HomeMy WebLinkAboutAgenda - 01-18-1994 - VIII-K ORANGE C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date January 18, 1994
Action Agenda
Item #
SUBJECT: GREATER TRIANGLE COMMUNITY FOUNDATION APPLICATION FOR
GLAXO INC. SPECIAL PROJECTS GRANT
DEPARTMENT: Planning & Inspections PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT: Emily Cameron
Extension 2580
Draft Application
TELEPHONE NUMBERS:
Hillsborough - 732-8181
Durham - 688-7331
Mebane - 227-2031
Chapel Hill - 967-92511968-4501
PURPOSE: To consider an application for the Glaxo Incorporated
Special Projects Grant for funding to be used in
publication of the Inventory of Historic Architecture
and Archaeological Sites.
BACKGROUND: On October 4, the Board of Commissioners approved a
grant application for submittal to the State Grants
Program for the amount of $48,000. In December the
Planning Department was notified that Orange County
was not awarded grant funds this year. Consequently,
other funding sources must be sought to produce the
inventory publication.
Attached is a draft copy of the application for the
Greater Triangle Foundation Glaxo Inc. Special
Projects Grant. The amount requested is $6000. The
amount awarded "rarely exceeds $5000; " however, the
grants are offered twice a year.
The Historic Preservation Commission plans to request
similar or greater amounts from the County
Commissioners, the Towns of Chapel Hill, Carrboro,
Hillsborough, and private organizations (such as
historical societies) and individuals. The Planning
Staff has recommended that the initial printing of the
book produce 800-1000 copies rather than 1500 as
originally discussed. The estimated total cost of
printing is $38-40,000, including editorial services.
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Applications must be postmarked by February 1, 1994 . f
The Historic Preservation Commission will make a
recommendation on the grant request on January 6. The
HPC's action will be reported at the Commissioners'
meeting on the 18th.
RECOMMENDATION: The Administration recommends approval of the grant
application.
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GREATER TRIANGLE CUNLNfU ITY FOUNDATION
Information on Grants: Spring 1994 Cvcle
The Greater Triangle Community Foundation is now seeking applications for its Spring 1994
Regional Community Grants and Glaxo Inc. Special Projects Grants programs.
The Foundation welcomes proposals in all charitable fields including the arts, the environment,
health, hurnan services, and other charitable fields for the benefit of the metropolitan Triangl°
area (Wake, Durham, and Orange Counties) of North Carolina.
In 1994, the Foundation is particularly interested in and encourages proposals that address the
following 1S,.112s:
• The needs and opportunities of children in the Triangle region
• Improved public transportation
• Environmental education at every age level
• Affordable, accessible child care
• Drug abuse education and treatment programs
• Transitional housing and supportive services for the homeless
• Regional cooperation between organizations in all three Triangle counties
• Direct assistance to persons in need
Note: Although the Foundation is particularly interested in the above needs, all proposals
that address a significant need or opportunity in the Triangle are encouraged and eligible
for funding. Strong proposals that do not address one of these needs will still be considered.
Two types of grants will be awarded in the Spring grants cycle. Grants from the Regional
Community Grants program will be awarded for new initiatives or one-time special projects
that promote cooperation, coordination of services or activities, resource sharing, and mutual
responsibility across the three Triangle counties. The Foundation is particularly interested in
projects that will promote ongoing cooperation among the Triangle's three communities. The
Community Foundation will award grants between $5,400 and 515,000, some of which may
be issued as challenge grants. The proposed project must involve individuals, agencies, or
institutions from Wake, Durham, and Orange Counties. Projects that benefit the three
Triangle counties and outlying counties in the metropolitan Triangle area will also be
considered. A lead organization must be designated to assume management and fiscal
administration of the grant.
Regional Community Grants, part of the Community Foundation's "Leadership Toward A
Regional Community" program, are designed to promote new and ongoing cooperation across ,
county lines. Although viewed by the outside world as a single region, the several
communities of the Triangle have traditionally acted, and continue to act, in isolation. While
in some areas this action is appropriate, such as in the preservation of unique heritage and
identities, in other areas collaboration would enhance the ability of organizations to provide
services to the community. Many of our communities' most pressing needs do not stop at
county lines; thus, organizations seeking to address those needs most effectively must
cooperate regionally without regard for county affiliation.
