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Home My WebLink About2014-585-E Arts - Cedar Ridge High School for Fall 2014 Grant Agreement $1,000DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E r � o w � o - ORANGE COUNTY ARTS COMMISSION z �, FALL, 2014 GRANT AGREEMENT c u n � THIS AGREEMENT, entered into this 17th day of December, 2014, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Cedar Ridge High School ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program to provide economic opportunities to Orange County artists and non - profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, an agency of the Department of Cultural Resources and the National Endowment for the Arts. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the Spring Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand dollars ($1,000) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. These funds must be matched at least dollar- for - dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission: Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised May 2012 DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E A. Implementation. The Project implementation shall take place between January 1, 2015 and December 31, 2015. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non — assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose of implementing the Project and Project related expenses. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on January 15, 2016 . The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and /or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Pam. The Arts Commission shall release the grant funds in the amount of $1,000 to the Grant Recipient. 6. Publicity A. Acknowled eg rn . Credit must be given to the Orange County Arts Commission using the Arts Commission logo and if State funds are received to the North Carolina Grassroots Program in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. When no printed information is used, verbal credit shall be given. In addition, all print and promotional material must include the following credit line (check all that apply): 2 Revised May 2012 DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E x County Funds Only. "This program is supported by the Orange County Arts Commission. " ii. North Carolina Arts Council Funding. "This program is supported by the Orange County Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, a state agency. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChapelHillARTS.com website and display ExploreChapelHiIIARTS.com publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred) to their main webpage. The Grant Recipient shall contact the Orange County Arts Commission for replacement ExploreChapelHillARTS.com publicity materials. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and /or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised May 2012 DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. This Agreement shall be interpreted in accordance with the laws of the State of North Carolina and the Orange County. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient — yDo_cJujS.ignted by: ,� �) C1 uU �c�' l/ &:'1' vu 732FFA6E4855414...Cedar Ridge High School For and on behalf of Orange County Government DocuSigned by: �jOV�,l�t,tf, �AaMw�t,V'S -a4fw ersley, County Manager 12/17/2014 12/18/2014 Date Date For and on behalf of Orange County Arts Commission /approved as to technical content r—DocuSigned by: Szwc $ St 3B t1e %4Economic Development Director Approved as to form and legal sufficiency DocuSigned by ttocMoore, Staff Attorney 4 Revised May 2012 12/17/2014 Date 12/18/2014 Date DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E This instrument has been pre - audited in the manner required by the Local Government Budget and Fiscr 6l�Qnt�bolAct . Qunern !�Vite X982 Clarence G. Grier, Administrative and Financial Services Revised May 2012 12/18/2014 Date DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E ARTS IN EDUCATION GRANT — Fall 2014 CEDAR RIDGE HIGH SCHOOL: Audio System Upgrade for Band Department 1. Applicant Information: Applicant Name Cedar Ridge High School 1125 New Grady Brown School Road Hillsborough, NC 27278 (919) 245 -4000 fax: (919) 245 -4010 www.orange.kl2.nc.us /CRHS/ Proiect director: Josh Cvijanovic, Band Director 2. Project Director Information: DUNS number: 196636596 830 Redding Road Asheboro NC 27203 H (336) 202 -4007 W (919) 245 -4000 extension 21800 josh.cvijanovic@@orange.kl2.nc.us 3. Grant Request Summary: Arts Program Grant Request: $1000 Total cash Match: $ 1334 Total Organizational Budget 2012 -2013 $500 Cultural Enrichment 2013 - -2014 $1000 2014 -2015 $1000 (tentative) Summary Statement for Proposed Uses of Arts in