HomeMy WebLinkAboutAgenda - 04-17-2008-1ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 17, 2008
Action Agenda
Item No. 1
SUBJECT:. Discussion of Fiscal Year 2008-09 County and School Pay-As-You-Go Capital
Budgets
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Proposed County and School Capital
Budget Allocations, By Project, for Fiscal
Year 2008-09
INFORMATION CONTACT:
Laura Blackmon, (919) 245-2300
Donna Coffey, (919) 245-2151
PURPOSE: To review and discuss funding of the proposed County and School pay-as-you-go
capital budgets for fiscal year 2008-09.
BACKGROUND: The Board of County Commissioners received the proposed 2008-18 County
and School Capital Investment Plan (CIP) in fall. 2007. Since that time, the. Board and staff
have engaged in a number of CIP related discussions, and the Board has conducted two public
hearings related directly to the proposed long-range capital plan. The CIP calendar, originally
approved by the Board in August 2007, included the Board approving the proposed ten-year
CIP in December followed by approval of the County and School fiscal year 2008-09 capital
budgets in February/March 2008.
One of the major purposes for pursuing the spring 2008 Board approval of the 2008-09 capital
budget was in answer to both school districts' request to have their capital .budgets in place in
early spring. Each year, both school districts have particular capital projects where work needs
to occur during the summer months when students are. not in class. For the work to begin
immediately as school adjourns for summer break, school districts must have Commissioner
approved funding and capital project ordinances in place to award the bids for the planned
projects.
As proposed, the capital- plan allocated projected available pay-as-you-go monies to fund
County and School capital projects during the ten-year period between 2008 and 2018. In
addition to the funded projects, the long-range plan identified a number of County and School
unfunded capital needs. These particular projects were considered unfunded, because the
amount of funding needed to complete the projects falls beyond the current pay-as-you-go
revenue stream for the next ten years.
At this point, there are many unanswered questions about the unfunded County and School
capital needs. Examples include exact timing of identified projects, amount of project funding
required to complete the projects, results of the upcoming student generation rate report, and
the outcome of the May 6 Land Transfer Tax referendum. To that end, the Manager
recommends that the Board approve the County and School 2008-09 capital budgets for pay-
as-you-go projects (Attachment 1) and postpone approval of the full ten-year CIP for fiscal
years 2009-19 until fall 2008. This timing would allow schools and County staff to begin
soliciting bids. for 2008-09 funded projects now and allow more time for all parties to discuss
more thoroughly the unfunded capital needs and develop funding plans for them.
One of the most pressing unfunded needs identified in the 2008-18 CIP is construction of an
eleventh elementary school for the Chapel Nill Carrboro City Schools. At the April 9, 2008
monthly Manager and Superintendents' meeting, staff discussed how possible postponement of
the project might affect the district's elementary school capacity. The Superintendent and his
staff felt it would be impossible to site the proposed school, move through the regulatory
process, and have a new school constructed and open for fall 2010. Commissioners will have
the opportunity to discuss this topic more thoroughly with the Chapel Hill Carrboro City Schools
Board of Education at the April 22, 2008 joint County/Schools' work session.
FINANCIAL IMPACT: Available County and Schools' pay-as-you-go capital funding for fiscal
year 2008-09 totals $8,905,534. Attachment 1 of this agenda item provides a summary of how
each capital partner plans to allocate their respective share of next fiscal year's pay-as-you-go
capital dollars.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
discuss the proposed 2008-09 County and School capital budgets and direct staff to:
Include the 2008-09 County and schools' capital project ordinances on the Board's May
1, 2008 regular meeting agenda for Board approval
2. Prepare the 2009-19 Capital Investment Plan (CIP) incorporating the outcome of the. May
6 Land Transfer Tax referendum and other updated capital related revenues in fall 2008 ,
FY 2008-09 County Capital Budget
Allocates all available County FY 2008-09 Pay-As-You-Go
Revenues
County
1
2
3
4
5
6
7
8
9
10
11
12
13
14
1~
Blackwood Farm @ New Hope Structure
Stabilization $100,000
Count Cam us Purchase $700,000
Court Street Annex Renovations $100,000
Dickson House $5,000
DSS Space (interim) $500,000
Efland Rescue Building $12,500
Historic Courthouse $150,000
Information Technology $700,000
Jail (Existing) $100,000
Lake Michael Park $25,000
Link Center Renovations $1,000,000
Register of Deeds Automation
Enhancements $82,000
Reserve for Art in Count Facilities $5,000
Reserve for Library Task Force
Im lementation $50,000
Total Fy 2008-09 Funded County
Pro'ects $3,539,500
04/17/2008
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FY 2008-09 Orange County Schools Capital
Budget
Allocates all available Orange County Schools FY 2008-09 Pay
As-You-Go Revenues
Orange County Schools
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Cameron Park Elementa $35,000.'
Cedar Rid e Hi h $35,000
Central Elementa $140,000
Districtwide Improvements, Equipment &
Maintenance (not including Technology
ro'ects
$132,000
Efland Cheeks Elementa $45,000
Grad Brown Elementa $35,000
Gravell Hill Middle $14,000
Hillsborou h Elementa ~ >' $95,000
New Ho a Elementa $145,000
Oran e Hi' h School $200,000
Pathws s Elementa $7,700
AL Stanback Middle $123,000
CW Stanford Middle $735,000
Technolo $500,000
Trans ortation De artment $40,000.
Total FY 2008-09 Funded Orange
County Schools Projects $2,2g1,7oo
~+-,>
04/17/2008
~~
04/17/2008
FY 2008-09 Chapel Hill Carrboro City Schools
Capital Budget
Allocates all available Chapel Hill Carrboro City Schools FY
2008-09 Pay-As-You-Go Revenues
Chapel Hill Carrboro City Schools
8
9
10
11
ADA Re uirements $25,000
Classroom/.Buildin Im rovements $300,000
Doors/Hardware/Cano ies $114,154
Electrical S stems $250,000
Fire/Safet /Securit $200,000
Indoor Air Qualit $200,000
Mechanical S stems $710,000
Mobile Classrooms/Rental S ace $110,000
Pavin Parkin Lots $75,000
Technolo - $1,100,000
Total FY 2008-09 Funded Chapel
Hill Carrboro City Schools Projects $3,os4,154
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