HomeMy WebLinkAboutAgenda - 03-06-2008-4cORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA ITEM ABSTRACT
Meeting Date: March 6, 2008
Agenda
Item No. ~ ' G
SUBJECT: Comprehensive Plan Update -Staff/Consultant Report
DEPARTMENT: Planning & Inspections PUBLIC HEARING: (Y/N)
ATTACHMENT(S):
1) Adopted Comprehensive Plan Update
Process -Phase II
2) Comprehensive Plan Update Timetable
INFORMATION CONTACT:
Tom Altieri, Comprehensive Planning
Supervisor, 245-2579
PURPOSE: To receive a report on the status of the Comprehensive Plan Update.
BACKGROUND:
Origin: At its August 21, 2007 meeting, the Board of County Commissioners (BOCC)
amended the process and timetable for updating the Comprehensive Plan to incorporate
Clarion Associates' contractual Scope of Services. Attachments 1 and 2 are provided as
background information and for convenience.
Who's Involved: Board of County Commissioners (BOCC), multiple County advisory
boards and departments, Clarion Associates, as well as the general public.
Status: The Comprehensive Plan Update is on schedule and .there are no problems for the
BOCC to address at this time. The County "kicked-ofP' Phase II of the Update Process in
October of last year, which is intended to conclude in August 2008. Specifically, the County
is at Phase II, Step 7 of the Update Process: "With Element Managers, Consultant Presents
Draft Comprehensive Plan to Element Lead Advisory Boards and Makes Revisions" (See
Attachment 1).
FULL REPORT:
Consultant -Clarion Associates has completed its first round of meetings with Element Lead
Advisory Boards (FLAB) to present and collect feedback on detailed tables of contents for
their respective Elements of the Comprehensive Plan. Several of the advisory boards have
also provided the Consultant with preliminary input on objectives to help guide the
development of the first draft of the Comprehensive Plan. In partnership with staff, the
Consultant collected additional public input during a Public Input Session held on January
28tH and has since completed the first draft of the Comprehensive Plan for FLAB review and
comment. A Summary Report of the Public Input Session was completed and distributed to
the.B000, advisory boards, and supporting staff. This Report has also been posted on the
Comprehensive Plan Update Website.
2
Clarion Associates will be meeting with ELABs throughout March to present respective
Elements of the first draft of the Comprehensive Plan and initiate the review process.
Element Lead Advisory Boards (FLAB) and Staff -Upon receipt of the first draft
Comprehensive Plan, ELABs and staff will be reviewing the draft text, including objectives,
and collecting comments to be forwarded to the Consultant by April 14tH so that revisions can
be made and reflected in the public hearing draft. Advisory boards will also have the
opportunity to provide comments on the public hearing draft when it becomes available in
early-May.
Upcoming Public Input -The following meetings have been scheduled for public input on the
draft Comprehensive Plan before the formal Joint BOCC/Planning Board Public Hearing is
held on May 19tH:
Open House
April 3, 2008, 3:00-7:OOPM,
Planning and Agricultural Center, "Food-Lab"
306-F Revere Rd., Hillsborough
Countywide Meeting (April 9th and April 23rd meetings will be identical in content and
format)
April 9, 2008, 7:00-9:00 PM
Southern Human Services Center
2501 Homestead Rd., Chapel Hill
Countywide Meeting (April 9th and April 23rd meetings will be identical in content and
format)
April 23, 2008, 7:00-9:00 PM
Exchange ~ Clubhouse
331 Exchange Park Ln., Hillsborough
BOCC -Planning Staff and Consultant will provide their next report to the BOCC at its May
1St meeting. The BOCC will also consider approving the Legal Ad for the May 19, 2008
Quarterly Public Hearing, which will include the draft Comprehensive Plan, at that time.
Website - http://www.co.orange.nc.us/planning/compre_cpupdate.asp
Numerous items have been added to the Comprehensive Plan Update website. A few
examples include: StafFs Summary Report of the January 28th Public Input Session; notices
of upcoming advisory board meetings; and notices of all upcoming. public input meetings.
