advised on the Blackwood Farm Park
Limited Opening Plan and reviewed proposed plans for a county fair during
2014. The Council also provided input on trail connectivity and the
Mountains to Sea Trail. (Goal 6)
If your board /commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities /accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
The PRC advised participated in focus groups and supplemental
community needs assessment surveys — including targeted feedback form
minority populations - to further illuminate resident needs and interests in
parks and recreation, and satisfaction with current services and facilities
(Goal 1, 4).
The PRC assisted staff in developing the Community Use of School
Facilities for Recreation resolution, which was adopted, and continues to
try to foster better communication and usage of school facilities for
recreation purposes, a longstanding priority (Objective PR 2.4).
The PRC has assisted in the implementation of park master plans, such as
the Blackwood Farm Park Limited Opening Plan and the Soccer.com
Center improvements (Objective PR 3.2).
The PRC oversaw the creation of a new Parks and Recreation Facilities
Plan map via the Parks and Recreation Master Plan 2030 (Objective PR -5.6).
Identify any activities this board /commission expects to carry out in 2015 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
• Beginning implementation of the new Parks and Recreation Master
Plan recommendations, based on direction from the Board of
Commissioners.
• Continuing to pursue public outreach to address "Issues for Further
103
Study" from the master plan.
• Helping to publicize and advise on the opening of Blackwood Farm
Park in early- spring 2015.
• Participating and providing input on the State's Mountains to Sea
Trail Master Plan effort in 2015.
• Advising staff on plans to implement RiverPark improvements in
2015 -16.
• Working to complete a new concept plan for Millhouse Road Park, or
other future County parks as directed by the Board of
Commissioners
• Revisions needed to bring the Parks and Recreation chapter of the
Code of Ordinances up to date.
• Consider a support system for recreation activities, including a
proposal to create the Friends of Parks, Recreation and Open Space
group.
• Continued advice and reports on park operation and recreation
programming.
• Assessing the potential for a disc golf course (and volunteer
assistance with the creation of same) at County parks, possibly at
Blackwood Farm Park.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
Two of the "Issues for Further Study" from the Master Plan appear to
warrant further investigation in 2015, and the Council would offer its
services to work with staff on these matters with BOCC concurrence:
• Further explore the public swimming pool (and swim
programs) interest that was expressed in the Master Plan
surveys; and
• Developing a comprehensive strategy for Orange County
community centers — including definition of what a center
should be, desired level of service, and potential to accelerate
additional usage.
Based on feedback received, develop a plan to conduct a statistical
random - sample follow -up survey for residents in Bingham Township
on interests and desires for the planned future Bingham District
Park.
• Examine the potential for primitive camping at County parks.
104
105
NAME OF BOARD /COMMISSION: Planning Board
Report Period: 2014 calendar year for annual report; 2015 calendar year for work plan
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board /Commission Name: Planning Board
Person to address the BOCC at work session- if applicable- and contact information:
Pete Hallenbeck, Chair, (919) 732 -6551, pete(c_eflandfd.org
Primary County Staff Contact: Craig Benedict, Planning Director; secondary
contact: Perdita Holtz, Planner III (Planning Systems Coordinator)
How many times per month does this board /commission meet, including any special
meetings and sub - committee meetings? On average, twice per month (12 regular
meetings + 4 Quarterly Public Hearings + special or sub - committee meetings).
Brief Statement of Board /Commission's Assigned Charge and Responsibilities.
Under the authority of NC General Statute, the BOCC created the Planning Board
to embark upon a continuing planning program, including but not limited to the
preparation and maintenance of a Comprehensive Plan for Orange County, in
protection of the public health, safety, and general welfare of present and future
residents, landowners and visitors. The duties of the Planning Board are listed in
Section 1.6.3 of the Unified Development Ordinance.
What are your Board /Commission's most important accomplishments?
Within last 2 years:
• Annandale at Creekwood major subdivision preliminary plat.
• Triple Crown Farms major subdivision concept plan.
• UDO text amendment to require a neighborhood information meeting for
governmental uses.
• UDO text amendment to establish a new conditional zoning district for
Agricultural Support Enterprises and various accompanying changes to the
text.
