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HomeMy WebLinkAboutAgenda - 02-01-1994 - VIII-A r 1 OR AN G E C O U N T Y BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 1, 1994 Action A enda Item # A SUBJECT: MPO PASS-THROUGH AGREEMENT DEPARTMENT: PLANNING PUBLIC HEARING Yes _x—No ATTACHMENT(S) : INFORMATION CONTACT: Gene Bell - 10-12-93 Memo to Gene Bell Ext. 2589 - 10-6-93 Letter to Carol Carter - Proposed Agreement Between the City of Durham and Orange County TELEPHONE NUMBERS: - Agreement Between NCDOT and the Hillsborough - 732-8181 City of Durham Durham - 688-7331 - FY 1993-94 Unified Planning Work Mebane - 227-2031 Program (UPWP) Chapel Hill - 967-9251 - Prospectus for Continuing Trans- portation Planning (selected pages) PURPOSE: To consider endorsement of an agreement with the City of Durham establishing a mechanism for the transfer of Federal transportation planning funds. BACKGROUND: Since passage of the Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991, Orange County has become increasingly involved in transportation planning and in the activities of the Durham-Chapel Hill-Carrboro (DCHC) Metropolitan Planning Organization (MPO) . The County is represented at two levels in the MPO. Two Planning Department staff members serve on the Technical Coordinating Committee (TCC) and a County Commissioner serves on the Transportation Advisory Committee. Creation of the position of Transportation Planner in July 1993 is further evidence of the County's commitment to, and involvement in, transportation planning. The municipal jurisdictions in the MPO receive Section 104 (f) funds, generally referred to as "PL Funds" , to finance up to 80% of the cost of transportation planning tasks. A 20% local match is required. A request last year for County assistance in data collection for the regional transportation model prompted a request for PL Funds to help offset cost of staff time spent on regional transportation issues. Tasks to be accomplished in carrying out regional transportation goals are specified in the UPWP and Prospectus. The DCHC TAC will begin working on the FY 1994-95 UPWP and Prospectus in February. 2 Pending a positive recommendation from the TAC, $3, 160 in PL Funds will be available to Orange County for FY 1994-95. This would require a local match of $632 . Proposed use of the funds would be to employ one or more planning interns to assist in accomplishing regional transportation planning tasks. Funds for the County match presently exist in the "Temporary Personnel Account" (e.g. , planning interns) . Approval of the agreement does not guarantee the funds or obligate Orange County, it merely establishes the mechanism for transfer of the funds assuming availability and a local match. RECOMONDATION: The Administration recommends approval of the agreement. 2a ORANGE COUNTY PLANNING DEPARTMENT MEMORANDUM To: Ge kc Planner III, Comprehensive From: C ter, Transportation Planner Subject: Attached MPO Pass-Through Agreement Date: October 12, 1993 Attached you will find two copies of an MPO Pass-Through Agreement to be utilized for Section 104f Transportation Planning funding. Essentially, this agreement allows Orange County to utilize a portion of thee DCHC MPO Federal Transportation Planning Funds, as long as the County agrees to set up a 20% local match and meet standard audit requirements. This agreement is a prelude to discussions of the Unified Planning Work Program (UPWP) update to take place in January, 1994. It also is necessary for the implementation of the Regional Data Collection tasks the County agreed to do in last year's discussions of the Regional Transportation Study. This agreement must be signed by the County Manager. I will probably have to go before the County Commissioners for approval since it will have an impact on the development of next year's budget (A line item will have to be designated especially for the local matching funds) . I have reviewed the contract and find it to be appropriate. Please take time to review the document, and let me know if you need me to do anything to assist in its adoption. 3 DURHAM City of Durham North Carolina Department d itansoortation 101 City Hall Piaza Phone(919)560-4366 Durham,North Carolina 27701 FAX(919)687-0896 1 8 6 9 CITYOFMEDICINE October 6, 1993 Ms. Carol Carter Transportation Planner Orange County Planning Department 306-F Revere Road Hillsborough, N. C. 27510 Dear Carol: As the Lead Planning Agency for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization, the City of Durham has developed an agreement for the passthrough of federal transportation planning funds under the Section 104 (f) program. The amount of funds to be passed through to the County will be consistent with the allocation approved by the Transportation Advisory Committee in the Unified Planning Work Program (UPWP) . While no funds are currently allocated to Orange County, we expect this to change with an amendment to the UPWP to proceed with data collection tasks for the development of a regional transportation model. The Section 104 (f) .agreement is designed to allow for a continuing passthrough of funds for the next several years. The agreement also reflects an Accounting and Disbursement Agreement to which the City of Durham must adhere. This agreement is referenced in the passthrough agreement with the County, therefore I have enclosed a copy for your information and the County's records. Two copies of the passthrough agreement are enclosed. Upon execution of the agreements by the County Manager, please return both copies to me for final execution by the City of Durham. Upon execution by the City, I will return one original copy to you. Should you have any questions or comments, please let me know as soon as possible. Thank your for your assistance in this matter. Sincerely, H. Wesley r am, P.E. Enclosures Senior Transportation Engineer An Equal Opportunity/Affirmative Action Employer 4 CITY OF DURHAM and COUNTY OF ORANGE CONTRACT FOR THE ALLOCATION OF FHWA SECTION 104(F) PLANNING FUNDS Dated as of July It 1993 5 NORTH CAROLINA DURHAM COUNTY CONTRACT This is a Contract between the City of Durham, a North Carolina municipal corporation (hereinafter "City") and the County of Orange, North Carolina (hereinafter "County") . This Contract is made as an interlocal cooperation agreement pursuant to Part 1, Article 20 of Chapter 160A of the General Statutes of North Carolina. The date of this Contract is July 1, 1993. For and in consideration of the mutual promises and premises hereinafter set forth, the City and County agree as follows: 1. Purpose. The purpose of this Contract is to define the allocation of Section 104 (f) planning funds received by the City for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization from the North Carolina Department of Transportation (NCDOT) and the United States Department of Transportation (USDOT) pursuant to Title 23 , U.S. Code. The tasks to be performed by the County pursuant to this Contract are described in the approved Unified Planning Work Program (UPWP) , as approved by the Durham-Chapel Hill-Carrboro Transportation Advisory Committee, as modified form time to time, and incorporated herein by reference. The County agrees to perform its work as set out in the UPWP in accordance with all federal and state requirements. 2. Method of Financing. The total amount of Section 104 (f) funds available to the Durham-Chapel Hill Carrboro Metropolitan Planning Organization will be determined annually by the North Carolina Department of Transportation (NCDOT) . The portion of these funds to be passed through to the County by the City will be determined annually by the Durham-Chapel Hill-Carrboro Transportation Advisory Committee (TAC) for planning tasks specified in the approved UPWP. The County will provide a 20% local match to receive the Section 104 (f) funds under the federal allocation. The City will reimburse the County quarterly, subject to the timely submission by the County to the City of all necessary reports and statements under the Section 104 (f) program and within thirty (30) days of receipt by the City of the quarterly payment from NCDOT under the Section 104 (f) program. 3. Accounting Records. The County shall maintain accounting records in full compliance with the provisions of paragraphs (a) through (f) of Section 4 of the Agreement dated July 1, 1993 between NCDOT and the City of Durham titled Disbursement and Accounting 6 of Urban Transportation Planning Funds Appropriated Under Section 104 (f) , Title 23, U.S. Code at.d shall also maintain all other documents necessary for federal and state audit purposes. 4. Audits. NCDOT or USDOT shall be permitted to review, inspect, or study activities of the County under the Section 104 (f) program. The County shall bear the cost of any work found not to be in compliance and the cost of any work not approved by NCDOT or USDOT. In the event an audit of expenses incurred by the County reveals costs which are not eligible for federal or state funding but for which the City has invoiced on behalf of the County and reimbursed the County, the County agrees to reimburse the City, in full. 5. Personnel. The City Manager shall designate City personnel and the County Manager shall designate County personnel as necessary to carry out the responsibilities of the City and County, respectively, under this Contract. 