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HomeMy WebLinkAboutAgenda - 03-15-1994-IX-F ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: MARCH 15, 1994 SUBJECT: APPOINTMENTS TO BOARDS AND COMMISSIONS (PROCEDURE) --------------------------------- ---------------------------------- DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X --------------------------------- ---------------------------------- ATTACHMENT(S) : YES - PRESENT INFORMATION CONTACT: ALICE GORDON APPOINTMENT AND ORIENTATION PROCESS FOR BOARDS AND COMMISSIONS TELEPHONE NUMBER - Hillsborough - 732-8181 Chapel Hill - 968-5401 Durham - 688-7331 Mebane - 227-2031 ----------------------------------------------------------------------- PURPOSE: To amend the resolution which outlines the process for citizen appointees by the County Commissioners to the various County Boards and Commissions. BACKGROUND: Amend the resolution by adding the following paragraph as a subsection to number 4: When the appointments are presented to the County Commissioners for their consideration, a list of all those who have applied and are eligible for appointment will be included in the agenda. If someone is recommended for appointment, the abstract will give the source of the recommendation. RECOMMENDATION(S) : Approve the above amendments to be added to the Orange County Appointment and Orientation Process for Boards and Commissions. 2 RESOLUTION ORANGE COUNTY APPOINTMENT AND ORIENTATION PROCESS FOR BOARDS AND COMMISSIONS WHEREAS, it is the statutory duty of the Orange County Board of Commissioners, as the Governing Body of Orange County, to appoint persons to various boards and commissions to assist in the operation of county government; and WHEREAS, the Board of Commissioners wants to appoint qualified, knowledgeable, and dedicated people to serve on these boards and commissions and therefore solicits the interest and input of the citizens of Orange County in making said appointments; and WHEREAS, the Board of Commissioners is of the opinion that written policies and procedures will increase public awareness of the various appointments that are to be made from time to time and increase the public's interest in the solicitation by the Board of Commissioners of information and recommendations from the public that will assist the Board of Commissioners in the appointment of qualified, knowledgeable, and dedicated persons to serve on the various boards and commissions; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the policies and procedures governing appointments to the various boards and commissions made by the Board of County Commissioners are as follows: 1. Any citizen of Orange County is eligible to serve on the appointed boards or commissions of the County where such appointment is not prohibited by state statute. All appointments will be made according to the applicable statute, ordinance, resolution or policy that created the board or commission. Discretion will be used when considering County employees for membership on any of the boards or commissions. 2. The County Commissioners may recruit through public advertising, membership committees on active boards and commissions, talent bank, Volunteer Action Center, In- Touch with Orange County, speakers bureau and information line as well as receive recommendations from any Commissioner during a regularly scheduled meeting. 3. Appointments for extraterritorial members and alternate members to city boards shall be done in accordance with G.S. 160A-362 which requires a city to give representation to the residents of its extraterritorial zoning jurisdiction on its planning board and the board of adjustment. When a vacancy exists, the municipality will be requested to provide to the Board of County Commissioners a resolution with a recommendation for that Page 2 vacancy. The Board of County Commissioners may solicit other applications for said vacancy if they so desire. If the Board of County Commissioners does not make the appointment within 90 days after receiving a resolution from the City Council requesting such action, the city Council may appoint outside members in accordance with the General Statutes. 4. Appointments will be made quarterly. The expiration of terms for members presently serving on boards and commissions will be adjusted to the nearest quarter ending date. 5. No citizen of Orange County shall serve in more than two appointed positions of Orange County Government unless exempted by the nature of the position he or she may hold in Governmental Service. This policy shall not apply to individuals who serve on boards or commissions or as appointees to any organization because of their official position or because of a statutory or regulatory requirement that a particular type professional individual serve as an appointee if no other qualified person can be found. This policy shall not apply to any Orange County Commissioner who serves on any board or as an appointee to a board because he/she is a County Commissioner. 6. For boards/commissions which are not state mandated, the Board's policy is to limit the length of service to two- three year terms on the various boards and commissions on which citizens are appointed. This time period does not include required training programs. This will allow for more individuals to serve and for diversity of opinions. It will also provide for conformity in the length and number of terms for those boards and commissions that are not state mandated with set terms. This policy may be waived if the Board of Commissioners determines that the removal of an individual made ineligible by this policy would be detrimental to the functioning of that board or commission. 7. If an appointee, in any calendar year, has unexcused absences which constitute more than 25 percent of the Board meetings which he or she is required to attend pursuant to his or her appointment, he or she is obligated to resign. Excused absences are defined as absences caused by events beyond one's control. If the individual refuses to resign, he or she may be dismissed by action of the Board of County Commissioners subject to state or local law. A calendar year is to be defined as a 12-month period beginning on the date of appointment. b Page 3 If a board or commission has in their bylaws a policy which is more stringent than this policy, it may stand. For those boards and commissions without an attendance policy, this policy will prevail. The Clark to the Board shall request all new appointees to certify that he/she understands the attendance policy. 8. The rate of pay, if any, to members for serving on boards and commissions shall be established by the Board of Commissioners in accordance with the General Statutes. Records for pay purposes shall be submitted by the appropriate department to the finance Officer for monthly disbursement. 9. Orientation training will be offered to all new appointees to the Boards and Commissions which are ongoing. This does not include those boards and commissions, task forces or committees of short duration. The orientation will be offered twice a year in September and March. Other training will be offered during the year. The purpose of this training is to supplement rather than replace any specific training needed for a person to serve on a particular board or commission. 10. Individuals who go off of a board or commission will be recognized at the annual Volunteer Recognition dinner. A person must serve at least one year to be recognized in this way. County Commissioners will continue to send letters of appreciation to board and commission members. Each board and commission may recognize its members as it deems appropriate. 11. The Board of Commissioners reserves the right, at any time and for any reason, to remove any, member of any board or commission when a motion for removal receives the vote of a majority of the entire membership of the Board. This policy shall become effective April 6, 1992. All subsequent appointments to boards and commissions by the Board of Commissioners shall be carried out under the provisions of this policy.