HomeMy WebLinkAboutORD-2014-047 Application for North Carolina Education Lottery Proceeds for CHCCS and Contingent Approval of Budget Amendment #4-A Related to CHCCS Capital Project OrdinancesORD- 2014 -047
ORANGE COUNTY
BOARD of COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 9, 2014
Action Agenda
Item No. 6 -e
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment # 4 -A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. CHCCS — Lottery
Proceeds Debt Service
Application
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release proceeds from the NC Education Lottery account related to FY 2014 -15
debt service payments for Chapel Hill — Carrboro City Schools (CHCCS), and to approve
Budget Amendment #4 -A (amended School Capital Project Ordinances), contingent on the
North Carolina Department of Public Instruction's (NCDPI) approval of the application.
BACKGROUND: Both County School Systems have previously presented approved
resolutions from their respective Boards requesting that the County modify its Capital Funding
Policy by applying accumulated lottery funds to debt service payments, and permitting current
year withdrawals of lottery proceeds immediately after the State's quarterly lottery fund
allocations. This policy expedites both the application process and the receipt of funds for both
school systems.
Currently, the accumulated available lottery proceeds for Chapel Hill — Carrboro City Schools
(CHCCS) is $260,961. The attached application requests NCDPI to release lottery proceeds in
the amount of $260,000 to cover debt service for projects previously financed for the Chapel Hill
— Carrboro City School system.
Budget Amendment #4 -A provides for the receipt of the Lottery Proceeds, contingent on
NCDPI's approval of the application, and substitutes the amount of Lottery Proceeds approved
for debt service as additional Pay -As- You -Go (PAYGO) funds for FY 2014 -16 for CHCCS long -
range capital needs and projects, and amends the budgets for the following CHCCS capital
projects:
Chapel Hill — Carrboro City Schools ($260,000):
Fire /Safety /Security ($100,000) — Project # 54004
Revenues for this project:
Appropriated for this project:
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
From General Fund (PAYG)
$7757000
$1007000
$8757000
Lottery Proceeds
$807000
$0
$807000
Total Project Funding
$8551000
$1001000
$9551000
Appropriated for this project:
Parking Lot Improvements ($160,000) — Project # 54008
Revenues for this project:
Current FY
2014 -15
I FY 2014 -15
Amendment
FY 2014 -15
Revised
Fire /Safety /Security
$8557000
$1007000
$9557000
Total Costs
$8551000
$1001000
$9551000
Parking Lot Improvements ($160,000) — Project # 54008
Revenues for this project:
Appropriated for this project:
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
From General Fund PAYG
$3207000
$1607000
$4807000
Total Project Funding
$3201000
$1601000
$4801000
Appropriated for this project:
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill-
Carrboro City Schools is $260,000.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #4 -A receiving the Lottery Proceeds and the amended CHCCS Capital
Project ordinances, contingent on NCDPI's approval of the application.
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
General Renovations
$3207000
$1607000
$4807000
Total Costs
$3201000
1 $1601000
1 $4801000
FINANCIAL IMPACT: The total Lottery Proceeds requested from the NCDPI for Chapel Hill-
Carrboro City Schools is $260,000.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for North Carolina Education Lottery Proceeds; and approve
Budget Amendment #4 -A receiving the Lottery Proceeds and the amended CHCCS Capital
Project ordinances, contingent on NCDPI's approval of the application.
Attachment 1
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
County:
LEA:
Grange County
Approved:
Date:
Contact Person: Clarence Grier
Chapel Hill -- Carrboro City Schools Title:
Assistant County Mgr /CFO
Address: P.O. Box 8181, Hillsborough, N'C Phone: (919) 245 -2453
Project Title: FY 2014 -15 Debt Service (Fall 2006 Private Placement)
Location,:-
Type of Facility:
Short description of Construction Project: Debt Service associated with Fail 2006 Private Placement -
issued December 2006 for Chapel Hill - Carrboro City Schools (Carrboro High School)
Estimated Costs:
Purchase of Land
Planning and Design Services
New Construction
Additions 1 Renovations
Repair
Debt Payment 1 Bond Payment
TOTAL
Estimated Project Beginning Date: July 2014
S
260,000.00
$ 260,000.00
Est. Project Completion Date: June 2015
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 260,000.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 1150 -546.
(Signature -- Chair, County Commissioners) (Date)
(Signature Chair, Board of Education) (Date)
• Form Date: July 01, 2011
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