6. Subcontractors. The County shall comply with the Equal Opportunity Provisions for Federal-Aid Contracts in accordance with Attachment A, which is attached hereto and incorporated herein and made part of this Contract. The County shall comply with the subcontracting provisions as contained in the Federal-Aid Policy Guide, Part 172, and additions or amendments thereto. 7. Indemnification. The County shall, as permitted by law, save harmless the City and other agencies of government, other than subcontractors, from all claims and liability due to the County's negligence or that of any of its subcontractors. S. Duration of Contract. The term of this Contract shall begin on July 1, 1993 and shall remain in effect until the Section 104 (f) planning funds are no longer available or until such time as the Contract is terminated by the parties hereto. If the term of this Contract has not expired before 11: 59 P.M. on January 1, 2005, it shall expire at that time. The governing body of each party hereto has determined that duration to be reasonable. 9. Amendments. This Contract may be amended by the City and County at any time by execution of a written agreement. 10. Termination. This Contract may be terminated by either party by providing one years written notice to the other party. 7 11. Policy of City of Durham. (a) THE CITY OPPOSES THE PRACTICE OF APARTHEID IN THE REPUBLIC OF SOUTH AFRICA AND URGES EACH OF ITS CONTRACTORS TO REFRAIN FROM INVESTING OR DOING BUSINESS IN THE REPUBLIC OF SOUTH AFRICA. (b) The City opposes discrimination on the basis of race and sex and urges all its contractors to provide a fair opportunity for minorities and women to participate in their work force and as subcontractors and vendors under City contracts. 12. Headings. All headings that appear as section numbers in this Contract are included for convenience only and shall not affect the meaning or interpretation of any of the provisions of the Contract. 13. Entire Agreement. This Contract, together with the UPWP, represents the entire and integrated agreement between the City and County. The City and County have each authorized this Contract to be duly executed under seal. ATTEST: CITY OF DURHAM By: Clerk City Manager ATTEST: COUNTY OF ORANGE By: Clerk County Manager PREAUDIT CERTIFICATE This instrument has been preaudited in a manner required by the Local Government Budget and Fiscal Control Act. County Finance Officer City Finance Officer 8 NORTH CAROLINA DURHAM COUNTY This is to certify that on this day personally came before me , with whom I am personally acquainted, who being by me duly sworn, says that is the City Manager and that he/she, the said is the Clerk of the City of Durham, the municipal corporation named within and which executed the foregoing instrument; that he/she knows the common seal of said corporation; that the seal affixed to said instrument is said common seal; that the name of the corporation was subscribed thereto by the said City Manager and that the Manager and said Clerk subscribed their names thereto and said common seal was affixed, all by order of the City Council of the City of Durham and that said instrument is the act and deed of said corporation. Witness my hand and notarial seal, this the day of 19 Notary Public My commission expires: 09 NORTH CAROLINA COUNTY This is to certify that on this day personally came before me with whom I am personally acquainted, who being by me duly sworn, says that is the County Manager, and he/she, the said , is the Clerk to the Board of County Commissioners for the County of Orange and which executed the foregoing instrument; that he/she knows the common seal of said county; that the seal affixed to said instrument is said common seal; that the name of the county was subscribed thereto by the said County Manager and that the said County Manager and said Clerk subscribed their names thereto and said common seal was affixed, all by order of the Board of County Commissioners of the County of Orange and that said instrument is the act and deed of said county. Witness my hand and notarial seal, this the day of 19 . Notary Public My commission expires: 10. •rte 'i.y;...; - i3, .. ._ _ ATTACEHENT A EQUAL OPPORTUNITY PROVISIONS for FEDERAL-AID CONTRACTS , 1. Selection of Labor During. the performance of this Agreement, the Municipality will not discriminate against labor from any other State, possession or _ territory of the United States. 2. Employment ent Prac i e • Dur'ing the performance of• this 'Agreement, the Municipality agrees to. comply with all applicable provisions .of 49 CFR 21 through Appendix H and 23 CFR 710.405 (b) and the Civil Rights Act of 1964 is amended, and agrees as follows: a. The Municipality will not discriminate against any employee or applicant for employment brecause .of race, creed, .color or national origin. The-Municipality-will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, creed, color or national origin. Such action •shall include, but not be limited to the following: employment, upgrading, demotion or transfer; 'recruitment or recruitment advertising; -layoffs, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Municipality agrees to post in conspicuous places, available* to employees and applicants for employment, notices to be provided by the State setting forth the provisions of- this nondiscrimination clause. b. The Municipality will,_ in .all solicitations or advertisements for employees placed by or on behalf of the Municipality, state that all qualified applicants will receive consideration for employment without regard to race, creed, color or national origin. . C. The Municipality will send to each labor union or representative of workers with which he has• a collective bargaining agreement or other contract or understanding, a notice to .be provided by the State, advising the labor union or workers' representatives of the Municipality' s commitments under this Attachment and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d. The Municipality will comply with all provisions of Executive Order No. 11246 of September 24, 1965, as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CRF Part 60) . - ' 11 Attac:iment, A ' Page 2 of 4' , e. The Municipality will furnish all information and reports required by Executive -.Order No. 11246 of September 24, 1965, as amended by Executive Order 11375., and CFR supple- mented in Department of Labor regulations 60) , and will permit access to its books, records, and accounts by the Secretary of Labor for purposes of investigations to ascertain compliance with such rules, regulations and orders. f, In the event of the Municiofl�hissAgreementlorcwith anyhe nondiscrimination clauses of such rules, regulations, or orders, this Agreement may be cancelled, terminated, or sbepd Glared whole or part and the Municipality may further Government contracts or Federally-assisted construction Agreements in accordance with procedures authorized.i.n Executive, Order No. 11246 9f September 24, 1965, as amended by Executive of Labor regulations CFR supplemented in Department Part 60) and such other sanctions may be imposed and remedies invoked as provided in the aforementioned Executive -Order and regulations or as otherwise provided by law. g. The Municipality will include the provisions of this -paragraph 2 in 'every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of the. Executive Order No. 11246, of September 24, 1965, so that such provisions will be binding upon each subcbntractor or vendor. ' en s of Ma*�•-; a�'s and 3 . 