HomeMy WebLinkAboutAgenda - 12-19-1995 - VIII-D c
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O R A N G E C O U N T Y
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: DECEMBER 19, 1995
Action Agenda
Item # ZZ-D
SUBJECT: RESOLUTION TO CHANGE THE TRIANGLE J COUNCIL OF GOVERNMENTS
CHARTER
DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: Yes _X—No
ATTACHMENT(S) : BUDGET AMENDMENT NEEDED: Yes _X-No
LETTER INFORMATION CONTACT:
RESOLUTION
ARTICLE X OF THE CHARTER MANAGER'S OFFICE, EXTENSION 2300
TELEPHONE NUMBERS:
Hillsborough - 732-8181
Durham - 688-7331
Mebane - 227-2031
Chapel Hill - 967-9251/968-4501
PURPOSE: To consider a resolution to change the TJCOG charter
that will allow the dues committee and the Board of
Delegates more flexibility in establishing more
equitable dues rates and allow for modification of
that structure by an amendment to the By-laws.
BACKGROUND: See attachments.
RECOMMENDATION: The Manager recommends approval of the requested
resolution.
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TRIANGLE J COUNCIL OF GOVERNMENTS
W o r l d
---'d Rece1 Vic, 100 Park Drive,P.O Box 12276
C l a s s Research Triangle Park.NC 27709
R e = ion 1� ':�_h 919.549.0551 iAx:919.549 9390
November 21, 1995
Managers LTS 4.C-
Dear Delegate:
The Triangle J Board of Delegates appointed a dues committee to examine the
structure and rate of the dues assessed to member governments. The dues
committee has met to examine structural impediments and possible alternative
funding methods. One of the restrictions on the Board's ability to develop
alternate funding methods is contained in the organizational Charter. The Charter
stipulates the method by which the dues are assessed and additionally requires a
vote by all boards of member governments to any change in this method.
The Board of Delegates proposes to change Article X. section 2 of the Charter to
establish the calculation of dues in the By-laws, thereby allowing the dues
committee and the Board of Delegates more flexibility in establishing more
equitable dues rates and allowing for modification of that structure by an
amendment to the By-laws. The enclosed resolution will allow the Board to make
these changes, and we ask you to bring it to your board for its approval. A Charter
amendment requires affirmative action by two-thirds of our member governments
so it is important that this be placed on your Board agenda as soon as possible.
You will be notified of the proposed By-laws language prior to its consideration
by the Board of Delegates.
If you have any questions about any of this, please call me.
Sincerely,
Chick Krautler, President
cc: manager
r
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TRIANGLE J COUNCIL OF GOVERNMENTS
W o r l d
RESOLUTION TO CHANGE THE 100 Park Drive,P.O.Box 12276
C t a s s TRIANGLE J COUNCIL OF GOVERNMENTS Research Triangle Park,NC 27709
R e a l o n CHARTER 919.549.0551 rna 919 549 9390
WHEREAS,The Triangle J Council of Governments' work and fiscal operations are
controlled by an organizational Charter and By-laws,
WHEREAS,member dues structure is set forth in the Charter,
WHEREAS,The TJCOG member governments would like to pursue alternative funding
methods,
WHEREAS,transferring the assessment and structure of dues from the Charter to the
By-laws allows the Board of Delegates more flexibility in establishing and modifying the
dues structure,
WHEREAS, any change to the TJCOG Charter requires the approval of 2/3 of member
governments,
WHEREAS,The Triangle J Board of Delegates requests the approval of this resolution
and the approval of the change to the organization's Charter.
NOW THEREFORE BE IT RESOLVED,that the County/City/Town
Of approves the proposed Charter amendment as
proposed by the Board of Delegates.
Date: Signed:
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ARTICLE X
Finance Matters :
1 . On or before the 15th day of April each year, the
Council shall prepare and submit to each participating
governmental unit its proposed general budget for the next
fiscal year commencing July 1 .
2 . The general budget shall set out the proportionate
share of the budget to be borne by each member governmental
unit
estimates between the U. S . t;n year eensus petieds . He
reduetien or emeeptien-shall be-merle-in the instances—where
. by a method as
established in the By-laws and reviewed periodically by the
Board of Delegates.
3 . A special budget providing for cooperative
arrangements or coordinated action for two or more members
may be adopted at the request of members participating in
special functions . The share of the special budget to be
borne by each participating member shall be determined by
the participating members.
4 . Upon approval of its share of each budget by a
member local government, such member shall appropriate its
share of the budget, and after adoption of its own budget,
shall forward to the budget officer his share of the budget .
5 . All local appropriations to the Council shall be
made in accordance with the Local Government Budget and
Fiscal Control Act, as may be appropriate.
6 . The finance officer shall have authority to
collect, deposit, and disburse funds made available to the
Council from any source whatsoever, and also perform other
duties as prescribed by G. S . 159-25 . Finance officers
shall be bonded as required by G. S . 159 .29 . All monies
received for the Council shall be deposited into an official
depository of the Council for the exclusive use of the
Council, and shall be paid out only by check signed by the
finance officer and countersigned by the Executive Director
or another official designated for this purpose by the
Council . The countersigning officer shall countersign
checks only when they are within the amount of
appropriations made according to the budget of the Council .
7 . The Board of Delegates may designate a Council
employee or, with the agreement of the governing body
involved, designate one of the city or county accountants as
the finance officer to perform the duties as described in