HomeMy WebLinkAboutAgenda - 06-26-1995 - IX-B r
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Orange County
Board of Commissioners
Meeting Date: June 26, 1995
Action Agenda
Item No -TX-;
Subject: 1995-96 Budget,Capital and Grant Project Ordinances
Department: Public Hearing Yes No_X
Budget Office
Attachment(s): Information Contact: Sally Kost
(1) Adjustments to Manager's Recommended Budget Extension Number: 2151
(2) Summary of Grant Project Ordinances
(3) Summary of Capital Project Ordinances Telephone Number:
(4) Salary Schedule Hillsborough 732-8181
(5) Personnel Ordinance Revision Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
*the actual ordinances will be provided to the Board of
Commissioners at the BOCC meeting.
Purpose
To approve the 1995-96 budget ordinance, capital project ordinances, grant project ordinance, salary
schedule and Personnel Ordinance revisions in accordance with the actions taken by the Board of
Commissioners at the June 19, 1995, budget worksession.
Background
Budget Ordinance
At the June 19, 1995, Budget worksession,the Board of County Commissioners adopted a mark-up/mark-
down list for the 1995-96 budget. These changes, summarized at Attachment 1, result in a net increase in
the Manager's Recommended budget of $1,227,347,bringing the total General Fund Budget to$73,099,271.
The General Fund Property Tax Rate is set at 94.75 cents per$100 assessed valuation. The Chapel Hill-
Carrboro City Schools Special District Tax remains at the 1994-95 rate of 15.40 cents per$100 assessed
valuation.
Grant Project Ordinances
Included in the 1995-96 budget are short term State and Federally funded projects which are accounted for
in a separate fund and are shown in the section of the Budget entitled "Other Funds." Attachment 2 lists
these grant projects,showing the total appropriation through 1995-96 for each project which authorization
ends as of June 30, 1995.
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Capital Project Ordinances
Each year the Boar'trof Commissioners adopts a five year Capital Improvements Plan for County and School
capital projects. To set this plan into motion capital project ordinances, which appropriate the funds for the
projects, must be approved by the Commissioners. Attachment 3 provides a listing of the projects in which
new or revised capital ordinances are necessary. In some cases, where no new funds are appropriated but
the project continues, an ordinance is necessary to extend the project date.
Changes made to the Manager's Recommended Capital Improvements Plan (other than technical
amendments which do not impact the source or amount of funding) are:
Recurring Capital
Orange County Schools $14,755
Chapel Hill-Carrboro City Schools $20,152
Total Schools Capital Projects $34,907
Human Services Automation $30,000
Salary Schedule
Based on the actions taken at the June 19, 1995, Board worksession, the Orange County Salary Schedule
effective July 4, 1994, is to be amended to include a 2.4 percent cost of living increase effective July 3, 1995.
Attachment 4 is the revised Salary Schedule effective July 3, 1595.
Personnel Ordinance Revision
Attachment 5 is an amendment to the Career Growth Recognition Award and Performance Award sections
of the Orange County Personnel Ordinance to reflect the 1995-96 pay period effective dates. The
Performance Award section includes a clarification that the award amount is prorated for a permanent part
time employee.
Recommendation
The Manager recommends that the Board of County Commissioners approve the following:
- 1995-96 Orange County Budget Ordinance*
- Grant Project Ordinances*
- Capital Project Ordinances*
- Salary Schedule Amendment
- Personnel Ordinance Revision
* Note: As has been the practice in the past, the actual budget ordinances will be provided to the
Board of Commissioners at the June 26, 199.5,Board meeting. Summaries of the ordinances
are included as part of this abstract.
