HomeMy WebLinkAboutAgenda - 03-03-2015 - 6hORD- 2015 -002
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 3, 2015
Action Agenda
Item No. 6 -h
SUBJECT: Fiscal Year 2014 -15 Budget Amendment #6
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
Attachment 3. New Hope Volunteer Fire
Department Letter of
Request
Attachment 4. White Cross Fire
Department Letter of
Request
INFORMATION CONTACT:
Paul Laughton, (919) 245 -2152
This Item is a Carry - forward from
the February 17, 2015 meeting
cancelled due to weather.
PURPOSE: To approve budget ordinance amendments for fiscal year 2014 -15.
BACKGROUND:
Cooperative Extension
1. Cooperative Extension has received an additional $11,470 from the North Carolina
Agricultural Foundation. These funds will be used at the Breeze Farm. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1, column
1)
Animal Services /Spay and Neuter Fund
2. Animal Services has received an additional $662 from the sale of Spay /Neuter T- shirts.
These funds will be used to purchase additional shirts for sale. This budget amendment
provides for the receipt of these additional funds within the separate Spay /Neuter fund,
outside of the General Fund. (See Attachment 1, column 2)
2
Department on Aging
3. The Department on Aging has received the following additional revenues:
• Senior Health Insurance Information Program (SHIIP) — receipt of $3,340 from
the N.C. Department of Insurance. This is a volunteer driven program that focuses
on annual re- enrollment of insurance and helping seniors to better understand
their benefits.
• Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of
$4,000 from the N.C. Department of Insurance. These funds will be used for
recruitment and training of volunteers to help seniors to better understand
Medicare and aspects related to it.
• In Praise of Age — receipt of $2,000 from Carolina Meadows Retirement
Community in support of the In Praise of Age public television show that is
produced by the Department on Aging.
• Senior Lunch Programs — additional funds of $47,831 awarded from the Home
and Community Care Block Grant through the Triangle J Area Agency on Aging to
purchase meals and related supplies for the Senior Lunch Programs at the
Seymour and Central Orange Senior Centers.
• Volunteer Income Tax Assistance (VITA) — receipt of $7,222 from the IRS for
support of the federal VITA tax preparation service. These funds will be used to
pay for additional temporary staff and for supply costs.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
Library Services
4. Orange County Library Services has received a Library Services and Technology Act
(LSTA) Grant award of $4,945. These funds will be used to purchase privacy screens for
the public computers and two computer tablets for library use at the main branch. This
budget amendment provides for the receipt of these grant funds. (See Attachment 1,
column 4)
New Hope Volunteer Fire Department
5. The New Hope Volunteer Fire Department of Orange County, Inc. has requested $35,000
from its Unassigned Fund Balance (See Attachment 3). These funds will be used to
cover some unanticipated vehicle maintenance costs, roofing and gutter repairs at
Station 2, and flooring and carpet replacement at Station 1 during this fiscal year. With
this appropriation, $36,882 remains in their Unassigned Fund Balance. This budget
amendment provides for this appropriation from the district's Unassigned Fund Balance.
(See Attachment 1, column 5)
3
White Cross Fire Department
6. The White Cross Fire Department has requested $20,000 from its Unassigned Fund
Balance (See Attachment 4). These funds will be used to cover the costs of a motor
failure in its service company truck, and the repair costs of a motor failure in its generator.
With this appropriation, $10,163 remains in its Unassigned Fund Balance. This budget
amendment provides for this appropriation from the district's Unassigned Fund Balance.
7. The White Cross Fire Department has received reimbursement funds of $12,500 from the
N.C. Department Transportation for driveway paving costs at their main station. This
budget amendment provides for the receipt of these reimbursement funds.
This budget amendment provides for the appropriation of $20,000 from the district's
Unassigned Fund Balance, and for the receipt of the reimbursement funds of $12,500.
(See Attachment 1, column 6)
Sheriff's Department
8. The Sheriff's Department has requested to purchase a vehicle out of received drug funds,
which currently reside in a balance sheet account within the general ledger system. This
budget amendment provides for a fund balance appropriation of $36,337 from the
General Fund for the transfer of these funds from the drug fund account to the Sheriff's
departmental recurring capital account for the purchase of this vehicle. (See Attachment
1, column 7)
Department of Social Services
9. The Department of Social Services has received notification from the State of additional
funds for the following programs:
• Child Day Care — receipt of additional funds of $917,930 to provide childcare
services and subsidies to low- income families.