Education Grant: Josh Cvijanovic, the new band director at Cedar Ridge High School would like to upgrade the audio and recording system in the band room. This is important to the band department as recording systems give students feedback on their performances so that they can improve. The band room currently has a recording system but it is not keen enough to support the improvement needed for this highly talented, motivated, and competitive band department. Mike Beard, an audio engineer, band booster parent, and owner ofJMB Audio- CommericalSound and AV Systems of Hillsborough has agreed to upgrade our system at cost. He did this a few years ago for the Choral Department and that group has benefited greatly from the new equipment. 4. Budget Sheet (Attached) 5. Arts Program Application Narrative: School Profile Cedar Ridge High School is one of two high schools in the Orange County School System. It is located just south of downtown Hillsborough off of Orange Grove Road. There are 1158 students and 80 certified staff members. The ethnic make -up includes 70% Caucasian, 17% afro - American, 11 Hispanic, 2% Multi- cultural and <1% Asian and Native American. Of these, 70 students are enrolled in band. School Arts Programs At Cedar Ridge High School, cultural arts are promoted and revered. Students are offered electives and opportunities in band, chorus, theatre, improvisational comedy, visual arts, graphics, woodworking, and videography. Of the 70 students enrolled i abnd here are 25 in the Symphonic Band, 52 in the Wind Symphony, 25 in the Jazz Ensemble, 8 in the Pe ssion Ensemble, and 30 in the Cedar Red Wolves Marching Band. Students perform in a variety of concerts and community festivals throughout the year. Band members DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E have received numerous individual honors and awards including memberships in countywide, district wide, collegiate, all state, and national honor bands. Proposed Uses of Grant Funds Mike Beard, the owner of JMB Audio- CommericalSound and AV Systems of Hillsborough and band booster parent, provided us with a free estimate for the purchase and installation of the system. The entire system will cost $2334. Grant funds of $1000 will pay nearly 50% of the cost. The band boosters will pay the balance of $1334. Equipment and costs: MXL V67Qstereo microphone ($200) 2 EV ZLX -15p Powered Looud Speakers ($870) SMS7650 Mic Stand 82" with casters and counter weight ($140) 2 speaker wall mounts ($80) Allen & Heath Zed10 mixer w/ USB ($250) Odyssey FZ1006 Case ($160) DBX 266 Dual Compressor ($130) Odyssey Mixer Shelf ($65) 2 Insert Cables for Compressor ($16) 2 Speaker Power Cables ($30) 2 Signal Cables for Speakers ($40) 2 Mic Cables for Stereo Microphones ($40) Rack Drawer ($60) Rack Mounted Power Strip ($40) USB Recording Cable ($10) Staff Roster of School Art & Music Teachers Josh Cvijanovic Andrea DeGette (videography) Inkem Haizen (Theatre) Beth Landis (Graphics) Angie Phillips (Chorus) Lori Shipley (Visual Arts) Keith You (Wood Working) Contact List: josh .cvijanovic @ @orange.kl2.nc.us andrea.degette @orange.kl2.nc.us inkem.haizen@orange.kl2.nc.us beth.landis@orange.kl2.nc.us angie.pegram@orange.k12,nc.us lori.shipley @orange.k12.nc.us keith.yow @orange.kl2.nc.us JMB Audio - Commercial Sound and AV Systems Mike Beard (Owner MB Audio) Tel: 919 - 245 -8102 Email:.mike@imbaudio.com JMB Audio is located in Hillsborough, NC. They design, install, maintain, and repair commercial sound systems. They have created systems for houses of worship, night clubs, theaters, municipal buildings, restaurants and more. Once the systems are set up, they teach the ins and outs of operating and maintaining the system. Additionally, they offer service and repair if needed. DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E Financial Information Please provide a projected budget for your proposed project utilizing the format below. Project Expenses Cash = Grant Amount + Expenses Requested A Personnel Administrative staff Artistic staff Technical /Production staff B Outside Fees and Services Artistic contracts Other contracts: C Space Rental D Travel E Marketing F Remaining Project Expenses G Total Cash Expenses Project Income A Admissions B Contracted Services Revenue C Other Revenue (specify) D Private Support Corporate support Foundation support Other private support E Government Support Federal State /regional (not including this request) Local (not including this request) F Applicant Cash G Grant Amount Requested in this application H Total Cash Income (must equal Total Cash Expenses, Item G above) Cash Income t I � o t V 0 0 + Applicant Cash Match DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E Cost Sheet For Clt1.1S Band Room