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.Mcessful proposals in the past have promoted collaboration across county lines that endures
ond the time period of the grant (see Page 4 for examples). Grantees demonstrated in their
proposals a commitment to regional collaboration. The most common reasons past proposals
have not been funded include organizations acting without partners in other counties, proposals
covering one or two counties but not all three, proposed partnerships without support from the
other named partners, organizations simply expanding their service area without beginning
new collaboration, and temporary collaboration without lasting impact.
The second type of grants available this cycle, grants from the Glaxo Inc. Special Projects
Fund, will be awarded for new initiatives, one-time special projects, or continuation funding
for outstanding "projects of excellence" already providing vital services in the Triangle. All
applications must target significant needs or opportunities in 'Katie, Durham, and/or Orange
Counties. Grants made by the Community Foundation rarely exceed 55.1100. Funds requested
from the Foundation may be combined with finds from ether sources to support larger
projects. Statewide or national programs will not be considered unless funding is sought only
for a portion of the program that specifically benefits the local community, in which case the
project budget should clearly list the costs of the local component.
Applications for the Spring cycle must be postmarked on or before February 1, 1994.
Late proposals cannot be considered because the Foundation begins reviewing proposals
immediately following the deadline. Final decisions will be made by the Foundation's Board
in early May. Grant funds will not be available before July 1, 1994 for the Spring cycle;
therefore, the project or portion of the project for which Foundation funding is requested
should begin no earlier than July 1.
The Community Foundation invites proposals in narrative form, not to exceed three pages,
accompanied by a completed application form that should be stapled to the top of each collated
packet. The narrative proposal should address the following:
• The community need or opportunity the proposed activity is intended to address
• The ways in which the project will address this need or opportunity in a creative or
innovative way (for an existing "project of excellence," describe the impact of this
program in the community, including statistics or other relevant information)
• A description of the project or activity to be undertaken and the exact amount of
funding requested
• Timetables for the project and for the requested funding
• The organization's capability to undertake the proposed project, including qualifications
of the personnel involved
• The specific objectives the project hopes to accomplish, in measurable terms if possible
(for example, number of people served)
• The relationship of the proposed project to other programs in the community designed
to meet the same or similar needs or opportunities
• Funds already committed for the project and their source, as well as other sources
being approached for funds
• How future funding will be obtained, if the project will be an ongoing one
• Applications for Regional Community Grants should address the ways in which the
project fosters or promotes ongoing cooperation, coordination of services, resource
sharing, or mutual responsibility across county lines in the Triangle.
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Because members of the Foundation's Distributions Committee and staff review each proposal,
please submit six collated copies of the following:
• A completed copy of the enclosed application form, signed by the Chief Officer of the
Board (attach to the top of each packet)
• The narrative proposal, not to exceed three single-sided pages
• A list of Board members with their primary professional or community affiliations
• A descriptive, line-item budget for the proposed project; as specific as possible
In addition, your proposal should include one copy of the following attachments:
• Your organization's most recent overall operating budget, audited if possible
• A copy of your most recent IRS Form 990 (not applicable to government agencies and
religious organizations)
• IRS tax determination letter or other proof of tax-exempt status (not applicable to
government agencies and religious organizations)
In the interest of fairness and consistency, additional attachments beyond those requested will
be discarded. In addition,please do not re-enter the form on computer.
All materials must be postmarked on or before February 1, 1994 and sent to:
1994 Spring Cycle Grants
Greater Triangle Community Foundation
P.O. Box 12834
Research Triangle Park NC 27709
The Foundation will issue another Request for Proposals for its Fall 1994 Discretionary Grants
and Glaxo Inc. Special Projects Grants programs in early June. -Proposals for the Fall cycle
must be postmarked on or before August 1, 1994.