The website continues to be an excellent source of information, which the public is
.encouraged to use.
SPECIAL NOTE: At the end of the meeting, the Clerk will distribute a courtesy copy of the first
draft of the Comprehensive Plan to the Board.
FINANCIAL IMPACT: There is no direct fiscal impact associated with this report.
RECOMMENDATION(S): The Manager recommends that the Board receive this information.
3
Attachment 1
Orange County Comprehensive Plan Update Process -Phase II
As Amended by Board of County Commissioners (BOCC) on August 21, 2007 .
Phase Il, Remaining Elements Developed:
1) Consultant Reconnaissance/Data Collection (July-Sept.'07)
a) Interview Element Managers and collect documents for synthesizing.
b) Identify any gaps in data or information and develop detailed draft table of
contents for each Element.
c) Discuss and identify the specific roles and responsibilities of the consultant and
Element Manager(s) for the creation of each respective Plan element. This will
include an understanding of how the consultant will partner with the Element
Manager(s) to prepare each respective draft Element.
2) Planning Board, Planning Staff, Meeting Facilitator, and Consultant Conduct
Joint Advisory Boards Meeting to "Kick-off" Phase II by Reviewing Advisory
Board Roles and Work Products to be Completed during this Phase (Oct. '07)
3) Consultant Meetings with Element Lead Advisory Boards (Max. of 7-meetings,
Oct.-Nov. '07)
The Consultant will:
a) Present a detailed draft Table of Contents for each Board's respective Element.
b) As a partner with Element Managers, convey gaps and recommendations for
filling them.
c) Prepare a memorandum summarizing feedback provided by each Board and
revise draft Tables of Contents as directed by Element Manager(s), taking
advisory board feedback into consideration.
d) Convey ELABs preferences for filling gaps to Project Management Team.
4) Staff and Consultant Check-in Point with BOCC (Dec. '07)
5) Consultant Meetings with Planning Board to provide updates, particularly on
the Elements in which the Board does not play a lead role (Max. of 3-meetings,
Oct.-Nov. '07)
6) Consultant Formats/Assembles and Drafts Comprehensive Plan with Element
Managers (Completed by end of Feb. '08)
a) Work with Element Managers to draft the Comprehensive Plan, including all
Elements. The drafting of the Elements, including objectives to reach the adopted
Goals, are prepared by the. Consultant, or by the Element Manager and staff with
assistance from the Consultant, working from adopted BOCC Principles, County
Profile Element and Goals, detailed tables of contents (presented and revised
during Step 3), previously identified studies and reports, and Element Lead
Advisory Board discussions.
b) Consultant delivers copies of the Draft Comprehensive Plan to Element
Managers for delivery to Element Lead Advisory Boards, supporting staff, and
Contributing Departments for their review.
4
c) Within respective areas of expertise, Contributing Departments review pertinent
sections of draft text for accuracy.
7) With Element Managers, Consultant Presents Draft Comprehensive Plan to
Element Lead Advisory Boards and makes revisions (Max. of 7-meetings,
completed by mid-April 2008)
a) Advisory Boards will provide for appropriate public access and awareness using
Comprehensive Plan website.
b) Each advisory board may review staff and advisory board reports and other
pertinent documents such as Shaping Orange County's Future Report and Rural
Character Study.
8) Element Lead Advisory Boards and Planning Board Reviews Draft Plan in
Preparation for Public Information Sessions (March-April'08).
a) Element Managers, Planning Staff Liaisons, Planning Board Liaisons, and
Element Lead Advisory Boards highlight and summarize any inconsistencies
between and/or among Elements and forwards to Planning Board.
b) Planning Board accepts and reviews ideas from Element Managers, Planning
Staff Liaisons, and Element Lead Advisory Boards on reconciliation of any
inconsistencies identified during the preceding step. Any minor inconsistencies
that can be reconciled to the satisfaction of the Element Lead Advisory Board are
addressed.
c) Staff and consultant check-in point with BOCC (early-March '08)
9) Planning Board --With Assistance from other Lead Advisory Boards --
Conducts Public Information Meeting(s) (April '08) -Planning Board drafts
agenda with input from other Lead Advisory Boards.
