HomeMy WebLinkAboutAgenda - 06-26-1995 - IX-E 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
E
ACTION AGENDA ITEM ABSTRACT Item No. ►X—
Meeting Date:June 26,1995
SUBJECT: Rejection of Bids: Courthouse/Jail Project
DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO:XX
ATTACHMENT(S): INFORMATION CONTACT:
Bid Tabulation PAM JONES, ext.2650
Telephone Number-
Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To reject bids on the Jail/Courthouse Project.
BACKGROUND: On May 23, 1995 bids were initially solicited for the Jail and Courthouse Addition
Project. Under North Carolina General Statutes, bids may not be accepted unless there are three
bidders for each of four categories; general,electrical, plumbing and mechanical work. There were
insufficient bidders in the General Contractor category,therefore bids were not opened and the date
for re-bid was set for June 8, 1995.
On June 8, 1995 bids were opened. A tabulation of the results are attached. Although there were
numerous bidders for electrical, plumbing and mechanical,there was only one bid for the general
contractor work. Further,since the only General Contractor bid was a"single prime" bid, it is the only
bid which can be considered. As a point of clarification, "single prime" indicates that the general
contractor will build the entire job,subcontracting out that work which he deems necessary(including
plumbing, electrical and mechanical). "Mufti-prime", on the other hand, indicates that while the
General Contractor may act as the coordinator of the job, each of the contracts for plumbing,
mechanical and electrical are prime contracts and have equal standing as independent agreements.
The resulting "low bid" of$3,944,684 significantly exceeds the approximately$2.4 million set aside
for the Jail/Courthouse Construction in the Capital Improvements Program(CIP). It is recommended
that the Board reject these bids and authoirze Staff to pursue other options for construction of these
projects. The options discussed to this point include,but may not be limited to the following:
1 Split the projects and rebid. (Note: This may be advantageous to the Courthouse Project
since it may allow more companies to bid on the smaller job. However, it may be
disadvantageous to the Jail Project, since there will be duplicate costs for contractor
mobilization,construction superintendent's on construction sites,etc. The Architects and the
Staff will analyze all options carefully and recommend the most economical solution to the
Board.)
2
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2 Delay the projects and check the status in a few months to determine if the construction
market has stabilized. The construction market in North Carolina,and the Triangle area in
particular, is the most aggressive known in recent history. Contractors with whom we have
worked before have indicated that bidding later in the year might reflect better bid prices.
3 Consider alternative delivery methods such as design build, negotiated contract with single
prime,etc.
RECOMMENDATION: The Manager recommends that the Board reject all bids received on June 8,1995
for construction of the Jail/Courthouse Project;and authorize the Staff to pursue alternatives to project
construction.
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