• Smart Start Enhancement Program — receipt of additional funds of $34,534 for
Smart Start Subsidized Child Care program administration. The department will
pay program funds directly to childcare providers.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 8)
Human Services Non - Departmental
10.At its January 22, 2015 Board of Commissioners meeting, the Board approved an
appropriation of $450,000 from the County's General Fund Unassigned Fund Balance to
replenish the Social Justice Reserve Fund to its FY 2014 -15 Original Approved Budget
amount of $450,000 for appropriations this fiscal year, as needed. This technical budget
amendment provides for this appropriation to replenish the Social Justice Reserve Fund.
(See Attachment 1, column 9)
M
Other Post Employment Benefits (OPEB) Trust Fund
11.At its January 22, 2015 meeting, the Board of County Commissioners approved an
appropriation of $1,541,035 from the General Fund Unassigned Fund Balance to
continue funding the Other Post Employment Benefits (OPEB) Fund, in order to partially
fund the total required annual contribution for the current fiscal year. This technical
budget amendment provides for the appropriation of $1,541,035 from the General Fund
Unassigned Fund Balance for the above stated purpose. (See Attachment 1, column 10)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2014 -15.
Attachment 1. Orange County Proposed 2014 -15 Budget Amendment
The 2014 -15 Orange County Budget Ordinance is arnended as follows:
Expenditures
Fire District Funds
Sp /Neuter Fund
R=ro-
#9 Technical
#10 Technical
#3 De artment On
p
#6 White Cross Fire
Am entlment to
Amendment to
#2 Animal Services -
Aging - atltlitional
#5 New p a Fire
Department's
Request for a portion
#7 Fund Balance
#8 DepanmeM d
re lenish the Social
p
partially funtl the trial
requiretl annual
#1 Cooperative
proceeds from sale
revenues for
#3 Library Services
m
of their district's
appropriation of
Social Services
Justice Reserve
contribution to the
Original Budget
Encumbrance
Budget as
Budget as Amended
Extension -
of SpayMeuler T-
SHIIPAn Praise of
ecera of a LSTA
uepanma por
Request fora portion
Unassigned Fund
$36,337 to the
re ceipt of atltltlional
Funtl by
OPEB Funtl by
Budget as Amended
Carry Forwartls
Amentletl
Through BOA #5
Atltltlional Funtls for
shirts in the
Age/Senior Lunch
Grant awartl
of their
Balance, and the
Sheriff Department
Day Care funds from
appropriating
appropriating
Through BOA #6
ROAN
Breeze Farm
SpayMeuter Fund
Progra an
nedrFPS
Unassignetl Funtl
re of
for the purchase of a
the Stale
$450,000 from the
$1,541,035 from the
new funds from
ew funtls from
Balance
eifrom meM funds
vehicle
General
Fund
General
MIPPA
from NCDOT
ed Fun
Unassigned Fund
ed Fun
Unassigned Fund
Balance
Balance
General Fund
Revenue
Pro a Taxes
$ 145,714,650
$
$ 145,714,650
$ 145,714,650
$
$
$
$
$
$
$
$
$
$
$ 145,714,650
Sales Taxes
$ 19,001,962
$
$ 19,001,962
$ 19,001,962
$
$
$
$
$
$
$
$
$
$
$ 19,001,962
License and Permits
$ 313,000
$
$ 313,000
$ 313,000
$
$
$
$
$
$
$
$
$
$
$ 313,000
Inter overnmental
$ 13,575,486
$
$ 13,575,486
$ 17,978,147
$
$
$ 62,393
$ 4,945
$
$
$
$ 952,464
$
$
$ 18,997,949
Char es for Service
$ 9,799,005
$
$ 9,799,005
$ 9,882,568
$ 11,470
$
$
$
$
$
$
$
$
$
$ 9,894,038
Investment Earnin s
$ 105,000
$ 105,000
$ 105,000
$
$
$
$
$
$
$
$
$
$
$ 105,000
Miscellaneous
$ 798,065
$ 798,065
$ 908,589
$ 2,000
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ 910,589
Transfers from Other Funds
$ 1,052,600
$ 1,052,600
$ 1,052,600
$ 1,052,600
Fund Balance
$ 10,068,343
$ 775,478
$ 10,843,821
$ 10,926,125
$ 36,337
$ 450,000
$ 1,541,035
$ 12,953,497
Total General Fund Revenues
$ 200,428,111
$ 775,478
$ 201,203,589
$ 205,882,641
$ 11,470
$
$ 64,393
$ 4,945
$
$
$ 36,337
$ 952,464
$ 450,000
$ 1,541,035
$ 208,943,285