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Attachment 1
Adjustments to 1995-96 Manager's Recommended Budget
Expenditures (A-1) (A-2) (A-3) (A-4) (A-5) (A-6)
Addl funds Schools' Increased Junior League School
Manager Distribute Reduce County Current Expense Appropriation Middle School Capital Reserve
Recommendedl COLA Travel (no district tax incr) for Libraries Program Fund Total
,Community Maintenance $759,232 $11,294 ($2,575 $767,951
General Administration $2,755,150 41,375 (2,310 $2,794,215
Taxation and Records $2,017,633 38,513 (1,000 $2,055,146
Community Planning $1,425,678 28,466 (1,350 $1,452,794
Human Services $16,295,486 204,344 (7,442 $16,492,3881
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Public Safety $6,448,031 111,763 (3,643 $6,556,1511
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Public Works $2,729,007 32,739 (1,680 $2,760,066
Education $21,985,040 690,269 $22,675,309
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Outside Agencies $2,187,119 23,032 57,998 $2,268,1491
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Miscellaneous $1,169,579 (468,494 $701,085;
Transfers to Other Funds $4,907,974 476,048 $5,384,022
Debt Service $9,191,995 $9,191,995
Total General Fund $71,871,924 $Q =UQq 690 69 $57.998 $476.04& $73.099271
Revenue Manager (A-7) (A-8) (A-9)
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Recommended Addl 2.25 cents Solid Waste Fees Fund Balance Total
Property Taxes $45,696,672 $1,071,108 $46,767,780
Sales Taxes $10,890,918 $10,890,918
Licenses and Permits $630,032 $630,0321
(Intergovernmental $8,808,821 $8,808,821
Charges for Service $2,837,089 45,000 $2,882,089
Investments $750,000 $750,000
Miscellaneous $164,447 $164,447
Transfers $1,293,945 $1,293,945
Fund Balance $800.000 $111.239 $911,239
Total General Fund $71.&71.924 $1.071.1 OR $11 7 099 71
Note: Footnote references shown in the heading refers to the descriptions in the abstract.
Attachment 1 4
Summary of Changes to the Manager's Recommended General Fund Budget
Expenditures
A-1 Distribute Cost of Living Adjustment- Funds for the cost of living adjustment for County
employees are budgeted in the Miscellaneous category of the Manager's Recommended
Budget. This adjustment distributes these funds to the departmental budgets.
A-2 Reduce County Travel and Training - The Board reduced the overall County travel budget
by $20,000. This adjustment makes this change.
A-3 Additional funds for the Schools -The Board increased the appropriation to the two school
systems by the equivalent of 1.45 cents on the tax rate. This adjustment increases the
General Fund appropriation by $690,269. For the Orange County Schools the increase in
appropriation is $287,693, bringing the total amount from a recommended $8,537,840 to
$8,825,533. For the Chapel Hill-Carrboro City Schools the General Fund appropriation
increases by $402,576,bringing the budget from the recommended level of$11,947,299 to
$12,349,776. The per pupil expenditure increases from a recommended level of$1,520 to
$1,571. The Chapel Hill-Carrboro City School District tax remains at the 1994-95 rate of
15.40 cents per$100 of assessed valuation.
A-4 The Board of Commissioners increased the appropriation to the Chapel Hill Library by
$18,000. The recommended appropriation was $157,000. The new total for the Library is
$175,000. The appropriation to the Carrboro Library is increased by $5,000, increasing the
amount from $40,000 to $45,000. The appropriation to the Mebane Library increases by
$32, from $653 to $685. The total increase for libraries is $23,032.
A-5 The Board appropriated $57,998 to the Junior League of Durham and Orange Counties to
help fund the middle school after-school program at all five middle schools in Orange
County.
A-6 The Board established a School Capital Reserve Fund equivalent to one cent on the tax rate.
The amount of this appropriation is $476,048.
Revenue
A-7 To fund the equivalent increase in the appropriation to the Schools of 1.45 cents (A-3 above)
and the equivalent of one cent on the tax rate for the School Capital Reserve Fund (A-6
above), netting out decreases in County travel and training (A-2 above) and an increase in
the fund balance appropriation (see A-9 below), the Board increased the Manager's
Recommended ad valorem tax rate by 2.25 cents, bringing the total increase in the ad
valorem tax rate to 6.25 cents. The tax rate increases over the 1994-95 rate of 88.5 cents per
$100 of assessed valuation to 94.75 cents per $100 of assessed valuation.
