HomeMy WebLinkAbout1994 S County Manager - Mutual Cooperation Agreement between Orange County and Friends of the Chapel Hill Senior Center, Inc. for establishing a Senior Health Promotion Coordinator NORTH CAROLINA
ORANGE COUNTY
MUTUAL COOPERATION AGREEMENT
THI AGREEMENT made and entered into this day of
1992 , by and between ORANGE COUNTY and the FRIENDS OF THE
CHAP HILL SENIOR CENTER, INC. , 400 South Elliott Road,
Chapel Hill, North Carolina 27514, hereinafter referred to as
"COUNTY" and the "FRIENDS: "
WITNESSETH
WHEREAS, the purposes for which the FRIENDS is organized are to
manage, solicit and provide direct financial assistance to the
new Chapel Hill Senior Center, and to encourage continued
financial support for the well being of the facility, the
programs and the activities of the Center offers through
memberships, gifts, endowments, bequests, grants and memorials,
to promote and campaign for new and expanded space -and
facilities all in order to sponsor and promote the well-being of
all older persons (seniors) in Chapel Hill and Orange County; and
WHEREAS, the FRIENDS and the COUNTY have agreed that the
management of the Chapel Hill Senior Center are vested in the
COUNTY; and
WHEREAS, the Kate B. Reynolds Charitable Trust (hereinafter
referred to as the "TRUST) has awarded a GRANT (attached to and
made a part of this Agreement) totaling $87 , 114 to the FRIENDS,
said grant to be paid over a three-year period for the purpose of
establishing a Wellness Program in Orange County in cooperation
with the UNC Health Affairs Division.
NOW THEREFORE, in consideration of the above and the mutual
covenants and conditions hereinafter set forth, the FRIENDS and
the COUNTY agree to the following:
I . DUTIES OF THE FRIENDS: Through its President and the
members of the FRIENDS UNC Partnership, the FRIENDS shall:
A. Submit to the COUNTY a proposed written description of
the duties, responsibilities and qualifications of the
Senior Health Promotion Coordinator.
B. Provide input to the Department on Aging Director in
the selection process for the Senior Health Promotion
Coordinator Coordinator.
C. Notify the TRUST in writing that the FRIENDS are ready
to receive the first payment which shall include
equipment funds and the first three-month payment for
salary, fringe benefits and all other related personnel
costs;
D. Purchase and maintain the necessary equipment and
supplies in accordance with the terms and conditions of
the Trust;
E. Reimburse the COUNTY for salary, fringe benefits and
other approved related personnel costs, upon receipt of
invoices from the COUNTY for said costs for a three
year grant period.
F. Transmit expenditure and progress reports to the TRUST
in accordance with the terms and conditions of the
GRANT;
G. Initiate through the Senior Health Promotion
Coordinator the types of programs and activities as
listed in the Grant on Page 3, Paragraph 2 under the
title, "Describe the strategies you will develop to
accomplish the objectives, " as well as any other
approved programs not specifically stated here but as
the need arises;
H. Participate with the UNC Health Affairs
Representatives, the Advisory Committee of the
Department on Aging, and the FRIENDS Wellness Center
Advisory Committee in setting measurable objectives for
each project and activity that is developed and
subsequently to determine if these objectives are met;
I. Initiate and be an active participant in a regular
evaluation by the Project Review Committee composed of
the UNC Committee the COUNTY, the FRIENDS, and selected
health professionals living in the Chapel Hill area;
J. Assist the COUNTY in the preparation of a final report
to the TRUST along with a quantitative/qualitative
program report, including information about future
financial viability and assure full compliance with all
terms and conditions of the GRANT.
II . THE DUTIES OF THE COUNTY: Through the Director of the
County Department on Aging and where applicable the Orange
County Personnel Director, the COUNTY shall:
A. Classify, establish and determine the minimum
qualifications for the position of Senior Health
Promotion Coordinator in accordance with Orange County
Policy;
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B. Advertise and recruit for the position of Senior Health
Promotion Coordinator. Interview prospective
candidates. Hire, supervise, manage, and pay the
salary and benefit to the Senior Health Promotion
Coordinator in accordance with Orange County Policy;
C. Submit invoices to the FRIENDS on March 15, June 15,
September 15 and December 15 of each of the three years
to cover incurred personnel cost of the Senior Health
Promotion Coordinator;
D. Provide quarterly expenditures and progress reports to
the FRIENDS for transmittal to the TRUST;
E. Monitor the programs and activities to determine if
they comply with those listed in the GRANT, and provide
quantitative/qualitative program reports to the FRIENDS
as required in the GRANT; and
F. Participate in setting measurable objectives for each
program/ activity and be an active participant in a
regular evaluation of these to determine if objectives
are being met.
III. MAXIMUM SUM: The maximum amount to be paid by FRIENDS to the
COUNTY under this AGREEMENT, shall be $32 ,539 per year for
each of the three years.
IV. AMENDMENTS: This AGREEMENT may be amended in writing by
mutual agreement of the COUNTY and the FRIENDS.
V. TERMINATION: In the event that the FRIENDS shall cease to
exist as an organization, or shall significantly reduce its
services during the term of this AGREEMENT, or in the event
that the COUNTY desires to discontinue supervision of the
Senior Health Promotion Coordinator position the FRIENDS or
COUNTY may terminate this AGREEMENT upon 60 day notification
to the other party.
IN WITNESS THEREOF, the parties hereunto cause this AGREEMENT to
be executed in their respective names.
This the day of 1994 .
THE COUNTY OF ORANGE FRIENDS OF THE CHAPEL HILL
SENIOR CENTER
Chair, Board of CoMmission rE President
ATTEST '!q� ATTEST
County Clerk Secretary
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