HomeMy WebLinkAboutAgenda - 06-28-1994-IX-A 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No ZY-A
Meeting Date: June 28, 1994
SUBJECT:
1994-95 Budget, Capital and Grant Project Ordinances
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DEPARTMENT Budget Office PUBLIC HEARING YES NO x
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ATTACH11ENT(S) : INFORMATION CONTACT
Summaries*: (1) Changes to Manager's Budget Office, ext. 2151
Recommended Budget
(2) Grant Projects
(3) Capital Projects TELEPHONE NUMBER
(4) Salary Schedule Hillsborough 732-8181
(5) Classification and Pay Plan Chapel Hill 968-4501
Revisions Mebane 227-2031
(6) Personnel Ordinance Revision Durham 688-7331
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*The actual ordinances will be provided to the Board
of Commissioners at the BOCC meeting.
PURPOSE:
To approve the 1994-95 budget ordinance, capital project ordinances,
grant project ordinances, salary schedule, and Classification and Pay
Plan and Personnel Ordinance revisions as discussed during budget
deliberations.
BACKGROUND:
Budget Ordinance
At the June 15, 1994, Budget worksession, the Commissioners adopted a
mark-up/mark-down list for the 1994-95 budget. These changes, summarized
at Attachment 1, result in a net increase of $392,934 in the overall
budget as recommended by the Manager bringing the total General Fund
Budget to $66,581, 662 . The General Fund Property Tax Rate is set at 88.5
cents per $100 of assessed valuation.
Grant Project Ordinances
Included in the 1994-95 budget are short-term State and Federally funded
projects which are accounted for in a separate fund and are shown in the
section of the Budget entitled "Other Funds. " Attachment 2 lists these
grant projects, showing the total appropriation of each project.
2
Capital Project Ordinances
Each year the Board of Commissioners adopts a five year Capital
Improvements Plan for County and School capital projects. To set this
plan into motion, capital project ordinances, which appropriate the funds
for the projects, must be approved by the Commissioners. The attached
summary provides a listing of the projects in which new or revised
capital ordinances are necessary. In some cases, where no new funds are
appropriated but the project continues, an ordinance is necessary to
extend the project date.
Changes made to the Manager' s Recommended Capital Improvements Plan as
submitted in March 1994, are shown at Attachment 3 "Summary of Capital
Projects. "
Salary Schedule
Based on the actions taken at the June 15, 1994, worksession, the Orange
County Salary Schedule, effective July 5, 1993, is to be amended to
include a 2 .25 percent cost of living increase to be effective July 4,
1994. Attachment 4 is the revised Salary Schedule effective July 4, 1994 .
Classification and Pay Plan
Certain changes are necessary to the Classification and Pay Plan for the
1994-95 fiscal year. These changes are listed in Attachment 5 along with
background information.
The Manager's recommended changes to the pay plan was approved by the
Board of Commissioners at the June 15 worksession. Effective with the
pay period beginning July 4, 1994, the pay plan will include the
following:
a) Career Growth Recognition Awards of a salary
increase of a quarter step (approximately 1.25
percent) to eligible employees whose performance is
rated effective or higher.
b) Performance Awards as a one-time, lump sum payment
(which does not become part of base salary) for
eligible employees as follows:
0 for employees with an Unsatisfactory
performance rating
0 for employees with a Needs Improvement
performance rating
0 for employees with an Effective
performance rating
3
$400 or 1% of annual salary, whichever is
larger, for employees with a Highly
Effective performance rating
$800 or 2% of annual salary, whichever is
larger, for employees with an Outstanding
Achievement performance rating
Attachment 6 is a Personnel Ordinance Revision to amend the Pay Plan
article of the Personnel Ordinance to reflect the pay plan changes
described above. This ordinance revision also amends the Employee
Performance Evaluation Program article of the Personnel Ordinance to
reflect changes previously discussed by the Board related to performance
terms. These changes in terms are: "Competent" to "Effective; " and
"Below Competent" to "Needs Improvement. "
RECOMMIEDIDATION:
The Manager recommends that the Board of County Commissioners approved
the following:
1994-95 Orange County Budget Ordinance*
Grant Project Ordinances*
Capital Project Ordinances*
Salary Schedule Amendment
Classification and Pay Plan revision
Personnel Ordinance Revision
Note, as has been the practice in the past, the actual budget ordinances
will be provided to the Board of Commissioners at the June 28, 1994,
Board meeting. Summaries of the ordinances are included as part of this
abstract.
