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HomeMy WebLinkAboutAgenda - 10-02-1995 - VIII-H i 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date:October 2, 1995 SUBJECT:Transportation Agreement with the Orange County Middle School Afterschool Program -------------------------------- -------------------------------- DEPARTMENT:Aging/OPT PUBLIC HEARING YES: NO: X (AS951002.Doc) -------------------------------- ------------------------------- ATTACHMENT(S) : INFORMATION CONTACT: Jerry M. Passmore, ext. 2009 Agreements TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 ---------------------------------------------------------------------- PURPOSE: To request approval to include the Orange County Middle School Afterschool Program in the Orange County Public Tranportation (OPT) system for the current fiscal year. This contract would require leasing three (3) existing OPT vehicles and employing three new temporary drivers each Monday through Thursday, from 5- 7 pm for the balance of the school year to transport middle school students home from the Afterschool Program operating at the new A.L Stanback and Stanford Middle Schools. BACKGROUND: The Orange County Public Transportation system, administered by the Department on Aging, provides vehicles and drivers to transport human services program participants and the general public. The Orange County Middle School has requested transportion home for its students in this special afterschool program. The service is in line with Federal Transi Act regulations in that it will operate during off- peak hours (5-7 p.m. and it is not part of the required school curriculum. O.P.T. will employ temporary, part-time drivers from the Orange County school bus drivers pool to provide this service. Estimated annual cost would be $25,920.00. RECOMMENDATION(S) : The Manager recommends approval and Chair to sign agreements for a vehicle and driver lease to provide transportation for the Afterschool Program. 2 ORANGE COUNTY O.P.T. PROGRAM DRIVER ASSIGNMENT AGREEMENT This agreement entered into this 2nd day of October, 1995, by and between the County of Orange on behalf of the Orange Public Transportation Program(O.P.T.), hereinafter referred to as the County, and Orange County Middle School Afterschool Program, hereinafter referred to as Orange County Schools. The purpose of this Agreement is to outline the conditions under which the County and Orange County Schools will cooperatively provide human service transportation through the O.P.T. system. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1. To provide a certified CDL driver for the following route(s) as described: three (3) routes transporting Afterschool Program participants home from A.L. Stanback and Stanford Middle Schools each Monday through Thursday for the balance of the school year. 2. To provide a back-up driver in case the regular driver is not available. 3. To employ an O.P.T. Transportation Supervisor to handle any problems and to ensure there is a driver available. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY SCHOOLS 1. To reimburse Orange County at the rate of$16.50 per hour for eveningl driver time which includes administrative personnel. 2. In the event the agency requires specialized training beyond the driver's current level, it shall be their responsibility to: a) Indicate the type and level of training; b) Provide the prescribed training without cost to the County. 3. To provide the Transportation Supervisor written notification of any transportation problems or unsatisfactory driver's performance in order to take corrective action. Page 1 of 2 3 The term of this agreement shall be from October 2, 1995, through June 30, 1996 unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. The laws of North Carolina shall govern the validity and interpretation of the provisions, terms and conditions of this Agreement. IN WITNESS WHEREOF, Orange County and Orange County Schools have executed the Agreement of the date first written above. COUNTY OF ORANGE ORANGE COUNTY SCHOOLS By: By. Chair or Designated Official Chair or Designated Official Date: Date: FN:Drag-OC.DOC Page 2 of 2 ti ORANGE COUNTY O.P.T. PROGRAM 4 VEHICLE LEASE AGREEMENT This agreement entered into this 2nd day of October, 1995, by and between the County of Orange on behalf of the Orange Public Transportation(O.P.T.), hereinafter referred to as the County, and Orange County Middle School Afterschool Program, hereinafter referred to as Orange County Schools. The purpose of this agreement is to outline the conditions under which the County and Orange County Schools will cooperatively provide human service transportation through the O.P.T. system. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY 1. To lease the following identified vehicles or similar size at the hours specified: Three(3) 14-passenger vans or minibuses- 5:00-7:00 p.m. 2. To provide all insurance, fuel, maintenance repairs and replacement for each leased vehicle. SPECIFIC RESPONSIBILITIES OF ORANGE COUNTY SCHOOLS 1. To reimburse at the per-mile rate of$35 for a van or$.45 per mile for a minibus and $.55 for a passenger bus, due thirty days after billing. 2. To operate and schedule the use of the leased vehicles on behalf of human service clients and approved groups, according to the Orange County Transportation Board policies and procedures. 3. To park all leased vehicles at the O.P.T. parking lot (300 W. Tryon St., Hillsborough) when not in use. 4. To complete all required vehicle operation reports and submit to the Orange County O.P.T. Supervisor. The term of this contract shall be from October 2, 1995 through June 30, 1996, unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. IN WITNESS WHEREOF, the County and Orange County Schools have executed the Agreement on the date first above written. ORANGE COUNTY ORANGE COUNTY SCHOOLS By By Date FN:VehAg-OC.Doc c 5 ORANGE COUNTY AFTER SCHOOL MIDDLE SCHOOL PROGRAM 1995-96 OPT TRANSPORTATION PROPOSAL PROPOSED SERVICE: Number of Vehicles 3 minibuses or vans (rate- $35 per mi/van, $.45 per mi/minbus) Daily Miles - 60 miles a day per vehicle( 180 miles per day) Number of Drivers - 3 approved CDL drivers (2 hours a day per driver) Backup Administration- 2 hours a day for after hours backup ( 5- 7 pm included in the higher$16.50 per/hr driver rate) Operation Days/Hours - Monday thru Thursday, 5- 7 pm with pickup at 5:30 pm, based on a total of 144 days in school year. PROPOSED AGREEMENT COST: Vehicle expenses- 3 minibuses @$.45 per/mi x 144 days x 60 mi./day = $ 11,664.00 Driver expenses - 3 drivers @ $16.50 per/hr x 2 hrs each x 144 days = $14,256.00 Total $ 25,920.00 FN:OCsch951.doc