2Pl Pat•i on of Suh^^�rrac-t-or Pro J,ea s nu of Egll om nt During the performance of .this Agreement, the Municipality, for itself, its assignees, and successors in interest (herein referred _<< to as the "Municipality") agrees as follows: h Regulations: The Municipality will comply a. Compliance wit with the Regulations of the Department of Transportation relative to nondiscrimination in Federally assisted pro- grams of the Department of Transportation ough Appendix H9and 23 Of' Federal Regulations, Part CFR 710 .405 (b) , hereinafter referred to as the Regula- tions) , which are herein incorporated by reference and made a part of .this Agreement. b. Nondiscrimination: The Municipality with regard to .the work performed by them after award and prior to completion of the Agreement work, will not discriminate on the g round of race, color, or .national origin, in the selection and retention of subcontractors, including procurements of material and leases of equipment . The Municipality will not participate either directly or indirectly in the discrimination prohibited by Section 21 .5 of the y Attachment A 12 Page 3 of 4 Regulations, including employment practices when the Agreement covers a program set forth in Appendix B of the Regulations. C. Solicitations: In all solicitations either by competitive bidding or negotiations made by the Municipality for work to be performed under a subcontract, including procurement of material .or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by the Municipality of the Municipality' s obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color or national origin. d. Information and Reports: The Municipality will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of the Municipality or a Contractor is in the exclusive possession of. another who fails or refuses to furnish this information, the Municipality will so certify to the State as appropriate, and shall set. forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance: In the event of the Municipality's or Contractor' s noncompliance with the nondiscrimination provisions of this paragraph 3, the State shall impose such contract sanctions as it may determine to be appropriate, including, but not limited to: (1) withholding of payments to the Municipality under -the Agreement until the Municipality complies, and/or (2) cancellation, termination or suspension of the Agreement in whole or in part. f. ' Incorporation of Provisions: The Municipality will include the provisions of this paragraph 3 in every sub- contract, including procurements of materials and leases of equipment, unless exempt .by the Regulations, orders, or instructions issued pursuant thereto. The Municipality will take such action with respect to any subcontract, procurement or leases as the State may direct as a means of enforcing such provisions including sanctions for non- compliance; provided, however, that in the event the Municipality becomes involved in, or is threatened with litigation with a subcontractor, or lessor as a result of such direction, the Municipality may request the State to enter into such litigation to protect the interests of the State, and in addition, the Municipality may request the United States to enter into such litigation to protect the interests of the United States . Attachment A. , 13 Page 4 of' 4.-. ,. For contracts and subcontracts of ply withiallXapplicable . 4 will comp y $100, 000 the Municipality standards, orders, or%requirements issued uSectionc508nof 306 of the Clean Air Act (43 USC 18 the Order 11738, the Clean Water Act (33 USC 1386) , regulations and Environmental Protection rohibitnthe use under nonexempt (40 CFR Part 15) , which p Federal contracts, grants or loans of facilities List .ofe included Violating on the Environmental Protection Agereport violations to Facilities. The Municipality will the grantor agency and tot the (N-329) ..E . E' Assistant Administrator for Enforcement ti 14 NORTH CAROLINA COUNTY OF DURHAM THE DEPARTMENT OF TRANSPORTATION, AN AGENCY DISBURSEMENT AND OF THE STATE OF NORTH CAROLINA ACCOUNTING OF URBAN TRANSPORTATION PLANNING FUNDS AND APPROPRIATED UNDER SECTION 104 (f) , TITLE 23 UNITED CITY OF DURHAM STATES CODE THIS AGREEMENT made and entered into this the . day of , 1993 between the DEPARTMENT OF TRANSPORTATION, an agency of the State of North Carolina, hereinafter referred to as the Department, and the CITY OF DURHAM, hereinafter referred to as the Municipality; W I T H E S S E -T H: WHEREAS, Section 134 (a) of Title 23 United States Code states: "It is in the national interest to encourage and promote the development of transportation systems embracing various modes of t ansportation in a manner which will efficiently maximize m bility of people and goods within and through . urbanized reas and minimize transportation-related fuel'- consumptio and air pollution. To accomplish this objective, .metropolit n planning organizations, in cooperation with the State, shall develop transportation plans and programs for urbanized areas of the State. Such plans and programs shall provide for the development of transportation facilities (including pedestrian walkways and bicycle transportation facilitiesi which will function as an intermodal transportation system for the State, the metropolitan areas, and the Nation. The proces for developing such plans and programs shall provide fo consideration of all modes of transportation and shall be. c )ntinuing, cooperative, and comprehensive to the degree app opriate, based on the complexity of the transportation problems. WHEREAS, Section 112 of the Federal-Aid Highway Act of 1973, amended Subsection .(f) of Section 104 of Title 23, United States Code, and states: 11 (1) On October 1, of each fiscal year, the Secretary, after making the deduction authorized by subsection (a) of this section stall set aside not to exceed 1 percent of the remaining funds authorized to be appropriated for expenditure upon prog ams authorized under this title, for the purpose of carrying cut the requirements of section 134 of this title, except that the amount from which such set aside is made shall not include funds authorized to be appropriated for the Interstate construction and Interstate substitute programs . Page 2 of 6 15 (2) These funds shall be apportioned to the States in the ratio which the population in urbanized areas, or parts thereof, in each State bears to the total population in such urbanized areas in all the States as shown by the latest available census, except that no State shall receive less than one-half per cent of the amount apportioned. (3) The funds apportioned to any State under paragraph (2) of this subsection shall be made available by the State to the metropolitan planning organizations responsible for carrying out the provisions of section 134 of this title, except that States receiving the minimum apportionment under paragraph (2) may, in addition, subject to the approval of the Secretary, use the funds apportioned to finance transportation planning outside of urbanized areas . These funds shall be matched in accordance with section 120 (j) of this title unless the Secretary determines that the interests of the Federal-Aid highway program would be best served without such matching. (4) The distribution within any State of the planning funds made available to' agencies under paragraph (3) of this subsection shall be in accordance .with a formula developed by each State and approved by the Secretary which shall consider but not necessarily be limited to population, status of planning, attainment of air quality standards, metropolitan area transportation needs, and other factors necessary to provide for an appropriate distribution of funds to carry out the requirements of section 134 and other applicable requirements of Federal law; and (5) DETERMINATION OF POPULATION FIGURES.--For the purposes of determining population figures under this subsection, the Secretary shall use the most recent estimate published by the Secretary of Commerce. WHEREAS, the Municipality has been designated by the Governor of the State of North Carolina as the Lead Planning Agency for the Metropolitan Planning Organization to be responsible for carrying out the provisions of Section 134, Title 23, United States Code, and to be the recipient of its share of the planning funds apportioned to the State under Section 104 (f) Title 23 United States Code, hereinafter ' referred to as the Section 104 (f) planning funds, as determined by the policy adopted by the Board of Transportation for the Department in its meeting of October 2, 1992, which is attached hereto as Attachment A and incorporated herein and made a part of this Agreement; NOW, THEREFORE, in consideration of the promises and benefits accruing to the Department and the Municipality as .the result of performing these planning services, it is agreed as follows : Section 1 . Scope and Purpose of Work The Municipality and the Department shall in cooperation with other participating agencies perform the planning work as required by Section 134, Title 23, United States Code, in conformance with any related legislation or approved directives, procedures, _ ;7:Page443�"o:f,; agreements, plans, or programs for the purposes .established in them. The work to be accomplished in a specific fiscal year shall be that work which is identified in the Planning Work Program prepared by the Municipality and approved by the Transportation Advisory Committee of the Metropolitan Planning Organization, the Department, and the U. S. Department of Transportation. Section 2. Work Procedure Requirements (a) The Department will allocate to the Municipality its share of the Section 104 (f) planning funds in accordance with the policy adopted by the Board of Transportation on October 21 1992, (Attachment A) , and the Municipality will cooperatively perform required planning work in accordance with said policy. (b) The Municipality' s share of the Section 104 (f) planning funds must be matched on an 80-20 basis (80 percent Section 104 (f) planning funds, 20 percent local funds) . Generally, no portion of