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DRAFT
PROPOSAL FOR PUBLICATION OF THE ORANGE COUNTY INVENTORY OF
HISTORIC ARCHITECTURE AND ARCHAEOLOGICAL SITES
As part of its comprehensive planning program, Orange County
has pursued completion of detailed inventories of its cultural,
historic, recreational, biological, and geological resources.
Since 1991 the County has received three matching grants from the
North Carolina Department of Cultural Resources, State Historic
Preservation Office to survey architecture over fifty years old
in the unincorporated portions of the County. A survey of
archaeological sites is currently undirway.
The primary reason for gathering information on cultural
resources is that Orange County has experienced increased
pressure from development and an expanding population, especially
since the completion of Interstate 40 through the county in 1989.
Our historic sites, structures, and landscapes which are the
framework of our cultural heritage are irreplaceable once they
are destroyed. These elements, combined with Orange County's
natural scenic quality, also make it an attractive place for
newcomers and businesses to locate. Protection of the resources
mentioned depends on identification and education/awareness on
the part of land owners and the general public.
The County now seeks to publish the results of the inventory
of historic sites and structures and include historic properties
surveyed in the Towns of Chapel Hill, Carrboro, Hillsborough, and
Mebane. The publication will feature a description of the history
of Orange County, chapters on architecture and archaeology with
individual entries for properties and sites listed during the
survey. Text will be supplemented with black and white
photographs as well as stories of the people associated with the
historic homes, schools, churches, mills, etc. , as provided by
current owners, family members, and neighbors consulted over the
last three years.
In 1993 Orange County obtained a matching grant from the
State Historic Preservation office to hire consultants to produce
a manuscript for the inventory publication. A grant from the
Glaxo Incorporated Special Projects Fund would be used in
• combination with funds to be solicited from the local
municipalities, private organizations and individuals to obtain
editorial services, produce the graphics and layout, and print
800-1000 copies of the book. The estimated total cost of
production is $48,000. The amount of the grant request is $6000,
approximately the cost for editing the publication.
The inventory, manuscript, and the publication are being
coordinated by the Orange County Historic Preservation commission
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• with the assistance of the orange County Planning and Inspections
Department. The Historic Preservation commission was originally
appointed by the Board of County Commissioners in 1991 and
charged with conducting an inventory, preparing a preservation
plan, and administering programs for preservation of historic
landmarks and districts.
According to the Orange County Historic Preservation
Ordinance, the members appointed to serve on the Commission must
have special interest, education, or experience in history,
architecture, landscape architecture, archaeology, or related
fields. The current seven members have expertise in all of the
areas specified. In addition, the Commission has now had three
years experience monitoring grant projects of a fairly
comprehensive scope. The Planning Department Staff works closely
with the Commission to provide technical support and administer
grant funds.
The Planning and Inspections Department is also beginning
work toward preparation of a Preservation Plan for the County
which will include goals and objectives as well as policy
statements and implementation strategies for recognizing and
protecting the County's historic and archaeological resources.
Recommendations may include designating historic districts,
pursuing nominations to the National Register of Historic Places,
and methods of educating the public about preservation efforts.
Since 1987 Orange County has been developing methods to
protect the natural resources, visual resources, and farmland in
the county through the Rural Character Study. The Rural Character
Study Committee has proposed strategies for incorporation into
the Zoning Ordinance to require the protection of open space. The
goals of the Rural Character Study will also accomplish historic
preservation objectives.
The manuscript for the publication will be completed by the
consultants in March 1994. Preparation of the layout, graphics,
text, photographs, captions, etc. , and coordination with a
printing company will take approximately twelve to fifteen
months. The time frame for completion of the project of 'course
will be controlled by the Historic Preservation Commission's
ability to obtain funding.