4
Attachment 1
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Attachment 1
Summary of Changes
A. Changes to Manager's Recommended Budget
The following modifications to the County Manager's Recommended Budget were made by the
Board of County Commissioners at their June 15, 1994, Budget Worksession:
A-1) One additional Deputy Sheriff I (1.0 Full-time Equivalent) position, Salary Grade 66, is
added to the recommended new positions. This position will be effective September 1,
1994. The adjustment to the Manager's Recommended Budget, Public Safety function
is an additional $28,464.
A-2) A $26 per pupil increase in the current expense appropriation for Schools from a
recommended level of$1,425 per pupil to an approved level of$1,451 per pupil. The
current expense appropriation for each school system is adjusted as follows:
Orange County Schools by $145,132, from $7,954,350 to $8,099,482
Chapel Hill/Carrboro City Schools by $197,080, from $10,801,500 to
$10,998,580.
A-3) All increases in County travel were deleted. Since a portion of the travel increase in
departments with an increase in the travel line item had been offset in the Recommended
Budget by reductions in the travel line in other departments, the impact of eliminating
all increases in the travel line item is a net budget reduction of$13,533. Of this total
amount, $10,458 is reallocated to partially offset increases approved by the Board of
Commissioners to the budget, such as the additional Deputy I position. Revenue is
adjusted by $3,075 ($1,732 in intergovernmental revenues for reimbursements related to
travel and $1,343 decrease in the fund balance appropriation).
A-4) The Board of Commissioners adopted the Manager's Recommendation to earmark
$50,000 for Human Services Reform. This initiative is being funded by reducing County
Funds for Human Services agencies by $42,000 and the appropriation to outside agencies
by $8,000. These reductions equal approximately one half of one percent of the County
appropriation to these functions. Miscellaneous expenditures are increased by a total of
$50,000 to budget for this initiative.
A-5) A favorable interest rate received at the bond sale on June 14, 1994, of the remaining $30
million in bonds authorized by the voters in the $52 million referendum in 1992, reduced
the County's six month interest payment by approximately $142,500. However on June
17, 1994, staff learned from the Local Government Commission that the structure of the
bond sale requires a seven month interest payment in February, 1995, rather than the six
month interest payment for which staff had planned. This increases the amount of debt
service payment that must be budgeted in 1994-95. This additional month's interest,
6
r
Attachment 1
$156,125, will be offset by interest earnings on bond proceeds.
A-6) The match requirements to receive a VOCA grant for Crisis Intervention in the Sheriff s
Department will require an additional $8,000 in local funds. This increase in funding is
appropriated to the Outside Agencies function, since the other required matching funds
(Community Based Alternative funds) are appropriated in this function area of the
budget.
A-7) Increase the appropriation to the Chapel Hill Library by $14,166, from the recommended
level of$142,834 to $157,000.
A-8) To fund the changes to the Manager's Recommended Budget, the Board of
Commissioners adjusted the ad valorem tax rate to 88.5 cents (additional $230,270).
Other revenue adjustments include additional bond interest ($156,125) (see #5 above);
decrease in reimbursements related to travel ($1,732) (see #3 above); and an adjustment
to appropriated fund balance ($8,271). Other technical amendments to the classification
of certain revenues are also made. These changes have no net impact on the budget.
A-9) Adjust the Chapel Hill-Carrboro City Schools Special District Tax by .35 cents per $100
of assessed valuation; from a recommended level of 15.75 cents to 15.40 cents per $100
of assessed valuation.
B. Summary of Changes to Manager's Recommended Capital Improvements Plan
B-1) Adopt the Manager's recommendation to include recurring capital for each school system;
$109,743 for the Chapel Hill-Carrboro City Schools and $86,691 for the Orange County
Schools.
B-2) Adopt the Manager's recommendation to include $10,000 for the Arts Center.
B-3) Adopt the Board's change to increase the renovation of the New Courthouse project by
$80,000, and decrease the Solid Waste Capital Project by $80,000.
B-4) Appropriate $25,000 for outside agencies for computer linkages/Master Client Index
project, as part of the Human Services Reform initiative.
B-5) Appropriate $37,265 for replacement of an animal control truck and for emission testing
equipment for the Motor Pool. These additional items to the CIP Equipment Project
allows for the purchase of this major equipment from sales tax revenue instead of property
tax revenue. Also added to the Equipment Project is an additional $10,000 to help offset
the cost of purchasing new firearms for the Sheriffs Department.
B-6) Appropriate an additional $40,000 from Capital Fund Balance for the Housing for the
7
Attachment 1
Homeless project as recommended by the Orange County Task Force for Homeless
Women and Children.
B-7) Delete the capital project of$275,000 for athletic field lights at the new Stanback Middle
School. The funding is to be appropriated, not to a specific project, but to a project
entitled "Recreation Reserve."
