HomeMy WebLinkAboutNSN Housing - Amended Procurement Policy for 2014 Single Family Housing Rehabilitation Program 3
Orange County
2014 Single-Family Rehabilitation (SFR)Program
PROCUREMENT POLICY
To the maximum extent practical, Orange County promotes a fair, open and competitive
procurement process as required under the North Carolina Housing Finance Agency's Single-
Family Rehabilitation (SFR) Program. Bids are invited from Contractors who are part of the
County's approved contractor registry. (To be on the registry, a contractor must complete an
application, have their recent work inspected, reviewed and approved by the Rehabilitation
Specialist and submit proof of insurance at the appropriate levels required by the County.)
1. Three to six eligible contractors on the County's approved contractor registry shall be invited
to bid on each job and the lowest responsive and responsible bidder shall be selected- for the
contract. "Responsive and responsible"means (a)the contractor is deemed able to complete
the work in a timely fashion, (b)the bid is within 15%, in either direction, of the County's
cost estimate, and(c)there is no conflict of interest(real or apparent).
2. Although bid packages may be bundled for multiple job sites,the bids for multiple job sites
shall be considered separate and apart when awarded and shall be awarded to the lowest
responsive and responsible bidder(s)for each job site.
3. Bid packages shall consist of an invitation to bid,work write up(s)and Non-Collusive
Affidavit form(s)for each job.
4. Bids must include a cost-per-item breakdown with line item totals equaling the submitted bid
price. Discrepancies must be reconciled prior to a contract being awarded.
5. Any change to the original scope of work must be reduced to writing in the form of a change
order to be agreed upon and signed by two (2)representatives of Orange County and all
parties to the original contract. The change order must also detail any changes to the original
contract price.
6. No work may begin prior to a contract being awarded and a written order to proceed
provided to the contractor. In addition, a pre-construction conference and "walk thru" shall be
held at the work site prior to commencement of repair work.
7. Orange County reserves the right to reject any or all bids at any time during the procurement
process.
8. In the event of a true emergency situation,the County reserves the right to waive normal
procurement procedures in favor of more expedient methods,which may include seeking
telephone quotes, faxed bids and the like. Should such methods ever become necessary the
transaction will be fully documented.
9. All sealed bids will be opened publicly at a time and place to be announced in the bid
invitation.All bidders are welcome to attend.
This Procurement Policy is adopted this the,�day of D V .2014.