the matching funds shall be derived from other federal sources. They shall not consist of services, property or funds used as the non-federal share under other federal programs. The allowability of direct salary cost, payroll additive cost, and travel and transportation cost shall be in conformance with Federal Aid Policy Guide, . Part 140, Subpart G , and additions or amendments thereto. Should the municipality elect to recover indirect -costs, a cost allocation plan conforming to Office of Management and Budget Circular A-87, dated January 15, 1981, and additions or amendments thereto, shall be prepared and submitted to the Department for. approval. (c) The Municipality will utilize its share of the Section 104 (f) planning funds and required matching funds for carrying out the provisions of Section 134, Title 23, United States Code, and related planning requirements. (d) The provisions of all existing directives, procedures, agreements, plans, or programs related to Section 134, Title 23, United States Code, or any subsequent interpretation or revisions of the above by the Federal Highway Administration, shall apply in the performance of all work under this Agreement. (e) The Municipality' s share of the Section 104 (f) planning funds will be provided quarterly on a reimbursable basis upon submission of a quarterly progress report and a quarterly invoice. The total amount of funds to be provided for a fiscal year will be in accordance with the amount specified in the approved Planning Work Program and commensurate with Federal-Aid allocations . (f) Quarterly progress reports and invoices will be submitted by the Municipality to the Statewide Planning Branch, Division of Highways, North Carolina Department of Transportation, in triplicate at the end of each calendar quarter. The quarterly progress report should include an overall general evaluation of work accomplished on work elements in the Planning Work Program in narrative form and by estimated percentage of the work completed. The invoice should include a statement and certification by the Director of Finance of the City of Durham of the expenditures under the Section 104 (f) Page 4 of 6 17 planning program and other Municipal funds expended during the for all Municipal work provided for in the Planning Program. . (g) The Municipality shall adhere to the standards established by Title 49 Code of Federal Regulations (CFR) Part 18 and aditions or amendments thereto, for Uniform Administrative Requirements Grants-in-Aid to State and Local Governments. (h) The Municipality may provide any part or all of these funds to any local, county, regional or State planning agency by mutual agreement and on a reimbursable basis to assist in the accomplishment of work required for the transportation planning process. Such action will be in accordance with the approved Planning Work Program. (i) The Municipality shall bear all the cost of any work found not to be in compliance and the cost of any work not approved by the Federal Highway Administration. (j) ' The Municipality shall save harmless the Department or other agencies of government from all claims and liability due to its negligence or that of its subcontractor. (k) The Department and Federal Highway Administration shall be permitted to review and inspect study activities as necessary. Section 3. Period Dt performance This Agreement will become effective on '__r11 I ,- 1993 and will remain in effect until revised or until a Section 104 (f) planning funds are no longer available or until such time as the Agreement is terminated by the parties hereto. The Agreement may be terminated by either party by giving 30 days written notice to the other party prior to the date of termination. Section 4 . Accounting B&9ord (a) The Municipality will be responsible for the establishment and maintenance of an accounting system for its planning work as set out in this Agreement. (b) _ The Municipality shall keep records in such a manner as to show the nature of each cost making up the total cost . All direct costs incurred applicable to work under this Agreement must be supported by documents such as time sheets, travel logs, receipts, invoices, or other suitable evidence. The accounting procedures which are established for planning work as set out in this Agreement must be in accordance with generally acceptable accounting principles and reviewed and approved by the Department and the Federal Highway Administration in accordance with established procedures . (c) In accordance with OMB Circular A-128 , and additions or amendments thereto, the Municipality shall arrange for independent financial and compliance audits of its fiscal operations. The audit is to determine (1) financial operations are conducted properly, (2) financial statements are presented fairly, (3) the Municipality has r pp " - _ •cis" :s. '.�." .• r :,,, • :`*,v"' 4 `.J; L•b-:'.'�4.�ui.{.y . .. _ _ .r..�`.5: _ .e?ct.::: - - •'n. w^CT "ii�,•5��� Pa a 5" of4 complied with laws and regulations •affecting the expenditure -of Federal funds, - (4) internal procedures have been established to meet the objectives of federally assisted programs, and (5) financial reports to the Federal Government contain accurate and reliable information. Such audits usually will be made annually, but not less frequently than every two years. Two copies of the independent audit report are to be submitted to the Statewide Planning Branch, Division of Highways, North Carolina Department of Transportation. (d) The Municipality and consultants employed by the Municipality shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred for a period of not less than three (3) years from date of final payment. Such records will be available for inspection and audit by the Department or the Federal Highway Administration. (e) All consultants employed by the Municipality using Section 104 (f) Planning Funds as set forth in this Agreement must maintain accounting records in full compliance with the provisions of subparagraphs (b) and (d) above, and be approved by the Department and the Federal Highway Administration. (f) It is further understood and agreed that.. in the event the U. S. Department of Transportation fails to participate in any cost of any portion of work provided for herein because of noncompliance with Federal and State regulations, tl= S2f such work -found to bg in noncompliance shall 12a borne fully by the "Munici"pality. Section 5. Reid Contract Provisions-f= Federal-Aid Contracts (a) The Municipality shall comply with the Equal Opportunity Provisions of the Required Contract Provisions for Federal-Aid Contracts in accordance with Attachment B, which is attached hereto and incorporated herein and made a part of this Agreement. (b) The Municipality shall comply with the subcontracting provisions as contained in the Federal Aid Policy Guide, Part 172, and additions or amendments thereto. • ' '..r.e ".���.. •s. °::., 'f' ��..:.:. �r,r+S. �..;-tZSs-•4' ?� ♦ ..J, - .{, - :aii n:-:�Ck. ".A^;.r.'`.:• ,� n. �: r a+ ^'M.-• .sei :' '_i"t:- .J �£` w t�.i.%..�'..-..j,o v�i.F:: L_.`r ;+. - ,• �:...� !' `>. _ y.-7^+dfi Y.4-.7RY�1 •. � rrf:'Nf1'r y.r y t,- .. •� r;�.r..,�y. ,:�,. ..'�:" .�w r M.--,{t'44. .. �Y..tRd.yiM� �;'.`. r:. ....' `ti-a :�at,�t` y�. ; ...� - `'':�'`�'�y�-.'`'a•y.��Cr.�r- :,}�_'yy,', '��s �,,:.t> �+�.�`y,p �9p"!y ,.., .lM,. ��..d��,r• `�tk �,�--a�,,•::`y,."�;.•:- ..;�a�o'. 3• s#+�3is" v;: a:�, - .. .4' • •-tc�-Jt•:�".•:�;' . Or;y.'..'..i ^�.#s�.��Y�• yam. �` �, ,�,. t• +t:,,y .. ,. - .. . .- - - �. ., .'•t".t_:i.7• ��{,'' 'K.J.��.�.�.i+..!:.-�':t:��r�tf,^:"v��,%aY„ile:'??ia " .✓`�` IN WITNESS WHEREOF, �this Agreement•has been`•executed thei'day:,:�.:-�`"'.�'�•-;- , -and year heretofore set ' out, in- triplicate, on the part- of the Department and of the Municipality by authority duly given, as evidenced by the attached certified copy of resolution, ordinance, or charter provision, as the case may be. • (Seal) CITY OF DURHAM By �^. City Manager °°F DUR�ev o . 8 69 1 Attest r ) 4� t�'QTH CARaQe NORTH CAROLINA (Seal) ado©ti DEPARTMENT O TRANSP RTATION BY SeeinWary Transportation Rs•fo �o' rm and Approved VFor Execution By Asst. Attorney General PREAUDIT CERTIFICATE This instrument has been preaudited in the manner required by the Local Budget and Fiscal Control Act. 1199-3 Finance Officer Policy of City of Durham. (a) THE CITY OF DURHAM OPPOSES THE PRACTICE OF APARTHEID IN THE REPUBLIC OF SOUTH AFRICA AND URGES EACH OF ITS CONTRACTORS TO REFRAIN FROM INVESTING OR DOING BUSINESS IN THE REPUBLIC OF SOUTH AFRICA. (b) The City of Durham opposes discrimination on the basis of race and sex and urges all of its contractors to provide a fair opportunity for minorities and women to participate in their work force and as subcontractors and vendors under City contracts. 