B-8) Appropriate$242,000 in sales tax revenue over the budgeted amount received in 1993-94
to help address non-recurring start-up expenditures related to the opening of McDougle
Middle School.
B-9) The additional $1,000,000 in grant funds from the U.S. Marshal's Services Office is
reflected in the Jail Addition Project.
m NbudgeA9495kw2Adoptwp
Attachment 2 $
Summary of Grant Project Ordinances
Grant 1994-95
Number Grant Grant Amount
Smart Start
Smart Start $131,617
Sub—Total Smart Start $131,617
Health Department
11-637 AIDS Testing $28,533
11-645 Comprehensive Breast and Cervical Cancer Control 25,913
11-644 Community Health Advocacy Program (CHAP) 93,626
11-635 Immunization Action Plan $18,086
11-643 Maternal Outreach 50,977
Sub—Total Health Department $217,135
Department on Aging
11-671 Senior Citizen Health Promotion Program 32,539
Sub—Total Department on Aging $32,539
Sheriff's Department
11-712 Violence Prevention — School Resources 76,614
Sub—Total Sberiff's Department $76,614
Community Development
19-800 HOME Program 803,600
19-800 Magnolia Place 250,000
19-999 Whiffed Forest 250,000
Sub—Total Community Development $1,303,600
Section 8
Block Grant Program 2,481,978
Sub—Total Section 8 $2,481,978
Total Grant Project Ordinances $4,111,866
m:\budget\9495\ords\gmntB\summary.wk3
9
Summary of Project Ordinances Attachment
Chapel Hill-Carrboro City Schools
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
64-880-7114 Abatement Projects $60,000 $25,000 $85,000
64-880-7113 ADA Requirements 25,000 25,000 50,000
64-880-7109 Athletic Facilities/Playgrounds 75,000 0 75,000
64-880-7106 CH High Phase I 6,451,082 0 6,451,082
64-880-7107 CH High Phase II 1,090,146 50,000 1,140,146
64-880-7101 Ephesus Elem 1,883,391 0 1,883,391
(B-8)64-880-7104 McDougle Middle School 14,000,000 242,000 14,242,000
64-880-7110 Mobile Classrooms 425,000 180,000 605,000
64-880-7112 New High School 4,626,000 7,680,578 12,306,578
64-880-7115 New Elementary School 81,859 968,045 1,049,904
64-880-7103 Planning Future Projects 550,000 0 550,000
(B-1)64-880-7100 Recurring Capital 49,451 109,743 159,194
64-880-7105 Renovations and Site Improvements 700,000 420,031 1,120,031
64-880-7190 Reserve Future Projects 180,000 0 180,000
64-880-7111 Technology 492,502 500,000 992,502
Total CHCCS $10,200,397
Orange County Schools
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
64-860-7011 Air Conditioning OHS $2,876,389 $0 $2,876,389
64-860-7003 Asbestos Removal 313,100 0 313,100
64-860-7002 Boiler Gas Conversions 130,000 35,000 165,000
64-860-7007 C. W. Stanford 125,000 785,000 910,000
64-860-7005 Environmental Testing 150,000 0 150,000
64-860-7013 Future Projects Reserve 38,407 (31,943) 6,464
64-860-7008 G. A. Brown Roof 200,000 0 200,000
64-860-7009 Handicapped Accessibility 50,000 20,000 70,000
64-860-7003 New Middle School 6,650,000 4,850,000 11,500,000
64-860-7010 OHS Renovations 150,000 158,000 150,000
(B-1)64-860-7000 Recurring Capital 39,135 86,691 125,826
64-860-7012 Reserve New Elementary School 85,794 (85,794) 0
64-860-7001 Technology 1,450,000 1,700,000 3,150,000
64-860-7006 Underground Storage Tanks 100,000 0 100,000
Total Orange County Schools $7,516,954
Note: Footnotes reference narrative in Attachment 1 - Summary of Changes -
B. Summary of Changes to Manager's Recommended Capital Improvements Plan.
m:\budget\9495\ords\schcap\summary.wk3
10
a
Summary of County Capital Project Ordinances Attachment 3
Public Buildings and Equipment
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
(B-6) 61-605 Housing for Homeless/Affordable Housing $0 $40,000 $40,000
(B-2) 61-605 Arts Center 0 10,000 10,000
61-410 County Campus Parking 35,000 (35,000) closed
61-560 (Alexander)Dickson House 39,000 9,000 48,000
61-417 Energy Retrofitting 51,000 25,000 76,000
(B-5) 61-412 Equipment Replacement 719,850 475,229 1,195,079
61-415 Facilities Improvements 284,800 (54,296) 230,504
61-401 Government Services Center 2,835,000 (100,000) 2,735,000
61-414 Handicapped Accessibility 50,000 (20,000) 30,000
61-511 Information Networking 718,202 87,000 805,202