10) Staff and Consultant Check-in Point with BOCC for Legal-Ad Approval (April
'08)
11) Planning Board Develops Recommendations on Reconciliation of Any
Remaining Inconsistencies between and/or among Elements and Forwards
to BOCC, Element Lead Advisory Boards, and Consultant (April-May'08)
12) 2"d Public Hearing and Plan Adoption
a) BOCC holds public hearing (May '08).
b) BOCC may convey any required changes, including reconciliation of any
remaining inconsistencies, to Element Managers, Lead Advisory Boards, and
Consultant for incorporation into their respective sections of the draft text.
c) Planning Board provides recommendations to BOCC on entire Comprehensive
Plan.
d) BOCC may also invite additional county advisory boards to provide
recommendations on their respective Element.
e) Staff makes final revisions to Comprehensive Plan as directed by BOCC.
f) BOCC adopts Comprehensive Plan.
5
END OF COMPREHENSIVE PLAN UPDATE
The following are to occur after completion of Comprehensive Plan Update:
Implementation: Implementation, evaluation, and update consistent with
process/guidelines included in adopted Comprehensive Plan.
Comprehensive Plan Update Timetable Attachment 2
As Amended by Board of County Commissioners (BOCC) on August 21, 2007 ~
Process 200 6 20 07 20 08 200 9
Task o n d j f m a m j j a s o n d j f m a m _ j j a_ s o n d j f
Phase 7
1. Adoption of Process X _
2. Contract with
Consultant ("Meeting X
Facilitator")
3. Planning Board
Framework and X X X X X X
Guidelines _
4. Joint Board Mtg. X
5. Planning Board
Evaluation and X X
Appraisal of 1981 Plan
6. Contract with
Consultant X X X X X X
("Synthesizer")
7. Preparation of County X X X X X X
Profile Element
8. Joint Board Mtg. X
9. Preparation of Goals X X
10 Joint Board Mtg. X
11 Approval of Legal Ad for X
Public Hearing
12 X
Outreach -Open House
13 Outreach -Countywide X
Mtg.
14 Qtr. Public Hearing-
Evaluation & Appraisal
of 1981 Plan, Goals, X
and County Profile
Element
15. Advisory Board(s) X
Recommendation(s)
16 BOCC Adoption X
-- -------------------- -- -- -- -- -- -- --- -- -- -- -- -- -- --- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --
Phase 2
17 Joint Board Mtg. X
18 Consultant Data X X X
Collection
19 Consultant Meets With X X
Advisory Boards
20 Formating/Assembling X X X
Comprehensive Plan
'21 Aduisory Boards'
Receive Draft X 1
Cotnprehenswe Plan
22. Consultant Meets With X
Advisory Boards
23 Advisory Boards X X
Review Draft
24 Consultant Revises X
Draft
Comprehensive Plan Update Timetable Attachment 2
As Amended by Board of County Commissioners (BOCC) on August 21, 2007 ~
Process 200 6 2007 2008 2009
Task o n d j f m ,a m j j a s o n d j f_ m a m j j a s o n d j f
25 _
Outreach X
26 Planning Board
develops
recommendations on
any reconciliation
_
X
27 Approval of t_egal Ad for
Public Hearing
X
28 Expanded
Advertisement
X
29. Qtr. Public Hearing X
30. Advisory Board(s)
Recommendation(s)
X
X
31 BOCC Adoption X
-- -------------------- -- -- -- -- -- -- --- -- -- -- -- -- -- --- -- -- -- -- -- -- --- -- -- -- -- -- -- -- --
32 Qtr. Public Hearing to
Adopt Regulatory
Policies and Programs
X