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HomeMy WebLinkAboutAgenda - 01-18-1994 - VIII-J r a 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 18, 1994 Agenda Abstract Item * VffZ SUBJECT: 1994 HISTORIC SURVEY& PLANNING GRANT APPLICATION DEPARTMENT: Planning PUBLIC HEARING.- Yes X No ATTACHMENTS: INFORMATION CONTACT: Application Planning Director X2592 PHONE NUMBERS: Hillsborough 732-8181 Mebane 227-2031 Durham 688-7331 Chapel Hill 967-9251 PURPOSE: To consider an application for 1994 Historic Survey and Planning Grant Funds. BACKGROUND: The N.C.Historic Preservation Office(HPO)has announced the application period for 1994 Survey and Planning Grant Funds.Eligible projects include architectural and archaeological surveys, preparation of nominations to the National Register of Historic Places, and preservation plans. This year, an estimated $130,000 is available for survey and planning grants to communities or nonprofit organizations.Of the total amount,$70,000 is reserved for grants in communities that participate in the Certified Local Government (CLG)program,including Orange County.The remaining communities may apply for grants from the remaining$60,000. Grant funds are awarded on a matching basis with awards generally in the$5,000415,000 range. Grant applications must be completed and submitted to the HPO by January 31, 1994. Grant awards will be announced in March, 1994, and projects must be completed by July 31, 1995. Previous phases of the County's historic preservation initiative are as follows: Phase I - Historic architectural inventory of the un-incorporated portions of Chapel Hill Township (completed July, 1992) Phase II- Historic architectural inventory of the remaining un-incorporated portions of the county (completed October, 1993) Phase III- Archaeological inventory of the county and preparation of the history inventory publication manuscript (currently underway) Phase IV is to consist of pre an Historic Preservation Element as part of the Comprehensive Plan and is estimated to cost $45,890, including$10,000 in grant in County matching funds ($10,000 appropriation plus one- time$9,040 diversion of intern funds in FY 1994.95 budget),and$16,850 in-kind 4 2 services. A consultant is to be sought to prepare the Historic Preservation Element with assistance from the Planning Department Staf. Phase V, the preparation of National Register nominations, would be the subject of a grant request in 1995. At a special meeting on January 6, 1994, the Historic Preservation Commission voted unanimously to recommend that the application for CLG funds be submitted to the SHPO. RECOMMENDATION: The Administration recommends that the County Manager be authorized to apply for up to $10,000 from the CLG Survey and Planning Grant Program. i ' 1994 CLG SURVEY AND PLANNING GRANT APPLICATION 3 State Historic Preservation Office North Carolina Division of Archives and History I. PROJECT INFORMATION (Please type or print with black ink) Project Title: Phase III of Orange County Historic Resources Inventor_ Project Type: Archaeological Survey: Architectural Survey: National Register Nominations: Other (specify): Preservation Plan Local Matching Funds: (non-federal) Attach separate list of necessary Donor: Orange County Source: General Fund Date Available: Available now but also on 7/1/94 Kind (cash/other): Cash Amount: 11),000 H. APPLICANT INFORMATION Contact Person: Marvin Collins Title: Planning Director Address: 306F Revere Road. Hillsboro N.C. 27278 Telephone(s):-919/732-8181 Extension 2592 FAX: 919/644-3002 Applicant Organization or Agency: Orange Count Certified Local Government (date application/certification): 4113/93 Local Project Coordinator: Same as Contact Person (see above) Address: Telephone: John Link. County Manager 1/19/94 SIGNATURE AND TITLE: Officer of Sponsoring Organization DATE III. ABSTRACT OF PROPOSED PROJECT: On a separate sheet of paper, please describe in one well developed paragraph exactly what will be accomplished with the grant and matching funds, including in-kind. Applications for architectural surveys should include an estimate of the number of acres and properties to be surveyed. Historic Preservation Office staff are available for assistance in developing the project description, including an estimated budget. This abstract may also include one or two other paragraphs describing methods to be employed or information on how the proposed project fits into an overall plan of preservation activities for your community.For example, if this is Phase II of a four-phased action plan,what was Phase I and when was it completed, and how will Phases III and IV build on Phases I and II? PLEASE LIMIT THE ABSTRACT TO THREE DOUBLE-SPACED TYPEWRITTEN PAGES. S 4 Since the inception of its comprehensive planning program, a goal of Orange County has been the completion of detailed inventories of its cultural, historical, recreational, biological, and geological resources. In 