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HomeMy WebLinkAboutAgenda - 04-15-2008- Orange County Board of Commissioners Agenda Regular NIeetuig Tuesday, April 1 ~, 2008 7:30 p.m. Southern Human Services Center 2501 Homestead Road Chapel Hill, NC 27514 Note: Background flaterial on all abstracts available in the Clerk's Office Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. 1. Additions or Changes to the Agenda PUBLIC CH.~RGE The Baard of Commissioners pledges to the citizens of Grange County its respect. The Boas°d asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At carry time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be re.storec~ the Chair will recess the meeting until such time that a genuine commitment to this parblic charge is observed All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate. 2. Public Conunents (~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. flatters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda belo~~-•.) 3. Proclamations/ Resolutianst Special Presentations a. National Safe Kids Week Proclamation The Board t~-•ill consider a proclamation recognizing the ~~~eek of April 26 -May 4, 2008 as SAFE KIDS Week in Orange County and authorize the Chair to sign. b. Evans and Bond Award for Outstanding Toxicity Reduction Program The Board will consider recognizing the Solid Waste flanagement Department for its efforts in reducing hazardous waste in Orange County and to eomrnend the department for receiving the 2007 Bill Evans and Carol Bond Award for Outstanding Toxicity Reduction. c. NCACCy Outstandvig Count~~ Program Awards Presentation The Board will receive the North Carolina Association of County Commissioners (NCACC} Outstanding County Program Awards for Orange County's Spanish Language Assessment Tool and the Inspect Plus field computer initiative. d. Presentation on Analysis of Impediments to Fair Housing Report The Board «~ill receive a report from Donald B. Eager & Associates, LLC on the Analysis of Impediments to Fair Housing Choice study commissioned by the BOCC on May 1&, 2006. 4. C"onsent Agenda a. Minutes The Board will consider correcting and,/or approving the minutes from Feb7•uary 12 (x:30 and 7:30 p.m.}, 19 (5:30 and 7:30 p.m.} and IVlarch 18 (5:30 p.m.), 2008 as submitted by the Clerk to the Board. b. Appointments (1) Arts Commission -Reappointment The Board will consider making reappointments to the Arts Commission. (2) Carrboro Planning Board -Reappointment The Board will consider making a reappointment to the Carrboro Planning Board. (3) Historic Preservation Cortunission - Reappovitment The Board will consider making a reappointment to the Historic Preservation Commission. (4) Recreation and Parks Advisory Council -Reappointments The Board will consider making reappointments to the Recreation and Parks Advisory Council. c. Motor ~-'ehicle Property Tax Release/Refunds The Board will consider adoption of a refund resolution related to 37 requests for motor vehicle property taY releases or refunds in accordance with North Carolina General Statutes. d. NC Criminal Justice Partnership Program (CJPP) Continuation Grant Application The Board will consider approving the state grant application for the continuation of program services provided through the NC Criminal Justice Partnership Program (CJPP) for FY 2008-2009 and authorize the Chair to sign contingent upon final review by staff and the County Attorney. e. Renewal of Visitors Bureau Contract with .Jemwigs Advertisvi6 The Board will consider approval of contract renewals for the Orange County Visitors Bureau with Jennings Advertising of Chapel Hill to provide tourism marketing materials in the for of advertising, website design and management, promotions and collateral materials used to grow tourism in Orange County and authorize the Chair to sign. f. 2008 Audit Contract The Board will consider approving the contract to perform the annual County audit for the fiscal year ending June 30, 2008 and authorize the chair to sign. g. 200$ Statement Preparation Contract The Board «~•ill consider approving a contract for the preparation of the Schedule of State and Federal Financial Assistance for the fiscal year ending June 30, 2008 and authorize the chair to sign. h. Contract for Docwnentation of Orange Comity Fiscal Processes The Board will consider approving a contract to the firm of Cherry, Bekaert & Holland for the provision of accounting services to document the County's major systems in preparation for the audit and authorize the Chair to sign. i. Orange Comity Speedway 2008 EMS Coverage Contract The Board will consider approving a contract betl~~een the Orange County Emergency Services Department and the Orange County Speedway management that provides for Emergency Medical Services coverage at Speedway public events and authorize the Chair to sign. j. Bid Award: One (1) Recycluig Truck for Recycling Operations to Serve Multi-Family Residential Units The Board will consider awarding a bid to Triad Freightliner of Greensboro, North Carolina for one recycling truck for recycling operations to serve multi-family residential units at a delivered cost of $132,403; and authorize the Purchasing Director to execute the necessary paperr~~ork. k. Fiscal Year 2007-08 Budget Amendment #9 The Board «Till consider approving budget, capital and grant project ordinance amendments for fiscal year 2007-08. 