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HomeMy WebLinkAboutAgenda - 01-04-1994 - VIII-D 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: January 4, 1994 SUBJECT: Senior Games Grant Application DEPARTMENT: PUBLIC HEARING: Yes xX No Recreation & Parks ATTACHMENT(S) : INFORMATION CONTACT: Grant Application to Chapel Hill Service Wilma K. Tinney, Ext. 2669 League TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To request that the Orange County Board of Commissioners approve the application for a grant from the Chapel Hill Service League for $500.00 for operating expenses. BACKGROUND: Orange County Senior Games is a year-round wellness program for persons age 55 or older, sponsored by Orange County Recreation & Parks, Orange County Department on Aging, Chapel Hill Parks & Recreation and Carrboro Recreation & Parks. The program is funded through these agencies, through donations from the community, and through participant fees. RECOMMENDATION(S) : The Manager recommends that the Board of Commissioners approve the Senior Games grant application to the Chapel Hill Service League. v 2 CHAPEL HILL SERVICE LEAGUE GRANT APPLICATION Year: 1993-94 Agency submitting grant: Orange County Senior Games Contact Person: Wilma K. Tinney (Orange County Recreation and Parks) Address: P.O. Box 8181 Hillsborough NC 27278 Phone #: 919-967-9251 Extension 2669 Amount Requested: $ 500.00 Annual Budget:$ 5160.00 Primary Sources of Funding: Each of the four coordinating agencies (see Attachment 1) contributes $400.00, for a total of $1600.00. Entry fees from the participants ($6.00) should bring in $900.00. The remainder is sought from community businesses, organizations, and individuals. Purpose for which monies will be used: The money will be used for: (1) Sports equipment-tape measures, stop watches, easels, lumber, discus, shot-put, balls, and other items which have to be replaced or updated periodically, and (2) Printing -entry forms, posters, programs. Relevance of this requcst to your organization's overall goals: Senior Games is a year-round wellness program for adults 55 years of age and older, with various programs, clinics, and events held throughout the year, a week of local competition in April, North Carolina State Senior Games in September, and a national event held every other year. Many kinds of equipment and supplies are needed to run 15 different competitions each year, although some, such as bowlers, rent their equipment, and others, such as cyclists, own their bikes, most depend upon Senior Games to furnish these things. Multiple entry forms are essential for a smooth-running sports program, also posters for announcements and publicity, as well as programs for the opening ceremony. How does this request relate to the Service League's purpose: This program speaks to two of The Chapel Hill Service League's purposes: health and recreation. The consistent year-round exercise programs and the healthy athletic competition, geared to the needs of older citizens, ideally fulfills both of these objectives. Active, physically and mentally fit, older adults are a definite asset to the community. Please attach other supporting information you think may be helpful to the committee. APPLICATION DUE JANUARY 7,1994 Attachment 1 3 ORANGE COUNTY SENIOR GAMES DESCRIPTION Senior Games is a year-round health promotion program for adults age 55 and older, consisting of wellness workshops, training clinics, instructional classes, special events, and local and state competitive games. There are opportunities to enhance, improve and even l6ngthen the lives of this population. Event competitions are held each spring in April. In 1994, competitions will be offered in the following Official North Carolina Senior Games Events: Basketball Throw Football Throw Swimming Bowling Golf Table Tennis Croquet Horseshoes Tennis Cycling Shot-put Track Events Discus Softball Throw Walking GOALS • To promote health and fitness among older adults • To stress the importance of regular exercise throughout life • To provide social opportunities and a spirit of camaraderie • To provide competitive experiences on a local, state and national level BACKGROUND The first Orange County Senior Games were held in May, 1988, with 69 older adults participating in athletic events ranging from softball throw to tennis, and 100 Orange County citizens volunteering for various services with the Games. In the years since 1988, the numbers have steadily grown, as we placed more emphasis on year-round programs of wellness, and added new athletic events for the Spring Games. In the local games in April of 1993, we offered 16 events, with 132 senior citizens taking part in 422 separate sports competitions. Orange County Senior Games is one of 45 local Senior Games in the state and is sanctioned by North Carolina Senior Games, Inc. While the Games provide competitive experiences, the emphasis of the local program is on participation and a healthy lifestyle. With the rapidly increasing population of older adults in Orange County(more than 14,000 in 1990), the growth potential for this valuable and popular program is enormous! COORDINATING AGENCIES • Carrboro Recreation and Parks Department • Chapel Hill Parks and Recreation Department • Orange County Department on Aging • Orange County Recreation and Parks Department BENEFITS OF SPONSORSHIP • Exposure of business or organization to approximately 14,000 people in Orange County • Concentrated visibility to the specific population of older adults • Recognition at programs and presentations • Acknowledgment in the official Orange County Senior Games Program brochure • Increase in patronage of your local business or organization 4 Attachment 2 BUDGET Opportunities for Involvement 1. Funding Support: general donation or sponsorship of specific programs or items 2. In-House Support: printing; proofing; computer time; promotion and distribution points; bulk mailings; filing; answering questions from the public; registration for clinics/events; etc. 3. Staffing Support: volunteers to assist with event competitions; pre-event clinics; and social events. Projected Expenses are estimated to be $5160.00. Coordinating agencies are providing $1600.00 of this amount. Entry fees from the competitions are expected to bring in$900.00. The additional funding is being sought from community businesses, organizations and individuals. Specific Items available for funding support are: * Medals $ 1100.00 * Souvenirs 650.00 * Pre-Event Clinics 50.00 * Film& Video Cassettes and Development 360.00 * Printing(entry forms, posters, programs, etc.) 200.00 * Advertising 600.00 * Non-departmental facilities(Part-time staff hours) 200.00 * Office Supplies 100.00 * Transportation 100.00 * Postage 250.00 * T-Shirts (staff& volunteers) 600.00 * Social Events (clinic refreshments, volunteer appreciation reception, event hospitality room, dance, Casino Night, entertainment, etc.) 650.00 * Equipment(discus, shot-puts, tape measures, torch fuel, lumber, easels, stop watches, etc.) 300.00 Subtotal $ 5,160.00 Less Participant Fees 900.00 Less funds from Coordinating Agencies 1,600.00 TOTAL EXPENSES: $ 2,660.00 Additional Funding Opportunities: * Scholarships for local athletes to participate at North Carolina Senior Games State Finals $ 20.00 ea. * Assistance for local athletes to attend 1995 National Senior Sports Classic(held every other year) $ 100.00 ea.