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HomeMy WebLinkAboutAgenda - 05-02-1994 - VIII-C 1 OR AN G E C 0 U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 2, 1994 Action Agenda Item # yx;.C, SUBJECT: Classification Plan Amendment - Budget Director DEPARTMENT: Personnel PUBLIC HEARING: Yes X No ATTACHMENT(S) : INFORMATION CONTACT: Elaine Holmes, Personnel Director Updated Budget Director Extension 2550 Class Specification TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 PURPOSE: To amend the Orange County Classification and Pay Plan by changing the salary grade assignment for the class of Budget Director from Salary Grade 73 to Salary Grade 76. BACKGROUND: The Personnel Department has completed a classification review of the Budget Director position. This review was initiated because the duties and responsibilities of the Budget Director are significantly different than those originally projected for the position and recognized when it was assigned to the current class and salary grade during Phase 1 of the County Classification and Pay Study in January 1991. At the time of the last Classification and Pay Study, the Budget Director position was part of the County Manager' s Office and the Budget Director functioned primarily as an analytical resource and staff support to the County Manager's Office. Key changes since that study include the following: 1. The position now functions as a department head, rather than budget administrator, with more overall authority and responsibility for the department and budgeting function. 2. This increased delegation of responsibility is reflected in a number of roles including, among others: 2 a -Greater responsibility for working directly with outside organizations in development and administration of the budget. This includes the municipalities, non-profit agencies, and school systems. -County-wide responsibility for overseeing the administration of the budget to ensure that expenditures are on target with the budgeted amounts and that revenues are being realized as anticipated. -Increased analytical and policy recommendation responsibility in development of the Capital Improvements Plan. -Overall responsibility for projecting revenue, including the necessary collaboration with the Tax Assessor and Tax Collector, complex analysis of varied revenue sources and scenarios, and calculation of the tax rate. -Design and development of complex budget tracking systems capable of a variety of analyses. The updated Budget Director class specification is attached. The class specification has been revised to reflect the current duties and responsibilities and the minimum education and experience requirements. The current duties and responsibilities of the Budget Director position were compared to those of positions in other classes in the Classification Plan. The study indicates that the level of responsibility of the position is comparable to other positions at salary grade 76. Based on these comparisons and the changes in duties it is recommended that the class of Budget Director be reassigned to salary grade 76. This salary grade assignment also is supported by public employer labor market salary data. Upon approval of this recommended change, the Budget Director position at salary grade 73 will be reclassified and assigned to salary grade 76. RECOMMENDATION: The Manager recommends the Board approve the amendment to the Classification and Pay Plan changing the salary grade for the class of Budget Director from salary grade 73 to salary grade 76. 3 Attachment C2130 -5/94 BUDGET DIRECTOR GENERAL DEFINITION OF WORK: Performs complex professional and difficult administrative work planning, directing, and supervising the County budgeting function; does related work as required. Work is performed under general supervision. Supervision is exercised over all department personnel. TYPICAL TASKS: Plans and prepares recommended policies, guidelines and instructions to be followed by County staff in the formulation of annual operating budget and capital improvement plan requests; Coordinates the preparation of supporting budget information, including revenue projection, statistical data and other fiscal information; Supervises the preliminary and final compilation of the recommended annual operating budget and capital improvement budget for the County; Monitors and administers the County Budget; Supervises and participates in the analysis of current operating expenditures and the estimating of future expenditures; Supervises and participates in specific research and related projects concerning budget issues; Advises County departmental and other administrators on matters of budgetary management and control; Designs and recommends implementation of various budgetary control systems and procedures; Prepares departmental budget and monitors expenditures; Supervises and evaluates employee performance; Performs related tasks as required. KNOWLEDGE. SKILLS AND ABILITIES: Comprehensive knowledge of the theories, principles, practices and techniques of local government accounting, finance and budgeting; thorough knowledge of the State laws and local ordinances applicable to budget preparation approval and administration; thorough knowledge of the functions and operations of local government; ability to design and maintain detailed and technical reports using various spreadsheets, and word processing and graphic display packages; ability to analyze and develop budget estimates; ability to plan and supervise the work of subordinates; ability to develop and conduct technical training programs; ability to conduct detailed research and prepare reports and findings; ability to establish and maintain effective working relationships with others. EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from an accredited college or university with a Master' s degree in public finance, public administration or related field and at least 6 years progressively responsible public budgeting experience including at least 2 years supervisory experience.