Expenditures
Fire District Funds
Sp /Neuter Fund
R=ro-
Attachment 2
Year -To -Date Budget Summary
Fiscal Year 2014 -15
General Fund Budget Summary
Original General Fund Budget
$200,428,111
Additional Revenue Received Through
82.700
Budget Amendment #6 (February 17, 2015)
Grant Funds
$497,379
Non Grant Funds
$5,132,641
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
$775,478
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures
$2,109,676
Total Amended General Fund Budget
$208,943,285
Dollar Change in 2014 -15 Approved General
Fund Budget
$8,515,174
Change in 2014 -15 Approved General Fund
Budget
4.25%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
842.550
Original Approved Other Funds Full Time
Equivalent Positions
82.700
Position Reductions during Mid -Year
Additional Positions Approved Mid -Year
1.600
Total pprove Full- I ime- quiva en
Positions for Fiscal Year 2014 -15
926.850
Paul:
includes $9,000 for
Orange County's share of
a possible joint regional
public safety training
facility (BOA #1); $30,804
to cover 2nd Primary
election costs (BOA #1);
transfer of $42,500 in
deferred revenue /in -flows
from the General Fund to
the Grant Projects Fund
(BOA #1); Appropriation
of $36,337 from the
Sheriff's Drug fund
account to purchase a
vehicle (BOA #6)
Paul:
Increase of .10 FTE for a
Public Health Nurse, and
approved moving a
temporary position to a
permanent position (.50
FTE) BOA #4 -B; creation
of a new 1.0 FTE Legal
Advisor to the Sheriff (on
12/1/14)
t
Street Address (Station 1 Attachmen3
): Mailing Address: 7
4012 Whitfield Road P.O. Box 16484
4 ' Chapel Mill, NC 27514 Chapei Hill, NC 27516
Phone: (919) 493 -1001 www.newhopefire.com
Fax: (919) 4194241
New Hope Volunteer Fire Department of Orange County, Inc.
January 28, 2015
Mr. Paul Laughton
Orange County Financial Services
P.O. Box 8181
Hillsborough, NC 27278
Dear Paul,
The New Hope Volunteer Fire Department is requesting $35,000 in funds from our unassigned fund
balance. We have had some unanticipated vehicle maintenance costs, roofing and gutter repairs at
station 2 and flooring and carpet replacement needs at station 1 during this fiscal year. We had
anticipated making the necessary station improvements during the 2015 -16 fiscal year but the need
has escalated to the point that we cannot wait another year and we have also taken the rising cost of
goods and services in consideration. Please contact me if you need additional information by email
at: howard.prattCa)-newhopefire.com. Thank you for your time and assistance with this request.
Sincerely,
� ffl�U�
Howard Pratt, President
Board of Directors
Attachment 4 g
WHITE CROSS FIRE DEPARTMENT
White Cross Fire Department Phone: 919-942-1194
5722 Ofd Greensboro Hwy Fax: 919-942-9733
Chapel Hill, NC 27516 E -mail: Operations @Whitecrossfire.com .
TO: Paul L,aughton
Orange County Finance
& Administrative Services
From: Jamal Phillip Nasseri
Fire Chief
White Cross Vol. Fire Department
Subject: Use of un- appropriated fund Date: January 291h,.2015
Mr. Laughton
White Cross VFD has experienced two catastrophic failure of operating equipment in the past month. Our service company
truck had failure in the motoC mquiring a. Febuild of the motor, with, estln° ate°d repair cost of $15,000.00. The second piece of
equipment that failed was our station standby generator. The motor in generator also suffered a significant failure requiring a
large amount of internal repair. The estimated repair cost for the generator is $5000.00.
With these unexpected maintenance cost we would like to request $20,000.00 from our un- appropriated fund.,
The White Cross Board of Directors has approved the request to use monies from the un- appropriated fund.
Sincerely,
Jamal Phillip Nasseri
Fire Chief
White Cross Vol. Fire Dept.
CC: Tony Blake
Board President