HomeMy WebLinkAboutAgenda - 03-18-2008-4kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 18, 2008
Action Agenda
Item No. ~~ - ~.
SUBJECT: Change Order #2 for landfill Sanitary Sewer
DEPARTMENT: Purchasing/Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Change Order
INFORMATION CONTACT:
Pam Jones - 245-2650
Gayle Wilson - 968-2885
PURPOSE: To request authorization for. additional funds in excess of those previously
approved by the Board of Commissioners to cover the preparation of easements plats and
redesign of the leachate sewer under Millhouse Road as required by the Town of Chapel Hill.
BACKGROUND: In September 2005, the Board of Commissioners approved a contract with
Phillip Post & Associates, Inc. to design a gravity fed sewer line in which to dispose of .leachate
produced within the South lined landfill. Leachate is presently gravity fed into a lined holding
pond and then pumped into a 3,500-gallon tank truck and taken to the Orange Water and Sewer
Authority Wastewater Treatment Plant located on Mason Road. The planned sewer line will
eliminate the need to continually haul leachate to the plant.
Change order #2 includes negotiating a sewer easement across a privately owned parcel at the
northwest corner intersection of Eubanks and Millhouse Roads. It also includes work done on
utility locations, drainage improvements, slope easements, and additional plat work related to
the easements in order to finalize the project.
FINANCIAL IMPACT: The original contract price was $97,000. Change Order #1 (2005)
added $8,260 for a total of $105,260. Change Order.# 2 will add $16,000 for a new project total
of $121,260. Funds are available within the FY 2007/08 Solid Waste Budget.
RECOMMENDATION(S): The Manager recommends that the Board approve Change Order
#2 for $16,000, subject to final review and approval of the County Attorney, and authorize the
Chair to sign the Change Order on behalf of the Board.
~II~At~i~lE ®1~-IEfl~
(`instructions ors reverse side) No, _ Two ~ 2 )
PROJECT: Sanitary Sewer for Orange County DATE OF ISSUANCE: January IS, 2008
Landfill
OWNER: Orange County
Solid Waste Management
~~e' Post Office Box 17177
Address) Chapel Hill, NC 27516-7].77
CONTRACTOR:
CONTRACT FOR: Design/Construction Services
for Sanitary Sewer Mains
OWNER's Project No.
ENGINEER: Philig Post and Associates, Inc.
401 Providence Road~tz22
Chapel Hill, NC 27514
ENGINEER's Project No. 300302
Descrigtion
ADD. 1. Sewer Easement negotiations with Mr. & Mrs. John Tran in May, June, July that led
to atr,;impass $2,740.00
2. Work with County Attorney on various tasks in suppport of condemnation for sewer,
water, drainage and slope easements on Tran. $2,17b.00
',3. Prepare Easment plats for water, slo a and drainage easements needed to construct
'the Orange County Animal Shelter. 2,859.00
4. As required byy George Small, P.E. Town Engineer, redesign of sewer under railroad.
and under Millhouse Road to satisfy Town of Chapel Hill: $8,225.00
Prepare Change Order: To conform to requirements of Town of Chapel Hill and obtain easement
for both the Sewer Project and the Orange County Animal Shelter Project.
CHANGE IN CONTRACT PRICE:
Original Contract Price
~ X7,040.04 CHANGE IN CONTRACT TIME:
Original Contract Time
N/A
days ardam
Previous Change Orders No. One to No.
~ 8,260.00 Net change from previous Change Orders
N/A
days
Contract Price prior to this Change Order
~ 105:260.00 Contract Time Prior to this Change Order
N/A
days or data
Net Increase (decrease) of this Change Order
~ 16,040.00 Net Increase (decrease) of this Change Order
N/A
days
Contract Price with ali approved Change Orders
$ 121,260.40 .Contract Time with all approved Change Orders
N/A
~~~~ ,~' days ar date
-- - -- _
~ ~P
tea.. 1~PP ~QVED: APPROVED:
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by N/A '
contractor
EJCDC No. 19I0-8-B (1983
Prepared by the Engineers Joint Contract Documents Committee and endorsed by T'he Associated General Contractors of America.
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