FOR OFFICE USE ON�.Y
C0 IN ACK
'rror C
Grant IDt 8
C s ' '' W.Commen! GREATER TRIANGLE CO'NSMT NITY FOUNDATION f
Application for Regional Community Grants or
Glaao Inc. Special Projects Grants
Choose only one:
1. Program: _ Regional Community Grants: collaborative project between agencies in Wake, Durham and Orange
Counties (rarely exceeds $15,000)
or X Glaxo Inc. Special Projects Grants: innovative and creative projects meeting significant
community needs in any field (rarely exceeds $5,000)
7'oral Given in Foll, 1997 Grant Cycle: $107,630.00
2. Name of Organization: Orange County Historic Preservation Commission
3. Contact Name and Title: Marvin Collins Orance County Planning Director
4. Phone Number: (919)732-8181 extension 2592
5. Mailing Address: P.O. Box 8181 Hillsborouah NC 27278
6. Street Address: 306F Revere Road
(if different)
Hillsborough NC 27278
7. How long has this organization been in existence? Over 23,2 years
8. In the space below, state a short summary description of the project (separate from the attached narrative). Please
do not exceed space provided.
Orange County has recently completed a county-wide inventory of historic
architecture and is currently surveying archaeological sites in the unincorporated
portions of the county. The Historic Pre ervation Commission now seeks to publish
the results of the inventory and includ _istoric properties surveyed in the Towns
of Chapel Hill, Cal�rboro, Hillsborough, and Mebane. The publication will feature
a description of the history of the county, chapters on architecture and archae-
ology wi`h individual entries fo roperties and sites listed during the survey.
Text will be supplemented with b ack and white photographs and stories of the
people associated with the sites.
Publication of the inventory will produce a principal educational tool to
inform Orange County residents and visitors of the County's cultural resources.
Historic and archaeological resources are irreplaceable if destroyed. Orange County
is committed to identify and protect them by increasing the awareness of property
owners, developers, and the general public. Protecting the heritage of the County
and North Carolina can only enhance the quality of life for contemporary and
future generations.
9. Total cost of project: 5 40,000 •(approximate)
10. Amount requested from Greater Triangle Community Foundation: $ 6000
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11. Other sources of funds for this project:
Funding Source Total Amount Amount Already Notification
Sought Committed Date
Orange Countv
Town of Chapel HJ.11
Town of Carrboro
Toe-, of Hillsborough
Prival-.e o-:,9anizations and individuals
TOTALS:
12. Applicant agency's overall annual operating budget: $ t5 31
Overall Operating Budget Breakdown:
Total
Income S from Individuals $ from Corporations
S from Foundations $ from Local Government
S from State Government $ from Federal Government
$ from Earned Income $ from Other
Expense $ for Program Services $ for Fundraising
S for Management/General $ for Pa%7nents to Affiliates
Difference:
13. Percentage of this project to overall annual operating budget: 0.07 %
14. Timetable for the project: July 1994 to Octobej, 1995
MonthNear Month/Year
15. Proposed timetable for payment of funds requested from Greater Triangle Community Foundation: (Fall grants
available after January 15 or later and Spring grant available after July 15 or later, Foundation checks are written on
the 15th and last day of each month):
Date Amount
7-15-95 $6000
Tax Status (check one):
Tax-exempt charitable organization [501(c)(3)) X Governmental tax-exempt unit
Other nonprofit (specify status) Unincorporated association
Affiliated with tax-exempt organization Other (specify)
Please attach a copy of your organization's tax status determination letter. A tax exempt identification number is not
sufficient (not applicable to government agencies and religious organizations).
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17. Has your organization or a related organization received funding from the Greater Triangle Community Foundation
within the past three years? _ Yes X No If Iles, please list year, project and amount:
IS. Mav the Foundation share your proposal with other potential funding sources? (The proposal will not be made
available to the public, but only to potential donors o: grantmakers. Your answer to this question will not affec: the
Foundation's consideration of your proposal.) _yam Yes No
19. Checklist. Have you:
y Described the community need or opportunity the proposed activity is intended to address?
Explained the ways in which the project will address this need or opportunity in a creative or innovative way
(for an existing project of excellence, described the impact of this program in the community, including
X statistics or other relevant information)?
X Thoroughly described the project or activity to be undertaken?
X Determined the timetables for the project and for the requested funding?