20 Durham-Chapel Hill-Carrboro Metropolitan Planning Organization FY 1993-1994 Unified Planning Work Program and Adopting Resolution a March 10, 1993 21 RESOLUTION TO APPROVE THE FISCAL YEAR 1993-94 UNIFIED PLANNING WORK PROGRAM OF THE DURHAM-CHAPEL MILL-CARRBORO METROPOLITAN PLANNING ORGANIZATION A motion was made by TAC Member and seconded by TAC Member for the adoption of the following resolution, and upon being put to a vote was duly adopted. Whereas, a comprehensive and continuing transportation planning program must be carried out cooperatively in order to ensure that funds for transportation planning projects are effectively allocated to the City of Durham, Town of Chapel Hill, the Town of Carrboro, the Triangle Transit Authority, and the North Carolina Department of Transportation; and Whereas, members of the Transportation Advisory Committee agree that the Unified Planning Work Program tasks will effectively advance the transportation planning process for FY 1993-1994 . Now, therefore, be it resolved that the Transportation Advisory Committee hereby endorses the Unified Planning Work Program for FY 1993-1994 of the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization. I, , Transportation Advisory Committee Chairperson, do hereby certify that the above is true and correct copy of an excerpt from the minutes of a meeting of the Durham- Chapel Hill-Carrboro Urban Area Transportation Advisory Committee, duly held on the day of , 19 Signature of TAC Chairperson Durham-Chapel Hill-Carrboro Transportation Advisory Committee STATE of COUNTY of I, , Notary Public in and for said county and state do hereby certify that personally appeared before me on the day of , 19 to affix his/her signature to the foregoing document. Notary Public Address My commission expiries: 22 DURHAM-CHAPEL HILL-CARRBORO UNIiIED PLANNING WORK PROGRAM FY 1993-1994 INTRODUCTION The Unified Planning work Program (UPWP) is a listing of the transportation planning tasks proposed to be undertaken by the Metropolitan Planning Organization (MPO) during fiscal year 1993- 1994 . Projects included in the UPWP will be performed as discussed in the "Prospectus for Continuing Transportation Planning for the Durham-Chapel-Hill-Carrboro Metropolitan Planning Organization" and are not described in detail in this document. A narrative of transit tasks are included to comply with Federal Transit Administration requirements. The City of Durham, the Town of Chapel Hill, and _the Town of Carrboro receive Section 104 (f) funds, generally referred to as "PL Funds" , from the Federal Highway Administration (FHWA) to finance up to 80 percent of the cost of transportation planning tasks. A 20 percent local match is provided by each of the recipients. The N. C. Department of Transportation (NCDOT) Statewide Planning Branch receives HPR Funds from the FHWA to finance up to 80 percent of the State' s transportation planning costs for the MPO. Transit planning tasks are financed by federal, State, and local funds. FTA Section 8 and Section 9 grants and NCDOT matching funds may defray up to 90 percent (80% federal, 10% State) of the MPO' s transit planning activities. Although Section 9 funds also subsidize transit operating and capital costs, only the planning elements of those grant funded activities are described in the UPWP. (Section 9 capital and operating expenses are reflected in the local TIP. ) Planning tasks to be performed by the Triangle Transit Authority with federal and State funds also appear in the UPWP. The tasks include regional planning efforts for both the Durham-Chapel Hill- Carrboro MPO and the Capital Area Metropolitan Planning Organization (CAMPO) . These tasks are described in the TTA transit element section of the UPWP. The funds for these tasks are carryover funds approved in the FY 1992-93 UPWP. BUDGETS The Durham-Chapel Hill-Carrboro MPO will receive $146, 742 in FHWA Section 104 (f) (PL) planning funds for FY 1993-94 . PL funds are distributed to the City of Durham, the Town of Chapel Hill, and the Town of Carrboro by formula as approved by the TAC on January 13, 1993 . The MPO will also use $26, 000 in unobligated PL funds received by the MPO in the mid 1970 ' s. The $26, 000 in PL funds 23 will be combined with a special allocation of $40, 000 in GA Section 9 funds for the Retabulation of Land Use, Population, and Socio- economic data (Task II.C. 1) . The funds are reflected under the City of Durham funding table; however, these funds will be redistributed among MPO agencies (in proportion to population) once it has been determined which agencies will collect the data. The redistribution will be done by an amendment to the UPWP. Receiving agencies will provide the required local matches for this effort. The City of Durham will receive $30,416 in FTA Section 8 planning funds, and the Chapel Hill Transit System will receive $26, 136. The NCDOT will provide $3 ,802 and $3 , 267 to the City of Durham and the Town of Chapel Hill, respectively, in matching State funds. FTA funds were divided among the MPO' s two transit operators, DATA and Chapel Hill Transit, consistent with' the State Section 8 distribution formula. The City of Durham will also apply for $124 , 096 (80%) in FTA Section 9 planning funds and $15, 512 (100) in matching NCDOT funds (excluding the special GA Section 9 funds for data collection) . The City of Durham will also use $48 , 800 in carryover Section 9 funds and $6, 100 in matching NCDOT funds (as reflected in the transit narrative) . Chapel Hill Transit will apply for $60,952 in Section 9 planning funds and $7, 619 in matching State funds. The NCDOT Statewide Planning Branch will use $60, 560 in Highway Planning and Research (HPR) funds to finance up to 80 percent of transportation planning tasks for the Durham-Chapel Hill-Carrboro MPO. NCDOT will also perform data collection tasks for the regional model as described in the enclosed memo from Ed Johnson, Raleigh TCC member, to Lou Yates, Raleigh TCC Chairman. . NOTE: Tasks identified as a primary responsibility for Orange County in Appendix 6 24 on page 41 are identified with an arrow in the following pages. Prospectus for Continuing Transportation Planning for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization Prepared By: Statewide Planning Branch North Carolina Department of Transportation Division of Highways and The City of Durham Department of Transportation In cooperation with: The Town of Chapel Hill The Town of Carrboro The Town of Hillsborough The County of Durham The County of Orange The County of Chatham The Triangle J Council of Governments The Triangle Transit Authority The Public Transportation & Rail Division, NCDOT U. S. Department of Transportation Approved by the Transportation Advisory Committee on March 10, 1993 25 TABLE OF CONTENTS CHAPTER PAGE I. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . 1 II. CONTINUING TRANSPORTATION PLANNING WORK PROGRAM METHODOLOGY, RESPONSIBILITY AND SCHEDULES . . . . . . 5 A. Surveillance of Change . . . . . . . . . . . . . . . 5 1. Traffic Counts . . . . . . . . . . . . . . . . . . 5 2 . Vehicle Miles of Travel . . . . . . . . . . . . . 7 3 . Street System Mileage Changes . . . . . . . . . . 7 4 . Traffic Accidents . . . . . . . . . . . . . . . . 7 5. Transit System Data . . . . . . . . . . . . . . . 8 6. Zoning and Land Use Changes . . . . . . . . . . 8 7 . Dwelling Unit and Population Changes . . . . . . . 8 8. Air Travel . . . . . . . . . . . . . . . . . . . . 8 9. Air Quality . . . . . . . . . . . . . . . . . . 9 10. Vehicle Occupancy Rates . . . . . . . . . . . . . 9 11. Travel Time . . . . . . . . . . . . . . . . . . . 9 12. State Ports Operations . . . . . . . . . . . . . . 9 I B. Maintenance of Inventories . . . . . . . . . . . . . . 9 1. Base Maps . . . . . . . . . . . . - . . . . . . . 10 2. Street and Highway Inventory . . . . . . . . . . 10 3. Signalized Intersection Inventory . . . . . . . 10 4 . Parking Inventories . . . . . . . . . . 10 5. Specialized Transportation Services For the Elderly and Disabled . . . . . . . . . 10 6. Transit Facilities and Services . . . . . . . . 10 7 . Bicycle and Pedestrian Facilities Inventory . . 11 C. Reevaluation of the Long-Range Plan . . . . . . . . 11 1. Retabulation of Land Use, Population, and Socioeconomic Data . . . . . 12 2 Traffic Counts at Stations and Key Intersections 12 3 . Evaluation of Mathematical Models . . . . . 12 4 . New Origin-Destination Travel Surveys . . . . . 13 5. Projection of Planning Data to New Design Year . 13 6. Evaluation of Community Goals and Objectives . . 13 7 . Land Use Plan Evaluation . . . . . . . . . . . . 14 S. Projection of Future Travel Patterns . . . . . . 14 9. Capacity Deficiency Analysis . . . . . . . . . . 14 10. Thoroughfare Plan Evaluation . . . . . . . . . . 14 11. Transit Plan Evaluation . . . . . . . . . . . . 15 12 . Environmental Analysis . . . . . . . . . . . . . 15 13 . Cost Estimates . . . . . . . . . . . . . . . 15 14. Airport Master Plan Evaluation . . . . . . . . . 16 15. Collector Street Plan . . . . . . . . . . . 16 16. State Ports Master Plan Evaluation . . . . . . . 16 i 26 CHAPTER PAGE D. The Short Range Transportation Plan . . . . . . . . 16 1. Short Range Transit Plan . . . . . . . . . . 