1. Adoption of Reimbursement Resolution for the Office Buildvi~ and Library The Board will consider adopting a reimbursement resolution authorizing the County to reimburse itself for non-general obligation bond project expenditures incurred for the Office Building and Library capital project prior to the actual issuance of debt. m. Chance vi BOCC Regular 11~1eetvi~ Schedule for 2008 The Board «Till consider one change in the County Commissioners' regular meeting calendar for theyear 2008. 5. Public Hearings b. Regular Agenda a. Potential UNC" Landfill Gas Project -Update and Request to Proceed The Board will receive an update from the County and UNC teams -the third and final report as specified under the Memorandum of Understanding dated January 17, 2008 - on the development feasibility of a landfill gas to energy project on Eubanks Road to benefit Carolina North, and to request BOCC authorization to proceed to«~ards final contract negotiations. b. ~?Vater Conservation Priorities and Initiatives The Board u~•ill receive the "Collaborative y~'ater Consen~ation Strategies for Joint Consideration by Cairboro, Chapel Hill and Orange County," approve the resolution regarding general support for interlocal ~~-~ater conservation strategies, including OtA='ASA's pursuit of water use efficiency conditions of service and authorize the Chair to sign, and to direct staff to continue collaborative work on these water conservation initiatives. c. Summer Day Camp Proposal The Board will consider appropriating funds for sponsorships for certain summer day camp programs in lieu of continuing the County's summer day camp program. d. Draft Interim Solid ~?~~aste Plan The Board «Till consider accepting, as information only, the Draft Interim Solid Waste Plan as reviewed by Solid Waste Advisory Board (SWAB) at its April 3, 2008 meeting; to authorize the Solid Waste Management Department with SEAB to establish the May 1, 2008 SWAB meeting as a public meeting for input to the Plan; and further to authorize staff to set meetings «~ith all three towns to present the draft plan that includes the public input from May 1. e. Swallow's Ride -Preliminary Plan The Board will receive the Administration and Planning Board recommendations on the Preliminary Plan for Swallo«~'s Ridge. 7. Reports 8. Board Continents (Three IVlinute Limit Per Commissioner} 9. County Manager's Report 10. Appointments a. Affardable Housvi~ Advisory Board -New Auuointment The Board «~ill consider making a new appointment to the Affordable Housing Advisory Board. b. Arts Connnission - Ne~v A~uointment The Board will consider making a ne«~ appointment to the Arts Commission. c. Human Services Advisar_y Commission -New Appointment The Board «-ill consider making a new appointment to the Human Services Advisory Commission. 11. Information Items 12. Closed Session 13. Adjournment Note: Access the cagendca through the County's web site, www.co.orunge.nc.us Orange County water supply reservoir water levels Available information as of 1:00 PM, Thursday, April 10, 2008 Lake tarange The lake is full and spilling. As of midnight April 6th, the Eno Capacity Use restrictions were rescinded as the instream flow in the Eno had risen above the flow target of 10 cfs average for 7 consecutive days. Water storage capacity is at 100°l0 {424 million gallons} Approximately 141 days of water supply remaining (at Capacity Use specified release rate}. In accordance with provisions of the County's Water Conservation Ordinance and in light of the increased water level in Lake Orange, the BOCC may elect to curtail the County's Water Conservation Ordinance Stage I Voluntary provisions for individual water users, or, given the ongoing draught, may also elect to keep Water Conservation Ordinance voluntary provisions in force. The Hillsborough gage indicates that the latest Eno River flows are at approximately 39 cfs (approximately 25 mgd}. This flow represents a level that is approximately 10 cfs below the historical median flow for this time of year. Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday. West Fork Reservoir {as of 04/10/2008 [last available update]} • Water level is 18" below spilling • Water storage capacity remaining is 94.5°l0 • Approximately 369 days of water supply remaining (assuming Town's current release rate of 2.2 cfs (1.4 mgd}}. • The Town is currently releasing its minimum required instream flaw release {2.2 cfs}. • The Town's water customers have remained in Stage I -voluntary water restrictions since October. 2007. ~WASA Reservoirs • Water level at Cane Creek Reservoir is 7'-8" below full • Water level at University Lake is 0' - 1I4" below full • Total remaining water storage capacity is approximately 70.0 °~ • Approximately 403 days of water supply remain {at the current 30-day average daily demand [6.2 million gallons per day]) • On February 28, 2008, the OWASA Board voted to implement OWASA's Stage III Water Shortage restrictions, effective March 1. The local governments having civil jurisdiction over OWASA customers implemented those restrictions by proclamation on February 29. The OWASA board has since reaffirmed its decisions an Stage III water restrictions and tier rates. National Weather ServicelNOAA Regional Precipitation data (through 313Q12408) finches above f+1 or below f-1 normal) RDU +1.94" since March 1, 2008 -8.37" since January 1, 2007 -1.13" since January 1, 2008 Miscellaneous notes Piedmont-Triad +1.54" since March 1, 2008 -13.17" since January 1, 2007 -1.50" since January 1, 2008 The NC Draught Management Advisory Council draught map, last updated April 8, 2008, indicates that the entirety of Orange County has been upgraded to "severe drought", the third severity level of their rating system. We had previously been rated "exceptional drought", which is the fifth and mast dry rating.