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HomeMy WebLinkAboutAgenda - 04-19-1994 - VIII-K 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda -/� ACTION AGENDA ITEM ABSTRACT Item No Vm Meeting Date: April 19, 1994 SUBJECT: Revised Charge and Membership of the EMS Advisory Council ----------------------------------------------------------------------- DEPARTMENT Commissioners/Emerg Mgmt PUBLIC HEARING YES NO X -------------------------------- ------------------------------- ATTACHMENT(S) INFORMATION CONTACT 1989 Operating Guidelines Verla Insko, 966-6876 Proposed Operating Guidelines Nick Waters, ext 3030 TELEPHONE NUMBER Hillsborough 732-8181 Chapel Hill 968-4501 Mebane 227-2031 Durham 688-7331 ----------------------------------------------------------------------- PURPOSE: To consider updating the charge to, and composition of, the Orange County Emergency Medical Services Advisory Council (EMSAC) , as outlined in the EMSAC operating guidelines. BACKGROUND: At the Commissioners' work session on the EMS Strategic Plan in November 1993, the importance of EMSAC attention to the implementation and continuation of the EMS strategic planning process was discussed. During its last several meetings, the EMSAC reached consensus on recommended modifications to the operating guidelines that were established when the Council was reconstituted in 1989. The most significant changes include: 1) addition of a subparagraph to the "PURPOSE" section that charges the EMSAC with supporting, evaluating, and developing recommendations pertaining to the continuation of the EMS strategic planning process; and 2) a specific set of EMSAC membership positions, including citizens and EMS system practitioners, that provides for broader representation on the Council. Copies of the 1989 Operating Guidelines and the proposed, updated Operating Guidelines, are attached. If the Board endorses the updated guidelines, to include the proposed membership, appointments to the EMSAC would be brought back for consideration by the Board at a future Commissioners ' meeting. RECOMMENDATION: The Manager recommends that the Board endorse the updated EMS Advisory Council Operating Guidelines. 2 ORANGE COUNTY EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL INTERIM GUIDELINES PURPOSE: The purpose of the Council shall be: To constitute a forum for the consideration of all aspects of the delivery of emergency medical care in Orange County. To make recommendations relative to emergency medical services to the Orange County Commissioners and other appropriate agencies. To give all possible support to the emergency medical activities of the Orange County Emergency Medical Services System including: a) Planning for the coordination of all parts of the System b) Promotion of an effective communication system for emergency medical services c) Promotion of educational programs for emergency medical services personnel d) Development of public information and education programs f) Making recommendations regarding the allocation of funds for equipment, vehicles and other resources TERRITORIAL LIMITS: The Council shall operate within the geographical bounds of Orange County. MEMBERSHIP: The Commissioners of Orange County shall set the membership and shall affirm all proposed members. The members should be representatives of all local governments, response agencies, the medical community and citizens at large. REGULAR MEETINGS: Meetings shall be held every other month at a time and Place set by the Council . 3 SPECIAL MEETINGS: Special meetings may be called if business is urgent and cannot be scheduled in a regular session. QUORUM: A majority of members shall constitute a quorum. OFFICERS: The Council shall have a convener and a secretary. The convener shall be the County Commissioner Representative and the secretary shall be the Director of EMS. COMMITTEES: Committees shall be formed as needed and shall exist as long as necessary to accomplish their assignments. No Committee shall be considered permanent. , VACANCY IN MEMBERSHIP: Membership vacancy shall be made known to the Clerk to the Board and filled in accordance with Orange County Commissioner's Policy. PARLIAMENTARY PROCEDURES: Robert 's Rules of Order shall be used. Revised 4/19/94 4 R ORANGE COUNTY EMERGENCY MANAGEMENT EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL OPERATING GUIDELINES PURPOSE The purpose of the Council shall be: (a) To constitute a forum for the consideration of all aspects of the delivery of emergency medical prehospital care in Orange County and to provide citizen input to EMS staff. (b) To provide information and advice relative to emergency medical services to the Orange County Commissioners