1986, the Planning Department completed a general listing of such sites in the unincorporated portions of the county. In 1988, a Master Recreation and Parks Plan was prepared for Orange County. During the same year,the Triangle Land Conservancy completed an Inventory of Natural Areas and Wildlife Habitats of Orange County. These studies provided the detailed inventory of recreational, geological, and biological sites. Consistent with the above goal, Orange County applied for Survey and Planning Grant Funds to undertake inventories of historic and archaeological sites in the unincorporated portions of the county. These inventories as well as the preparation of a publication manuscript were undertaken in the following phases: Grant Year Phase Project 1991 I Inventory of unincorporated portions of Chapel Hill Township (159 structures identified) 1992 II Inventory of unincorporated portions of remaining six townships (507 structures identified) 1993 III Archaeological survey and preparation of publication manuscript (Project currently underway) The results of the archaeological survey as well as the architectural survey were to be used in completing Phase IV of Orange County's program. That phase consisted of the preparation of a preservation plan; e.g., the Historic Preservation Element of the Comprehensive Plan, and nominations for the National Register of Historic Places. Rather than a four-phase project, Orange County proposes to expand the project to five phases. Phase IV will involve the preparation of the Historic Preservation Element, while Phase V will consist of the preparation of the National Register nominations. The rationale for this shift in priorities is based on Orange County's long-term use of its Comprehensive Plan to guide land use decisions.While the Historic Preservation Element is but one part of that Plan, it will provide a framework within which the Board of Commissioners, the Historic Preservation Commission,and the Planning Board can work to preserve the county's rural character and heritage.In that sense, the process and product produced from the project could serve as a prototype for other rural counties threatened with the loss of historic,architectural,and archaeological resources from growth and development. It is an overall program approach to preservation rather than piecemeal initiatives which may gain some immediate benefits but provide limited long-term results. 5 Specifically,Phase IV,the phase for which funds are being sought,will contain three major elements: (1)a summary of the inventory of historic,architectural,and archaeological resources; (2)a statement of goals and objectives for protecting and preserving those resources;and(3)a program of implementation techniques for accomplishing the goals and objectives.Element One will summarize the results of the inventories,including local development history, and unique or distinctive aspects of that architectural and archaeological history. Attention will also be given to analyzing population, economic,and land uses changes to identify threats and opportunities for preservation.Element Two will seek to identify specific goals and objectives,including action recommendations, completion dates, and task responsibilities as well as solicit community input through a series of public hearings on preservation goals. Element Three will focus on the full range of techniques available for achieving preservation goals, including evaluation and designation,legal and regulatory protection,financial incentives,and public education and awareness. However, specific attention will also be given to on-going local initiatives and interests such as the creation of historic districts for Cedar Grove,Oaks,and Ray-Kenion,and the preparation of preliminary design guidelines; the identification of sites and/or structures for assistance in National Register designation; the creation of a local historic landmark designation program, including preliminary design guidelines for the principal architectural styles found in the county-, pursuit of a purchase of development rights program for farmland protection combined with rural historic landscape designation, and the use of rural character strategies such as cluster design techniques to preserve historic resources. As an example of the initiatives referred to above,cluster design techniques are not new but recently, primarily as a result of the work of Randall Arendt, their use in preserving sensitive environmental lands, farmland, and historic sites has received national attention. Orange County is working with Mr. Arendt, the N.C. Association of County Commissioners, and the N.C. Department of Environment, Health, and Natural Resources to produce a design guidebook for three North Carolina counties under the auspices of the Albemarle-Pamilico Estuarine Study.The guidebook would,while serving as a model for other counties,focus on the use of cluster development techniques to preserve important resources while allowing development to occur. Orange County thus wishes to coordinate its efforts on the preparation of a Historic Preservation Element with those on a Rural Character Design Guidebook so that both initiatives benefit.The timing of both projects is also such that they will rim concurrently. 