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Attachment 1
A-8 The Board instructed the Manager to discontinue providing trash pick-up to the Orange
County Schonts at no charge to the School system. This $45,000 in anticipated revenue
reflects charging for this service.
A-9 The increase in Fund Balance appropriated helps accomplishes the changes listed above.
The recommended fund balance appropriation increases by$111,239,bringing the total from
$800,000 to $911,239.
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Attachment 2 .
Summary of Grant Project Ordinances
Grant 1995-96
Number Grant Grant Amount
County Manager
11-450 Orange/Chatham Criminal Justice Partnership $181,841
Sub-Total $181,841
Department on Aging
11-671 Senior Citizen Health Promotion Program $37,498
Sub-Total Department on Aging $37,498
Health Department
11-645 Comprehensive Breast and Cervical Cancer Control $25,315
11-644 Community Health Advocacy Program (CHAP) 82,160
11-635 Immunization Action Plan 14,165
Sub-Total $121,640
Human Services
Smart Start $398,999
Sub-Total $398,999
Sheriffs Department
11-712 Violence Prevention -School Resources $104,504
11-713 Crisis Intervention Team 51,701
Sub-Total $156,205
Section 8
Block Grant Program $2,547,575
Sub-Total $2,547,575
Total Grant Project Ordinances $3.443.758
m:\budget\9596\ords\grantsksummary.wk3
Attachment 3
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Summary of County Capital Project Ordinances
Prior 1995-96 Project
--
Appropriation Appropriation Total
Public Buildings &Equipment
Alexander Dickson House 48,000 9,000 57,000
Arts Center 10,000 15,000 25,000
Automation Improvements 0 75,475 75,475
Energy Retrofitting 76,000 0 76,000
Equipment and Vehicles 1,330,896 304,415 1,635,311
Facilities Improvements 230,504 (85,600) 144,904
Geographic Information System (GIS) 805,202 (34,250) 770,952
Government Services Center 2,735,000 (81,848) 2,653,152
Handicapped Accessibility 30,000 25,000 55,000
Historic Courthouse Restoration 0 119,065 119,065
Human Services Automation (MCI) 300,795 93,000 393,795
Library Automation 41,936 35,000 76,936
New Courthouse Renovations 430,000 245,590 675,590
Northern Human Services Center 279,000 43,500 322,500
Northside Human Services Center 0 20,000 20,000
Optical Imaging Records System 218,003 45,000 263,003
Remapping 827,643 0 827,643
Rural Education Center 55,000 0 55,000
Skills Development Center 25,000 0 25,000
Southern Human Services Center 3,537,500 491,000 4,028,500
Transitional Family Housing 40,000 25,000 65,000
Triangle Hospice 20,000 10,000 30,000
Whitted Human Services Center 220,000 85,000 305,000
Sub-Total 11,260,479 1,439,347 12,699,826
Public Safety
County Communications System 160,000 0 160,000
EMS Base 2 10,000 (10,000) 0
EM Building Improvements 360,000 0 360,000
Jail Addition 2,000,000 0 2,000,000
Law Enforcement Record System 0 115,626 115,626
Rescue Squad Equipment 30,000 0 30,000
Sheriff Office Renovations 242,000 (5.075) 236,925
Sub-Total 2,802,000 100,551 2,902,551
Public Works
Fairview Clay Cap 50,000 (20,000) 30,000
Motor Pool Facility 1,160,000 234,250 1,394,250
Solid Waste Collection 367,800 60,000 427,800
Sub-Total 1,577,800 274,250 1,852,050
Recreation and Parks
Efland Cheeks Community Park 16,250 0 16,250
Fairview Community Park 75,000 0 75,000
New Hope Creek Corridor 0 15,000 15,000