and other appropriate agencies. (c) To support the emergency medical activities of the Orange County Emergency Medical Services System by evaluating and developing recommendations and/or priorities for: ( 1) promoting an effective communication system for emergency medical services (2) promoting educational programs for emergency medical services personnel (3) developing public information and education programs for citizens (4 ) providing opportunities for citizen input regarding the allocation of funds for equipment, vehicles, and other resources (5) providing opportunities for citizen input regarding level of service and quality of service (6) continuing the strategic planning process for EMS development based on patient outcome by using appointed subcommittees or other available resources. TERRITORIAL LIMITS The Council shall operate within the geographical bounds of Orange County, its municipalities, and other service areas. 5 MEMBERSHIP The Commissioners of Orange County shall set the membership and shall appoint all proposed members. The members shall be representatives of local governments, response agencies, the medical community, and citizens at large as listed below: Citizen Personnel (Total of 9) ( 1) County Commissioner (3) Governmental Representatives - Carrboro, Chapel Hill, Hillsborough (Elected Officials or their Designees) (4 ) Citizen Consumers - At-Large appointed by County Commissioners ( 1) Strategic Planning Committee Representative EMS/Hospital Personnel (Total of 41 ( 1) Chief - Orange County Rescue Squad ( 1) Chief - South Orange Rescue Squad ( 1) Deputy Director/EMS - Orange County Emergency Management ( 1) Nurse/ALS Liaison - UNC Department of Emergency Medicine At-Large EMS Personnel (Total of 5) ( 1) Member of Orange County Rescue Squad (Nominated by OCAS for a 1-Year Term) ( 1) Member of South Orange Rescue Squad (Nominated by SOBS for a 1-Year Term) ( 1) EMS Employee - Orange County Emergency Management (Nominated by fellow employees for a 1-Year Term) ( 1) Telecommunicator - Orange County Emergency Management (Nominated by fellow employees for a 1-Year Term) ( 1) First Responder - Orange County First Responder Program (Nominees of each program selected by fellow first responders; Finalist nominated by OC Chiefs' Council for a 1-Year Term) Ex-officio Personnel (Total of 6) ( 1) Director - Orange County Emergency Management ( 1) Medical Director - UNC Hospitals/Orange County ( 1) Medical Affairs Officer - UNC Hospitals/ Orange County ( 1) Assistant County Manager - Orange County ( 1) Executive Director - American Red Cross ( 1) Public Information Officer - Orange County (Total of 24 Members) Citizen appointments shall be for a two-year period. These citizens may be reappointed or new appointments may be made in accordance with Orange County Commissioners' Policy. All except ex-officios will be voting members. Members who miss three consecutive unexcused meetings shall be contacted by the secretary to determine their intent to continue participation; for members who miss four consecutive unexcused meetings, the appointing authority will be notified of the absenteeism. b MEETINGS Meetings shall be held at least every other month at a time and place set by the Council. Special meetings may be called if business is urgent and cannot be scheduled in a regular session. Notification of meetings and agendas shall be mailed one week ahead of meeting date. OFFICERS The Council shall have a convener, a substitute convener, and a secretary. The convener shall be the County Commissioner Representative. The duties of the convener shall include chairing the meetings, appointing committees, and serving as a liaison to the Board of Commissioners. The substitute convener will be named by the Council and will fulfill the duties of the convener when necessary. The secretary shall be the Director of Orange County Emergency Management Services. The duties of the secretary shall include setting the meeting agenda in consultation with the convener, maintaining council records, and communicating with the Board of Commissioners, County staff, and other appropriate agencies. COMMITTEES The Council shall appoint committees as needed to accomplish assignments by the Advisory Council or the Director of EMS. These committees shall exist as long as necessary to accomplish their assignments. VACANCY IN MEMBERSHIP Vacancy occurs when the appointed term expires, or a resignation is received, or when the appointing authority withdraws the member. The secretary shall notify the Clerk to the Board of vacancies, and they shall be filled in accordance with Orange County Commissioners' Policy. PARLIAMENTARY PROCEDURES Robert' s Rules of Order shall be used.