18 2 . Congestion Management Analysis/Reporting . . . . 18 3 . Traffic Operations Plan . . . . . . . . . . . . 18 4. Mobility Planning . . . . . . . . . . . . . . 19 5. Bicycle and Pedestrian Planning . . . . . . . . 20 6. Planning For The Elderly and Disabled . . . . . 20 7. Private Sector Participation . . . . . . . . 20 S. Urban Goods Movement . . . . . . . . . . . . 21 9. Energy Conservation Plan . . . . . . . . . . . . 21 E. Implementation . . . . . . . . . . . . . . . . 21 1. Administrative Controls . . . . . . . . . . . . 21 2. Implementation Study . . . . . . . . . . . . . . 21 3. Corridor Protection . . . . . . . . . . . . . 22 F. Transportation Improvement Program . . . . . . . . . 22 G. Corridor and Subarea Studies . . . . . . . . . . . . 22 H. Regional and Statewide Planning . . . . . . . . . . 22 III. ADMINISTRATION . . . . . . . . . . . . . . . . . . . . 23 a A. Unified Planning Work Program . . . . . . . . . . 23 B. Surveillance Report . . . . . . . . . . . . . . . . 23 C. Civil Rights Compliance . . . . . . . . . . . . . . 23 1. Title VI . . . , 23 2. Minority Business Enterprise Planning (MBE) . . 24 3 . Americans with Disabilities Act (ADA) . . . . . 24 D. Management . . . . . . . . . . . . . . . . . . . . . 25 1. Operations . . . . . . . . . . . . . . . . . . . 25 2. Financial Planning . , . . . . . . . . 25 3. Safety/Drug Control Planning . . . . . . . 25 IV. SERVICE FUNCTIONS . . . . . . . . . . . . . . . . . .. .. 26 V. PROCEDURAL DEVELOPMENT . . . . . . . . . . . . . . . . 26 SUPPLEMENTAL APPENDIX A - TRANSPORTATION PLANNING HISTORY AND STATUS 27 APPENDIX B - AGENCY RESPONSIBILITIES . . . . . . . . . . . . 30 ii 27 LIST OF FIGURES FIGURE PAGE 1. ORGANIZATION CHART FOR CONTINUING TRANSPORTATION PLANNING PROCESS FOR THE MPO . . . . 4 . . . . . . . . . . 2. CONTINUING TRANSPORTATION PLANNING WORK FLOW 6 3 . CHART FOR CONTINUING TRANSPORTATION PLANNING PROCESS 17 iii 28 I. INTRODUCTION The City of Durham, the Town of Chapel Hill, the Town of Carrboro, the Town of Hillsborough, Durham County, Orange County, Chatham County, and the North Carolina Department of Transportation in cooperation with the various administrations within the U. S. Department of Transportation participate in a continuing transportation planning process for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization as required by Section 134 (a) , Title 23, United States Code. A Memorandum of Understanding approved by the municipalities, the counties, and the North Carolina Department of Transportation establishes the general operating procedures and responsibilities by which short-range and long-range transportation plans are developed and continuously evaluated. The Prospectus contained herein is primarily a reference document _ for the transportation planning staff. Its purpose is to provide sufficiently detailed descriptions of work tasks so that staff and agencies responsible for doing the work understand what needs to be done, how it is to be done, and who does it. A secondary purpose of the Prospectus is to provide sufficient documentation of planning work tasks and the planning organization and procedures so that documentation is minimized in a required annual Unified Planning Work Program (UPWP) . The UPWP identifies the planning works tasks which are to be accomplished in the upcoming fiscal year and serves as a funding document for the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) of the U.S. Department of Transportation. The Metropolitan Planning Organization (MPO) is responsible for carrying out the transportation planning process within the Durham- Chapel Hill-Carrboro Metropolitan Area Boundary. The MPO is an organization consisting of the boards of general purpose local government; the North Carolina Department of Transportation; a Transportation Advisory Committee; a Technical Coordinating Committee; and the various agencies and units of local and State government participating in transportation planning for the•*area. Transportation policy decisions for the Metropolitan Planning Organization are made by the Transportation Advisory Committee. Policy decisions for local agencies of government are made by the respective governing boards (the City Council or County Board of Commissioners) . Policy decisions for the North Carolina Department of Transportation are made by the Board of Transportation. The municipal governing board and the N.C. Department of Transportation have implementation authority for construction, improvement, and maintenance of the transportation infrastructure. The Memorandum of Understanding established a Transportation Advisory Committee (TAC) composed of representatives from the 1 29 governing boards to provide policy direction for the planning process, and to improve communications and coordination between the several governmental jurisdictions. The TAC is responsible for (1) review and approval of the UPWP; (2) review and approval of the area Transportation Improvement Program (TIP) which ensures coordination between local and State programs; (3) review of the National Highway System and review and approval of changes to the Functional Classification Designation (as it pertains to the Surface Transportation Program) and Metropolitan Planning • Area Boundary; (4) review and approval of the Prospectus; (5) guidance on transportation goals and objectives; and (6) review and approval of changes to the adopted transportation plan. As required by . North Carolina General Statutes 136-66.2, revisions in the thoroughfare plan must be jointly approved by the local governing boards and the North Carolina Department of Transportation. A Technical Coordinating Committee (TCC) , also established by the - - Memorandum of Understanding, is responsible for supervision, guidance, and coordination of the continuing planning process, and for making recommendations to local and State governmental agencies and the Transportation Advisory Committee regarding any necessary action. The TCC is also responsible for review of the National Highway System and for dev.,elopment, review, and recommendation for approval of the Prospectus, UPWP, TIP, Functional Classification Designation (as it pertains to the Surface Transportation Program) , Metropolitan Planning Area Boundary revisions, and technical reports of the transportation study. The membership of the TCC consists of key staff from the municipalities, the Counties, the North Carolina Department of Transportation, Duke University, N. C. Central University, the University of North Carolina at Chapel Hill, the Research Triangle Park Foundation, the Raleigh-Durham Airport Authority, the Triangle "J" Council of Governments, and the Triangle Transit Authority. . N. C. Division Administrators for the USDOT will serve as non-voting members of the TCC. The City of Durham Department of Transportation is designated as the Lead Planning Agency (LPA) and is primarily responsible for annual preparation of -the Planning Work Program and Transportation Improvement Program. The "LPA" is the primary local recipient of planning funds received from USDOT for the Durham-Chapel Hill- Carrboro Metropolitan Planning Organization. Transportation planning work is divided into four elements in the Prospectus according to type of activity: Continuing Transportation Planning, Chapter II Administration, Chapter III Service Functions, Chapter IV Procedural Development, Chapter V The major work tasks are those relating to continuing transportation planning listed in Chapter II . Administrative work 2 I 30 tasks include preparation of the annual Planning Work Program, periodic preparation of a surveillance report to analyze growth trends, documentation required for FTA Title VI compliance, and routine administrative management. The service function element listed in Chapter IV involves making transportation planning information available to both public (including other governmental units) and private sectors. Procedural Development, Chapter V, provides for research or work toward improvements to the transportation planning process. Citizen participation is an important element of the transportation planning process and is achieved by making study documents and information available to the public and by actively seeking citizen participation during plan reevaluation. Involvement is sought through such techniques as goals and objectives surveys, neighborhood forums, drop-in centers, workshops, seminars, and public hearings. Elected or appointed city • and town representatives and municipal and county planning boards should ' serve as primary sources in gaining public understanding and support for the transportation planning activity. An organization chart for continuing transportation planning for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization' is shown in Figure 1: The history and status of transportation planning is given in Appendix A. 3 S} _ § � 2 - 3 k J k § § \ z \° ° 2 | 2 C § k \ § § - ■ o 0 2 © � | i E f ahk ° | ( $ k § k _ § . Z _ O 2 oR f ® O ) :E |_ u& cT - $ \ § { § � } . . .. ° 71 kk K � e § 22 & � z � � 2 I i - Z Z ' � © �- z � < C Z3 LU 0 0 � 2 | | - M Z 0 | Inc ? 