(B-4) 61-603 Master Client Index(MCI) 100,000 130,795 230,795
(B-3) 61-418 New Courthouse Renovation 0 430,000 430,000
61-600 Northern Human Services Center 279,000 0 279,000
61-500 Optical Imaging Records 218,003 0 218,003
61-510 Remapping 827,643 0 827,643
61-416 Roof Replacement 101,000 (50,000) closed
61-655 Rural Education Center 145,000 (90,000) 55,000
61-419 Skills Development Center 0 25,000 25,000
61-602 Southern Human Services Center 3,165,000 372,500 3,537,500
61-485 Telephone Lease 328,816 82,204 411,020
61-604 Triangle Hospice 109000 101000 20,000
61-601 Whitted Human Services Center 325,000 10( 5,000) 220,000
Total Public Buildings and Equipment $1,242,432
Public Safety
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
61-750 County Communications System $160,000 $0 $160,000
61-754 EMS Base 2 0 10,000 10,000
61-752 Emergency Management Building Imps 360,000 0 360,000
(B-9) 61-711 Jail Addition 1,0001000 1,000,000 2,000,000
61-712 Sheriff Office Renovations 80,000 162,000 242,000
Total Public Safety $1,172,000
11
Attachment 3
Public Works
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
61-811 Fairview Clay Cap $50,000 $0 $50,000
61-840 Motor Pool Facility 1,160,000 0 1,160,000
(B-3) 61-850 Solid Waste Collection 657,800 (290,000) 367,800
Total Public Works ($290,000)
Recreation and Parks
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
61-660 Efland Cheeks Community Park 16,250 0 16,250
61-661 Fairview Community Park 75,000 0 75,000
61-667 OHS Tennis Courts 0 57,500 57,500
61-664 Recreation Ctr/Park Improves 30,000 0 30,000
(B-7) 61-668 Recreation and Parks Reserve $0 $15,000 $15,000
61-666 Swimming Pool 100,000 300,000 400,000
Total Recreation and Parks $372,500
Water, Land, Sewer Resources
Project Prior Additional Project
Number Project Appropriation Appropriation Amount
61-902 Utility Extension Development $75,000 $20,000 $95,000
61-903 Water Resource Development 1,000,000 0 1,000,000
Total Water, Land, Sewer Resources $20,000
Total County Capital $2,516,932
Note: Footnotes reference narrative in Attachment 1 —Summary of Changes—
B. Summary of Changes to Manager's Recommended Capital Improvements Plan.
m:\budget\9495\ords\coucep\summary.wk8
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18
Attachment 5
June, 1994
Classification and Pay Plan Revisions
To amend the Orange County Classification and Pay Plan as
provided below:
1. Establish the class of:
- Civil Rights Specialist at salary grade 69.
The position is part of the FY 1994-95 budget and will
support implementation of the Civil Rights Ordinance
including the responsibility for investigating and
resolving discrimination complaints. Staff plans to
present a report to the Board in August on the position' s
planned duties and responsibilities and projected start-up
activities.
2. Delete the following classes:
- Flight Paramedic,
- Lead Flight Paramedic,
- Air Medical Communications Specialist, and
- Air Medical Shift Supervisor.
The Carolina Air Care positions assigned to the above
classes have been transferred to UNC Hospitals. There is
no longer a need to maintain these classes as part of the
Orange County Classification and Pay Plan.
ATTACHMENT 6
' 19
Draft Revision to Article V "Pay Plan"
of the Orange County Personnel Ordinance
(Changes shown in boldface)
7.0 CAREER GROWTH RECOGNITION AWARD
Effective
7/4/94 7.1 General
The County provides Career Growth Recognition Awards to
eligible employees in recognition of work performance
at the effective or higher level in accordance with the
Work Planning and Performance Review Program. (See
Article VII, "Employee Performance Evaluation
Program. ")
7 .2 Eligibility
7.2.1 To be eligible for a Career Growth Recognition
Award, the employee must:
-Be Permanent Full Time or Part Time (regularly
scheduled at least 20 hours each workweek) .
-Have received a WPPR performance rating of
effective or higher on his or her WPPR Review
Date.
7.2.2 An otherwise eligible employee at the salary
range maximum (Step 11B) may receive a Career
Growth Recognition Award as a one-time, lump sum
payment which does not become a part of annual
salary.