More recently:
• UDO text amendment to change standards related to home occupations.
• UDO, Comprehensive Plan & Zoning Atlas Amendments to adopt two new
zoning overlay districts in Efland (denied by BOCC in Feb. 2013 and brought
back to February 2014 quarterly public hearing).
• UDO text amendments related to the public hearing process.
• UDO text amendment to require a neighborhood information meeting prior to
public hearings for Special Use Permit applications.
106
• In 2014, two property -owner initiated applications for rezonings /text
amendments were processed. The Planning Board reviewed these and issued
a recommendation to the BOCC on each application.
• Comprehensive Plan Future Land Use Map and Zoning Atlas amendments
related to the Hillsborough /Orange County Central Orange Coordinated Area —
Joint Land Use Plan
• Pleasant Green Woods Phase IV major subdivision concept plan and
preliminary plat.
• Triple Crown Farms major subdivision preliminary plat.
• Stroud's Creek major subdivision concept plan and preliminary plat.
• Class A SUP for solar facility in Cheeks Township.
• Amendments to Joint Planning Land Use Plan & Agreement with Chapel Hill
and Carrboro related to density clarifications, agricultural uses exempt from
zoning regulations, and agricultural support enterprises.
• Reviewed and commented on the draft Parks & Recreation Master Plan.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Monthly Planning Board meetings
• Quarterly Public Hearings (4)
• Ordinance Review Committee (ORC) meetings and special meetings
as required
• Review applications for ordinance amendments, major subdivisions,
and Class A special use permits and provide recommendations to
the BOCC
• Develop and recommend policies, ordinances, administrative
procedures and other means for carrying out plans
Describe this board /commission's activities /accomplishments in carrying out BOCC
goal(s) /priorities, if applicable.
The Planning Board is involved in the ongoing implementation of the 2030
Comprehensive Plan. Potential projects listed in the "Implementation Bridge,"
such as updates to home occupation standards, continue to be worked on as do
small area plan implementation measures, such as the Efland zoning overlay
districts.
If your board /commission played the role of an Element Lead Advisory Board involved
in the 2030 Comprehensive Plan preparation process, please indicate your board's
activities /accomplishments as they may relate to the Comprehensive Plan's goals or
objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
The processing of small area plan recommendations specifically addresses an
objective included in the 2030 Comprehensive Plan. Following are specific
Comprehensive Plan Goals and Objectives that have been part of the Planning
Board's recent work:
Land Use Overarching Goal: Coordination of the amount, location, pattern and
designation of future land uses, with availability of County services and facilities
sufficient to meet the needs of Orange County's population and economy consistent
with other Comprehensive Plan element goals and objectives.
107
Objective LU -1.1: Coordinate the location of higher intensity / high density residential
and non - residential development with existing or planned locations of public
transportation, commercial and community services, and adequate supporting
infrastructure (i.e., water and sewer, high -speed internet access, streets, and
sidewalks), while avoiding areas with protected natural and cultural resources. This
could be achieved by increasing allowable densities and creating new mixed -use zoning
districts where adequate public services are available.
Objective LU -1.2: Evaluate and report on whether existing and approved locations for
future residential and non - residential developments are coordinated with the location of
public transportation, commercial and community services, and adequate supporting
infrastructure (i.e., water and sewer services, high -speed internet access, streets and
sidewalks).
Land Use Goal 3: A variety of land uses that are coordinated within a program and
pattern that limits sprawl, preserves community and rural character, minimizes land use
conflicts, supported by an efficient and balanced transportation system.
Objective LU -3.1: Discourage urban sprawl, encourage a separation of urban and
rural land uses, and direct new development into areas where necessary community
facilities and services exist through periodic updates to the Land Use Plan.
Land Use Goal 4: Land development regulations, guidelines, techniques and /or
incentives that promote the integrated achievement of all Comprehensive Plan goals.
Land Use Goal 6: A land use planning process that is transparent, fair, open, efficient,
and responsive.
Objective LU -6.1: Undertake a comprehensive effort to inform and involve the citizens
of Orange County in the land use planning process.