2 o k- � k � � k ° e s / } ) 22 3 § 7 ( kk )§ / ° ` © _ w S % / ` 3 � O - . � . 2 ■ � e } C z % c � 22 z ■ } % 43 | x | RE 2 k . } § $ ° 2 7 § f , \ 2� § jf � � �c �a ■! § � 7$ 3 f $ }.0 0 § t I f § $ z\ 0 � } 8 f f f f 2u _ % te \a 0 E C ® E ` t k | . } /$ 12 6 o o . « } k 32 the "LPA" . This information will be analyzed and included in the annual surveillance report. As part of the Congestion Monitoring Program, an accident analysis will be compiled for the chosen street segments that are representative of the overall street system of the urban area. This accident analysis will be done every three years in conjunction with the Traffic Counts and travel time studies. 5. Transit System Data A summary and analysis of transit ridership revenue and expense data by route will be prepared. Identify strengths and weaknesses of service by route to identify transit problems and future options. Information is used to monitor service and meet Section 15 reporting requirements. • - 6. Zoning and Land Use Changes Participate in the maintenance of zoning information. Analyze changes and impact on current and future transportation system service. Identify land use changes and development trends by , traffic zone and maintain an up-to-date Land Use Plan. This information can be used to project future transportation demands and to make necessary modifications in current transit service. 7. RK9_11ing Unit and Population Changes Identify and evaluate changes in dwelling units across the planning area to determine necessary restructuring of transportation services to meet current demand. This information can be projected to aid in the analysis Of future traffic and other transportation demands. S. Air Tr Collect and analyze data to determine the influence of local air travel on transit service and identify needs for additional services. A ground transportation survey is a good example of this. 8 33 1. Base Maps Base maps of the Planning Area at scales from 1" = 1000 ' to 1" = 3000 ' shall be maintained and updated approximately every seven to ten years. 2. Street and Highway Inventory An inventory of the geometrics of the existing major street system shall be maintained. Periodically, or 'as changes or additions to the major street system occur, the inventory shall be updated. 3. Signalized Intersection Inventory The City of Durham Department of Transportation and the Chapel Hill Public Works Department will maintain updated _.. inventories of traffic control devices operated by the City and the Town. The Traffic Engineering Branch of the Division of Highways will maintain updated inventories of traffic control devices for the remaining portion of the transportation study area. 4. Parking Inventories Inventories of both on- and off-street parking supply in the "MSS" central business district shall be maintained. Inventories of parking facilities in other areas will be performed and updated as needed. Data collected should also include parking policies as well as rates. 5. Special Transportation Services for the _Elderly and Disabled Special transportation services for the elderly and disabled (E&D) are provided by a number of agencies within the urban area. Updated inventories shall be maintained as required on E&D population, E&D location, E&D transportation needs, special transportation services offered, and usage of these services. This information will be extracted from existing census data and other sources due to the expense and complications of performing an extensive survey. 6. Transit Facilities and Services Inventories of transit equipment and facilities shall be maintained. Also, an inventory of transit services should be maintained. Transit services includes such service characteristics of transit routes as operating periods, number of assigned vehicles, route-miles and daily trips. 10 34 The TCC will recommend reappraisal to the TAC and will submit a reappraisal work plan for approval by the TAC. The following work elements may be required depending upon the depth of the studies needed. Agency responsibilities for various work tasks in transportation plan evaluation elements are given in Appendix B. 1. Retabulation of Land Use. Population and Socioeconomic Data Local governments shall be responsible for the collection of land use, population, and socioeconomic data by traffic zone. The Statewide Planning Branch shall tabulate the following data for existing conditions by traffic zone: (1) population; (2) dwelling unit data; and (3) employment by standard industrial classification (SIC) .* It is expected that a reprojection of travel patterns, including transit potential, would require a retabulation of those factors used in developing the mathematical models. 2. Traffic ouits at Stations and Key Intersections Traffic counts will be taken at screen line stations, o external stations, and key intersections as required for reevaluation. Traffic counts at screenline and external cordon stations will consist of hourly machine counts for one two-week period and hourly manual classification counts for one 24-hour period. Intersection counts will consist of manual turn counts by vehicle classification, in accordance with accepted procedures. 3. Evaluation of Mathematical Models Analysis of mathematical models used in past studies shall follow these steps: a. Trip Generation - generally involves analysis of actual and projected socioeconomic data including, but not limited to, population, dwelling units, and employment. Based on these and other factors, an approximation of the number of trips generated by subarea or zone can be determined; b. Trip Distribution - using formulas based on the gravity equation, an approximation of where the specific generated trips are beginning and ending is determined; 12 35 c. Modal and Route Split - An analysis of modes chosen and factors that lead to those choices. Factors could include actual and perceived travel times, actual and perceived travel costs, as well as availability or convenience of certain modes; d. Network Assignment - traffic analysis zones are connected into a network representing all functional elements of the transportation system considered. The networks consist of a series of links representing transportation facility segments. e. Accuracy Checks - Comparing or calibrating mathematically Y generated data to actual field 4. New Origin and Destination Travel Surveys . New external origin and destination surveys will be conducted whenever necessary for the reevaluation of mathematical models. The extent, responsibility, and estimated cost of new origin and destination surveys will be determined by the s TCC and approved by the TAC prior to their initiation. Internal transit analysis for the Range Plan should also be included, purposes of the Long 5. Rroiection 2f E14DnIng Data to a New Design Year The mathematical models determine what planning data must be projected to a new design Year. In general, the procedure will be to project population and socioeconomic factors independently on an areawide basis, to cross check these projections and convert them to land use quantities if required, and to distribute the projected planning data to traffic zones on the basis of land capabilities, accessibility, and community goals as implemented through land use controls. 6. Evaluation of Community Goals and Objectives In the evaluation of community goals and objectives, the Policy making bodies will formulate policies regarding the roles of long range highway planning, transit planning, airport planning, and other modes as appropr . citizen input will be obtained through he ate continuing availability of Technical Coordinating Committee staff to meet with neighborhood and community groups to discuss transportation planning. Meetings are actively encouraged during the systems planning phase of the Transportation study. Other citizen input may also be obtained through 13 36 standing committees. 7. Land Use Plan Evaluation A land use plan evaluation involves the forecasting of the new design year land use patterns to provide a basis for distributing projected land use, population, and socioeconomic factors to traffic zones. Since the transportation system has a significant impact on land use, development of the land use plan and the transportation plan is an iterative process. S. Projection of Future Travel Patterns The projection of future travel patterns will result from using the projected planning data as input to the travel forecast models. The models are sensitive to changes in trip generation, trip purpose, trip length, auto occupancy travel mode, and pattern of daily travel. The projection of travel patterns will include a review of these factors and comparison to community goals and objectives to determine if changes in assumptions are warranted. 