OHS Tennis Courts 57,500 0 57,500
Parkland/Recreation Facilities 45,000 10,000 55,000
Triangle Sportsplex 400,000 100,000 500,000
Sub-Total 593,750 125,000 718,750
Water, Land&Sewer Resources
Utiltity Extension Development 95,000 25,000 120,000
Sub-Total 95,000 25,000 120,000
Total County Projects 516.329.029 51.964.148 $18.293.177
m:\budget\9596\ords\coucap\summary
Attachment 3
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Summary of School Capital Project Ordinances
Prior 1995-96 Project
Appropriation Appropriation Total
School Projects
Chapel Hill Carrboro City Schools
Abatement Projects 85,000 0 85,000
Americans With Disabilities Act 50,000 0 50,000
Athletic Facilties/Playgrounds 75,000 0 75,000
Chapel Hill High Phase II 1,144,693 (100,000) 1,044,693
(New) Elementary School 10,649,904 880,000 11,529,904
Ephesus Elementary School 1,883,391 (3,855) 1,879,536
McDougle Middle School 14,242,000 0 14,242,000
Mobile Classrooms 605,000 (259) 604,741
New High School 22,000,000 438,604 22,438,604
Planning for Future Projects 550,000 25,000 575,000
Recurring Capital 159,284 20,152 179,436
Renovations and Site Improvements 1,120,031 116,060 1,236,091
Reserve for Future Projects 180,000 (80,000) 100,000
Technology 992,502 500,000 1.492,502
Sub-Total 53,736,805 1,795,702 55,532,507
Orange County Schools
Asbestos Removal 313,100 0 313,100
AL Stanback Renovation 0 50,000 50,000
Boiler Gas Conversions 165,000 290,000 455,000
CW Stanford Refurbishment 978,556 306,444 1,285,000
Electric Service Upgrades 0 25,000 25,000
(New) Elementary School 0 50,000 50,000
Environmental Testing 150,000 0 150,000
Future Projects Reserve 6,464 4,099 10,563
GA Brown Roof Replacement 200,000 (25,789) 174,211
Handicapped Accessibility (ADA) 70,000 200,000 270,000
Orange High School Renovations 308,000 0 308,000
Playground Protective Surfacing 0 60,000 60,000
Recurring Capital 125,826 14,755 140,581
Roofing Projects 0 160,000 160,000
Stanback Middle School (New) 14,000,000 242,000 14,242,000
Technology 23, 00,000 625,000 3.825,000
Sub-Total 19,516,946 2,001,509 21,518,455
Total Schools 73.253.751 3.797.211 77.050.96
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Attachment 5 15
Revision to Article V, "Pay Plan" Sections 7.3 and 8.3
oT the Orange County Personnel Ordinance
7.3 Career Growth Recognition Award Amount
For employees with WPPR Review Dates of Jdly 4, 1 July 3, 1995 (the beginning date of the
first pay period in Fiscal Year 1994-951995-96)through June 30, 1996 (the ending
date of the last pay period in Fiscal Year 1994-95 1995-96), the Career Growth Recognition
Award amount for an eligible employee is a quarter step (approximately 1.25 percent) salary
increase.
8.3 Performance Award Amount
8.3.1 For employees with WPPR Review Dates of X994 July 3, 1995 (the beginning date
of the first pay period in Fiscal Year 1994-951995-96)through July ' June 30, 1996
(the ending date of the last pay period in Fiscal Year 1994-95 1995-96), the Performance
Award amount is as follows:
Performance Rating Performance Award
Unsatisfactory None
Needs Improvement None
Effective None
Highly Effective $400 or I% of annual salary, whichever is larger
Outstanding Achievement $800 or 2%of annual salary, whichever is larger
For a Permanent Part Time employee, the amount is prorated based on the
employee's appointment hours.
:pers\wpwin60\orde
June 22, 1995