Objective LU -6.2: Maintain a cooperative joint planning process among the County
municipalities and those organizations responsible for the provision of water and sewer
services to guide the extension of service in accordance with the Comprehensive Plan,
the Orange County - Chapel Hill - Carrboro Joint Planning Agreement and Land Use Plan,
and the policies of the municipalities.
Economic Development Overarching Goal: Viable and sustainable economic
development that contributes to both property and sales tax revenues, and enhances
high quality employment opportunities for County residents.
Objective ED -1.5: Identify barriers to development of desirable businesses and local
businesses, and mitigate these barriers.
Transportation Goal 3: Integrated land use planning and transportation planning that
serves existing development supports future development, and is consistent with the
County's land use plans which include provisions for preserving the natural environment
and community character.
1:
Identify any activities this board /commission expects to carry out in 2015 as they relate
to established BOCC goals and priorities.
If applicable, if there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
The Board will continue its work in partnership with staff to further implement
recommendations contained within small area plans and the UDO Implementation
Bridge and to implement existing and new BOCC priorities, some of which may
emerge at the January 2015 BOCC retreat:
1. Public Hearing Process: Finalize UDO text amendments to make changes to the
existing public hearing process
2. Efland Overlay Districts: UDO Text, Zoning Atlas, and Comprehensive Plan
Amendments to add two new overlay zoning districts in the Efland area and specify
design standards for the areas. (This item was denied by the BOCC in February
2013 and was brought back to the February 2014 quarterly public hearing. Staff is
currently working with community members to educate the community about the
overlay districts and determine if changes should be made. This item is anticipated
for adoption consideration in March 2015).
3. New and /or Revised Zoning District: UDO text amendment to adopt a new
general use zoning district and /or "fine tune" existing ED zoning to match locational
attributes for targeted research and development industry and applied light
manufacturing. Consider appropriate mixed use areas acknowledging the other
areas will have a stronger non - residential use program.
4. Clustering in Rural Areas: Consider rural village concepts. Examine innovative
septic systems whether in individual or community settings.
5. Population Projections: Analyze regional population and employment projections
(including MPO 2040 and the development of the MPO 2045 MTP). Rationalize
and offer `ground truth' (i.e. what can realistically be built) to the amount and
location of new development noted from population modeling (i.e. Community VIZ).
Work with municipalities to aggregate their projected ceiling density totals based on
their densification efforts and create composite countywide total by adding
unincorporated projections. Use in update to Comprehensive Plan Data Element.
6. Legislative Changes: Amend regulations as necessary in response to legislative
changes at the State level
7. Streamline Regulations: Continue to streamline regulations where possible
8. 2015 BOCC Retreat: Any priorities that emerge at the January 2015 BOCC retreat
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
1. Rural Enterprises: Continue to expand rural enterprises by completing work on
"Agricultural Support Enterprises" in the Rural Buffer. Determine need to address
water & sewage disposal issues in the Rural Activity Nodes to encourage
development in these nodes.
2. Emergency Access: Work with appropriate staff /departments to better ensure
properties can be reached by emergency personnel (e.g., driveway width and
clearance, bridge weight limit signage and sufficiency to allow a fire truck to pass,
gate width, curve radii sufficient for emergency vehicles).
109
3. Mass Gathering /Special Events: Revisions to UDO regarding mass gathering and
special events (must wait until after Emergency Services /Attorney's Office enacts a
Mass Gathering Ordinance)
4. Pre - zoning for Economic Development Projects: Continue to "prezone" areas
where possible to focus growth in appropriate areas with consistent land uses,
thereby improving the review and approval process.
5. Adult Entertainment: County should adopt an adult entertainment ordinance that is
consistent with State and Federal laws.
6. Nuisance Ordinance: Consider a nuisance ordinance for Economic Development,
Commercial, and Commercial - Industrial Transition Activity Nodes and areas
adjacent to these land use classifications to "protect" these areas slated for
economic development projects.
7. Transportation Issues: Need for better public transit in rural areas, including senior
citizen mobility, and "transit oriented development." Accent focus on transit
dependent populations and their connection to other transit infrastructure.
8. Affordable and Senior Housing: On -going need for affordable housing
opportunities, including senior housing, in the county. Also include the role of MHP's
in affordable housing.