System MXL V67Q Stereo Microphone $20t 2 (two) EV ZLX -15P Powered Loud Speakers ,r@i,, $435 each $870 SMS7650 Mic Stand 8T1 w /casters and counter weipht $140 Sneaker Wall Mounts (pair) 80 Allen & I loath Zed 10 mixer wAJSB $25o Odyssey F7,1006 Cart $160 DBX 266 Dual Compressor $130 Odyssey Minter Shelf $ 65 Insert Cables for Compressor (two) @ $8 S 16 Speaker Power .Cables (two) 25'@ $15 $ 30 Signal Cables For Speakers V(two) $20 $ 40 Mie Cables (two) for Stereo Microphone 25` @ $20 ;: $ 40 Rack d mwer $ 60 (tack Mounted power Strip $ 40 USB recording cable $ 10 SUB- '1CWTAL d $2,131 TAX $ 203 TOTAL $2,334 I Page 1 of 1 2 r Y https:/ /outlook. unc. edu /owaMebReadyViewBody. aspx ?t =att &i d= RgAAAAASxmx3kJOQSLbYJyfbf2pYBwDgihAW RH K4Q46iSWPAabgYAgdl`i8t 4 DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E I // &CIF 2014 -15 Arts in Education Application — Page Four ORANGE COUNTY ARTS COMMISSION Signatures i nat re o roj ct Director Cvt (Gov lc..- Typed or Printed,N me - Project Director 6 �a D to 1:m Ll Signature of Authorizing Official Da e / #e I'd efi )E, abt c� n� �i SZCc Typed or Printed Name -Authorizing Official INCOMPLETE APPLICATIONS WILL NOT BE FUNDED DocuSign Envelope ID: 41203F82- AB5B- 400D- 97FC- 42F788B3079E ORANGE COUNTY — CONTRACT CONTROL SHEET Routing Order: (1) Department, (2) IT, (3) Risk Management, (4) Financial Services, (5) Attorney, (6) Manager, (7) Clerk This Document shall accompany all contracts and shall be submitted for signature in the Routing Order specified above. If the Manager determines the contract is not appropriate for Manager approval the Manager shall submit the contract for BOCC approval. Contracts for BOCC approval must be submitted through, and complete, the routing process prior to agenda review. Contracts for legal review should be completed through the legal review process prior to being routed for signature. Department Party/Vendor Name: Cedar Ridge High School Party/Vendor Contact Person: Josh Cvijanovic Contact Phone: 919/245 -4000 Party/Vendor Address: 1125 New Grady Brown School Road City Hillsborough State: NC Zip: 27278 Department: EDC - Arts Commission Amount: $1,000 Purpose: Fall, 2014 Arts Grants Agreements Budget Code(s): #37601020- 683001 Vendor # 178 #2 (N /A if new vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one) New ® Renewal ❑ Amendment ❑ Effective Date date of last signature Approved by Board Yes® No❑ Agenda Date: June 17, 2014 (approval of FYI buds Title of Contract: Orange County Arts Commission Fall 2014 Grant Agreement If this is a Grant Agreement, pre - application has been approved by the Board of Commissioners Yes❑ No❑. If submitted for bid were bids/RFPs received Yes❑ Non Bid /RFP number This contract has been reviewed and approved by the Department Director as to technical content: DocuSigned by: Department Director's Signature: Szc 94"44 Date 12 /17/2014 �eaaEae7 D@44 ... IT Director (Applicable only to hardware /software purchases or related services) This contract has been reviewed and approved by the Information Technology Director as to technical content and information technology specifications: IT Director's Signature: Risk Management Date: Include the following coverages: ❑ CGL; ❑ Auto; ❑ WC; ❑ Professional; ❑ Property; OR No Insurance Required ❑. Hold Contract pending receipt of Certificate of Insurance ❑. With incorporation of Insurance provisions as shown, this contract is approved by the Risk Manager: DocuSigned by: E&O, c6V1�t,t�0 Risk Manager's Signature: 7FnrFa17AAnQAas Date: 12/18/2014 Financial Services This Contract is conditioned upon appropriation by the Board of Commissioners Yes ❑No❑. A budget amendment is necessary before approval Yes❑ No❑. If budget amendment is necessary, please attach to this form. This instrument has been pre - audited in the manner required by the Local Government B Wmid- Aftal Control Act: Financial Services Director's Signature: C- ,)_ uVR Date: 12/18/2014 F9e2E Countv Attorne Approval by Board ❑ (Contracts $90,000.00 or more for goods or services, $250,000.00 or more for construction, or any BOCC consultant contract). Approval by Manager ❑ (Most other contracts $1,000 and above). Department Director approval only ❑ (Under $1,000). This contract ha "mieai4d and approved by the Attorney as to legal form and sufficiency: Attorney's Signature 1\ Date: 12/18/2014 4 B 3g EB 83 04 6Fl4Fl9... County Manager This contract has been reviewed and is approved by the County Manager Yes[:] No❑. This contract has been revi monjs fpr signature by the Chair Yes ❑No❑. b6VukA'f. (AMmtysb 1? 12/18/2014 Manager's Signature: Date: Clerk to the Board Approved by BOCC on the _ day of , 20 . Submitted for Chair signature on the _ day of , 20 Clerk's Signature: Revised March 2012 Date: