HomeMy WebLinkAboutAgenda - 04-04-1994 - VIII-D OABST9497 .DOC 1 ,
ORANGE COUNTY
BOARD OF COMMISSIONERS
i Action Agenda
Item No.-
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 4 , 1994
SUBJECT: Authorization of the RSVP Renewal Application and Agreement
DEPARTMENT: PUBLIC HEARING: YES: NO: X
Department on Aging
ATTACHMENT(S) : INFORMATION CONTACT:
Jerry M. Passmore, Director, ext. 2000
( 1) RSVP Resolution for Submission (pg. 2-3) TELEPHONE NUMBER:
Hillsborough - 732-8181
(2) Final Application (pg. 4-10) Chapel Hill - 968-2054
Mebane - 227-2031
(3) Pro Forma Grant Award Notice (pg. 11-16 ) Durham - 688-7331
PURPOSE: To consider approving an application for a 3 year renewal of
federal grant funding for RSVP. To request approval of the RSVP
(Retired Senior Volunteer Program) final application and to enter into
an agreement with ACTION for the period July 1, 1994 through June 30,
1997 in the amount of $112,545 ($37,515 per year) in federal funds .
(See tabulation PG 8 . )
BACKGROUND: This is a 3 year Continuation Application covering volunteer
services provided by 600 retirees serving approximately 60,500 hours
through non-profit organizations in Orange County for FY9495 . The
federal sponsor has honored long running, high quality ACTION programs
by allowing them to submit a 3 year application. This has been done in
order to save time for staff and sponsor by deleting most of the paper
work required in the annualized application. RSVP will continue to work
under a one year budget plan (PG 7 . ) It will be necessary for RSVP to
submit annualized budget revisions to the federal sponsor to show
changes in either the federal or local funding levels . Local funding
requirements continue as before based on the annual Orange County
budgeting process . (See federal letter of explanation PG. 4 . )
The RSVP objectives will include recruiting, placing, and recognizing
these volunteers . RSVP will also provide the non-profit agencies support
and training in the area of volunteer management. RSVP has developed a
3 yr. work plan. RSVP will also strive to identify community needs and
provide volunteer programming and management targeting these needs .
Impact: Minimal increases in matching funds for continuation of the
program grant next year would be for RSVP staff merits, cost of living
increases, and in several areas of volunteer support due to the increase
in the number of volunteers ( insurance, recognition, and supplies) .
RECOMMENDATION(S) : Manager recommends approval of RSVP resolution, 3 year
application, and agreement and authorize Chair to sign application and
Notice of Grant Award when received with the understanding that the 3 yr
application does not affect the Orange County annual budgeting process
and can be terminated anytime based on ACTION Handbook 2650 .2 (pg. 90-94)
guidelines .
2 .
A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION
FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP)
BE IT RESOLVED by the Commissioners of Orange County that the
Commissioners authorize the County Manager to submit an
application to ACTION for a $112,545 three year grant
( $37 , 515/year) for continuation of the Retired Senior Volunteer
Program for thirty-six months and to certify to the federal
government the willingness of the County to assure a minimum of
30% in cash, goods, and services as the non-federal share in
support of the program. Funding will continue to be reviewed
and approved on an annual basis as part of the Orange County
Budget Process and the RSVP will operate under a one year
budget. Budget revisions will be submitted to the Federal
Sponsor at the end of the first and second years .
It is understood that Orange County is not locked into a
commitment for three years if it is decided by Orange County
officials to discontinue support of the Orange County RSVP.
The program can be terminated at anytime based on the ACTION
Handbook 2650 . 2 (pg. 90-94) guidelines .
This is the Fourth day of April, 1994.
3 .
CERTIFICATE OF RECORDING OFFICER
The undersigned duly qualified and Clerk of the Orange
County Board of Commissioners does hereby certify:
That the attached resolution is a true and correct copy of
the resolution to authorize the County Manager to submit an
application to ACTION for a $112,545 three year grant ($37,515
per annual budget period) for continuation of the Retired
Senior Volunteer Program for thirty-six months and to assure
minimum annual support of this program of 30% in cash, goods,
and services, and further, that such resolution has been fully
recorded in the journal of proceedings and recorded in my
office.
IN WHITNESS WHEREOF, I have hereunto set my hand this day
of April 4, 1994 .
ORANGE COUNTY BOARD OF COMMISSIONERS
BY:
Beverly A. Blythe, Clerk
t
LURFUHAPON PuH
NOONAL 4.
Co W
ERVICE
March 16, 1994
Mr. John M. Link, Jr. , County Manager
Orange County Department of Aging
300 West Tryon Street
Hillsborough, North Carolina 27278
Dear Mr. Link:
In January 1994, all National Senior Volunteer Corps projects that
have demonstrated satisfactory management, administrative, and
programmatic performance were notified that they have an option to
choose multi-year project approval. Since Orange County Department
of Aging RSVP project has such an outstanding performance record,
they were notified of this new option.
Participating projects will be approved for up to three years, with
annual Notice of Grant Awards issued obligating funds for each
specific year.
This simplified, streamlined application procedure will result in
reduced paperwork and burden. This does not place your agency
under any new regulations or additional funding. Local funding
would continue to be allocated based on the budgeting process of
the local sponsor. Budgets are subject for revision at the end of
the first and second year.
If you have any questions, or if I can be of assistance, please let
me know.
Sincerely,
Robert L. Winston, Director
North Carolina State Office
RLW/fr
cc: Kathy Mangum, RSVP Direct, voe
a T
W.000UN
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r
North Carolina State Program Office
Federal Building, P.O. Century Station
300 Fayetteville Street Mall, Rm. 131, Raleigh, NC 27601-1739
Tele: (919) 856-4731 FAX: (919) 856-4738
5.
ORANGE COUNTY
RETIRED SENIOR VOLUNTEER PROGRAM
1994 - 1997
ACTION GRANT APPLICATION
6.
OMB A=rovat No.C'.,SZ-^o43
APPLICATION FOR 2-DATE SUBMITTED Applicant identifier
FEDERAL ASSISTANCE 0?-23-q4 NONE
1.TYPE OF SUBMISSION: 0 3.DATE RECEIVED BY STATE State Applicztfon identifier
ADplimoon PreaD0fica0on 9300000720
❑Cons",cuon ❑ Construction
❑Non-ConstrucDan ❑ Nor-Construction
4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
S.APPLICANT INFORMATION
Legal Name: +organizational Unit ORANGE COUNTY I COTM GOVE
Address(give dry,counry,state,and zip coca): Name and telephone number of the person to be contacted on matters
involving this application (give area code):
ORANGE COUNTY Katherine P. Mangum (Kathy) , RSVP Director
P.O. BOX 8181 (919) 968-2054
HILLSBOROUGH, NC 27278
• EMPLOYER IDENTIFICATION NUMBER(IIM 7. TYPE OF APPLICANT:(ante!applOpnate IaRer in box)
A. State H. Inoependent School Cistrict
B. County I. State Controlled Institution of Higher Learning
C. Municipal J. Private University
• TYPEOFAPPUCATION: D. Township K. Indian Tribe
❑ New ES Continuation ❑ Revision E- Interstate L. Individual
F. Intermunicipal M. Profit Organization
If Revision,enter appropriate letter(s)in box(es): [3 [] G. Special District N. Other(Specify):
A. Increase Award B. Decrease Award C. Increase Duration
9• NAME OF FEDERAL AGENCY:
D. Decrease Duration Other(specify):
ACTION
10. CATALOG OF FEDERAL DOMESTIC a 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: The FW>ruri bS
ASSISTANCE NUMBER: 7 2 O O 2 i�`-'�'�-�-�
for arrty1CtL7 is 55 & U)E?r tYe CPP= Mty tD sett e
TILE: Retired Senior Volunteer Program d-e OCTmm2_t•1eS rrn-profit agmcies tluuxjh mgan:n tfilL
and reAmding Wlmteer placarsits. P1acmmts are
12, AREAS AFFECTED BY PROJECT(cities,counties,States,etc.): based Cn ttn volunteer's ski ls, expertise, 1nterFSts
& the rx'edS Of t x? agffines. Aga)mjes c-me re4l1red
Hillsborough, Chapel Hill, Carrbor ,to subrat cbtiailed job descri.ptias of each
Orange County, North Carolina assigiTtaitt.
73. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Ppqi nn TV -
Start Date Ending Date a. Applicant b. Project
Fourth Fourth
07-01-94 06-30-97
15. ESTIMATED FUNDING: IL 1S APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
a. Federal $ 112,545 •00 a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON:
b. Applicant $ 133,107 0D
DATE
c. State $
b. NO. ❑ PROGRAM IS NOT COVERED BY E.O.12372
d. Local $ 38,331 - ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
e. Other $ •00
f. Program Income $ aa 17. 13 THE APPLICANT DEUNOUENT ON ANY FEDERAL DFBT7
❑ Yes If'Yes,'attach an explanation. No
g. TOTAL $283,983 .co
te. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPUCATIOWPREAPPUCA110N ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BODY OF THE APPUCANTAND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED
a Typed Name of Authorized Representative b. Title c. Telephone Number
Moses Carey Chair Oran e Co. Corrmissione 91vt, ?1 181
d. Signature of Authorized Representative a. Date Signed
Previous EaLoas Not Usaele uthoru:ea of ocsl eproaucvon
Page 1 Stunaara Form 424(Rev.4.aa) rescnoea oy OMd ,rcwar A-IC2
7.
PART I I —BUDGIET
(1) VOLUNTEER SUPPORT EXPEE SES
i GR--UN -ME PERSCNN-EL (1) (2) (3) (6)
EcP=—NsPS Annual ��Time Toc i _-, e:.1 F.�^.ds N'on-Fede..:I Excess
Position Tide Sala-y Seenc on Cost Requested Resources Resources
S IFa S S S S
Project Director 27,299 100 27,299 10,767 7,189 9,343
Asst. Pro. Director 20,881 100 20,881 81179 b,133 6,569
RSVP ESL Coor. 10,434 100 10,434 6,950 -0- 3,484
(20 hrs./wk)
Clerical Assistant 4,200 100 4,200 -0- -0- 4,200
(14 hrs./wk) "
TOTALPERSONNEL=�MISES �S62 "aS S 2 IS 1-1 IS23 596
b. FRINGE BENE-FTS 1 18,068 I 3,939 2 556 1 11,573
c. (1)GRANTEE STAFF LOCAL TRAVE? I 700 I I 700
c. (2)GRANT.--E STAFF LONG DISTANCE TR?.VEL I 924 { I 924
d. EOUIP'vENr
e. SL-PPL mS { 425 19 406
f. CONTRACTUAL SERVICE {
Z. 07=1 : Dues and Periodicals I I00 I I I 100
Commu_nicaticns (Postage) 1,000 200 I I 800
Pnndnz & Duplicating) I 597 300 I 297
Soac- { I {
h. L tD=CT COSTS I
i. 'TOT�IL VOLLi�(TEEiZSt�PPORT,::iP; 'iSES iS 4 S 94 IS (S
(2) VOLUNTEER EXPENSES I I {
a. PERSONNEL EXPENSES
Sd-oends I I
:>
�ay
"o >=
b. FIR rrxTGE BE N. T:S
Meals 4n An
FcA
Uniforms I I I {
Insuz—ance I 1,540 A
Recamition 4,920 I 3,322 1 1,598
Ocher. I I I
c. TRaV�T I 3.533 I
0T=-R:
h. TOTAL VOLL-NTL'ER EXPENSES I S 10 033 IS 7,161 Is -0- Is 2,872
i. TOTAL COSTS 594 661 +S 37 515 +S 15,878 IS 41,268
(3) PERCENTAGES 100 '0 70% 30%
'domded SF
ACT-ION FOP-M 424-AA(IC,90) Page 7 P.sebW yy 0-Nffi Cr.-as ar A-tQ=
40% 17; 43%
i
I
8.
RSVP FEDERAL BUDGET
1993-94 1994-95 1995-96 1996-97
BUDGET PROPOSED PROPOSED PROPOSED
STAFF SALARIES $60, 964 *$62,814 *$62 , 814 *$62 , 814
STAFF FRINGE BENEFITS 15, 961 * 18,068 * 18, 068 * 18, 068
STAFF TRAVEL 1, 624 1,624 1, 624 1, 624
SUPPLIES 200 425 425 425
OFFICE SPACE ( IN-KIND)
POSTAGE AND PHONE 1, 000 1,000 1, 000 1, 000
PRINTING & DUPLICATING 997 597 597 597
PERIODICALS, DUES, ORIENTATION 100 100 100 100
VOLUNTEER MEALS 50 40 40 40
VOLUNTEER TRANSPORTATION 3,533 3,533 3,533 3 ,533
VOLUNTEER RECOGNITION 4,000 4,920 4 ,920 4 , 920
VOLUNTEER INSURANCE 1, 355 1,540 1,540 1,540
$89, 784 *$94,661 *$94, 661 *$94 , 661
RSVP REVENUE SOURCES
1993-94 1994-95 1995-96 1996-97
BUDGET PROPOSED PROPOSED PROPOSED
FEDERAL FUNDING FROM ACTION $37,515 $37,515 $37 ,515 $37,515
ONE TIME FEDERAL FUNDS 1,641
NON-FEDERAL FUNDING 52,269 57,146 57 , 146 57, 146
Cash Revenues
Orange County 39 ,492 44,369 44 , 369 44,369
Town of Chapel Hill 12,277 12,277 12,277 12,277
Town of Carrboro 500 500 . 500 500
Total Cash Revenues $52,269 $57,146 $57 , 146 $57, 146
TOTAL REVENUE: (100%) $91,425 *$94,661 *$94,661 *$94, 661
Plans are to expand the RSVP budget on the local level .
These funds will not be included in the federal application.
** $13, 084 additional funds PER YEAR will be needed in personnel
and benefits to expand the RSVP Literacy Program to full-time.
These funds will increase the FY94-95 Proposed Budget to $107,745 .
PERSONNEL would be 72,255 and BENEFITS would be 21,711.
FN:COBUDGET\BUD9495 .DOC
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