6 1 Because of the above mentioned initiatives, the progressive attitude of its governing and advisory boards, and the experience of its staff(see attached resumes), Orange County feels it is uniquely positioned to provide what will serve as a model for other jurisdictions. Because of the nature of the project, Orange County does feel that the full-time efforts of a consultant, supplemented by staff assistance, will be required. The attached budget and the level of Orange County's funding reflects this commitment. All phases will be subject to local funding approval as well as the availability of Planning and Survey Grant Funds. A general outline of the Historic Preservation Element is provided below. CONCEPTUAL OUTLINE - HISTORIC PRESERVATION ELEMENT I. Identification of Historic, Architectural&Archaeological Resources A. Introduction B. Orange County's Development History C. Identification& Evaluation of Resources D. Threats & Opportunities II. Goals & Objectives for Preservation of Historic Resources A. Community Goals B. Objectives & Action Recommendations M. Tools & Techniques for Achieving Community Goals A. Evaluation& Designation 1. National Register of Historic Places a. Listed Properties b. Study List 2. Local Designation a. Prioritizing Landmarks& Districts b. Evaluation Criteria 3. Geographic Information System (GIS) Data Base B. Legal and Regulatory Protection 1. Historic Districts Designation a. District Overlay Zones & Landmark Ordinances b. Regulatory Design Review& Certificates of Appropriateness 2. Building& Housing Codes 3. Development Review Procedures 4. Transfer of Development Rights (TDR) C. Financial Incentives 1. Rehabilitation Tax Credits 2. Community Development Block Grants 3. Revolving Funds 4. Property Tax Deferrals 5. Purchase of Development Rights (PDR) 5. Conservation Easements D. Public Awareness 1. Existing Organizations & Roles 2. Oral History Initiatives 3. Photographic Collections E. Comprehensive Plan Linkages & Conflicts 1. Farmland Preservation 2. Rural Character Protection Strategies 3. Economic Development Strategies 4. Affordable Housing Strategies 1994 CLG SURVEY AND PLANNING GRANT APPLICATION FORM Page Two IV. BUDGET: AN ESTIMATE OF PROJECT COSTS* (1) (2) Line Items Grant Funds Cash Match In Kind Match Total Principal Consultant/ 9140 $ 18,180 JUL.= Investigator Secretary 11,800 18 00 Project Coordinator ----3.600 3,600 Other Personnel (specify) 9,750 9,750 Planner II (Landscape Architect) and Planner I (GIS Specialist),_ Office Space 600 600 Telephone 200 200 Travel and Per Diem 1.425 miles @Jmile _200 200 400 24 days @ day 660 660 1,320 Film and Developing 200 200 Office Supplies/Maps 250 250 Advertising Costs Camera (purchase/rental) Printing and Copying 200 200 Other (specify) 250 250 Pos TOTALS 110,000 119,040 J16,850` 145,890 *Budget Notes: (1) Cash funds must be available for payment of salaries, travel,film and developing. Be sure that grant funds are matched with sufficient non-federal cash match to meet this requirement. (2) In-kind contributions could include office space, telephone costs, photocopying, supplies, indirect costs and project coordination, provided they are essential to the project and properly documented. Matching funds must constitute 40% of actual costs. Send by January 31, 1884 (With Equal Opportunity Statement) to: Lloyd Childers, State Historic Preservation Office N.C. Division of Archives and History 109 E.Jones Street, Raleigh, N.C. 27601-2807 8 A STATE HISTORIC PRESERVATION OFFICE DIVISION OF ARCHIVES AND HISTORY NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES Addendum to Subgrant Applications EQUAL OPPORTUNITY STATEMENT THE NORTH CAROLINA HISTORIC PRESERVATION PROGRAM RECEIVES FEDERAL FINANCIAL ASSISTANCE FOR IDENTIFICATION AND PRESERVATION OF HISTORIC PROPERTIES. UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 AND SECTION 504 OF THE REHABILITATION ACT OF 1973,THE UNITED STATES DEPARTMENT OF THE INTERIOR PROHIBITS DISCRRID NATION ON THE BASIS OF RACE, COLOR, CREED, NATIONAL ORIGIN, SEX,RELIGION,AGE OR HANDICAP IN ITS FEDERALLY-ASSISTED PROGRAMS. IF YOU BELIEVE YOU HAVE BEEN DISCRI IINATED AGAINST IN ANY PROGRAM, ACTIVITY OR FACILITY,AS DESCRIBED ABOVE, OR IF YOU DESIRE FURTHER INFORMATION,PLEASE WRITE TO:OFFICE OF EQUAL OPPORTUNITY,UNITED STATES DEPARTMENT OF INTERIOR, WASHINGTON, D.C. 20240. Signed: Title: Orange County Manager Date of Signing. januaa 19 1994 Project: Phase IV- Historic Preservation Plan Note: Acknowledgement of the Equal Opportunity Statement above shall accompany each application for federal funding. Receipt of this signed and dated statement will fulfill this requirement.