9. Capacity Deficiency Analysis A capacity deficiency analysis will be made to determine existing and projected street deficiencies. Link capacities will be calculated in accordance with federal procedures. 10. Thoroughfare Plan Evaluation The thoroughfare plan will be evaluated in terms of projected travel, capacity deficiencies, travel safety, physical conditions, costs, design, travel time, and Possible disruption of people, businesses, neighborhoods, community facilities, and the environment. The evaluation will include an analysis of the long range thoroughfare plan and the interrelationship between alternative travel modes. Thoroughfare plan recommendations should include adequate right-of-way for pedestrian and bicycle facilities along logical corridors. If major problems are found with the existing plan, alternative plans would be evaluated. Alternatives that would be considered include (1) a Do-Nothing Alternative, (2) Alternative Modes, and (3) Alternative Design: Types and Standards. 14 37 g. analyses of new land use development impacts on regional transportation and measures to mitigate congestion and air pollution. 5. Bicycle and Pedestrian Planning Bikeway planning and studies of pedestrian movement in specific areas will be conducted as required. 6. Planning for The Elderly and The Disabled Joint FHWA and FTA regulations require that the urban transportation planning process include activities specifically emphasizing the planning, development, evaluation and reevaluation of transportation facilities and services to the elderly and disabled, consistent with the Americans with Disabilities Act Planning (TASK III-C-3) , i.e. : 504 planning, special service planning and evaluation, etc. a. analysis of inventories of disabled persons, their locations, and special transportation services (TASK II-B-5) ; b. estimation of travel needs through statistical analysis, and a self-identification process; c. planning for special services provided and special planning conducted within the urban area. (� 7. Private Sector Participation Federal regulations require that private operators be afforded the "maximum feasible opportunity" to participate in the planning and provision of local transportation services. The purpose of the private sector participation requirement is to give private operators the opportunity to initiate involvement. In an effort to more effectively address this requirement, the evaluation of private sector service alternatives has been incorporated into the Short Range Transportation Plan process. The general criteria for making public/private service decisions may include but is not limited to: a. Comparative cost of private versus public services in similar' situations; b. Perceived quality and reliability of service; c. Local control of services; 20 38 d. Responsiveness and flexibility of operators; and e. Private operator financial stability. S. Urban Goods Moveme^t The movement of goods and services is a large scale intense activity that is vital to the urban economy. It includes terminal activities, travel to and from service zones, movement within the service zone, and stop time. To the extent that time to complete these activities can be minimized, efficiency of goods movement and services will increase. Goods movement studies would be conducted when surveillance activities indicate studies are needed or problems are otherwise identified. 9. Energy Conservation Plan This includes activities toward development of a plan outlining means to conserve energy resources. E. Implementation Transportation plan implementation involves (1) review and e analysis of administrative controls and (2) an implementation plan. Agency responsibilities for implementation of work tasks are given in Appendix B. 1. Administrative Controls and Corridor Protection An examination of subdivision regulations, zoning ordinances, future street line ordinances, and other administrative controls and procedures will be conducted to determine if any revision should be made in existing controls, procedures, or regulations as conditions warrant. 2. Implementation St_ udy This study will consist of a review of existing and projected revenues available for transportation plan implementation and the development of a long range plan for implementation based on anticipated funding and full use of available administrative tools such as the subdivision ordinance. It is anticipated that the implementation study will be conducted with the reevaluation of the long range plan. However, some work may be accomplished on this in conjunction with the short range transportation system management element as warranted. 21 39 3 . Corridor Protection Measures to protect corridors may include development of official maps from functional designs, development reviews, and development and maintenance of information systems.. F. Transportation Improvement Program The Transportation Improvement Program (TIP) shall have two parts: (1) a local programming document which is coordinated with the State Transportation Improvement Program (STIP) and (2) a list of prioritized needs. The local programming document shall be a short range three- to seven-year multimodal program which identifies transportation improvements recommended for advancement during the program period, identifies priorities, groups improvements into staging periods, includes estimated costs and revenues, and is fiscally constrained. See Appendix B. The TIP should be prepared in accordance with federal regulations. G. Corridor and Subarea Studies d During annual reevaluation of the transportation plan, there occasionally is a need to make a specific study of a transportation corridor to determine the best solution to a problem. While this may include development of a simple functional design for corridor protection, more detailed studies may include evaluations of alternative modes or alignments for cost, feasibility, environmental impact, and design. in a similar manner, special problems may arise in -relation to major land use changes when large scale traf f is generators (hospitals, regional malls, etc. ) will either be developed-or closed. The extent, responsibility, and cost for a corridor or subarea study, which should be conducted within the work plan of the TCC, shall be determined prior to its initiation. H. Regional and Statewide Planning Coordinate with state and federal agencies involved in transportation planning activities on the regional, state, and national levels. Examples of such activities include: Functional Reclassification of roads, designation of Urban Area Boundaries, Metropolitan Area Boundaries, National Highway System coordination, Highway Performance Monitoring 22 40 D. Management Agency responsibilities for administrative work tasks are given in Appendix B. 1. Operations The continuing transportation planning process requires a certain amount of administrative time for attending quarterly committee meetings, preparing agendas and minutes to these meetings, training, preparing quarterly progress reports, documenting expenditures for the various planning work items, and filing for reimbursement of expenditures from the PL fund account and other Federal Funds. It is also necessary to periodically review and update the Prospectus, Memorandum of Understanding, and other ' administrative agreements and procedures. 2 . Financial Planning Financial Planning includes transportation planning activities such as data base development and the development of analytical revenue and cost forecasting techniques, service level expansions, .major vehicle replacements, and facility construction projects. Agency determines its financial capability to meet future operating deficits and capital costs. 3. Safety Druq Control Planning MPOs are encouraged to pass planning funds through to transit operators for use in performing safety audits and in the resultant development of safety/security improvement and in alcohol/drug control planning, programming, and implementation. Attention should be given to the development of policies and planning for the proper safety related maintenance of transit vehicles, fire safety, substance abuse where it affects employee performance in critical safety related jobs, emergency preparedness to improve the capability to respond to transit accidents/incidents, security to reduce theft and vandalism of transit property and to counter potential politically motivated terrorism directed against transit users, facilities, and equipment. 25 APPENDIX B 41 RESPONSIBLE AGENCY AGENCY TRANSPORTATION OTIPLANNINGCONTINUING TASKS II IIC DURHAM—CHAPEL HILL—CARRBORO METROPOLITAN AREA I `I •� C =14 s o P Denotes Primary Responsibility {— I ,II r, €I ; si °)W E I I liel C Denotes Contributing Responsibility v :j v; I�' ° vl s e' o 'S1 E' ., I I I)� o of wouc rFa ui OI �1 0o zI zi i SURVEILLANCE OF CJ•_ANGE 11 A_1 T-ag.Goleta ...�, - 1 I+1'-' {I A-1 Y.F:d.Mrbs e(Tray.l I I q A-3 Str.d Svrwm Mii.op. a+aeo•s __QC_ ; I I , n A.-1 Traffic Accidents I' C I ' 11 A.S Temwit syst.. 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