Stated your organization's capability to undertake the proposed project, including qualifications of personnel
_x_ involved?
Stated the specific objectives the program hopes to accomplish, in measurable terms if possible (for example,
X number of people served)?
Discussed the relationship of the proposed project to other programs in the community designed to meet the
x same or similar needs or opportunities?
_ Listed funds already committed for the project and the sources of these funds?
y Indicated how future funding will be obtained, if the project is an ongoing one?
Addressed the ways in which the project fosters or promotes ongoing cooperation, coordination of services,
resource sharing, or mutual responsibility across county lines in the Triangle (For Regional Community
_UL Grants only)?
_ Enclosed 6 collated copies of. • this application form?
* the narrative proposal, not to exceed three pages?
_ • a detailed proposed project budget?
current Board of Directors list, with affiliations? `
Enclosed 1 copy of: • your organization's overall operating budget?
fig, • your organization's most recent IRS Form 990?
NA • your IRS tax determination letter?
20. I hereby certify that the applicant organization does not discriminate on the basis of race, color, age, sex, religion,
sexual orientation, physical disability, or national origin.
` Signature of Chief Officer of the Board
PLEASE REMEMBER TO COLLATE AND STAPLE PACKETS WITH APPLICATION FORMS ON TOP
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ALL FUNDS SUMMARY
APPROPRIATIONS
FY 1992-93
TOTAL GENERAL SPECIAL ENTERPRISE
ALL FUNDS FUND REVENUE* FUNDS**
Community Maintenance $647,017 647,017 0 0
General Administration $2,428,926 2,374,283 0 54,643
Taxation and Records $1,928,162 1,854,282 73,880 0
Community Planning $1,451,533 1,336,533 115,000 0
Human Services $13,490,607 13,490,607 0 0
Public Safety $7,159,683 5,372,356 1,787,327 0
Public Works $2,582,412 2,548,812 0 33,600
Education $17,213,450 17,213,450 0 0
Contributions to O/S Agencies $2,053,483 2,053,483 0 0
Miscellaneous $367,760 367,760 0 0
Transfers to Other Funds $6,023,072 2,997,290 3,025,782 0
Debt Service $3,631,425 3,631,425 0 0
Total Appropriations $58,9779530 $53,887,298 $5;001.9989' $88,243
' Includes County Capital Reserve Fund,School Capital Reserve Fund,Fire District Funds,
N.C. Memorial Hospital Emergency Management Contracts Fund,Revaluation Fund,Visitors.
Bureau Fund,and Emergency Telephone System Fund.
'• Includes the Data Processing Enterprise Fund and the Efland Sewer Operating Fund.
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ALL FUNDS SUMMARY
REVENUES
FY 1992-93
TOTAL GENERAL SPECIAL ENTERPRISE
ALL FUNDS FUND REVENUE* FUNDS*
Property Taxes $34,477,596 $33,598,880 $878,716 $0
Sales Tax $8,315,000 8,315,000 0 0
Occupancy Tax $115,000 0 115,000 0
Licenses& Permits $341,000 341,000 0 0
Intergovernmental $7,780,454 7,758,493 21,961 0
Charges for Services $2,914,345 2,114,697 714,505 85,143
Interest Income $560,145 538,000 22,145 0
Miscellaneous $275,728 275,728 0 0
Total Current Revenues $54,779,268 $52,941;798. $1;752,327 $85,143
Transfers from Other Funds $3,242,790 245,500 2,997,290 0
Total Revenues& Transfers $581022,058 $53,187,298-,.:. -:.$4-,749;017 $85,143:
Fund Balance Appropriated $955,472 700,000 252,372 3,100
Total Revenue All Funds .$58,977,530 $53,8870*298:.':$5;001,989 $88,243'
Includes County Capital Reserve Fund,School Capital Reserve Fund,Fire District Funds,
N.C.Memorial Hospital Emergency Management Contracts Fund,Revaluation Fund,Visitors.
Bureau Fund,and Emergency Telephone System Fund.
} " Includes the Data Processing Enterprise Fund and the Efland Sewer Operating Fund.
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