7 .3 Career Growth Recognition Award Amount
For employees with WPPR Review Dates of July 4, 1994
(the beginning date of the first pay period in Fiscal
Year 1994-95) through July 2, 1995 (the ending date of
the last pay period in Fiscal Year 1994-95) , the Career
Growth Recognition Award amount for an eligible
employee is a quarter step (approximately 1.25 percent)
salary increase.
7 .4 WPPR Review Date
An employee's WPPR Review Date is the annual
anniversary of the date of employment or the date of
the last promotion, whichever is later. For example,
if an employee began work on July 15, 1990, the WPPR
Review Date is July 15 in succeeding years. If the
employee is promoted February 2, 1992, the employee' s
WPPR Review Date changes to February 2 in succeeding
years.
a
20
i
7.5 Effective Date
Any Career Growth Recognition Award is effective on the
pay period beginning date following the employee's WPPR
Review Date. If an employee's WPPR Review Date falls
on the pay period beginning date, the Career Growth
Recognition Award is effective on that pay period
beginning date.
7 .6 Process
The department head reviews each performance review
under WPPR and recommends to the County Manager the
employees to receive the Career Growth Recognition
Award. The WPPR Evaluation form and the completed
work plan are submitted along with the Career Growth
Recognition Award recommendation to the Personnel
Department and become a part of the employee's
personnel file.
8.0 PERFORMANCE AWARD
Amended
7/4/94 8.1 General
The County provides Performance Awards to eligible
permanent employees in recognition of highly effective
performance and outstanding achievement in accordance
with the Work Planning and Performance Review Program.
(See Article VII, "Employee Performance Evaluation
Program. " )
8.2 Eligibility
8.2.1 To be eligible for a Performance Award, the
employee must:
- Be Permanent Full time or Part Time (regularly
scheduled at least 20 hours each workweek) .
- Have received a WPPR performance rating of
Highly Effective or Outstanding on his or her
WPPR Review Date.
8.2.2 An otherwise eligible employee at the salary
range maximum (Step 11B) may receive a
Performance Award.
8.3 Performance Award Amount
8.3.1 For employees with WPPR Review Dates of
July 4, 1994 (the beginning date of the first
pay period in Fiscal Year 1994-95) through
July 2, 1995 (the ending date of the last pay
period in Fiscal Year 1994-95), the Performance
21
1
Award amount is as follows:
Performance Rating Performance Award
Unsatisfactory None
Needs Improvement None
Effective None
Highly Effective $400 or 1% of annual
salary, whichever is
larger
Outstanding Achievement $800 or 2% of annual
salary, whichever is
larger
8.3.2 A Performance Award is a one-time lump sum
payment which does not become a part of annual
salary.
8.3.3 Any Performance Award is subject to required
statutory deductions, including federal and
state income tax withholding, social security
and retirement.
8.4 Effective Date
Any Performance Award is effective as provided in
Item 7.4 and 7.5 of this article.
8.5 Process
The department head reviews each performance review
under WPPR and recommends to the County Manager the
employees to receive a Performance Award. The WPPR
Evaluation form and the completed work plan are
submitted along with the Performance Award
recommendation to the Personnel Department and become a
part of the employee' s personnel file.
Any Performance Award at the Outstanding Achievement
level requires the advance approval of the County
Manager, upon written recommendation of the department
head.
Article V, Sections 8.0 through 17.0 will be renumbered to reflect
the addition of a new Item 7.0 to the Article.
22
r
Draft Revision to Section 3.2 of Article VII "Employee Performance
Evaluation Program" of the Orange County Personnel Ordinance
(Changes shown in boldface)
Amended 3.2 Each employee and supervisor will meet to develop the
7/4/94 employee' s work plan for the month, quarter, or year.
The work plan will include work objectives and
performance standards. A performance rating will be
assigned to the employee based on work plan
performance. Performance ratings will be in one of
the following areas:
Outstanding Achievement: Performs at levels which
consistently far exceed
agreed upon standards in 90%
of functional areas.
Highly Effective: Performs frequently at
levels considerably above
agreed upon standards in
most functional areas.
Obstacles to achievement of
objectives are overcome.
Effective: Performs in all areas at
levels which meet job
requirement standards. All
minor tasks where
performance could have been
better are counterbalanced
by superior performance in
another task such that the
overall work objective met
expectations.
Needs Improvement: Performance in one or more
areas does not meet
expectations. Not all
planned objectives are met.
Unsatisfactory: Performance does not meet
job requirement standards in
most functional areas.
Important objectives are not
met even with close
supervision and guidance.
Disciplinary action based on
job performance is
initiated.